JPH03136164A - Method and system for document processing - Google Patents

Abstract

PURPOSE:To set a part of document data to the print state other than the normal print state, for example, the no-print out state at the time of printing by printing out document data in accordance with the indicated print state. CONSTITUTION:At the time of indication of printing, a print indication picture is displayed on a display device 105 by a display control part 5 and an indication related to printing is given, and not only general print conditions such as a print range and the number of prints are set but also the print mode is indicated. Since the indication of the normal print state or another print state is accepted at the time of indication of printing to a printer and document data is printed out in accordance with the indicated print state, the document in a required print form is printed out by the easy indication. Thus, the part is set to the print state other than the normal print state, for example, the no-print out state at the time of printing.

Description

DETAILED DESCRIPTION OF THE INVENTION [Industrial Application Fields] The present invention is directed to outputting document data in a printing state different from the normal printing state by specifying an arbitrary character or range.
For example, the present invention relates to a document processing method and a document processing system that can set printing and non-printing.

[Prior Art] In a document processing system that uses a word processor, computer, etc. to create and edit documents, characters are input to create a document consisting of character data, and after editing, the document is printed out. What is done is done. In this case, basically all input characters forming the document data are printed.

However, depending on the content of the document or depending on the user's convenience, there may be cases where the user wishes to print only part of the document.

In this case, conventionally, partial printing is performed by specifying printing or non-printing within a range that can be physically separated, such as printing on a page basis or from a specified line to the following parts.

3- [Problem to be solved by the invention] By the way, depending on the document, specific characters, specific lines, etc. in the document may be selectively left blank instead of being printed.
It may be desirable to print the remaining document data by filling in the characters in that portion. for example,
When creating test questions, there are cases in which a question text and an answer are created and it is desired to print a portion of only one question text and the entire text including the answer separately.

However, partial printing in the conventional document processing system has a problem in that it is not possible to specify a non-printing part or a printing part on a character-by-character or line-by-line basis included in a document.

For this reason, conventionally, in such cases, a document is separately edited from which the answer portions have been deleted from the created document, and this document is used to print the portions excluding the non-printable portions.

Therefore, it takes time and effort to newly edit one document, and
There is a problem in that a document consisting of the entire document data and a document containing only a specific printed portion have to be created and saved twice, which is cumbersome.

The purpose of the present invention is to
A document processing method and a document processing system that can designate that part as a part to be printed differently from normal printing, and can set that part in a different printing state than usual when printing, for example, not to output printout. Our goal is to provide the following.

[Means for Solving the Problems] In order to achieve the above object, the present invention accepts an instruction to set a print state different from normal printing for a target print unit of document data when creating or editing a document. hand,
This information is added to the relevant printing unit of document data, and when instructing the printing device to print, it accepts the instruction whether to print in a normal printing state or a different printing state, and prints the document data according to the specified printing state. Print out.

Further, the present invention is applied to a document processing system that can store input character data, display all or part of it, and print out the stored character data in response to an instruction. Accepts an instruction to print a target print unit of document data in a print state different from normal printing.

There is a function that adds this information to the relevant print unit of document data, and when instructing the printing device to print, it accepts an instruction whether to print in a normal printing state or a different printing state, and prints the document data according to the specified printing state. To provide a document processing system having a function of printing out.

Further, according to the present invention, an information processing device including at least a central processing unit, an input device, a display device, and a storage device is used to instruct a print state of a target printing unit of document data to be different from normal printing. A document processing system is provided that includes a function of receiving information from an input device, adding this information to the print unit of document data, displaying the information on a display device, and storing the information in a storage device.

Similarly, using an information processing device that includes at least a central processing unit, an input device, a display device, a storage device, and a printing device, document data is added with information that causes the target print unit to be printed in a different printing state from normal printing. A document processing system is provided that has a function of accepting an instruction for a normal printing state or a different printing state when instructing a printing device to print, and printing out document data according to the instructed printing state. be done.

In the present invention, regarding character data constituting a document,
By adding information specifying a print mode that is a different printing state from normal printing as part of the attribute information that provides the attribute, it is possible to receive an instruction for a normal printing state or a different printing state at the time of printing. The document data can be printed out according to the designated print mode.

