JPH03174660A - Electronic filing device containing document title retrieving function using image data - Google Patents

Abstract

PURPOSE:To improve the operability of the above electronic filing device by registering a document name in the character codes and the image data at register processing of documents and then displaying the document name in the registered character codes and image data at display of document names in a retrieving state. CONSTITUTION:A page number, the position of the image data, and a size are designated and these information are stored in an auxiliary storage 4 for selection and extraction of a part of the desired image data to be displayed as a document title at retrieving. Then the extracted image data information is read out as a title when the document title is set. Based on the extracted image data information, the image data of the designated position and size is extracted out of the corresponding page and temporarily saved in a work memory for extracted image data. Then the image data is compressed into a desired size and stored in a prescribed area of the storage 4 together with the title of the document name shown in the character codes. Finally the extracted image data is read out of the storage 4 together with the title of the document name shown in characters. These image data and title are reproduced and displayed on a screen. Thus the operability of an electronic filing device is improved.

Description

[Detailed Description of the Invention] This invention relates to the improvement of electronic filing systems, workstations, and other electronic filing devices having various image data processing functions, and particularly relates to the improvement of electronic filing systems, workstations, and other electronic filing devices having various image data processing functions. When displaying document titles in systems, etc., it is possible to display tiles using image data based on content extracted from image data, as well as character titles based on conventional code data. An electronic filing device that outputs a search sheet from a list of titles and uses this search sheet to quickly and easily search for a desired document. Regarding.

In general, electronic file link devices such as electronic filing systems are equipped with a function to process image data. Each page is registered as one document.

Conventionally, in such filing systems, the document title for each document is input as code information, and the document title is given in characters.

When the user searches for a registered document containing image data, the document title 1 hell with the characters given at the time of registration is reproduced and displayed on the screen.

However, it is not necessarily convenient for the user to search for image data stored in an image memory such as an external storage device using the title name of characters displayed on the screen.

In this way, conventional document titles are only character codes, and image information cannot be used as a title.
There was an inconvenience that document search operation efficiency was poor.

This invention solves the disadvantages of conventional electronic filing devices equipped with image data processing functions, namely, that only character titles based on code data can be displayed when searching for documents. First, it solves the inconvenience of poor search efficiency, and makes it possible to display a title using image data based on content extracted from image data as well as a character title based on code data. The purpose of the present invention is to provide an electronic filing device with high operability by outputting a search sheet consisting of a list of , and by using this search sheet 1-, a desired document search can be executed quickly and easily. do.

Means for Solving the Problems The present invention firstly provides a pixel map display capable of displaying images;
An image input means capable of inputting an image, an input means capable of key input, an auxiliary storage means storing code I-data and image data, and a CP controlling each of these parts.
It has a central processing unit such as U, and has an image data processing function and a document registration function including a function of inputting and storing a document name in character code when registering a document, and reproducing and displaying the character code when searching for a document. In an electronic file link system, an image extracting means for extracting image data as a document title, an extracted image data storage means for storing image data extracted by the image extracting means, and storage in the extracted image data storage means. Extracted image data reproducing means for reproducing the extracted image data, wherein a document name is registered with character code 1~ and image data during document registration processing, and when displaying the document name at the time of search, the registered image data is reproduced. The document name is configured to be displayed using characters 1 to 1 and image data.

Second, a Pi-Map-Fujin display capable of displaying images, an image input means capable of inputting images, an input means capable of key input, and an auxiliary storage means storing code data and image data; Equipped with a printing means and a central processing unit such as a CPU that controls each of these parts, it has an image data processing function, inputs and stores the document name in character code 1 to 1 when registering a document, and reproduces the character code when searching for a document. - In an electronic file link system having a document registration function including a display function, an image title registration means for registering part of data in the image data area read by the image input means as a document name during document registration processing; and a search sheet output means for outputting a list of document name titles registered by the image title 1 registration means as a search sheet; symbol identification means for identifying symbols such as marks, etc., and outputs data corresponding to the document name of the search sheet searched by the symbol identification means to the display means or printing means in the search 11, ¥. It is composed of

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Next, embodiments of an electronic filing device having a document title search function using image data according to the present invention will be described in detail with reference to the drawings. This embodiment corresponds to claim 1.

FIG. 1 shows the electronic file link device of the present invention.
It is a functional block diagram showing an example of the main part failure.

