JPH02300854A - Electronic filing device - Google Patents

Abstract

PURPOSE:To efficiently perform the registering work by providing a means which individually recognizes retrieval information and picture information on an OMR sheet which is read and discriminated as a partial picture OMR sheet where picture information can be entered. CONSTITUTION:When the OMR sheet on which picture information is entered is read by a reading means (scanner) 5, it is discriminated whether it is a partial picture OMR sheet or not by a discriminating means 22. After retrieval information and picture information on the OMR sheet discriminated as a partial picture OMR sheet by the discriminating means are individually recognized by a recognizing means 23, they are registered. Thus, the reading work and the information recognizing work are performed at a time with the partial picture OMR sheet even if the information volume of materials to be registered is small, and the registering work is simplified and performed in the short time.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to an electronic filing device that registers and searches image information of materials according to data attached to an OMR sheet.

[Conventional technology]

Conventionally, documents that are generated every day in an office, such as slips, reports, business diaries, etc., which can be stored on a single sheet of paper, have been stored and managed in their original form by being bound in binders, etc. Therefore, in order to retrieve the necessary materials from the binder at a later date, it was necessary to manually flip through each item to find it.

Therefore, if the above-mentioned materials are managed mechanically using an information registration and search device such as an electronic filing device, the materials can be
Since different search conditions are registered for each case, searching based on these conditions can save time and effort during the search.

[Problem to be solved by the invention]

However, when managing materials using an electronic filing device as described above, each time a document is registered, search conditions must be entered on a keyboard, or an OMR sheet containing search conditions and information to be registered must be input. It is necessary to separately read and recognize the forms on which the information has been filled out.

For this reason, not only is a lot of time taken to register materials with a small amount of information that can be stored on one sheet of paper, but the registration process is also troublesome. was inviting.

[Means to solve the problem]

In order to solve the above-mentioned problems, the electronic filing device according to the present invention includes a reading means for reading information on a document, and an OMR sheet read by the reading means [whether or not the OMR sheet is a partial image OMR sheet on which image information can be written. The present invention is characterized by comprising a discriminating means for discriminating, and a recognition means for individually recognizing search information and image information of an OMR sheet determined by the discriminating means to be a partial image OMR sheet.

[For production]

According to the above configuration, when the OMR sheet on which image information is written is read by the reading means, the determining means determines whether or not it is a partial image OMR sheet. The search information and image information of the OMR sheet determined by the determining means to be a partial image OMR sheet are individually recognized by the recognizing means and then registered.

Therefore, even if the amount of information in the material to be registered is small, by using the partial image OMR sheet, the reading work and information recognition work can be done in one go, simplifying the registration work and making it possible to do it in a short time. can.

〔Example〕

An embodiment of the present invention will be described below with reference to FIGS. 1 to 4.

As shown in FIG. 3, the electronic filing device is configured such that a keyboard 2 is connected to a CPU that controls the entire device, and various commands and the like are inputted thereto. The CPUI is connected to the host bus 3 and the interface circuit (1 in the figure).
7F circuit) 4, it is connected to a scanner 5, a storage device 6, and a printer 7 serving as an output means. Also, C
P U 1 connects to the compression/expansion circuit 8 via the host bus 3
．． 4 memory 9, a FAX transmitting/receiving circuit 1o serving as an output means, and a CRT control circuit 11.

The scanner 5, which serves as a reading means, has an automatic paper feeder 5a capable of single-sided and double-sided paper feeding, and while the set document is fed by the automatic paper feeder 563, the image information ( It is designed to optically read information (hereinafter referred to as primary information) and information for performing registration, search, and other processing (hereinafter referred to as secondary information). scanner 5
A reading mode is set in which the reading density, image type, size, and image formation surface are selected, and paper feeding and reading are performed in this reading mode.

The storage device 6 is composed of a recording/reproducing device such as an optical disk device, and is configured to record primary information and secondary information on a recording medium and reproduce the information as necessary.

The compression/expansion circuit 8 is configured to read 1 by the scanner 5.
This circuit encodes and compresses the next information, decodes and expands the compressed primary information, and returns it to its original state.

The memory 9 temporarily stores primary information, secondary information, and other data when performing processing such as registration and search, and
It is designed to be sent to a predetermined location in response to an instruction from I.

The FAX transmitting/receiving circuit 10 is a circuit that transmits and receives images to and from a facsimile machine of the other party (not shown).
is connected to a facsimile machine (not shown) of the other party via a Koan telephone line.

The CRT control circuit 11 is a circuit for controlling the display of the CRT 13, and is directly connected to the CRT 13. C
The RT 13 is configured to display primary information and secondary information as necessary.

As shown in FIG. 2, the OMR sheet 14 used in this embodiment has a secondary information section 15 in which predetermined items serving as secondary information are written as marks in the upper half area, and a secondary information section 15 in which the primary information is written in the lower half area. Directly writing information such as characters and figures 1
[Next Information Department] 6.

