JPH02297156A - Word processor with annotation function - Google Patents

Abstract

PURPOSE:To realize an electronic document without using a paper in the whole process of generation, revision and correction by permitting a person in charge of revision to input a comment by a load processor as to document data of a recording medium and permitting a person who generates the document to execute correction with the comment. CONSTITUTION:The comment can be inputted to a word processor 12 by a comment input command 10. When the comment is inputted as to an arbitral part in the document, data on the comment is stored, the comment can be displayed by overlapping it with the original sentence and deletion is executed by a comment deletion command 11 when the original sentence is corrected corresponding to the comment. Thus, the person who revision person can input and display the comment as to the arbitral part of the original sentence so as to attain recording without destroying original sentence data by directly operating the word processor 12.

Description

[Detailed Description of the Invention] [1 Required] Regarding a word processor equipped with an input means and a display means, a reviewer can directly operate the word processor to input comments on any part of the original text without destroying the data of the original text. The purpose of the present invention is to provide a word processor capable of displaying and recording, and includes a comment input command input means for inputting a comment input command, and a comment deletion command input means for inputting a comment deletion command, and is equipped with a comment input command input means for inputting a comment deletion command. The section includes a comment input processing means, a comment display processing means, and a comment deletion processing means, and the comment input processing means is activated by the comment input command,
The comment data input to the comment management table in the memory is stored, the comment deletion processing means deletes the data in the comment management table using a comment deletion command, and the comment display processing means displays the document data in the memory. At the same time, related comments in the comment management table are configured to be displayed in multiple windows.

[Industrial Field of Application] The present invention relates to a word processor equipped with input means and display means.

In recent years, word processors have become popular, and various documents can be input using word processors, and the input data can be stored as electronic files on media such as magnetic disks and floppy disks, which not only improves the efficiency of document creation but also improves the efficiency of document creation. We are trying to achieve a paperless environment by saving the information on a recording medium.

However, when showing the content of a document on a recording medium to other reviewers, methods such as printing out the content on paper and circulating it in the form of a document are used. In that case, the reviewer checks the text and informs the author of the document by writing requests (orders) regarding the contents of the document, notes (comments) such as pointing out errors, etc. in the appropriate space within the document. The document creator looks at the comments, corrects the document, and prints it out on paper.

In this method, document data is repeatedly corrected and printed on paper, which is inefficient and uneconomical, and an improvement is desired.

[Prior Art] FIG. 8 is a diagram showing an example of a conventional document creation and modification procedure.

First, in step (3), operator A, who is a document creator, creates an original text using a word processor, and the document data of the original text is stored on a floppy disk. Next, share the created document with other stakeholders (reviewers, supervisors, etc.).

To have it checked by a person in charge of a different department, etc.■
The document data stored on the floppy disk is printed out on paper as shown in the figure. The document printed on this paper is handed over to person B (reviewer).

At ■, the reviewer looks at this content and writes comments about deficiencies or questions in the empty spaces in the document.

When the document with comments entered is returned to the document creator's operator due to ■, Operator A corrects the contents of the floppy disk containing the original text based on the entered comments to ensure correct document data. Create.

[Problems to be Solved by the Invention] When the above-mentioned sentence 1 using the conventional word processor is checked and revised by a reviewer, it is necessary to print it out so that the reviewer can write comments.

Depending on the reviewer, the reviewer may not only check and review once, but also perform further checks after making corrections based on comments, making it necessary to print out the revised document data each time.

With this conventional method, it is necessary to print out each time a correction is made, so the benefits of electronic documentation cannot be fully utilized.Also, electronic documents are usually compact as a result of printing, and there is no space left in the margins. It was not easy to enter comments directly because there were few. Furthermore, if the reviewers themselves are proficient in word processing, they would like to input their comments using a word processor, but this would require them to modify the original text, which poses the problem of potentially destroying the original text.

An object of the present invention is to provide a word processor that allows a reviewer to directly operate the word processor and input, display, and record comments on any part of the original text without destroying the data of the original text.

