JPH0363734A - System for controlling and operating file - Google Patents

Abstract

PURPOSE:To simultaneously display files existent in the bottom part of hierarchical structure by providing a file use condition monitoring means, information arranging means, means for reading file use condition data and displaying the data on a display, and file retrieving means. CONSTITUTION:A file use condition monitoring means 6 is provided to control information concerning the name and storing place of the file and the use condition data at least, and an information arranging means 8 is provided to put the file use condition data in order according to a caching holder displayed on a display 1. Then, a means 9 is provided to display the file use condition data on the display 1 when the caching holder is opened. A file retrieving means 5 is provided to instruct the name or corresponding spot of the file on the display, to retrieve the file by operation for opening the file and to open the file on the display 1. Thus, the file use condition data can be displayed on the display 1 and only by instructing the file name or corresponding spot and executing the operation to open the file, the file as a purpose can be referred.

Description

[Detailed Description of the Invention] (Industrial Application Field) The present invention relates to a file management operation method, and in particular, in a workstation etc., it is possible to refer to a list of files incorporated in a hierarchical structure, and to select any one of the files in the list. The present invention relates to a file management operation method that allows files to be easily referenced without going through the hierarchical structure.

BACKGROUND OF THE INVENTION In traditional workstations, files are organized in a hierarchical structure.

FIG. 9 shows an example. In this example, folder A exists in the first hierarchy, and folders BSF and G whose parent is folder A exist in the second hierarchy.

In the third hierarchy, there are holders C and D that have the folder B as a parent, and in the fourth hierarchy, there exists a folder E that has the folder D as a parent. In the fifth hierarchy, a folder H and a file 1 whose parent is the folder E exist, and a file 2 exists under the folder H. Thus, in this example, file 1.2 is embedded in a deep hierarchy.

Note that the "folder" means a means for hierarchically organizing files, and is sometimes referred to as a "directory 2," but in this specification, the term "folder" will be used.

Conventionally, when referring to file 1 from the hierarchically structured file system, an operator has performed the following operations.

First, open the folder A on the desktop (on the display screen). Then, folders B and F will appear on the desktop.
and G icons are displayed.

When the operator moves the mouse cursor over the icon of Folder B and clicks the mouse, Folder B opens on the desktop. At this time, the icons of holders C and D are opened on the desktop, so when the operator clicks the icon of holder D with the mouse, it is opened on the desktop, and the icon of holder E is opened.

Next, when the folder E icon is clicked and the folder E is opened, the file 1 icon is displayed.

Then, when the operator clicks on the icon of the file 1, the file 1 is opened on the desktop.

Through the above operations, the operator can refer to file 1.

In the hierarchical file system, if you want to refer to a file included in the hierarchical structure, you must open the folders in order starting from folder A on the top floor and search for the desired file. There was a problem that it took time and effort to reach the file.

In order to solve this problem, a method has been proposed in which a reference icon is provided, and by opening the reference icon, the file pointed to by the reference icon can be directly referred to.

FIG. 10 shows another example of a hierarchical file system. This example shows an example in which a target file 1, that is, a file 1 to be referenced, exists in a file server connected via a network.

In the workstation, folders A, B, C, D, and G form a hierarchical structure, and in the file server, folder E and file 1 are stored in a hierarchical structure.

In this way, when the target file is in the file server, by setting a reference in the desired drawer or folder in the file server and opening the reference folder E associated with the reference, you can access the folder in the file server. You can open E directly. When the folder E is opened and the icon of file 1 displayed in the folder E is clicked with the mouse, the file 1 is opened.
will be displayed on the desktop.

As a result, the operator can refer to files in the file server.

(Problem to be Solved by the Invention) As described above, by using a reference icon or a reference holder, it is possible to easily refer to files in the lower layer, but what kind of files exist at the bottom of the hierarchical structure? The problem was that it was not clear all at once whether the Also, for this reason, files that are rarely used
There is a problem in that the file remains at the bottom of the hierarchical structure without being referenced at all, and because it is not seen by the operator, it remains at the bottom of the hierarchical structure forever. In other words, there was a problem in that the number of unused files increased.

An object of the present invention is to provide a file management operation method that eliminates the problems of the prior art described above and allows files existing at the bottom of a hierarchical structure to be viewed all at once. Another object of the present invention is to provide a file management operation method for a hierarchical file system that does not increase the number of dead files and allows files to be easily referenced.