The instruction to set the specific printing state includes information indicating that the designated portion is not to be printed.

[Function] The present invention allows the user to select the desired print unit of document data, such as character or line, when inputting character data to create a document, or when editing character data that has already been input. For the unit specified by , etc., an instruction to set the print state different from normal printing, for example, a non-print state is received, and this information is added to the print unit of the document data. This reception can be performed using an input device such as a keyboard.

As mentioned above, this reception can be performed when inputting or editing character data.

This is done for single document data without providing different document files. Therefore, it is not necessary to create separate files for the same document and perform time-consuming operations such as deleting portions that are not to be printed.

Also, when instructing the printing device to print, it accepts an instruction as to whether it is in a normal printing state or in a different printing state.
Since the document data is printed out in accordance with the instructed printing state, the document in the desired printing format can be printed out with a simple instruction even during printing.

8- Furthermore, by making use of these functions, the system can support various instructions regarding the printing status, allowing it to be widely used for, for example, multi-color printing, creating a table of contents, creating problem sets and answer sets, etc. Can be done.

(Margin below) [Example] Embodiments of the present invention will be described with reference to the drawings.

FIG. 1B shows an example of the configuration of an information processing apparatus that is an apparatus for implementing the document processing method of the present invention and can constitute the document processing system of the present invention.

The information processing device shown in FIG. 1B includes a central processing unit (CPU) 1 that controls the entire system and executes calculations, etc.
01, an input device 102 such as a keyboard for inputting characters, instructions to the system, etc., and the CPU 101;
A program memory 103 that stores programs to be executed by 0I, and a data memory 10 that stores document data, etc.
4.Display input character data, processing results, etc.
It is composed of a display bag W105 such as a CRT, an auxiliary storage device 106 using a magnetic disk, an optical disk, etc., which stores programs for controlling the system, document data, etc., and a printer 107 which prints out the document data. .

The program memory 103 and data memory 104
can also be configured by the same memory. Also,
In the case of a dedicated document processing machine such as a word processor, all or part of the program memory may be configured as a read-only memory. This program memory 103
A program containing word processing functions is stored in the
A document processing system is configured by executing the CPU 10I.

Further, in this embodiment, the auxiliary storage device 106, the printer 1
07, but the present invention can also be applied to systems that are not equipped with any of these.

In other words, when a created document is stored in an auxiliary storage device, and the document stored in this auxiliary storage medium is read out and printed out by another document processing device, or when the document is read out and printed out by another document processing device, the other document can be read out via a communication device. In cases where a printer of a processing device is used to print out data, the printer can be omitted from the device for inputting document data. Furthermore, in systems that directly print out documents without storing them, an auxiliary storage device may not be required.

FIG. 1A shows the configuration of an embodiment of the document processing system of the present invention.

For example, a document processing system as shown in FIG. 1A is configured by causing the information processing apparatus shown in FIG. 1B described above to execute a program having a function of realizing the document processing method of the present invention.

The document processing system shown in FIG. 1A includes an input control unit 1 that controls instructions and data input from an input device 102 and performs kana-kanji conversion, etc., and stores and stores document data etc. generated by the input control unit 1. A document management section 2 that manages reading, a print mode storage section 3 that stores print modes such as print and non-print, and a document data storage section 4 that stores document data. The display device 105 displays instructions from the outside, Kana character strings, etc. that are input.
a display control section 5 for displaying the display data, and an auxiliary storage control section 6 for controlling the storage or reading of program reading and document data from the auxiliary storage device 106.
, a print control unit 7 that causes the printer 107 to print out document data in accordance with print/non-print specifications, an edit control unit 8 that controls setting and changing the arrangement of character strings, and the operation of each of the above units. The control unit 9 is configured to include a control unit 9.

The document data storage unit 4 that stores document data can be configured by a data memory 104 shown in FIG. 1B.

Further, the print mode storage unit 3 stores, for example, the CPU10
It can be configured by I's internal registers. The information indicating the print mode set here can be initialized by the document processing program. Further, this print mode storage section 3 can also be omitted. Note that the print mode storage section 3 may be provided in the data memory 104 or may be configured by providing a storage element such as a dedicated register.

