JPH04184638A - Filing control method and filing device - Google Patents

Abstract

PURPOSE:To improve the file abolishing efficiency by setting the reference conditions at a file directory control part for abolition of files and retrieving the file candidates. CONSTITUTION:The reference conditions are set at a file directory control part 5 for abolition of files, and the abolishing directions of the file to be abolished are inputted through an input part 3. Thus it is possible to easily retrieve the file candidates having the reference conditions corresponding to the abolishing conditions out of many files even though a storage 1 stores many files and then to display 4 these retrieved candidates as a list of files. Then the files to be abolished can be easily decided by reference to the file list.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a filing management method and a filing device that are used in desktop publishing systems, electronic filing systems, and the like to manage document files.

[Conventional technology]

Conventionally, in electronic filing systems, etc., when users want to discard files that are no longer needed and they do not know what the file contents of each file were, they can discard files based on the file creation date. The user would have an idea of the file to be deleted, check the contents of the file on a display device each time, and then determine whether or not to discard the file.

[Problem to be solved by the invention]

With the conventional file management method described above, when the total number of files is small, there is no problem when trying to discard files, but in electronic filing systems with large capacity storage devices, etc. When there are a large number of files, a considerable amount of work is required to search for a file to be discarded, and the file discard operation cannot be performed efficiently.

The present invention provides a filing management method and a filing device that can search for files to be discarded more easily than before even when there are a large number of files, and that can efficiently perform file discard operations. The purpose is to

[Means to solve the problem]

In order to achieve the above object, the present invention sets a reference condition for discarding a file in a file directory management unit, and when a discard condition for a file to be discarded is input, the discard condition corresponding to the input discard condition is set. The feature is that file candidates with reference conditions are searched from the file directory management section.

[Effect]

In the present invention, a reference condition for discarding a file is set in the file directory management section, the discard condition for the file to be discarded is input, and a file candidate having the corresponding reference condition is searched from the file directory management section. It is supposed to be done.

〔Example〕

An embodiment of the present invention will be described below based on the sections.

FIG. 1 is a block diagram of one embodiment of the present invention.

In this embodiment, a storage device 1 in which files are stored, a control unit 2 that controls file management, etc., an input unit 3,
A display unit 4 is provided, and a control unit 2 is provided with a storage device 1.
Based on a predetermined instruction from the file directory management section 5 that manages the file directory of each file in the file directory and the input section 3, the file directory management section 5 is referred to to search for the target file, and the search results are displayed. It has a search section 6 for displaying information on the section 4.

As shown in FIG. 2, in the file directory management unit 5, reference conditions for discarding the file, such as the last reference date and the number of references, are set for each file as a directory along with the file name 1 creation date, etc. It has become so.

When a discard condition is inputted from the input unit 3 to discard a file, the above-mentioned test M6 searches a directory as shown in FIG. 2 for file candidates having a reference condition corresponding to the discard condition. The information is searched and displayed on the display unit 4, and the user is allowed to select a predetermined operation based on the search results.

Next, the file management processing operation in such a configuration will be explained using the flowchart shown in FIG.

When attempting to discard a file, the user must:
First, an instruction to discard the file is given from the input section 3 to the control section 2. Thereby, the control unit 2 causes the display unit 4 to display a screen 40 as shown in FIG. 4 prompting input of the discard condition.

When the user inputs the discard conditions, that is, the reference period and the number of times of reference, from the input unit 3 according to the instructions on this screen display (steps S1 and S2), the search unit 6 refers to the file directory management unit 5 and A file candidate having a reference condition corresponding to the input discard condition is searched, and the search result is displayed on the display section 4 as a file list 41 as shown in FIG. 5 (step S3), FIG. In the example, the file list 41 displays the directories of each file candidate, and at this time, the screen also displays a selection for allowing the user to select a predetermined operation based on the file list 41. Condition 42 is also displayed. This selection condition 42
, the user can choose to change the destruction conditions, display the file contents, or directly delete the file without checking the file contents (steps S4 to S6).

When the user selects to change the discard conditions (step S4)
, the process returns to step S1 and the user can change the discard conditions. Further, when the user selects display of file contents (step S5) and then selects a file whose contents are to be displayed (step S7), the file contents 51 of the selected file are displayed on the display screen as shown in FIG. 4 will be displayed. Furthermore, at this time, a selection condition 52 for allowing the user to select a predetermined operation is also displayed on the screen (step S8); The user can confirm whether the item is a kimono or not, and if it is confirmed that it should be discarded, the user can select deletion according to the selection condition 52, and if it is confirmed that it is not a kimono that should be discarded, the user can choose to delete it. In order to display the file contents of the file, a file change selection can be made (step S9, 5lop).

When the user selects to change the file (step S9),
Returning again to step S7, the user can select another file and display its contents. Further, when the user selects deletion (step 5IO), deletion processing for the file is executed (step 5ll), and this file can be deleted from the storage device 1.

On the other hand, when the user selects file deletion in step S6 and then selects a file to be discarded (step 512), the deletion process for this file is immediately executed (step 511m).
can be deleted from.

This process is repeated (step 513) and the file is discarded.

As described above, in this embodiment, the reference conditions for discarding a file are set in the file directory management section 5, and the conditions for the file to be discarded are set.

That is, by inputting the discard condition from the input section 3, the Ii! Even when a large number of files are stored in the device 1, file candidates with reference conditions corresponding to the discard condition can be easily searched from among the large number of files, and these are displayed as a file list 41. Because
By looking at this file list 41, the user can
It is possible to easily check and determine which files should be discarded, and the file discard operation can be performed efficiently.

〔Effect of the invention〕

As explained above, according to the present invention, reference conditions for discarding files are set in the file directory management section, and when the discard conditions for a file to be discarded are input, the input discard conditions are handled. Since the file directory management section is searched for file candidates that have the reference conditions for Operations can be performed efficiently.

[Brief explanation of the drawing]

FIG. 1 is a block diagram of an embodiment of the present invention, FIG. 2 is a diagram showing an example of the structure of a directory in a file directory management section, and FIG. 3 is a flowchart showing the flow of file discard processing according to the present invention. 4 to 6 are diagrams showing screens displayed in the file discard processing shown in FIG. 3, respectively. 1...Storage device, 2...Control unit, 3...Input unit,
4...Display section, 5...File directory management section, 6...Search section, Patent applicant Rico Co., Ltd. -

Claims (1)

[Claims] 1) A filing management method in which a file directory management unit performs filing management, wherein a reference condition for discarding a file is set in the file directory management unit, and a discard condition for a file to be discarded is set. A filing management method characterized in that, when input, a file candidate having a reference condition corresponding to the input discard condition is searched from a file directory management section. 2) A file directory management means in which reference conditions for discarding a file are set; an input means into which a discard condition for a file to be discarded is input; and when the discard condition is input from the input means, the A filing device comprising a search means for searching the file directory management means for a file candidate having a reference condition corresponding to the condition, and an output means for outputting the searched file candidate.