JPH01305469A - Information guidance informing system - Google Patents

Abstract

PURPOSE:To perform proper retrieval by a data user by using an index by generating the index for retrieving the data at the time of registering new data, and distributing a data guidance notice to each work station based on the index. CONSTITUTION:Unitary management on the data is performed at a host computer, and when the data from a data manager is registered, the index for the retrieval of the data and simultaneously the guidance notice of the data are generated automatically, and the guidance notice is distributed to the work station of the data user. Thereby, since the job of the data manager is limited to the one only to perform data registration, the mission of generation and distribution of the guidance notice and the generating work of the index can be eliminated, and the retrieval of the data is performed by the data user by utilizing the content of a distributed guidance notice at the time of retrieving the data by the work station.

Description

DETAILED DESCRIPTION OF THE INVENTION [Field of Industrial Application] The present invention relates to a data storage and retrieval system using a host computer and a workstation.

In particular, the present invention relates to an information guidance notification method suitable for notifying each user of newly registered materials.

[Conventional technology]

Work in resource rooms, libraries, etc. is generally divided into the work of registering new materials for the purpose of accumulating and storing materials, and the work of notifying users of the new materials. were conducted separately.

That is, when a document to be stored is generated, one worker (material manager) creates an index of the document and other necessary data, and registers the document and N. on the other hand.

Regarding the newly registered materials, the worker compiles them into a guide notice every fixed period (for example, one month) and distributes it to each user. Note that related automated systems of this type include, for example, Japanese Unexamined Patent Publication No. 50-48854.

[Problem to be solved by the invention]

The above-mentioned conventional technology does not take into consideration the unified management of materials, indexes, and notifications, and the complexity of the 5 tasks increases as a large amount of documents are generated to be managed.

There was a problem that information notices were not created or distributed.

SUMMARY OF THE INVENTION An object of the present invention is to provide an information guidance notification system that uses a host computer and a workstation and solves the above-mentioned conventional problems.

[Means to solve the problem]

In order to achieve the above object, the present invention provides a data storage and retrieval system comprising a host 1 to a computer that centrally manages data, and a plurality of workstations that search data on the computer.

When registering new materials on the host computer, an index is created to search for the materials.
The present invention is characterized in that a document guide notice is created based on the index and delivered to each user's workstation.

[For production]

In the present invention, materials are managed centrally on a computer in the POS 1, and when a material is registered by a material manager, an index for searching the material is created and a notification for the material is automatically created at the same time. Distribute information notices to the workstations of resource users. With this, my work as a materials manager.

Since only data registration is required, omissions in the creation and distribution of guidance notices and the work of creating indexes can be eliminated.

Also, when searching for materials by workstation,
Material users can search for materials using the contents of the distributed guidance notice.

〔Example〕

An embodiment of the present invention will be described below with reference to the drawings.

FIG. 1 shows an overall configuration diagram of an embodiment of the present invention.

In FIG. 1, 100 is a system (host computer) for the host 1 that executes processing for registering and searching materials, creating indexes, and creating and distributing information notices; 200 is a workstation for the materials manager; and 300 is the materials manager's workstation. This is a well-used workstation.

In order to automatically create and distribute material guide notices at the same time as creating indexes for materials in this host 1 system 100, the material administrator creates guide notice formats 1 to 1 in advance and creates guide notice formats 1-files. 11
2, as well as the distribution destination table file 11.
Distribution attributes such as distribution destinations and circulars are initially set in the distribution destination table shown in FIG. 10, and FIG. 11 shows an example of the distribution destination table.

Now, when materials arrive, the materials manager uses the workstation 200 to input the materials. Material input is performed under the control of the material input program 201 and is stored in the material input file 210. FIG. 2 shows the processing flow of the material input program 201, and the materials stored in the material input file 210 of this workstation 200 are shown.

Material registration program 202 of workstation 200
and Hoss 1-System 100 material registration program 101
are linked, and when the specified date arrives, the host 1-system 10
0 data file 110. When this transfer is completed, the material registration program 202 of the workstation 200 initializes the material input file 210 and prepares it for the next material input.
The material registration program 101 of 00 starts the index creation program 102. 3 and 4 show the processing flow of the material registration programs 201 and 101.

