JPH04165559A - Editing method for document - Google Patents

Abstract

PURPOSE:To efficiently generate the document by selecting a document being similar to a document whose completion is desired from a document file, generating automatically a document containing a comparatively typical text, and a calculation pattern, and automatizing a calculation of a calculation table in the document. CONSTITUTION:From a document file 3, a document being similar to a document whose completion is desired is selected, displayed in a display part 2, and by changing the item order of a chapter, a paragraph, a clause, etc., of its document, a sentence clause, etc., in its document is rearranged. Subsequently, in the document, words and phrases to be replaced, etc., are designated and replaced with new words and phrases, etc., numerical data is coordinated to the words and phrases, etc., for showing the physical quantity in its document and based on a numerical value from a unit price file 4, various calculations are executed, and a target document is completed. In such a way, specifications, etc., are generated and appropriated easily, and with regard to arrangements of parts, and a calculation at the time of an estimate, as well, labor saving can be executed.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a document editing method for automatically editing specifications and the like by reusing a stylized document.

[Conventional technology]

Documents such as estimate specifications, system specifications, and old project drawings have traditionally been created by individuals using a word processor or the like each time. Arrangements for hardware (H/W) and software (S/W) were made by manually copying each required item and quantity from an item list.

Furthermore, since the document processing system does not have calculation capacity, calculations for variable numerical data and total values in the document are performed using a separate calculator and the results are input.

[Problem to be solved by the invention]

Traditional text processing systems take time to create, search, and edit documents. Furthermore, in spreadsheet calculations, unit prices, totals, etc. had to be calculated and input using a calculator each time, which was inefficient and led to many calculation errors.

This invention has been made to solve the above problems.

The present invention aims to provide an editing method that automatically creates a document containing relatively stylized text and calculation patterns, automates the calculation of calculation tables in the document, and significantly improves the efficiency of document creation. purpose.

[Means to solve the problem]

In the document creation method according to the present invention, in FIGS. 13 to 17, a document close to the document to be completed is selected from the document file 3 (FIG. 14), displayed on the display section 2, and the chapter/section of the document is selected. etc. (Fig. 15), rearrange the phrases, etc. in the document, specify the words to be replaced in the document, and replace them with new words, etc. (Fig. 16). Various calculations are performed based on the numbers from the unit price file 4 by associating numerical data with words expressing the quantity in the document (first
Figure 7), the target document was to be completed.

C action] In a standard document such as a specification sheet, to automatically select the document that is most similar to the document you want to complete, and to move and arrange words, phrases, etc. within this document, it is necessary to move and arrange words, phrases, etc. within this document. Assignment is done by simply replacing the numbers and changing the layout for each block.

Next, specify words, phrases, etc. in the document, and create new words, phrases, etc.
Replace sentences etc. all at once. Furthermore, once the unit price is associated with the word or phrase indicating the product name, calculations are performed to total the unit prices, and the results are also displayed in the document. In this way, the target specifications etc. are completed.

〔Example〕

Hereinafter, the present invention will be explained with reference to the drawings.

First, standard document A: Document A, which includes chapter 1, section, and section defining B, c-, and numbering of these chapters and sections, is representative of individual documents AI, Az, A3 '-'-. Yes, the target document A can be constructed by changing the standard document A.

The same applies to standard documents B, C, and -. Standard document A
, B, and C- have a variable part such as numerical data, a replaceable part such as character data, and one subtotal column for numerical data.

FIG. 13 is an overall block diagram of a computer (information processing device) such as an EWS to which the present invention is applied, l is a CPU of an arithmetic unit, 2 is a CRT for display, and 3 is a standard document A.
, B, and C-; 4 is a unit price file that stores unit prices of products; and 5 is a keyboard for input. Further, 6 is a parts storage file which will be described later, 7 is a parts information file, 8 is a specification file, 9 is a document/tabulation insertion file, and 10 is an editing order file.

Next, the operation of this invention will be explained.

The various basic standard documents A, B, and C- will be simply referred to as parts hereinafter. First, the first task is to create a document by inserting text insertion information and table insertion information into component (standard document) information.

As shown in FIG. 1, a document management screen 10a is displayed on the CRT 2.
A command is issued from the keyboard 5 to access the document file 3 for reading out. First, A +, A z ”-
Select the copy menu and read out the representative document A (marked t$). Here, the part code of standard document name A: YOOOO
OOlo and part name: Read the request summary.

