JPH04200036A - Mail equipment - Google Patents

Abstract

PURPOSE:To easily confirm the content of an original without use of a facsimile equipment by providing a processing section extracting a character data corresponding to a designated reception number from a storage section with the external designation of the reception number and inputting the data to a conversion section to the equipment. CONSTITUTION:A storage and decoding section 20 converts part (index) of a facsimile transmission original data into a character data and stores the data to a storage section 14 while corresponding the data to the reception number for each transmission of one original. A character data corresponding to the reception number designated from the storage section 14 under the control of a processing section 11 and the character data is converted into voice information by a conversion section 15 and outputted. When a sender having made, e.g. facsimile transmission confirms the content of the original sent by the sender from a visit place or the like and the sender designates the reception number by using the telephone set at the visit place, the content of the original sent by the sender is heard from the telephone set as a voice. Thus, the content of the original is easily confirmed without printing out on its facsimile equipment.

Description

[Detailed Description of the Invention] [Summary] Regarding an e-mail device that stores e-mails sent by a facsimile device and transfers them to another facsimile device, the content of the document can be easily checked in a simple manner without using the facsimile device. For the purpose of A storage section stores the accumulated manuscript data and character data in association with the reception number for each manuscript sent, a conversion section converts the character data into voice information, and the storage is performed by specifying the reception number from the outside. The processing section extracts character data corresponding to the reception number specified from the department and inputs it into the conversion section.

[Industrial application field]

The present invention relates to a mail device that stores mail sent by a facsimile device and transfers it to another facsimile device.

Text mail, which mainly transmits messages using characters input using keys, is the most common means of communication in offices, etc., but in recent years, facsimile mail using facsimile machines and voice mail, which handles messages using human voices, have become popular. etc. have also come to be used. In particular, facsimile mail using a facsimile device is a system that stores information sent from the facsimile device in the mail device and forwards it to the facsimile device of the specified destination at the specified date and time, and is useful for sending information to various directions. It is expected that it will be used.

In this case, the original sender may want to check the contents of the sent original in a location where the original is not at hand. Therefore, it would be convenient if it were possible to easily check the contents of the document using a simple method at such times.

[Conventional technology]

FIG. 4 shows a block section of a conventional example. In the figure, a facsimile device 1 and a facsimile device 2 are connected via an exchange 3, and a mail device 4 is further connected to the exchange 3. Here, for example, when a document is immediately sent from facsimile machine 1 to facsimile machine 2, the transmission and reception are performed only through exchange 3 without going through mail device 4.

On the other hand, if, for example, a document sent from facsimile device 1 is to be sent to facsimile device 2 several days later, or if facsimile device 2 is busy, mail device 4
Transmission is performed via exchange 3 using . That is, document information transmitted from the facsimile device 1 is sent to the mail device 4 via the exchange 3, converted into storage data (image information) by the input/output conversion section 5, and processed by the processing section 6 to record the reception date and time, The reception number (serial number) is associated with the mail information storage unit 7, and the processing unit 6 controls the facsimile machine 1 to retrieve the mail information at the specified date and time from the mail information storage unit 7, and the input/output conversion unit 5 The date and time and reception number are attached, and the document is converted into document information and sent to the facsimile machine 2.

[Problem to be solved by the invention]

By the way, the sender who used facsimile device 1 to send a document to facsimile device 2 can check the contents of the document in a place where the sent document is not at hand (for example, in an office different from the one where facsimile device 1 is installed). I would like to check something.

However, the conventional device has the problem that it is not possible to perform such confirmation at a location other than the location where the facsimile device 1.2 is installed, and if you are near the location where the facsimile device 2 is installed, Is it possible to check it by outputting it? If I do this, it takes time to output the document I want to check, and it also requires paper, which is not easy to use.

SUMMARY OF THE INVENTION An object of the present invention is to provide a mail device that allows a user to easily check the contents of a document in a simple manner without having to output the document to a facsimile device.