(Means and Effects for Solving the Problems) In order to achieve the above object, the present invention provides a file usage status monitoring means for managing at least the name of a file, information on the storage location of the file, and usage status data thereof. , an information organizing means for organizing the file usage status data according to the caching folder displayed on the display; means for displaying the file usage status data on the display-L when the caching folder is opened; and a file on the display. The present invention is characterized in that it is provided with a file search means that searches for the file and opens it on the display by specifying the name or its corresponding part and opening the file.

According to the present invention, when the caching holder displayed on the display is opened, the file usage status data can be displayed on the display.

Therefore, when an operation is performed to open the file by specifying the file name of the file usage status data displayed on the display or its corresponding part, the file search means searches the hierarchical structure based on the information on the storage location of the file. It searches for files within and displays the data on the display.

As described above, the present invention has the effect of displaying file usage data on the display, and allows you to easily access the desired file by simply specifying the file name or its equivalent in the file usage data and opening the file. You can expect the effect of being able to refer to.

(Example) The present invention will be described in detail below with reference to the drawings.

FIG. 1 shows a functional block diagram of an embodiment of the present invention. In the figure, 1 is a display, and 2 is a pointing device, such as a mouse. In a workstation, commands normally displayed in the form of icons, menus, etc. on the display 1 are executed by instructing them with the mouse 2. The instructions are written as they are sent out.

3 is a file creation means, and 4 is a file holding means. The file holding means 4 corresponds to a disk within a work stage or a file server connected via a network.

Reference numeral 5 denotes a file searching means, which operates to read a predetermined file from the file holding means 4 in response to a file recall command from the display 1 and send it to the display 1.

Reference numeral 6 denotes a file usage status monitoring means, 7 a storage area for holding data regarding the usage status, and 8 an information organization means for organizing the data regarding the usage status. The information organizing means 8 has a function of organizing the files in order of frequency of use according to the caching folder 8a displayed on the display 1, or in order of date and time of last use. Reference numeral 9 denotes file usage status data reading means.

Here, the "caching folder" refers to a folder that dynamically organizes files and presents them to the user according to predetermined items such as creation time and number of references. The folder only has the function of referencing files, and does not have the function of organizing files like the caching folder.

Next, the functions of the file usage monitoring means 6 will be explained with reference to the flowchart shown in FIG. First, based on the signal from the file creation means 3, it is determined whether a new file has been created or not (step S1), and if it is affirmative,
Register file name, file storage location, etc. (
Step S2). Next, based on the signal from the file search means 5, it is determined whether the file has been accessed (step S3). If the judgment is affirmative, data such as access time and number of accesses are recorded in the internal or external storage area 7 of the file usage status monitoring means 6 in association with the accessed file name (step S4). .

Further, when step S1 is negative, step S3
If step S3 is negative, the process ends.

Next, the functions of the information organizing means 8 will be explained with reference to the flowchart shown in FIG. First, it is determined whether or not the caching holder displayed on the display is an instruction to be organized from the viewpoint of frequency of use (step S1). When the determination is affirmative, sorting by frequency of use, that is, sorting by number of accesses is executed (step S2). Details of step S2 are shown in FIG.

If step S1 is negative, it is determined whether the caching folder displayed on the display 1 is an instruction to organize from the viewpoint of access time (step S3).

When the determination in step S3 is affirmative, sorting by access time is executed (step S4).

Details of step S4 are shown in FIG.

When steps S2 and S4 are executed, the results are stored in the storage area 7 (step S5). On the other hand, when the results of steps S1 and S3 are negative, the process ends.

Next, details of the operation in step S2 will be explained with reference to FIG. It is determined whether the caching folder is meant to be organized in order of high frequency (step 521). When the judgment is affirmative, a task is performed to rearrange the files managed in the file usage status monitoring means 6 in order of frequency (step 5).
22).

On the other hand, when the result of step S21 is negative, a task is performed to rearrange the 0 files managed in the file usage status monitoring means 6 in descending order of frequency (step S52).
3). When the work in step S22 or S23 is completed, the process proceeds to step S5 in FIG. 3.

Next, details of the operation in step S4 will be explained with reference to FIG. A determination is made as to whether the caching folder is meant to be organized in order of last access time (step 541). If the determination is affirmative, the file group managed in the file usage status monitoring means 6 is rearranged in order of the time of last access (step 542). On the other hand, when the result of step S41 is negative, the files managed in the file usage status monitoring means 6 are rearranged in descending order of last access time (step 543). When the work in step S42 or S43 is completed, the process proceeds to step S5 in FIG. 3.

Next, the operation of this embodiment will be explained with reference to FIG.

First, when an instruction to convert a document displayed on the display 1 into a file and save it is given by operating the mouse 2, the file creation means 3 is activated. The file created by the file creation means 3 is held in the file holding means 4. At this time, data such as the file name and file storage location are sent from the file creation means 3 to the file usage status monitoring means 6. Data such as the file name, file storage location, etc. are managed by the file usage monitoring means 6.