[Means to solve the problem] FIG. 1 is a diagram showing the basic configuration of the present invention.

In FIG. 1, IO represents a comment input command input means, 11 a comment deletion command input means, 12 a word processor, 13 a processing section, 14 a memory, and 15 a display means.

The present invention enables a word processor to input comments using a comment input command, and when a comment is input for any part of a document, the comment data is stored, the comment is displayed overlapping the original text, and the comment is displayed in response to the comment. When modifying the original text, it is deleted using the comment deletion command.

[Operation] The original document data 141 is stored in the memory 14 of the word processor 12, and a predetermined portion (page) is displayed on the display means 15. When a reviewer wishes to input a comment on a certain part of the displayed document, he or she operates the comment input command input means 10. As a result, the comment input processing means 131 of the processing section 13 of the word processor 12
starts. For comments, the kana characters entered by key are converted into kana-kanji by the Japanese processing function of a conventional word processor, and the contents of the comment being input are displayed (outside the original text display area, for example, at the bottom). When the process is completed, the comment management table 142 in the memory 14 stores data on the position in the document where the comment is to be added (two columns in the line of the first character of the relevant sentence) and the input comment data.

A plurality of comments can be stored in the comment management table 142. When the data is stored in the comment management table 142, a window display is performed by the comment display processing means 132, which will be described next. After the reviewer has finished entering comments, the recording medium (floppy disk, etc.) containing the document data 141 and the comment management table 142 is transferred to the document creator (or another operator).
Returning to , the document data of the designated page stored in the memory 14 of the word processor 12 is displayed.

In this case, the comment display processing means 132 of the processing unit 13 is activated, and when it detects that the position of each comment in the comment management table 142 is included in the currently displayed document data (certain page), the corresponding Performs processing to display comment data.

In this case, a window is formed starting from the position (line and column) of the comment management table 142 to display the text of the comment.

When the operator sees this and understands the point pointed out by the comment, he deletes the comment and corrects the pointed out sentence.

For this purpose, the comment deletion command input means 11 is operated in order to delete one comment.

Then, the comment deletion processing means 133 of the processing section 13 is activated. The comment deletion processing means 133 deletes the comment data corresponding to the comment position specified by the document creator (using a cursor or the like) from the comment management table 142 (including the position data).

In this way, when comments are deleted one after another, the contents of the comment management table 142 in the memory 14 are all deleted. As a result, the comment display by the comment display processing means 132 disappears.

When one comment is deleted, the original text is corrected so that the text corresponds to the deficiencies and requests pointed out by the comment. At that time, the original document data is modified using the Japanese processing functions of conventional word processors, such as kana-kanji conversion, insertion, and deletion.

[Example] Fig. 2 is a configuration diagram of an embodiment of the present invention, Fig. 3 is a control flow diagram of the comment input command control section, Fig. 4 is a control flow diagram of the comment display control section, and Fig. 5 is a comment deletion command. FIG. 6 is a control flow diagram of the control section, FIG. 6 is a control flow diagram of the character string deletion/insertion control section, and FIG. 7 is a diagram showing a specific example of operation according to the present invention.

In FIG. 2, 20 is a processing unit (CPU and program), 21 is a control unit equipped with Japanese processing functions (kana-kanji conversion, editing such as insertion/deletion, etc.) of a conventional word processor, and 22 to 25 are processing units according to the present invention. 20 is a control section newly added, 22 is a comment input command control section, 23 is a comment display control section, 24 is a comment deletion command control section, 25 is a character string deletion/insertion control section, 26 is a memory, 261 2 is a document data storage unit, and 262 is a comment management table.

The control flow of the newly added comment input command control section 22 will be explained with reference to FIG.

To input a comment input command, a specific function key is provided, or a combination of a control key and another character key is assigned to input the comment input command.

When a comment input command is input, the comment input command control unit 22 shown in FIG. Control unit 21 in Figure 2
Recomment text is input through the Japanese input process. At this time, a comment text is displayed outside the margin of the document.