The index creation program 102 uses the data file 11
For each material newly registered in 0, the material base and frequently occurring words are extracted and an index is created in order to search for the corresponding material. Furthermore, the linkage path (material storage address) with the material entity in the material file 110 is also set in the index. FIG. 9 shows an example of the index. The index creation program 102 stores the created index in the index file 111 and starts the guide notification creation program 103. FIG. 5 shows the processing flow of the index creation program 102.

The guide notice creation program 103 reads the guide notice format +- (see FIG. 10) specified at the time of initial setting from the file 112.

In addition, create a guide notice that includes the index contents of index file 111 (document name, most frequently occurring words, etc.),
It is stored in the guidance notification file 113.

Thereafter, the guide notification distribution program 104 is started.

FIG. 6 shows the processing flow of the guide notice creation program 103. .

The information notice distribution proger is 104 reads the distribution destination table (see FIG. 11) created as an initial setting from the file 114, and sends the information notice in the file 113 to each user's workstation 300 according to the distribution destination table. to deliver. At this time, if the number in the broadcast column in the distribution destination table is other than 0, create a circulation route as shown in Figure 12, output the department/department and user name at the top, and then Read the record. If the numerical value in the broadcast column in the distribution destination table is 0, the department/department and user name are output to the circulation route. When circulating the guidance notice, attach the circulation route and distribute it to the workstation with the user name at the top. If the number in the circulation column in the table is O, the distribution is performed without creating a circulation route. FIG. 7 shows the processing flow of the guide notice distribution program 104.

The workstation 300 of the material user stores the guidance notices distributed from the host 1 to the system 100 in the guidance notice file 310 under the control of the guidebook receiving program 301, and a circulation route is attached to the guidance notice. If so, send the guidance notice to the next user according to the circulation route (
Circulate. FIG. 8 shows the processing flow of the guidebook receiving program 301.

If the data user of the workstation 300 subsequently wants to create an index by referring to the guidance notice,
The index creation program 302 is started, and the index creation program 302 that has been started creates the file 310.
An index is created based on the guidance notice in the document and stored in the index file 311. Further, when performing a document search, the document search program 303 is activated. The material search program 303 reads the relevant index from the index file 311, uses it as a search key, and uses the host 1-
The desired material is obtained by searching the material file 110 in conjunction with the material search program 105 of the system 100.

According to the embodiment shown in FIG.
You can obtain the desired material using the index that you have created yourself. Note that among the above series of operations, it is not necessary to create an index on the workstation 300 side, and instead of using the distributed guidance notice, enter the desired search key and create the index on the host 1-system side. You can also search using . Further, the workstation 300 can also automatically reflect the guidance notification in the index.

C. Effects of the invention] As is clear from the above explanation, according to the present invention, conventionally,
Since the system handles the distribution and management of information notices for materials, which was previously done by the material administrator, it is possible to reduce the complexity of the material administrator, and also allow material users to use the information notices for indexing. This has the effect of allowing easy-to-use searches depending on the user.

[Brief explanation of the drawing]

Fig. 1 is an overall system configuration diagram of an embodiment of the present invention, Fig. 2 is a processing flow diagram of a material input program, Figs. 3 and 4 are processing flow diagrams of a material registration program, and Fig. 5 is an index diagram. FIG. 6 is a processing flow diagram of the guide notification creation program; FIG. 7 is a processing flow diagram of the guide notification distribution program; FIG. 8 is a processing flow diagram of the guide notification receiving program; FIG. Figure 10 shows an example of an index for searching materials, Figure 10 shows an example of the format of a guide notice, Figure 11 shows an example of a destination table, and Figure 12 shows an example of a circulation route. FIG. 100... Host 1-system, 101... Material registration program, 102... Index creation program. 103...Guidance notice creation program, 104...
Information notice distribution program. 1, 05... Material search program. 110...Data file, 111...Index file, 113...Guidance notification file. 200... Workstation for data manager, 201
... Material input program, 202 ... Material registration program. 210... File for data input, 300... Workstation for data user, 301
. . . guidebook receiving program, 302 . . . index creation program, 303 . . . material search program. 310...Guidance notification file. 311... Index file. Figure 7 Figure 8 N Figure 12

Claims (1)

[Claims] (1) In a material storage and retrieval system consisting of a host computer that centrally manages materials and multiple workstations that search for materials on the host computer, when newly registering materials on the host computer, the materials are searched. An information guidance and notification method characterized in that an index is created for the information, and a material guidance notification is created based on the index and delivered to each user's workstation.