Next, when a file retrieval instruction is issued from the display 1 by operating the mouse 2, the file search means 5 accesses the file holding means 4 and searches for the file. The resulting file data is sent to the display 1 and displayed.

Each time the file search means 5 searches for a file, it sends information to the effect that the search has been performed to the file usage status monitoring means 6.
send to At this time, the file usage monitoring means 6 stores frequency information on which files have been accessed, information on access times, etc. in the storage area 7.

On the other hand, the information organizing means 8 organizes information according to the contents of the cashing holder displayed on the display 1. The procedure is as shown in FIGS. 3 to 5 above.

Now, when the operator clicks on the caching holder displayed on the display 1 with the mouse 2, the file usage status data reading means 9 operates and reads the file usage status data from the storage area 7. The read data is sent to the display 1 and displayed on the display 1.

FIG. 6 shows an example of the display when the caching folder is opened when it is meant to be organized in order of frequency. As can be seen from the figure, the display examples are arranged in descending order of the number of references, that is, the number of accesses. Note that the date and time data indicates the date and time of the last access.

FIG. 7 shows an example of the display when the caching folder is opened when the caching folder is meant to be organized in order of time of last access. As you can see from the figure, they are organized and displayed in descending order of the number of last accesses.

FIG. 8 shows a display example when the cashing holder is used as a storage holder. When the dead storage folder is opened, the items are arranged and displayed in descending order of the number of references as shown in the figure. Therefore, by opening the dead storage folder, the operator can see a list of files that have been referenced less often, and can erase them by performing an operation to erase them, if necessary. Additionally, files that are not referenced for a certain period of time can be automatically deleted. By performing the deletion, unnecessary files are no longer held in the file holding means 4, and the file holding means 4 can be used effectively.

Next, after displaying the file usage status data as shown in FIGS. 6 to 8 above on the display 1,
When the operator wishes to refer to a particular file, he or she may place the mouse cursor on the displayed file name and click on it. When the operation is performed,
As shown in FIG. 1, a file call instruction signal is sent to the file search means 5. Naturally, this file call instruction signal includes information about the storage location of the file.

As a result, the file search means 5 accesses the file holding means 4, reads out the data of the designated file name, and sends it to the display 1 to display it. Also, at this time, the file searching means 5 sends data of the accessed file name to the file usage status monitoring means 6.

Therefore, the various data managed by the file usage status monitoring means 6, such as the number of references and the last access time, are updated.

As described above, according to this embodiment, by opening the caching folder, the file usage status can be displayed as a list on the display, so it is possible to see what kind of files are present at the bottom of the hierarchical structure. can be easily known.

Furthermore, when the unused folder is opened, the names of unused files can be seen in a list, and unnecessary files can be easily deleted as needed by performing the deletion operation on the files.

(Effects of the Invention) As is clear from the above description, according to the present invention, a list of files at the bottom of the hierarchical structure can be displayed on the display, and the files can be viewed all at once. There is an effect.

Furthermore, since the file usage status can be viewed in a list, there is an effect that the files can be easily organized, especially by displaying a list of dead files and deleting them. This operation also has the effect that the storage area of the file holding means can be used more effectively.

[Brief explanation of drawings]

FIG. 1 is a block diagram showing the outline of the present invention, FIG. 2 is a flowchart for explaining the operation of the file usage status monitoring means, and FIGS. 3, 4, and 5 are for explaining the operation of the information organizing means. FIGS. 6, 7, and 8 are flowcharts showing display examples, and FIGS. 9 and 10 are diagrams showing a hierarchical file system. DESCRIPTION OF SYMBOLS 1...Display, 2...Mouse, 3...File creation means, 4...File holding means, 5...File searching means, 6...File usage status monitoring means,
7...Storage area, 8...Information organizing means, 9...
File usage status reading method fee paid Patent attorney Hiraki sent 1 other person 1 Figure 6 Figure 6 Figure Figure Figure Figure

Claims (1)

[Claims] (1) A file management operation method that manages created files in a hierarchical structure, which receives at least information on the created file name, its storage location, and the referenced file name, and A file usage status monitoring means for managing file usage status data in correspondence with each other; an information organizing means for organizing the file usage status data according to a caching folder displayed on a display; , a means for reading and displaying the organized file usage status data on a display; and a means for searching the file and displaying the file by specifying the file name displayed on the display or its corresponding part and calling the file. A file management operation method characterized by comprising the file search means shown above, and the following.