In the drawing, 1 is an image input device, 2 is a pin map type display, 3 is a keyboard, 4 is an auxiliary storage device, 5 is a system main unit, 51 is an image input unit,
Reference numeral 52 indicates a central processing unit including a CPU, 53 an image display controller, 54 a key controller 1-roller, 55 a system 11 memory, and 56 an auxiliary storage controller 1-roller.

As already mentioned, conventional electronic filing devices have a document registration function that includes the function of inputting and storing a document name in character code when registering a document, and reproducing and displaying the character code when searching for a document. There is.

In contrast, the electronic filing device of the present invention shown in FIG. 1, which is equipped with a document title search function using image data, uses the following three functions to enable display of document titles using image data when searching for documents. ing.

These functions consist of the process of extracting image data and inputting and storing it as a document title during document name processing during document registration, and the process of reproducing and displaying the image data of document title 1 when searching for a document. It is attached to the conventional character display function for document titles.

Firstly, the first is an image extraction information setting means when setting a title, the second is an image data extracting means when inputting image data, and the third is a means for reproducing and displaying extracted image data during a search. There are three methods.

First, the operation at the time of title setting performed by the image extraction information setting means, which is the first means, will be described.

When setting a tile, in the title information setting process added to the filing system, after setting the title of the document name in character code by operating the keyboard 3 in Fig. 1, as in the past, depending on,
Sentence 10 based on image data Provides instructions for setting the title of the book.

The instruction to set the title of the document name based on the image data 1 is also performed by operating the keyboard 3.

First, in order to select (extract) a part of the image data that you want to display as the document title when searching for the image data that has already been read, specify the page number, position and size of the image data, and save this information to auxiliary memory. It is stored in the device 4.

Next, the operation performed by the image data extraction means, which is the second means, when inputting image data is as follows.

When inputting image data, in the image data registration process, the extracted image data information as a title, that is, the page number of the image data, which was stored in the auxiliary storage device 4 at the time of setting the title described above,
Read out information such as the position of the image data and its size.

Then, based on the information of these extracted image data,
Extract the image data at the specified position and size from the corresponding page, save it to the extracted image data work memory, compress it to the required size, and then save it to the work memory for the extracted image data. After compressing it to the required size, At the same time, it is stored in a predetermined area of the auxiliary storage device 4.

Finally, the tile display operation at the time of search, which is executed by the extracted image data reproducing/displaying means, which is the third means, will be explained.

When displaying the title during a search, as in the past, the extracted image data stored in the auxiliary storage device N4 is read out and played back along with the text title of the document name, and the screen is displayed.
Display on the second page.

In addition, document tie 1 based on the image data explained above
- Display is a function that the user can use as needed.If a quick search is possible using just the text name of the document, you can specify this when setting the first title. .

Next, with reference to Flowchart 1, operations based on the three [2] functions will be explained regarding the electronic filing system equipped with a document title detection function using image data according to the present invention.

FIG. 2 is a flowchart showing the main processing flow when setting a tile in the electronic file link apparatus according to the present invention having a document title search function using image data. In the drawings, #1 to #8 indicate steps.

The process when setting a title is the operation of setting image extraction information in "Title" 2, and in step #1, in the title information setting process in the filing system, the first
After setting a code title by operating the keyboard 1-3 in the figure, the set title is stored in the system memory 55 in the system main unit 5 in step #2.

In the next step #3, an instruction indicating the ability to extract image data is input from 3 to the keyboard 1 (step 1), and the process proceeds to step #4, where it is determined whether or not extraction has been instructed.

If the instruction is to extract image data, the page number is input in the next step #5, and the process proceeds to step #6, where the image position is input.

3 After specifying the size in step #7, proceed to step #8 and enter the page number and image position.

The size information is transferred to and stored in the auxiliary storage device M4.

Through the processing of steps #↓ to #8 above, image data to be used as a title is extracted from the image data and stored in the auxiliary storage device 4.

Next, the operation of registering an image title will be described.

FIG. 3 shows the electronic filing device of the present invention.
Flowchart 1 to 1 show the flow of main processing at the time of title registration. In the drawings, #11 to #22 indicate steps.

In the image document registration process, first step #1
1, the extraction image work memory provided in the system memory 55 in the system main unit 5 in FIG.
"O" (clear).