The input device 102 is provided with a key (not shown) for specifying a print mode.

This key may be dedicated or dual-purpose. When this key is pressed, the input control unit 1 accepts it as a print mode designation.

In the case of this embodiment, the print modes include a normal print mode (this mode is used unless otherwise specified) in which printing is performed as usual, and a non-print mode in which specified portions are not printed. In the non-printing mode, you can also specify a filling print mode in which non-printing areas are filled with characters (line filling), a blank printing mode in which non-printing parts are replaced with spaces, and either filling or blanking can be specified when printing is instructed. It is divided into character filling/blank selection printing mode. Of course, the non-printing mode may include any one or two of the three modes.

In the normal state, that is, when the system is started, the print mode is the normal print mode described above.
Each time the print mode designation key is pressed, the modes are sequentially switched. That is, each time this key is pressed, commands representing each print mode are sequentially set in the print mode storage section 3 in the form of, for example, a code.

Setting this print mode can be realized, for example, by a counter that can be configured by hardware or software. That is, this counter is incremented by 171 D each time a key is pressed, and LL O
OII, 01", 10" and "11" are set in this order, and when the key is pressed further, 1"' is added to II 00 I.
Return to I and repeat this change. Note that in order to increase the number of print modes, the number of bits in this counter may be increased. Furthermore, if only printing/non-printing is specified, one bit may be sufficient.

Note that in this embodiment, II OO++ is the normal print mode, II OI ++ is the jammed print mode, and It 10 I
I is set to correspond to the blank print mode, and 11'' is set to correspond to the fill/blank selection print mode.

In the document processing system of this embodiment configured in this way, when the system is started, the CPUl0I described above is activated.
First, the controller 9 enters a state in which the functions of the control unit 9 are executed according to the document processing system program stored in the program memory 15-103. Control unit 9
After performing display control on the display device 105, menu selection, and other necessary initial settings for each section, the input control section 1, document data management section 2, editing control section 8, and display control section 5 , manages each process in the auxiliary storage control section 6 and the print control section 7.

When the input control unit 1 receives key input from the input device 102, it checks whether the key input is an operation instruction for the system or character data input, and outputs the key input signal via the control unit 9.
The information is sent to each section, such as the display control section, which performs corresponding processing. Here, descriptions of processes commonly performed in document processing systems will be omitted, and matters unique to this embodiment will be mainly described.

When the mode setting key is pressed, this information is transferred to the control unit 9.
The data is sent to the document data management section 2 via.

As mentioned above, the document data management section 2 adds 1'' to the print mode designation code 6 - stored in the print mode storage section 3 and stores the result in the print mode storage section 3 again. do.

When character data is input, a kana character string is displayed in the display control unit 5.
is displayed in a predetermined area of the display device 105 via. The input control unit 1 also performs kana-kanji conversion processing on input data. The converted character data is sent to the document data management section 2, and a code indicating the print mode stored in the print mode storage section 3 is added as the print mode of the character attribute. Then, it is stored in the character data storage section 4 set in the data memory 104, and is also sent to the display control section 5 and displayed on the display device 105.

Here, the text data is structured as shown in FIG. 2, for example. In other words, character code 201 and character attribute 20
Consists of 2. In the case of this embodiment, the character attributes 202 include codes indicating attributes added to each character, such as font size, underlining, and shading, as well as a print mode 203 that is a feature of this embodiment.

As described above, the print mode 203 is IIOOlj
~II 11 Consists of each code of IT, input device 10
The settings are made sequentially by pressing the 2 keys. If you do not press this key after startup, the II OOT will be in normal print mode.
Since l is set in the print mode storage unit 3, the print mode of the character attributes of the input character data is all ''.
o o” is added. Then, each time the print mode key is pressed, the print mode code changes from 01” to 10.
The codes are set in the order of ", 11", and the code set at that time is attached to the input character data as a character attribute indicating the print mode.

The display control section 5 displays the character data sent via the control section 9 on the display device 105. The data to be displayed includes kana character data input from the input device 102,
There is character data mixed with kana-kanji that has been converted into kana-kanji and has been given character attributes, and guide messages prepared by the system.

The display control unit 5 refers to the print mode code as well as other attributes attached to the character data, and displays the non-print portions in a manner that distinguishes them from the normal print mode.

FIG. 3 is an example of how a document is displayed on the display device 105.

Here, an example of a test question is shown, and the non-printed portions are displayed with shading to distinguish them from the normally printed portions. Note that the display of non-printing parts is not limited to shading, but also means that can be distinguished from other characters, such as by using other character decorations, display color, size, font, brightness, blinking, and inversion of brightness. Any means may be used.

In addition, you can use the print mode settings to hide non-printing parts, or search for the print mode code and display it so that you can easily check the print mode settings. You can.

When printing is instructed from the input device 102, the control section 9 notifies the print control section 7 that printing is instructed, and the print control section 7 uses the printer 107 to
Executes printing of character data.

19- At this time, the print control section 7 reads the following information from the document data storage section 4:
The character data stored in it and its attributes are acquired, and the printer 1
07 to print.

When instructing to print, the display control unit 5 displays a print instruction screen on the display device 105, and instructions regarding printing are given here. At this time, in addition to setting general printing conditions such as print range and number of copies, instructions are also given regarding print mode. First, regardless of the designation of the print mode, an instruction is given from the input device 102 as to whether to print all of the character data constituting the document or to print without printing non-printing portions. In the latter case, for the fill/blank selection print mode "11"', it is further specified whether to print with fill or blank.

Note that if only printing/non-printing is set in the print mode of the character attribute, here the selection is made between padded characters and blank spaces.

In this way, a print instruction is given to the printer 107.
When printing is executed, the previous character data is 0-5. In the case of printing, the print mode of the character data read from the document data storage section 4 is ignored, and the printing is performed in the same way as printing in a normal document processing system. , printing is performed. On the other hand, in the case of printing without printing non-printing parts, depending on the print mode of the character data read from the document data storage section 4, the character data may be printed as is, or the character data may be padded, and the next The document is printed by printing the characters that should be printed, or by replacing those parts with blanks.

An example of this printing result is shown in FIGS. 4 to 6.

This example is the same as that shown in FIG. 3 described above. FIG. 4 is an example in which all character data is printed as is. In FIG. 5, the answer part of the question shown in FIG. 4 is replaced with a blank space, and only the question text is printed, and it is printed in the format of an answer sheet. Moreover, FIG. 6 is an example in which the answer part is erased and printed in the form of a question book.

In this way, when you want to print as shown in Figures 4 to 6, there is no need to delete parts that are not to be printed, as in the past, and you can easily print the same document in various formats. You can print with .

In the above embodiment, an example was shown in which a print/non-print instruction is given at the time of print setting, but a function for reversing this instruction may be provided. In other words, the print mode may be set so that the non-printing portion is in the normal printing mode, and the printing portion is in the non-printing mode. In this case, the example shown in FIG. 5 is in the form of an answer book, although it is not shown.

Next, other embodiments of the present invention will be described with reference to FIGS. 7 and 8.

This embodiment is constructed from hardware configured similarly to that shown in FIG. 1B.

For example, a document processing system as shown in FIG. 7 is configured by causing the information processing apparatus shown in FIG. 1B described above to execute a program having a function of realizing the document processing method of the present invention.

The document processing system shown in FIG. 7 is configured similarly to the document processing system shown in FIG. 1A.

Therefore, the differences will be mainly explained here.

The system of this embodiment does not require the print mode storage unit 3 that stores print modes such as printing and non-printing.
It is configured except for this. In place of this function, there is a function that allows setting of print mode for printing/non-printing for character data that has already been input.

This function can be achieved by providing a dedicated or dual-purpose setting key (not shown) in the human-powered device 102 and providing a setting function in the input control unit 1, for example, in the same way as setting an underline.
You can set the print mode.

