JPH02238562A - On-line processing/deciding seal stamping system for document or the like - Google Patents

Abstract

PURPOSE:To attain an on-line processing/deciding seal stamping system for documents and business forms by transferring the data on the documents and business forms between the computer terminal equipments connected together via a communication circuit, at the same time connecting a stamping terminal equipment to each computer terminal equipment and attaching an electronic seal body to the stamping terminal equipment to stamp the seal on the data. CONSTITUTION:The electronic seal bodies 11 are attached to the seal stamping terminal equipments 23 and 33. Then both equipments 23 and 33 reads the codes out of the bodies 11 and transfer them to the computer terminals 21 and 31. When the password codes are inputted via the keyboards 24 and 34 of both equipments 21 and 31, the patterns showing the seal impressions are displayed at the prescribed positions of the display screens. Then the data are sent to the remote side via a communication circuit 40. Thus the data on the documents, business forms, etc., are displayed on the display screen of equipments 21 and 31. Then the seals are stamped on the displayed data. Thus an on-line processing/deciding seal stamping system is attained for documents, etc.

Description

[Detailed Description of the Invention] A. INDUSTRIAL APPLICATION FIELD This invention relates to a verification stamp system for online processing/approval of documents, etc.

B. Summary of the Invention This invention is an online processing/approval verification system for documents, etc., in which data on documents and forms is exchanged between computer terminals connected via a communication line, and a stamping terminal is connected to the computer terminal. By attaching an electronic seal body to this stamping terminal and stamping the data, documents and forms can be processed and approved online, and administrative processing can be done extremely quickly.

C. BACKGROUND OF THE INVENTION Conventionally, terminal devices linked to computers, such as CRTs,
Data such as documents and forms displayed on the display screen of the display device consisting of a liquid crystal display device, etc. did not have a stamp clearly indicating inspection or approval by the appropriate management supervisor. For this reason, measures such as printing the data on the display screen and then verifying it have been taken.

D Problems to be Solved by the InventionAlthough computer networks have now been fully formed and various documents can now be processed online, as mentioned above, there is no verification stamp, so it is difficult to process documents, forms, etc. There is a problem with not being able to make payments online.

For this reason, the above-mentioned problem is usually solved by having pre-approved data processed online, or by having post-approved data processed online again. However, the types of documents and forms that are compatible with this are limited, and it is necessary to ensure that all parties involved in handling them are fully aware of this. Conversely, this means that the system can only process things that would not cause problems even if they were manually processed without prior approval. Additionally, post-approval will significantly reduce work efficiency.

In addition, when an inspection or approval stamp from a person in a remote location is required, hard copies of documents and forms must be carried or mailed each time, and the person's seal is affixed and forwarded, resulting in an extremely large number of cases. There is a problem in that documents and forms are circulated around the company in search of seals, consuming a large amount of manpower and time to process them.

An object of the present invention is to provide a stamp system for online processing/approval of documents etc. that allows for speedy administrative processing.

E. Means for Solving the Problems This invention provides a method for connecting a plurality of computer terminals installed at remote locations and transmitting and receiving data such as documents and forms via communication lines, and a computer terminal connected to these computer terminals. It has a seal terminal and a coat that is attached to the seal terminal and shows a code indicating that it is a seal and its type, a password code, and a seal pattern, and the seal is attached to the data according to a command from the computer terminal. It has a pattern and an electronic seal body.

F Function Data such as documents and forms are displayed on the display screen 7 of the computer terminal.To stamp this data, proceed as follows. When the electronic seal stamp is attached to the stamp terminal, the stamp terminal reads a code from the electronic seal and transfers it to the computer terminal. Furthermore, when a personal identification code is entered using the keyboard of a combination or one-time terminal, a pattern indicating the seal is displayed at a predetermined position on the display screen.

After this, the data is transmitted over a communication line to a remote location.

G. Example An embodiment of the present invention will be described below based on the drawings.

In FIG. 1, 20 is a Δ office, 30 is a B office, and both offices 20 and 30 are connected by a communication line 40. A office 20. The n business office 30 is provided with computer terminals 2+, 31, printing devices 22, 32, and stamping terminals 23, 33, respectively. Printing device 22.32
The stamp terminals 23 and 33 are each electrically connected to the computer terminal 213l. Although not shown, 24.34 is a keyboard section of the computer terminal 21.31, and 25.35 is a display section of the computer terminal 2131. The stamping terminal 23.33 has an opening 26.36 into which a card-shaped electronic stamp body (hereinafter referred to as "electronic stamp") II whose details are shown in FIG. 2 is inserted. The stamp terminal 23.33 has the function of reading the code from the electronic stamp 11 inserted through the opening 26.36 and transmitting it to the computer terminal.