In step #12, one page of image data is input, and in step #13, processing of the input image data is specified.

There are three types of designation in step #13: re-input of image data, output, and end of input.

In step #14, the specified content is re-entered.

Determine whether it is image output or input end.

If the judgment in step #14 indicates that re-input is required,
Returning to step #12, the same process is repeated.

If it is determined in step #14 that image data is to be output, then in step #15 the image extraction information is read from the auxiliary storage device 4, and in the next step #16 it is determined whether or not there is extracted image data. .

If it is determined in step #16 that there is no extracted image data, the process returns to step #↓2.

On the other hand, if it is determined in this step #16 that there is an extracted image, the process proceeds to the next step #17, and it is determined whether or not it is the corresponding page.

5 If it is determined in step #17 that the page is not the relevant page, return to step #12.

If it is determined in step #17 that the page is the corresponding page, step #18 is performed and the page is moved to the specified position.

The image data is extracted according to the size, saved in the extracted image work memory provided in the system memory 55, and the process returns to step #12.

Further, if the end of input is instructed in the judgment in the previous step #14, the process proceeds to step #19, where the presence or absence of image extraction is re-determined, and if there is image extraction, the next step #20 is performed. Compress the image data saved in the extracted image work memory.

In step #21, the extracted and compressed image data is output as a title, and is transferred to and stored in the auxiliary storage device 4 of FIG. 1.

If there is no extracted image data in the re-determination of the presence or absence of image data extraction in the previous step #19, in the next step #22, only the code title is output,
The flow shown in FIG. 3 ends.

Through the processing in steps #1 to #22 above, image data to be used as a title is extracted and compressed from the image data, and is stored in the auxiliary storage device 4 as a title based on the image data.

FIG. 4 shows the electronic filing device of the present invention.
Flowchart 1 to 1 show the flow of main processing at the time of tie 1 hell search. In the drawings, #31 to #37 indicate steps.

In the image document search process, first step #3
1, input document selection conditions using the keyboard 3 shown in FIG.

In the next step #32, documents are searched and extracted from the auxiliary storage device 4 based on the input conditions.

At step #33, when displaying a list of retrieved documents, extracted image information is read from the auxiliary storage device 4.

In step #34, it is determined whether the image is extracted or not, and if there is extracted image data, step #3
5, the extracted image data is read from the auxiliary storage device 4, and reproduced in the next step #36.

At step #37, the code title is displayed on the screens of the pin 1 to map display 2 together with the code title.

If it is determined in step #34 whether or not an image is to be extracted, if there is no image to be extracted, in step #37, only the code tiles 1-1 are displayed on the screens of the pin 1 to map display 2. do.

Through the processing in steps #31 to #37 above, the title based on the image data as the previously extracted title is displayed on the screen 2 of the display 2 together with the character title based on the code title.

In the above embodiments, a case has been described in which the electronic filing system of the electronic filing device itself has a setting function for displaying a document title using image data.

8 However, even if the electronic filing system does not have the function of setting document tiles using image data, if it has the function of transmitting and receiving image ties and code information, it can be used with other systems. By receiving information on the document title based on the image data created by , the document title based on the image data can be displayed on the display screen.

In this case, although the processing described above in connection with FIGS. 2 and 3 cannot be performed, step #32. The only difference is the processing of #33° and #35.

That is, in step #32, based on the input conditions,
Search and extract documents from the transfer take by the transfer device,
In step #33, when displaying a list of retrieved documents, extracted image information is read from the data transferred by the transfer device, and in step #34, it is determined whether or not an image has been extracted, and if there is extracted image data, , the process proceeds to step #35, where the extracted image data is read from the transfer take, and is reproduced in the next step #36.

Therefore, the electronic file link device of the present invention having a document title search function using image data can be implemented in the case of such a transfer device, and includes this case as well.

Next, a second embodiment of the electronic filing device having a document title search function using image data according to the present invention will be described in detail with reference to the drawings. This embodiment corresponds to claim 2.

In this embodiment, when searching for a document, a list of document titles registered by image data, that is, a search sheet (to) is printed by printing means, and the printed search sheet is used. , so that the desired document take can be obtained.

First, search sheet 0 used in this example Let's talk about.