[Means to solve the problem]

FIG. 1 shows a diagram of the principle of the present invention. In the figure, reference numeral 20 denotes a storage and decoding unit that stores the facsimile transmission original data sent from the exchange and converted within the device, and stores a part of the original data indicating the index for each original sent. Decode and convert to character data. Reference numeral 14 denotes a storage section that stores the manuscript data and character data stored in the storage and decoding section 20 in association with the reception number for each manuscript sent. 15 is a conversion unit that converts character data into audio information.

11 is a processing unit which, upon designation of a reception number from the outside, extracts character data corresponding to the designated reception number from the storage unit 14 and inputs it into the conversion unit 15.

[Operation] The storage and decoding unit 20 converts a part of the facsimile transmission manuscript data (indicating an index) into character data, and stores it in the storage unit 14 in association with the reception number for each manuscript sent. By specifying the reception number from outside, processing unit 1
1 extracts character data corresponding to the specified reception number from the storage section 14, converts this character data into audio information in the conversion section 15, and outputs the voice information. For example, if a sender of a facsimile sends a facsimile and wants to check the contents of the document he sent while away from home, if he specifies the reception number using his telephone while he is away, he can receive the contents of the document he sent as audio from his telephone. You can easily check the content of the document without having to output it to a facsimile machine.

〔Example〕

FIG. 2 shows a block diagram of an embodiment of the present invention, in which the same components as in FIG. 4 are given the same numbers. In FIG. 2, 10 is a mail device, and a processing unit 11 that manages the reception date and time, reception number (serial number), and controls the processing of the entire device;
The line information storage unit that stores the storage data (image information) output from the input/output conversion unit 5 is provided with an OCRC (optical character reader) that decodes an OCR (optical character reader) sheet and converts it into character information (character data). A mail information storage unit 14 that stores data such as the sheet decoding 3, the manuscript content from the line information storage unit 12, the index from the OCRC sheet decoding 3, and the reception date and time and reception number from the processing unit 11; The character information/speech information converter 15 converts character information outputted from the character information into audio information. The line information storage section I2 and the OCRC-sheet decoding section 3 constitute a storage and decoding section 20.

A telephone 16 is connected to the exchange 3.

Here, when sending a document immediately from facsimile device 1 to facsimile device 2, mail device 1
Transmission and reception are performed only through the exchange 3 without using the 0.

Next, a case will be described in which transmission and reception are performed via the mail device IO. A sender who sends a document using the facsimile device 1 prepares an OCR sheet in addition to the document to be sent, and writes an index of the document to be sent on the OCR sheet 17 as shown in FIG. Write it like this. One OCR sheet is prepared for each series of manuscripts to be sent, and if a series of manuscripts requires a plurality of indexes, the plurality of indexes are written on one OCR sheet.

The ○CR sheet 17 prepared in this way is used as the first document to be sent, and the facsimile machine 1 transmits it. The storage data (image information) output from the input/output conversion unit 5 of the mail device IO is temporarily stored in the line information storage unit 12 under the control of the processing unit 11, and then the OCR sheet portion corresponding to the first page of the original is stored. Only the data is supplied to the OCRC-sheet decoder 3, where it is decoded and converted into character information (character data) corresponding to "Tokyo no Gen Kounitsuite". Since the OCR sheet specifies the character start and end positions, by using the OCR sheet 17, it is possible to send only the data of the OCR sheet portion of the data output from the storage section 12 to the OCRC-sheet decoder 3. .

At the same time, the processing unit 11 sets the reception date and time and reception number corresponding to this manuscript.

From the line information storage unit 12, the manuscript content (○CR sheet 17
On the other hand, OCRC-sheet decoding 3 outputs data (character information) only for the index part (part of OCR sheet 17), and processing unit 11 outputs only data (image information) of Data such as the date and time of reception and the reception number are output, and these are stored in the storage section 14. That is, the manuscripts sent in one copy are stored in association with the contents of the manuscript, the index corresponding to the manuscript, the date and time of reception, and the reception number.

For the second and subsequent manuscripts to be sent, in the same way as above, the first page of the manuscript to be sent will have an OCR that will be the index of that manuscript.
Attach the sheet and send it. In other words, if you send 5 manuscripts, you will receive emails corresponding to the content (index) of the 5 OCR sheets or the content of each of the 5 manuscripts, as well as the date and time of receipt and reception number. Information storage section 14
will be accumulated.

In this state, before the document is transferred to facsimile device 2 at the specified date and time, the person who sent the document from facsimile device Let's say you want to check the outline of the content in the manuscript or in a place where you don't have it at hand (for example, when you're out and about). In FIG. 2, the person who sent the message calls the mail device 10 via the exchange 3 from a telephone 16 outside the home. In this case, when sending the manuscript, the mail device 10 will send a notification sheet with the date and time of reception and the reception number (serial number). For example, specify the reception number for sending the third manuscript.

As a result, the processing unit 11 of the mail device 10 sends a command corresponding to the designated reception number to the mail information storage unit 14, and the mail information storage unit 14 sends a command corresponding to the designated reception number (for example, when sending the third manuscript). The index (character information) corresponding to the reception number) is output. The output character information is converted into voice information by the character information/voice information conversion section 15 and transmitted to the telephone 16 via the exchange 3. In this case, the character information/voice information converter 15 is constituted by a conventionally known general voice conversion circuit.

Therefore, by listening to the voice from the telephone 16 outside the home, the sender can determine the summary content (based on the index) of the manuscript he or she sent (in this case, the third manuscript sent).
can be easily confirmed. That is, the contents of the document can be known by voice without using the facsimile devices 1 and 2, and therefore the contents of the document can be easily checked at a location other than the location where the facsimile devices 1 and 2 are installed. ,
Since a facsimile machine is not used for confirmation, the contents can be confirmed in a short time, and paper is not required. Furthermore, if you go out without knowing the reception number notification for five manuscripts sent, for example, and you want to check a specific manuscript among them, for example, if you want to know the contents using the facsimile machine 2, all If it is necessary to output the original for a long time, or the telephone 16 is used as in the present invention.
By using , by sequentially specifying the reception numbers of the five sent manuscripts, it is possible to check the outline contents of the five sent manuscripts in a very short time.

〔Effect of the invention〕

As explained above, according to the present invention, since the index of the facsimile transmission document is outputted by voice, it is possible to easily check the contents of the document sent by oneself even in a place where there is no facsimile machine. Since no equipment is used, it is possible to check the contents in a short time, and there is no need for paper.Furthermore, when checking, the reception number can be specified sequentially and searched easily. It is possible to perform a search in a shorter time than by outputting to a .

[Brief explanation of the drawing]

Figure 1 is a principle diagram of the present invention, Figure 2 is a block diagram of an embodiment of the present invention, and Figure 3 is an OC diagram.
Schematic diagram of R sort. FIG. 4 is a block diagram of a conventional example. In the figure, 1.2 is a facsimile device, 3 is an exchange, 5 is an input/output conversion unit, 10 is an email device, 11 is a processing unit, 12 is a line information storage unit, 13 is an OCR sheet decoding unit, and 14 is an email information storage unit. I5 is a character information/voice information conversion section, 16 is a telephone, and 20 is a storage and decoding section.

Claims (2)

[Claims] (1) Storing the facsimile transmission document data sent from the exchange and converted within the device, and decoding a part of the document data indicating the index for each document sent and converting it into character data. and a decoding unit (20); a storage unit (14) that stores the manuscript data and character data stored in the storage and decoding unit (20) in association with a reception number for each sent manuscript; a conversion unit (15) that converts character data into audio information; and, upon designation of a reception number from the outside, extracts character data corresponding to the designated reception number from the storage unit (14) and converts the character data to the conversion unit (15). 1. A mail device comprising: a processing section (11) for inputting information to the mail device. (2) Claim 1 characterized in that the original to be sent uses an OCR sheet as a part thereof, and the storage and decoding section (20) decodes only the data in the OCR sheet part and converts it into character data. Mail device as described.