When the input is completed (by operating the end key, etc.), the data at the current cursor position (pointing to the beginning of the original sentence related to the comment) is stored in the memory's comment management table (see Figure 2).
262) in Figure 3) (Step 32) As the 0 position data, the comment data input in the 0th order using each numerical value in the 1st digit of the 8th line of the document page is stored. Comment text string area 37 (FIG. 3) of comment management table 262 from memory work area (not shown)
A pointer indicating the position of the comment text character string corresponding to the position is stored at the end of the position data (step 33). Thereafter, comment display (window display to be described later) processing is performed by the comment display control unit 23 (step 34), and the process returns to normal processing.

In this way, when a reviewer inputs a comment on a necessary part of one document, data of similar comments are sequentially stored in the comment management table, and the comment input ends.

When a recording medium such as a floppy disk on which comments have been input is handed over to the document creator, the recording medium is input into a word processor and the data is stored in memory, after which the comment display control section (Fig. 2, 23) is activated. do. The control flow of the comment display control section will be explained with reference to FIG.

First, conventional document display processing is performed (step 40), and then the comment management table (262 in Figures 2 and 3) is referred to to see if any comment text is stored ( Step 41), if it is not stored, this control operation ends; if it is stored, it is determined whether it is within the currently displayed document based on the position data (page information) of the comment management table 262. (step 42)
.

If it is in the currently displayed document, retrieve the comment text corresponding to that position using the pointer in the position storage area 36, and form a rectangular window so that the left edge of the window is at the 1st column position. Then, display the comment text in a window (step 43), search to see if there are any other comments in the currently displayed document (step 44), and if there are, display the comment in the same way and display the comment in the window (step 43). Display the sentence. Comment sentences at other positions are displayed in a window when that page is displayed.

When this window display is being performed, if it is necessary to view the content of the original text that is hidden by the window, it is possible to temporarily erase the window. In this case, this can be achieved by inputting (a combination of a function key or a control key and a character key) to temporarily stop displaying the window.

When a document creator looks at the contents of a comment and modifies the original text by the control unit 21 of the conventional word processor shown in FIG. 2, the comment needs to be deleted.

Deletion of a comment sentence is executed by a person in charge who reads the comment and understands what needs to be corrected and inputs a comment input command. As with the comment input command, you can assign a specific function key or key combination input as a comment deletion command.0 When the cursor is placed at a place where a comment is entered in the displayed document and the comment deletion command is input, The comment deletion command control unit (24 in Figure 2) starts, and its flow is as shown in step 5.
As shown in the figure.

First, it is determined whether or not there is a comment on the west side of the document by referring to the page of the comment management table 262 shown in FIG. 3 (step 50).

If there is a comment, it is determined whether or not the current cursor position matches the 3-digit row of the comment management table (step 51), and if they match, the comment information is deleted from the comment management table 262. In this case, the comment position storage area 3G (Fig. 3) and the comment text string 37
(Figure 3) Delete both.

Next, document display processing is performed (step 53).

That is, the window displaying the comment is deleted and the document is displayed, and the next comment sentence is then searched for (step 54). In this case, other comments in the displayed document are searched for and the comment sentence is displayed. Returning to step 50, it is determined whether or not there is.

When the position (cursor) indicating a comment in a document is changed, control is performed to delete data regarding that comment.

In actual operation, when one comment is seen and a flaw pointed out is understood, the comment is deleted and the original text is corrected. Therefore, in normal operation, comment deletion is performed for each comment. Commands are entered and deleted one by one.

Next, it is activated when the document creator sees the displayed comments and makes corrections (insertion, deletion, etc.) to the original text using the conventional Japanese input function (by the control unit 21 in Figure 2). The control flow of the character string deletion/insertion control section (FIG. 2, 25) will be explained using FIG. This control can be used, for example, if there are 10 characters in the original text corresponding to a comment on the first page of the document.
If you make a correction to insert a character, the position data (36 in Figure 3) stored in the comment management table will be changed for the comments that follow (not deleted yet), and the comments that follow will change. Set the value of the position data to 10
Performs processing to shift backward by characters (10 digits), that is,
This position data is set based on the character position of the original text, so the standard character position may change due to previous character insertion (or deletion), so this is executed to correct the position. Ru.