FIG. 5 shows the electronic filing device of the present invention.
FIG. 3 is a diagram illustrating an example of a search sheet used when searching for documents. In the drawing, C1 is the entry area for the image tile 1, C2 is the printed frame for entering marks, etc., and C is
3 is a printing area for the document number, and C4 is a mark written in the frame C2.

As shown in FIG. 5, the titles of documents that have already been registered in the filing device as images are output as a list in the search sheet 1.

First, the image title entry area C1 is, for example,
The text of the document entered by the image, such as "Specifications (1)" or "Patent Entry Form", is filled in.

A printed frame C2 for entering a mark or the like is provided in a position close to this, that is, a frame for entering a mark or the like in order for the user to select a document to be read.

Further, in the vicinity of this frame C2, there is a print area C3 for document numbers attached to each document so that the user can accurately select a desired document, and the corresponding document numbers are printed therein.

For the same purpose, in the image title entry area C1,
For example, information such as the document creation date, total number of pages, and paper size is also printed on the right side.

When the user selects a desired document, for example, the document with document number r No. 24, with respect to the search sheet 1- in FIG. Fill out.

After entering mark C4, input this search sheet into image input means such as a scanner of an electronic filing device.
Then, this mark C4 is detected and the corresponding document data is searched.

FIG. 6 shows the electronic filing device of the present invention.
FIG. 2 is a functional block diagram illustrating an example of a main configuration of a method using a search sheet. In the drawings, 11 is an image input means, 2 is a pin to map type display,
]3 is an arbitrary scaling image display control means, 14 is a coordinate inputting means, ↓5 is a printing means, 16 is a CPU, ]-7 is an image arbitrary scaling means,
18 is an indexing means, 19 is an image title file linking means, 20 is a document image filing means, 21
Reference numeral 22 indicates a symbol recognition means, 22 an image title sheet discrimination means, and 23 a tie h rule list recognition means.

The functions of each part of the electronic filing device of the present invention shown in FIG. 6 are roughly as follows.

The image input means 1 is composed of a scanner or the like, and reads an original document such as a test sheet as image data.

The P1-map type display 12 is made of a CRT or the like, and visualizes image data and displays it on the screen.

The arbitrary magnification image display control means 13 is a display]
It has a function of controlling the scaling process of the image data displayed on the second screen.

The coordinate input means 14 is composed of a pointing device, etc., and has a function of indicating a position on the screen of the display 2. When registering a document using this image title, the coordinate input means 14 is a pointing device, etc. Indicate the row, etc.

The printing means 15 is a printer that visualizes image data on paper using a one-knot pattern.

CPU 1.6 is a central processing unit that has the function of controlling the entire system of the engineering drawing.

The image arbitrary scaling means 17 has a function of controlling scaling processing of image data to be filed.

The indexing means ↓8 provides information (
It has a table in which index information) is stored, and compares the specified information with the information stored in the table and outputs the corresponding data.

The image title filing means 19 has a function of extracting image data such as a character string from an area specified on the screen 2 of the display 12 and registering it as a title.

The document image filing means 20 has a function of filing image data (substantive data) of the document read by the image input means 11 on a document-by-document basis.

The symbol recognition means 2] has a function of determining the presence or absence of a mark C4 written in a predetermined column of the search sheet (inside the frame C2 in FIG. 5).

Image tie 1 hell paper determining means 22 determines whether or not it is image tie 1 hell paper at the time of document registration, and when it is determined that it is image title paper, the indexing means 18. Image title filing means 199 Document image filing means 20
It has the function of instructing the user to file.

The title list recognition means 23 determines whether or not it is a search sheet, and after confirming that it is a search sheet, the indexing means 18 causes the symbol recognition means 2 to search for a document corresponding to the mark determined by the symbol recognition means 2. It has the function of giving commands to

FIG. 7 is a flowchart showing the main processing flow when searching for a document using an image tile 1- in the electronic filing device of the present invention using the search sheet 1- shown in FIG. In the drawing, #4 to #
47 indicates a step.

In step #4, mark the desired title on the search sheet of FIG.

At step #42, this search sheet is set at 1 on the image input means shown in FIG.

At step #43, the search sheets 1 through 1 are read by the image input means 11, and the process proceeds to the next step #44.
The symbol recognition means 21 identifies the document number based on the marked position.

In step #45, based on the mark and document number information,
Under the control of the title-list recognition means 23 shown in FIG. 6, the corresponding document data is extracted.