For example, as shown in FIG. 8, the designation of the print mode according to this embodiment is performed by specifying a print state different from normal printing for a character string that has already been input and is displayed on the screen of the 1 display device 105. That is, this is done by specifying the range in which to set the non-print mode as described above. First, place the cursor at the start position 801 of the range 23- of the character string you want to set and press the set key, then place the cursor at the end position 802 of the range, press the set key, and press the execution key. This will confirm the designation.

Here, the print mode is specified before pressing the confirm key. In this case, the designation of the print mode can be configured to correspond to the number of key presses, similar to the embodiment described above.

Also, when editing character data, the type of non-printing mode is set only to indicate that it is not a normal printing mode.
The configuration may be specified at the time of printing.

Information on the print mode set by specifying this range is sent to the document data management section 2 via the control section 9, and here,
The print mode is written as part of the attributes of the appropriate string. The result is also reflected in the character data currently displayed on the screen, and is displayed as shown in FIG. 3 described above.

Further, when printing, as in the above-described embodiment, by instructing the print mode, printing can be performed as shown in FIGS. 4-24 to 6.

According to this embodiment, in addition to having the same effects as the above-described embodiments, it is possible to set a print mode for characters that have already been input, and it is also possible to change the already set print mode.

In addition, in this embodiment, similarly to the embodiment shown in FIG. 1A, a print mode storage section 3 is provided, and the print mode setting can be made both when inputting character data and for already input character data. It is also possible to have a configuration in which the settings can be made. In this way, the print mode can be set both when inputting and editing character data, improving usability.

In each of the above embodiments, the print mode is set for each character, but the settings may be set for a certain print unit, such as for each line,
Settings can also be made for each page. Further, it can also be set in units of paragraphs, titles, etc., corresponding to the hierarchical structure of the document. When setting the print mode for each line or page, the print mode can be set as an attribute of the constituent character data, but it can also be set as a line attribute or a page attribute. Furthermore, when setting for each hierarchical structure of a document, it is also possible to provide a table to which attributes corresponding to the hierarchical structure are added, and to set the attributes in this table.

In each of the above embodiments, the print mode is set by the number of key presses, but a selection area is set in a part of the screen of the display device 105, and various modes for non-printing as described above are displayed on the table. It may be configured such that the settings are displayed and selected by using numeric keys or the like. Of course, the present invention is not limited to this, and other setting means may be used. For example, it may be configured by displaying an icon and selecting it using a mouse.

In each of the above embodiments, when setting the print mode, the print type that determines how to handle non-printing parts such as padding and blank spaces is also set, but the print type must be set when issuing a print instruction. You can.

In each of the above embodiments, an example of printing/non-printing has been described as the print mode, but the configuration is not limited to this, and a configuration may also be adopted in which a designation to perform printing different from normal printing, for example, designation of a print color, etc. .

As an example, in the case of the test question shown in Figure 3 above,
For example, a printer capable of printing in at least two colors, such as a laser beam printer, may be used, and instructions may be given to print in different colors, such as black for the question part and red for the answer part. In this case, first print the question text in the format shown in Figure 5, then reverse the print/non-print mode and set it to print only the non-printing part of the answer. All you have to do is tell it to print that part in red.

Further, as an application example of the present invention, a table of contents creation function can be configured. That is, the editing control unit 8 is provided with a page number acquisition function to acquire the number of pages in which specified character data exists, and this is added to the character data and sent to the display control unit 5 and document data management unit 2. All you have to do is configure it to send it. In such a configuration, the page number acquisition function is activated, and the input device 102 sets the normal print mode for the title portion of each layer 7- that appears hierarchically in the document, and sets the fill print mode for other text portions. When set, a page is attached to the character data in the title part by the page acquisition function. In this state, if printing is performed by instructing to print only the portion in which the normal print mode is set, a table of contents document is printed, although not shown.

In the above embodiment, a document with print/non-print parts specified is stored in a storage medium by an auxiliary storage device, and this is
When printing with another document processing device, if the other document processing device has a print control unit having the same function as the system of the above embodiment, normal printing can be performed as in the above embodiment. , printing with non-printing parts omitted can be freely performed. On the other hand, if the other document processing apparatus does not have the function of the print control unit as in the above embodiment, the print mode is ignored and only normal printing is performed.