It is activated by making an import request to the diverted document viewing screen shown in FIG. A parts management information screen I/I is displayed on the CRT 2, and part information (part code, part name) is input using the keyboard 5. The insertion data symbol is extracted from the text of the registered component in the document file 3, the text insertion information screen 12 shown in Figure 3 is displayed on the CRTZ, and the insertion information (Japanese name) "AI"ffA Ward A1" is displayed. etc.

Also, if there is a tabulation insertion data symbol in the text of the registered part, the tabulation insertion information screen 13 in Figure 4
is displayed on the CRT 2, insertion information (Japanese name, attributes) "S/W design", etc. is input, and the parts with attributes etc. are registered in the parts storage file 6. The parts into which the parts management information 1 text/tabulation insertion information shown in FIGS. 2 to 4 are input are recorded in the parts information file 7.

Here, on the table insertion information screen 13, the number of digits in the table indicates the number of digits of the data symbol.

The initial display of attributes is for numerical data to be right-aligned, and for other attributes to be left-aligned (for omission).

“Tabulation data symbol format (@Hxay
y−yy*) Outer material・−・−m−−−−・−・−・・−・・− data type in the table (al-/k: type name/item name (for each item in the table) ~ c: number/quantity (for each item in the table) -1: quadrivalent ( (for each item in the table) 1,000 yen, etc. -s: Subtotal (for each item in the table) -T: Total.

Next, the operation of the diversion document extraction process will be explained.

6. The diverted document view screen 14 shown in Figure 5 is displayed on the CRTZ, so if you specify the diverted document B, which is close to the target, with the component code Y00000010 and the component "request" summary. , the parts storage folder list screen 15 in FIG. 6 which also takes into account the information from the parts information file 7.
specifies the embedded part on CR, T2. The diverted document import process imports the designated diverted document B into document file 3.
, and in the diverted document-viewing screen 14 of FIG.
As shown in the figure, the specified part B, (YOOO00
010 Request Summary) is displayed.

Furthermore, the parts storage folder viewing screen 17 in Fig. 8 is CRTZ.
displayed above. The diverted document extraction process is started when an execution request is made from the diverted document view screen 17 in FIG. The target reused document B is specified from this screen 14, and the specified document (part) B is extracted from the parts storage file 6 and registered in the specification file 8. Furthermore, extract the insertion data symbol defined in the parts information file 7 and insert it into the document/
The contents of the table insertion file 9 are created, and the names of the extracted documents are registered in the editing order file 10.

Next, the table of contents editing process will be explained.

It is activated when a table of contents editing is requested for the table of contents editing screen 18 in FIG. 10. A chapter/section/section is specified on the table of contents editing screen 18 shown in FIG. Specifications are made for each part (usually only for a chapter). Using the data specified by the chapter/section/section,
The contents of the edit order file 10 for the reused document extraction process are created. In this way, the contents of the edit order file 10 are additionally stored.

About the document data merge process.

First, the display of the text insertion screen is activated by requesting insertion of document data. Then, a key operation is performed to read out the inserted text file 9. Extract the variable name (insertion data symbol) and Japanese name from the text insertion file 9 created in the reused document extraction process,
An insertion screen 19 is displayed for inputting in menu format.

The text insertion screen 19 shown in FIG. 11 is displayed on the CRTZ. Next, the text insertion process is started by issuing an insertion instruction to the text insertion screen 19 in FIG. 11. Insertion data is input to the text insertion screen 19. The text insertion data entered from the text insertion screen 19 is converted to the original text insertion file 9.
Register. A text insertion file 9 with added content is constructed.

About the table data insertion process.

First, the table insertion screen is displayed by requesting table data insertion in FIG. 12.

Execute a key manual operation to read the insertion file 9 for tabulation. The tabulation insertion data symbol, Japanese name 1-digit number, and attributes are extracted from the tabulation insertion file 9 created in the diverted document extraction process, and the tabulation insertion screen 20 is displayed.
Display. CR the tabulation insertion screen 20 in Figure 12.
Display on T2.

Next, an insertion instruction is given to this tabulation insertion screen 20, and the tabulation insertion screen 20 is activated. Insertion data is input to the tabulation insertion screen 20.

This input insertion data is registered in the original tabulation insertion file 9. A tabulation insertion file 9 with added contents is constructed.

Regarding unit price search processing.

The tabulation insertion screen 20 shown in FIG. 12 is activated by issuing a unit price search instruction. The tabulation insert file (@H
xkyyy *) Perform key power to read 9. In response to the unit price search request, the model name/
Based on the item name, the unit price is searched and extracted from the unit price file 4, displayed on the tabulation insertion screen 20, and registered as insertion data in the original tabulation insertion file 9. A tabulation insertion screen 20 is displayed on the CRTZ together with the insertion data, and a tabulation insertion file (eHxtyyy*) 9 with added contents is configured.

Regarding automatic calculation processing in the table.

0 tabulation insertion file (@
HXtVyy * / @ Hxcy * ) 9 is read out key Manually perform 0 Calculate the subtotal using the unit price and quantity of tabulation insert file 9, add and update data to the original tabulation insert file 9, and register. do. Furthermore, if there is a total column in the table, add the subtotal column, add and update data to the original tabulation insert file 9, and register it, and display the tabulation insert screen 20 with the additional data. TeCR
Display on T2. CRT tabulation insertion screen 20
Tabulation insert file displayed on Z with added contents (@Hxsyyy */@HxTzzz *) 9
is configured.

The automatic editing system described above can be simplified as follows.

14 to 17, each sheet (component) of a standard specification (standard document) containing variables in the variable items is created in the form of an electronic cabinet and registered in the parts storage file 6. A unit price file 4 and information on insertion data for text/table creation are created for each specification part. First, parts similar to the target document are selected (Fig. 14), and then parts similar to the target document are selected (Fig. 15).
In the figure, a document structure is constructed by allocating chapters, sections, and sections using an already existing specification table of contents menu 31.

If you change the order of the table of contents, the contents of the document will also change accordingly. When a variable target item is entered manually in FIG. 16 using the text variable item screen 32 for work input, the variable in the text is replaced with the entered item.

When creating a table, use tabulation variable item screen 3 for inputting work.
Input using 2. The numerical data is shown in Figure 17.
By inputting the model name and quantity on the menu screen 33, the unit price, total, etc. can be automatically displayed by referring to the unit price file 4.

〔Effect of the invention〕

As explained above, according to the present invention, a document close to the one desired to be completed is selected from the document file and isle, and displayed on the display section, and the order of items such as chapters and sections of the document is changed and the document is Rearrange phrases, etc. in the document, specify words to be replaced in the document, replace them with new words, etc., associate numerical data with words, etc. that express the quantity in the document, and import from the unit price file. By performing various calculations based on numerical values and completing target documents, it becomes easier to create and reuse specifications, etc., and the labor involved in arranging parts and calculating when making estimates can be greatly reduced.

[Brief explanation of drawings]

1 to 12 show the state of the display screen at each stage of the present invention, FIG. 13 is an overall block diagram of an information processing device in which the present invention is implemented, and FIG. 14 is an embodiment of the present invention. Figure 15 shows how to change the layout of the document structure using the editing table of contents menu, Figure 16 shows how to search for parts using the specification part inclusion menu, Figure 16 shows how to change the document structure using the text variable item screen Figure 17 is a diagram showing automatic calculation using the tabulation variable item screen. 1---CPtJ, 2... cRT13... Document file, 4... Unit price file, 5... Keyboard,
6... Parts storage file, 7... Parts information file,
8...Specification file, 9...Document/tabulation insert file, 10...Edit order file, 10a...Document management screen, 11...Parts management information screen, 12...Text insert Information screen, 13... Insert information screen for tabulation, 14... Diverted document-view screen, 15... Parts storage folder view screen, 18... Table of contents editing screen, 19...
- Insert screen for text, 20... Insert screen for tabulation. Agent Patent Attorney Jun Miyazono - Figure 1 Figure 2 Figure 3 @C ~ *1 Text insertion data symbol Figure 4 Figure 5 Figure 6 Figure 7 Figure 8 Figure 9 Figure 10 Figure 11 Figure 13

Claims (1)

[Claims] Select a document similar to the one you want to complete from the document file, display it on the display, change the order of items such as chapters and sections of the document, rearrange the clauses, etc. in the document, and Specify a replacement word, etc., replace it with a new word, etc., associate numerical data with the word, etc. that expresses the quantity in the document, perform various calculations based on the values from the unit price file, and complete the target document. How to edit the document.