In step #46, the corresponding document data is output to the printing means 15 to create a hard copy, or in step #47
Then, the corresponding document data is output to the pin-map display 12 and displayed on the screen.

Through the above steps #4] to H47, a search process is performed using the document title registered by the image data, and the contents of the desired document are printed on paper or displayed on the screen.

According to the electronic filing device of this invention that is equipped with a document search function using image data, it is possible to process image data by actually storing the document name in the image memory, not just the text title. The image data of the characteristic main part is extracted from the image data that has been displayed, and is displayed on the document name list screen as the title of the document name.

Therefore, compared to the conventional title display of the document name using only characters, it is possible to perform a document search operation more quickly, and the operability is significantly improved.

In addition, when it has the ability to send and receive image data and coat information, it becomes possible to utilize documents entered in other electronic filing systems even in remote locations, making it possible to use document data more effectively. Excellent effects such as the following can be obtained (effects corresponding to claim 1 of Patent 7).

Furthermore, according to the method of using a search sheet, it is quick and easy to enter a mark, etc. in a predetermined field corresponding to the document name on the search sheet, and then input it to an image input means such as a scanner. Many excellent effects can be obtained, such as being able to perform a desired document search (effect corresponding to claim 2).

[Brief explanation of the drawing]

FIG. 1 shows the electronic filing device of the present invention.
FIG. 2 is a flowchart showing the flow of main processing when setting a title in an electronic filing device equipped with a document title search function using image data according to the present invention; FIG. 3 shows the electronic filing device of the present invention.
FIG. 4 is a flowchart showing the main process flow when registering a title. FIG. 4 is a flowchart showing the main process flow when searching for a title in the electronic filing device of the present invention. FIG. In electronic filing devices,
FIG. 6 is a diagram showing an example of a search sheet used when searching for documents.
FIG. 7 is a functional block diagram showing an example of the main configuration of a method using a search sheet. In the electronic filing device of the present invention using the search sheet of FIG. Flowchart showing the flow of processing. In the drawings, l is an image input device, 2 is a bitmap display, 3 is a keyboard, 4 is an auxiliary storage device, 5 is a system main unit, 51 is an image input unit thereof, 5
2 is a central processing unit including a CPU, 53 is an image display controller, 54 is a key controller, 55 is a system memory, 56 is an auxiliary storage device controller, 11 is an image input means, 12 is a bitmap type display,
9-13 is an arbitrary scaling image display control means, 14 is a coordinate inputting means, 15 is a printing means, 16 is a CPU, F is an image arbitrary scaling means, 18 is an indexing means, 19 is an image title/filing means, and 20 is an image title/filing means. Document image filing means, 21 symbol recognition means, 22 image tie 1
23 is title/list recognition means. 0

Claims (1)

[Claims] 1. A bitmap display capable of displaying images, an image input means capable of inputting images, an input means capable of key input, and an auxiliary storage means storing code data and image data. , CP that controls each of these parts
It has a central processing unit such as U, and has an image data processing function and a document registration function including a function of inputting and storing a document name in character code when registering a document, and reproducing and displaying the character code when searching for a document. In an electronic filing system, an image extraction means for extracting image data as a document title, an extracted image data storage means for storing image data extracted by the image extraction means, and an image data stored in the extracted image data storage means. Extracted image data reproducing means for reproducing extracted image data, wherein a document name is registered with a character code and image data during document registration processing, and the registered character code and image data are used when displaying the document name during a search. An electronic filing device characterized by displaying a document name using image data. 2. A bitmap display capable of displaying images, an image input means capable of inputting images, an input means capable of key input, an auxiliary storage means storing code data and image data, a printing means; A document that is equipped with a central processing unit such as a CPU that controls each part of the document, and includes an image data processing function, a function for inputting and storing a document name in character code when registering a document, and a function for reproducing and displaying the character code when searching for a document. an electronic filing system having a registration function, comprising: an image title registration means for registering part of data in the image data area read by the image input means as a document name during document registration processing; search sheet output means for outputting a list of document names registered by the means as a search sheet; and symbol identification means for identifying symbols such as marks attached to positions corresponding to each document name on the search sheet. , and outputting data corresponding to the document name of the search sheet searched by the symbol identification means to the display means or the printing means at the time of search.