This also applies to the case where character data is transferred to another document processing device using communication means and printed.

28- The present invention comprises a plurality of information processing devices, document data is transmitted from one device to another device via a communication means, a storage medium such as a magnetic disk, and information processing is performed in a distributed manner by each component device. , it can also be applied to distributed and complex systems.

In document processing in a distributed system, the document processing system of the present invention can be configured by distributing and providing each function as shown in the above embodiment according to the purpose of use of each device. can.

For example, it can be distributed to devices that mostly input document data, devices that mostly print, etc. Further, each component device may be configured to have all of the functions constituting the document processing system of the present invention.

Further, the present invention can be applied to a device that inputs a document created in another document processing device via a storage medium or communication means, sets a print mode, and prints the document. Examples of such devices include, for example,
An example is an editing printing device.

Further, in each of the above embodiments, an example of document processing in Japanese has been shown, but it goes without saying that the present invention can be applied regardless of language.

[Effect of the invention] According to the present invention, for any unit in one document,
That part can be designated as a part to be printed differently from normal printing, and when printing, that part can be set in a different printing state than normal, for example, not to be printed.

[Brief explanation of the drawing]

FIG. 1A is a block diagram showing the configuration of an embodiment of the document processing system of the present invention, FIG. 1B is a block diagram showing an example of the configuration of an information processing apparatus that can configure the document processing system of the present invention, and FIG. FIG. 2 is an explanatory diagram showing an example of the structure of text data, FIG. 3 is an explanatory diagram showing an example of document display on a display device, FIGS. 4 to 6 are explanatory diagrams showing an example of print results by a printer, FIG. 7 is a block diagram showing the configuration of another embodiment of the document processing system of the present invention, and FIG. 8 is an explanatory diagram showing an example of print mode settings. DESCRIPTION OF SYMBOLS 1... Input control section, 2... Document data management section, 3 Print mode storage section, 4... Document data storage section, 5...
Display control section, 6... Auxiliary storage control section, 7. Printing control section, 8. Editing control section, 9... Control section, 101... CP
U, 102... Input device, 103... Program memory, 104... Data memory, 105... Display device, 106... Auxiliary storage device, 107... Printer.

Claims (1)

[Scope of Claims] 1. When creating or editing a document, receiving an instruction to set a printing unit of the target document data in a printing state different from normal printing, and adding this information to the printing unit of the document data. Document processing characterized in that, when instructing a printing device to print, it receives an instruction for a normal printing state or a different printing state, and prints out document data in accordance with the instructed printing state. Method. 2. A document processing system capable of storing input character data, displaying all or part of it, and printing out the stored character data according to an instruction, the system comprising: There is a function that accepts an instruction to set the target print unit to a print state different from normal printing and adds this information to the print unit of document data, and a function that adds this information to the print unit of document data. state or
A document processing system having a function of receiving instructions regarding different printing conditions and printing out document data according to the specified printing conditions. 3. Using an information processing device that includes at least a central processing unit, an input device, a display device, and a storage device, receive an instruction from the input device to set a print state of a target print unit of document data in a print state different from normal printing. , a document processing system comprising a function of adding this information to the printing unit of document data, displaying it on a display device, and storing it in a storage device. 4. For character data that constitutes a document, by adding information specifying a printing mode that sets a printing state different from normal printing as part of the attribute information that gives attributes, it is possible to specify whether the printing is in a normal printing state or not when printing. A document processing method characterized by receiving an instruction regarding a different printing state and printing out document data in the specified printing mode. 5. Regarding document data that uses an information processing device that includes at least a central processing unit, an input device, a display device, a storage device, and a printing device, and has been added with information that causes the target printing unit to be in a printing state different from normal printing. , a document processing system having a function of receiving an instruction for a normal printing state or a different printing state when instructing a printing device to print, and printing out document data according to the instructed printing state. 6. The document processing method according to claim 1 or 4, wherein information instructing not to print a specified portion is used as the instruction to set the different printing state. 7. The document processing system according to claim 2, 3 or 5, wherein information instructing not to print a designated portion is used as the instruction to set the print state to a different state.