Timing marks 17 . . . indicating the reading area are provided on the second side and left and right margins of the outer periphery of the secondary information section 15 . The marks are placed at predetermined intervals to correspond to the positions of the marks to be written. Similarly, a timing mark 17 is also placed on the lower margin of the primary information section 16.
... is attached.

In the L column of the secondary information section 15, there is a process selection field 18 for selecting the type of processing, a registration date field 19 for indicating the registration date, and a material number field for indicating the registration number of the material to be registered. A column 20 is provided.

At the bottom of the secondary information section 15, a keyword entry field 21 is provided that indicates designations of various input/output devices and other information.

The secondary information section 15 fills in each entry [1] according to the type of material.
Marks are written at predetermined locations 8 to 21, and processes such as registration and search of materials are performed according to information obtained from the positions of the marks.

Note that the position of the above mark is determined by a known technique in the row direction (
Timing mark 1 in the X direction) and column direction (Y direction)
This can be known by detecting the position of 7....

On the other hand, in the primary information section 16, entry fields are printed in formats corresponding to registered information such as slips, reports, business diaries, etc., so that the respective information can be directly written.

As shown in FIG.
and recognition means 23.

The determining means 22 is configured to detect the O read by the scanner 5.
It is determined whether or not the MR sheet is the OMR sheet 14 described in (G) by detecting the area where the timing marks 17 are attached.

The recognition means 23 separately recognizes marks written as secondary information in the secondary information section 15 formed on the OMR sheet 14 and characters, figures, etc. directly written in the primary information section 19 as primary information. I'm starting to recognize it.

The registration procedure by the electronic filing device configured as described above will be explained based on the flowchart of FIG. 4.

Prior to the registration process, mark secondary information in each entry field 18 to 21 in the secondary information section 15 of the OMR sheet [14], and register slips, reports, business diaries, etc. in the primary information section 16. Write down what you want to do.

First, a key operation on the keyboard 2 is used to input whether or not to perform registration processing (Sl). When processing other than registration processing is performed in Sl, the process moves to the respective processing, while when performing registration processing, the reading mode of the scanner 5 is set (S2). When the OMR sheet 14 is sent to the scanner 5, it is taken into the automatic paper feeder 1iff5a and sent to the scanner 5.
(S3).

Next, the OMR sheet 14 is determined by the determining means 22 of the CPU 1.
It is determined whether or not the partial image OMR sheet has the primary information section 16 (S4). When a normal OMR sheet is read, it is determined in S4 that it is not a partial image OMR sheet and the secondary information is recognized, and then the primary information of the cloth manuscript is read and recognized and the normal registration process is performed. It will be done.

However, since the OMR sheet 14 has the primary information section 16, it is determined in S4 that it is a partial image OMR sheet, and the recognition means 23 recognizes that 2 of the OMR sheet 14
The secondary information in the secondary information section 15 and the primary information in the primary information section 16 are each individually recognized (S5). The secondary information recognized by the recognition means 23 is temporarily stored in the memory 9, while the primary information is compressed by the compression/expansion circuit 8 and then temporarily stored in the memory 9 (S6).

Subsequently, when registration execution is instructed by the CPUI, the primary information and secondary information temporarily stored in the memory 9 are called up (S7). Further, secondary information is added to the primary information and registered in the storage device 6 (S8).

As mentioned above, the primary information and secondary information provided in the OMR sheet 14 having the secondary information section 15 and the primary information section 16 are
Since the following information can be read and recognized at once, registration work becomes easier.

〔Effect of the invention〕

The electronic filing device according to the present invention has a reading means for reading information on a document, and a method for determining whether or not an OMR sheet read by the reading means is a partial image OMR sheet on which image information can be written. A discriminating means for discriminating, and an O that is determined to be a partial image OMR sheet by the discriminating means.
This configuration includes recognition means that separately recognizes the search information and image information of the MR Sea 1-.

As a result, when the amount of information in the material to be registered is small, by using the partial image OMR sheet, the search information and registered information can be read and recognized at once, improving the efficiency of registration work and saving labor in office work. This has the effect that it can be easily achieved.

[Brief explanation of the drawing]

1 to 4 show one embodiment of the present invention. FIG. 1 is a block diagram showing the configuration of the CPU. FIG. 2 is a plan view showing the structure of the OMR sheet. FIG. 3 is a block diagram showing the overall configuration of the electronic filing device. FIG. 4 is a flowchart showing the registration procedure by the electronic filing device. 5 is a scanner (reading means), 14 is an OMR sheet (partial image OMR sheet), 22 is a discrimination means, and 23 is a recognition means. Patent applicant Sharp Co., Ltd. No. 1'A

Claims (1)

[Claims] 1. A reading means for reading information on the material, a determining means for determining whether the OMR sheet read by the reading means is a partial image OMR sheet on which image information can be written, and a determining means for determining whether the OMR sheet read by the reading means is a partial image OMR sheet. Determined OM
An electronic filing device characterized by comprising recognition means for separately recognizing search information and image information of an R sheet.