In response to the comment, processing such as deleting and inserting character strings is performed using Japanese processing (step 60). At this time, data such as the position of the deleted or inserted characters and the number of characters (increase or decrease) are retained. Ru.

Subsequently, in step 61, it is determined whether there is a comment sentence. If there are no comments, this system j1 ends. If there is a comment, the position data (page) in the comment management table for this comment is determined by the processing result in step 60.

It is determined whether there is a change in the row (column 1) (step 62).

In this case, it is determined whether the deletion or insertion of sentence I was performed at a position before this comment.

If it changes, the content of the position data is written in one line on a new page.

digit (step 63).

When the modification of one comment is completed, the next comment is searched for (step 64), and if the next comment is found, the same processing is performed to modify the position data of the related comment for the entire document.

Next, a specific example of operation according to the present invention shown in FIG. 7 will be explained.

In step (3), the original text is created using a word processor, the text as shown is displayed on the screen, and the data is saved in the recording medium.

■ indicates that the reviewer has received the media, displayed it on a word processor, looked at the document data, and entered comments. When the cursor is placed at the beginning and the comment input command is selected, comment input control is started, and the reviewer indicates that the reviewer has input ``the timing is not clear'' as a comment sentence.

In (2), a comment management table is provided after the document data, and the cursor position (this t13L2 line, 3 digits, and comment statement pointer) and data of the comment statement itself are stored. Further, a window displayed under the control of the comment display control section appears on the screen.

In (2), the document creator receives the recording medium on which the comment has been written, displays it on a word processor, and corrects the original text in accordance with the comment. That is, if you select the Delete Comment command after viewing a comment, the comment is deleted, the data associated with that comment is deleted, the window disappears, and the author continues to make corrections according to the comment. In case, r
Insert 1991.

[Effects of the Invention] According to the present invention, a reviewer can also use a word processor to input comments on document data on a recording medium created by a word processor, and the document creator can read and modify the comments. And electronic documentation can be realized without using paper in the entire correction process.

[Brief explanation of the drawing]

FIG. 1 is a diagram showing the basic configuration of the present invention, FIG. 2 is a diagram showing the configuration of an embodiment of the present invention, FIG. 3 is a control flow diagram of the comment input command control section, and FIG. 4 is a control flow diagram of the comment display control section. , FIG. 5 is a control flow diagram of the comment deletion command control section, FIG. 6 is a control flow diagram of the character string deletion/insertion control section, FIG. 7 is a diagram showing a specific example of operation according to the present invention, and FIG. FIG. 2 is a diagram illustrating an example of a conventional document creation and modification procedure. In Figure 1, 10: Comment input command input means 11: Comment deletion command input means 12: Word processor 13: Processing unit 14: Memory 15: Display means Waiting for you I'l #70-Figure fF 3 Figure comment not shown illustration r Omitted control F70-Figure $ 4 Figure 4 Bunmi rice length 11 a) 7\・, Ito 5-Yuyoha now・・1 moxibustion d filler・1 is ``poor'' [≧1
$ 8 Figure ■ ■

Claims (1)

[Claims] A word processor equipped with an input means and a display means, comprising: a comment input command input means (10) for inputting a comment input command; a comment deletion command input means (11) for inputting a command for deleting a comment; A processing unit (13) in the word processor includes a comment input processing means (131) and a comment display processing means (132).
and comment deletion processing means (133), the comment input processing means (131) is activated by the comment input command and stores the input comment data in the comment management table (142) of the memory (14), The comment deletion processing means (133) performs processing to delete data in the comment management table (142) using a comment deletion command, and the comment display processing means (132) displays document data (141) in the memory (14). A word processor with an annotation function characterized in that it simultaneously displays related comments in a comment management table (142) in multiple windows.