FIG. 2 is a detailed explanatory diagram of an electronic stamp II consisting of a magnetic card, an IC cart, etc., and the hatched areas in the figure indicate areas of various codes. First call! -I2 is an area indicating that it is a seal and its type; second code 13 is an area indicating a personal identification code for individuals or corporations; and third code 4 is an area indicating a code indicating the pattern of the seal.

The first code 12 is necessary to distinguish it from other magnetic cards or IC cards, and is used to distinguish whether it is a mere inspection stamp or an approval stamp for an important decision.

The second code 13 is for identifying a specific individual or corporation, and has the function of ensuring exclusive use by the individual or corporation that owns it, and prevention of use by others in the event of loss.

The third code I4 is necessary to display or print a conventional seal pattern on documents and forms for visual confirmation. Patterns include not only traditional kanji, kana, katakana, alphabetic letters, and numbers, but also figures and parts of them. The third code 14 is particularly applicable when a third party checks a soft copy or hard copy document or form and performs the previous stage (
This is so that it can be easily determined whether the document has been censored or approved by a third party (or elsewhere).

Next, the operation of the second embodiment will be described.

To perform online processing/approval of documents and forms between two separate offices 20.
The data of soft-copy documents and forms, which are electronic messages displayed on the screen, are transmitted to the computer terminal 2I of office A 2o via the communication line 40. The computer terminal 21 displays the transmitted data on the display section 25. Further, if necessary, the printing device 22 may be operated to take out heart copy documents and forms. The data (documents and forms) on the screen of the display unit 25 is examined and checked by the person in charge, and if it is deemed acceptable, an inspection stamp, verification stamp, approval stamp, etc. is affixed as necessary. To do this, the electronic stamp II is inserted into the opening 26 of the stamp terminal 23 and the password is entered by operating the keyboard section 24. Then, a seal impression is displayed at the requested position 27 of the document or form data displayed on the screen of the display unit 25.

Then, after confirming whether it is a predetermined seal imprint by the Geebault operator or another person, the seal is completed by operating the keyboard.

The data of the sealed documents and forms are sent to the B office 30 for the next stage of processing, or to another office, etc., and the series of online processing is completed.

H. Effects of the Invention As mentioned above, according to the present invention, the following effects can be obtained.

Processing/approval of documents and forms that could previously only be processed offline can now be done online.

In particular, important documents can be approved online.

b. Since processing can be done online, documents can be transmitted in parallel at the same time if multiple approvals are required in far-flung locations or in different locations within the same office, making it extremely quick. Can be processed. Therefore, it becomes possible to fully respond to urgent emergency procedures.

C. It has the advantage of saving you the trouble of having to print out a hard copy document to obtain a seal and then carrying or sending the copy.

d If you use a program to process documents and forms that does not process documents that do not have a seal, but will issue a warning,
It can contribute to error prevention and error detection. In particular, if you add a program that automatically forwards documents and forms that contribute to routine work (routine work) and have a fixed forwarding route to the next destination each time a seal is affixed, the time required will be reduced to just the time it takes to affix the stamp. Extremely efficient. It is also possible to easily manage whether or not documents are delayed at any location.

e. Previously, even if a mis-inputted item was displayed or printed on another terminal, a third party could not determine whether it was approved or not, and had no choice but to rely on the prior agreement to prevent trouble. Although there was no means to do so, this invention has the advantage that it can be easily identified by the presence or absence of a seal.

[Brief explanation of drawings]

FIG. 1 is a configuration explanatory diagram showing an embodiment of the present invention, and FIG. 2 is an explanatory diagram showing an example of an electronic stamp. 1l・Electronic seal body, 20.30・Δ, B office, 2
1.31 Computer terminal, 23 33... Stamp terminal, 40 Communication line. 2 people outside

Claims (1)

[Claims] (1) A plurality of computer terminals located at remote locations that exchange data such as documents and forms via communication lines, a stamping terminal connected to these computer terminals, and this stamping terminal and an electronic seal body that is attached to the machine and has a code indicating that it is a seal and its type, a password code, and a code indicating a seal pattern, and that attaches the seal pattern to the data according to a command from the computer terminal. An online processing/approval stamp system for documents etc., which is characterized by: