JP7239669B2 - Apparatus, method and program for managing accounts payable - Google Patents

Description

The present invention relates to an apparatus, method and program for managing accounts payable.

Accounts payable management is an important business along with accounts receivable management in corporate accounting operations. Accounts payable management involves accruing accounts payable based on invoices received and processing credits by their respective due dates. Invoices are often received at the beginning of the month, and accounts payable are often received at the end of the month. In addition, there are multiple methods of receiving bills, such as mail and e-mail.

This series of operations is not a big burden if the number of invoices is only a few, but if the number of invoices is tens or hundreds, the accounting staff often spends several days at the end of the month or at the beginning of the month. . Mistakes are prone to occur because the receipt of invoices and the resulting payment of accounts payable are processed separately. The fact that there are multiple ways to receive invoices adds to the complexity of accounts payable management.

The present invention has been made in view of these problems, and its object is to improve efficiency without increasing processing errors in an apparatus, method, and program for managing accounts payable. be.

In order to achieve such an object, a first aspect of the present invention is a method for managing accounts payable, wherein a management server, from a first user terminal used by a registrant of accounts payable, a step of receiving bill data of an invoice for which accounts payable is generated; and a step of, by the management server, generating payment data representing details of payment of the accounts payable based on the bill data, wherein the payment data includes amount, billing date, payment due date, business partner name or its identifier, financial institution name or its identifier, branch name or its identifier, account type and account number; and setting a payment execution process for the amount in response to receiving the payment reservation request from the user terminal.

A second aspect of the present invention is the method of the first aspect, wherein the generation is performed by character recognition of a plurality of items included in a bill that can be displayed by the bill data. characterized by

Moreover, a third aspect of the present invention is the method of the first or second aspect, wherein the payment execution processing is for executing the payment on the payment date or on a predetermined or designated date before that date. characterized by sending a payment execution request to the bank server of

A fourth aspect of the present invention is the method according to the first or second aspect, wherein the payment execution processing executes the payment on the payment date or on a predetermined or designated date before that date. It is characterized in that it is a deposit processing by a bank server for doing.

A fifth aspect of the present invention is the method according to any one of the first to fourth aspects, wherein the management server determines the payment workflow according to the content of the payment data. and, in response to receiving the approval application for the accounts payable from the first user terminal, the management server sends approval for the accounts payable to a second user terminal used by an approver determined by the workflow. sending a request; and receiving, from the second user terminal, an approval notification for the approval request by the management server, wherein the setting of the payment execution process is performed by the management server in response to the approval notification. is performed after receiving the

A sixth aspect of the present invention is the method according to the fifth aspect, wherein the determination includes whether or not the amount included in the payment data is equal to or greater than a predetermined amount, and whether or not the amount included in the payment data It is characterized in that it is performed according to at least one of whether or not the customer to be received is new.

A seventh aspect of the present invention is the method of the third aspect, wherein the management server manages transfer funds from the user company to which the registrant belongs, from a bank server to the user company. Receiving a credit notification to an associated virtual account; and calculating a balance of the user company based on the credit notification.

Further, an eighth aspect of the present invention is the seventh aspect, wherein the management server compares the balance and the amount before transmitting the payment execution request, and determines whether or not the payment execution request can be transmitted. characterized by further comprising a step of determining

A ninth aspect of the present invention is a program for causing a computer to execute a method for managing accounts payable, the method comprising: A step of receiving, from a user terminal, bill data of a bill for generating the accounts payable, and a step of the management server generating payment data representing details of payment of the accounts payable based on the bill data. wherein the payment data includes amount, billing date, payment due date, business partner name or its identifier, financial institution name or its identifier, branch name or its identifier, account type and account number; and setting a payment execution process for the amount in response to receiving the payment reservation request from the first user terminal.

A tenth aspect of the present invention is a device for managing accounts payable, wherein the bill data of the invoice for generating the accounts payable is transmitted from a first user terminal used by a registrant of the accounts payable. Payment data received and representing the details of the payment of the accounts payable based on the bill data, comprising an amount, billing date, payment due date, business partner name or identifier thereof, financial institution name or identifier thereof, branch office generating payment data including a name or its identifier, an account type and an account number, and setting payment execution processing for the amount in response to receiving the payment reservation request from the first user terminal; characterized by

According to one aspect of the present invention, the management of accounts payable is greatly simplified by making it possible to execute from the registration of accounts payable based on invoice data to the reservation of payment execution on the service provided by the management device. be done.

It is a figure which shows the management apparatus concerning one Embodiment of this invention. It is a figure which shows the flow of the management method concerning one Embodiment of this invention. It is a figure which shows the example of a display of the payment data concerning one Embodiment of this invention. FIG. 10 is a diagram showing an invoice list screen after payment data is generated according to one embodiment of the present invention;

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.

FIG. 1 shows a management device according to one embodiment of the invention. The management device 100 includes a first user terminal 111 used by a registrant of accounts payable, a second user terminal 112 used by an approver of accounts payable, and a first bank for managing funds transferred from user companies. Server 121 is in communication via a computer network with a second bank server 122 for effecting payment of accounts payable. If the flow for approval is not valid, no communication with the second user terminal 112 is required. Also, if the bank account that receives the payment from the user company and the bank account that serves as the payment source of accounts payable are the same, the first bank server 121 and the second bank server 122 may be the same server. .

The management device 100 includes a communication unit 101 such as a communication interface, a processing unit 102 such as a processor and a CPU, and a storage unit 103 including a storage device or storage medium such as a memory and a hard disk. can be configured by running Management device 100 may include one or more devices, computers or servers. Also, the program may include one or more programs, and may be recorded on a computer-readable storage medium to be a non-transitory program product. The program can be stored in a storage device or storage medium accessible from the storage unit 103 or the management device 100 and executed by the processing unit 102 .

First, the management device 100 receives the bill data of the bill for generating the accounts payable from the first user terminal 111 used by the registrant of the accounts payable (S201). The invoice data can be image format data such as PNG format and JPEG format. Alternatively, it may be data in a file format such as a PDF format, in which characters included in the displayed content can be identified.

The management device 100 generates payment data representing the details of the payment of the accounts payable based on the received invoice data (S202). The payment data can be generated, for example, by the management device 100 character-recognizing a plurality of items included in a bill that can be displayed by the received bill data. More specifically, character recognition is performed using an inference model generated by machine learning. In addition to character recognition performed by the management device 100, it is conceivable that bill data is transmitted to a server accessible from the management device 100 through API linkage, for example.

FIG. 3 shows an example of displaying at least part of the generated payment data on the display screen of the first user terminal 111 together with the invoice displayed by the invoice data. In this example, amount 301, billing date 302, payment deadline 303, client name 304, financial institution name 305, branch name 306, account type 307, and account number 308 are recognized as items included in the invoice. In addition, invoice numbers, business partner email addresses, account holder names, etc. may be character recognized. The payment data is stored in a storage device or storage medium accessible from the storage unit 103 or the management device 100 . Payment data is generated automatically using character recognition, but can also be done with the addition of visual confirmation by the operator.

After the generation of the payment data is completed, that is, after the conversion to data is completed, the management device 100 automatically or in response to a request from the first user terminal 111 changes the display information of the invoice list screen to the first to the user terminal 111 (S203). The display information can be, for example, data in HTML format.

FIG. 4 is an example of an invoice list screen after payment data is generated. "Converting data" means that the operator is visually confirming the data, and "Waiting for application" means that the application for approval has not been made according to the workflow.

The management device 100 receives the approval application for the accounts payable from the first user terminal 111 (S204), and determines the workflow for approval required for payment of the accounts payable according to the content of the generated payment data. (S205). As used herein, "workflow" means the approver or approvers who need to approve the payment after registration of the accounts payable and its flow. In addition, although it has been described that the determination of the workflow is performed after receiving the approval application, it may be performed before receiving the approval application as long as the payment data is generated.

As an example, it is conceivable to determine a workflow so that one of a plurality of workflows is applied according to at least one of the amount included in the payment data and the business partner or its identifier. Whether or not the amount is 1 million yen or more and whether or not the customer is a new business partner can be cited as criteria for determining the workflow. Individual workflows may be set as necessary on the web page provided by the management device 100 by the person in charge of the user company.

Next, the management device 100 transmits an approval request for the accounts payable to the second user terminal 112 used by the approver determined by the workflow (S206), and the second user terminal 112 sends an approval notice for the approval request. Receive (S207). Here, a workflow with one approver is shown, but it can be a workflow with multiple approvers. As a specific example, the transmission of the approval request can be transmission of an e-mail to the second user terminal 112 .

In addition, the management device 100 receives a notification of deposit to the virtual account associated with the user company from the first bank server 121 for managing funds transferred from the user company (S208). When a user company registers as a user for a service provided by the management device 100, the management device 100 notifies the terminal used by the user company of the account number of the virtual account associated with the user company. As a result, the user company can deposit an amount equivalent to the amount of accounts payable. A “virtual account” refers to an account dedicated to transfer provided in association with a bank account, and the amount deposited into the virtual account is processed and stored as a deposit to the account with which the virtual account is associated. be. A virtual account can be generated by transmitting a virtual account generation request from the management device 100 to the first bank server 121, and the management device 100 is notified of the account number of the generated virtual account. A virtual account may be created each time a user registers, or multiple virtual accounts may be created in advance.

The credit notification includes the virtual account identifier and the credit amount. The management device 100 has a correspondence between the user identifier of the user company and the virtual account identifier associated with the user company, and refers to the correspondence based on the virtual account identifier included in the payment notice to process the payment. It is possible to determine the user company that has performed and calculate the balance of the user company. The balance is, for example, the amount obtained by subtracting the payment amount, which will be described later, from the total deposit amount. The virtual account identifier may specifically be the account number of the virtual account.

The management device 100 then receives a reservation request for payment of the accounts payable from the first user terminal 111 (S209), and in response to receiving the reservation request, the payment due date for the accounts payable or a predetermined or previous A payment execution request is set to be sent to the second bank server 122 on a specified date (S210). When the set date arrives, the management device 100 transmits a payment execution request to the second bank server 122 (S211). When the payment is completed, the management device 100 receives a completion notification from the second bank server 122 (S212) and subtracts the payment amount from the balance managed by the management device 100. The payment execution request contains the payment amount and also contains the deposit destination account. A deposit destination account can be specified by, for example, a financial institution name or its identifier, a branch name or its identifier, an account type and an account number.

In FIG. 4, when approval along the workflow is completed, the status changes to "waiting for payment reservation", and when the reservation request is transmitted from the first user terminal 111 and the processing in the management device 100 is completed, the status changes to "payment reservation in progress". Become.

The management device 100 that has received the reservation request may determine whether the reservation is possible before setting the transmission of the payment execution request. Specifically, the balance of the user company is compared with the amount included in the payment data, and if the amount is equal to or less than the balance, it is determined that the reservation is possible. The balance confirmation may be made as a condition of sending the request when or before the administration device 100 sends the request to make the payment to the second bank server 122 . Also, if the invoice number included in the payment data matches that included in the payment data that has already been generated, there is a risk of double payment. , it is conceivable to send a confirmation notice of double payment. In addition, since the bill data does not necessarily include the bill number, it is conceivable to send a confirmation notice when the amount, billing date, payment due date, and the business partner or its identifier match. After receiving a necessary response from the first user terminal 111 in response to such a confirmation notification, the management device 100 may determine that the reservation is possible.

Further, in the above description, the management device 100 sets the transmission of the payment execution request in response to receiving the reservation request. It is also conceivable to send a payment execution request to the second bank server 122 and set up the payment execution processing. In this case, the payment execution request includes the payment due date or a predetermined or designated due date prior thereto, and the second bank server 122 executes payment execution processing on the due date.

In this way, the management of accounts payable can be greatly simplified by making it possible to execute from the registration of accounts payable based on invoice data to the reservation of payment execution on the service provided by the management device 100 .

In addition, unless there is a description of "only" such as "only based on XX", "only in response to XX", or "only in the case of XX", in this specification, additional information Note that it is assumed that . Also, as an example, it should be noted that the statement ``do b in the case of a'' does not necessarily mean ``always do b in the case of a'' or ``do b immediately after a'' unless explicitly stated otherwise. want to be Moreover, the description of "each a constituting A" does not necessarily mean that A is composed of a plurality of constituent elements, but includes that the constituent elements are singular.

Also, just in case, any method, program, terminal, device, server, or system (hereinafter "method, etc."), even if there is an aspect that operates differently from the operations described in this specification, each of the present invention Aspects are directed to acts that are identical to any of the acts described herein, and that there are acts that are different from those described herein, the methods, etc. It should be added that it is not out of the scope of the embodiments.

Also, "start" and "end" shown in FIG. 3 are merely examples, and do not necessarily mean that the method according to the present embodiment always starts at S301 and ends at S305.

100 management device 101 communication unit 102 processing unit 103 storage unit 111 first user terminal 112 second user terminal 121 first bank server 122 second bank server 301 amount 301 billing date 303 payment deadline 304 customer name 305 finance Institution name 306 Branch name 307 Account type 308 Account number

Claims (5)

A method for managing accounts payable, comprising:
a management server receiving, from a first user terminal used by a registrant of accounts payable, bill data of an invoice for generating said accounts payable;
A step in which the management server generates payment data representing the details of the payment of the accounts payable based on the bill data, wherein the payment data includes an amount, billing date, due date, name of a business partner or its an identifier, a financial institution name or its identifier, a branch name or its identifier, an account type and an account number;
a step in which the management server receives a notification of payment to a virtual account associated with the user company from a bank server for managing funds transferred from the user company to which the registrant belongs;
a step in which the management server calculates the balance of the user company associated with the virtual account identifier based on the virtual account identifier and the amount of deposit included in the deposit notification, according to the amount of deposit;
and setting a payment execution process for the amount of money in response to the receipt of the reservation request for payment by the management server from the first user terminal. The method of claim 1, wherein
The generation is performed by character recognition of a plurality of items included in a bill that can be displayed by the bill data. 3. A method according to claim 1 or 2,
a step in which the management server determines the payment workflow according to the content of the payment data;
The management server, in response to receiving the approval application for the accounts payable from the first user terminal, sends a request for approval of the accounts payable to a second user terminal used by an approver determined by the workflow. and sending
the management server receiving an approval notification for the approval request from the second user terminal;
The setting of the payment execution process is performed by the management server after receiving the approval notification. A program for causing a computer to perform a method for managing accounts payable, said method comprising:
a management server receiving, from a first user terminal used by a registrant of accounts payable, bill data of an invoice for generating said accounts payable;
A step in which the management server generates payment data representing the details of the payment of the accounts payable based on the bill data, wherein the payment data includes an amount, billing date, due date, name of a business partner or its an identifier, a financial institution name or its identifier, a branch name or its identifier, an account type and an account number;
a step in which the management server receives a notification of payment to a virtual account associated with the user company from a bank server for managing funds transferred from the user company to which the registrant belongs;
a step in which the management server calculates the balance of the user company associated with the virtual account identifier based on the virtual account identifier and the amount of deposit included in the deposit notification, according to the amount of deposit;
and setting a payment execution process for the amount of money in response to the receipt of the reservation request for payment by the management server from the first user terminal. An apparatus for managing accounts payable, comprising:
Receiving invoice data of an invoice for generating the accounts payable from a first user terminal used by a registrant of accounts payable, and payment data representing details of payment of the accounts payable based on the invoice data which generates payment data including amount, billing date, payment due date, business partner name or identifier thereof, financial institution name or identifier thereof, branch name or identifier thereof, account type and account number,
Receiving a notification of deposit to a virtual account associated with the user company from a bank server for managing funds transferred from the user company to which the registrant belongs, and receiving the virtual account identifier and the amount of deposit included in the deposit notification calculating the balance of the user company associated with the virtual account identifier according to the deposit amount,
It is characterized in that, in response to receiving the reservation request for payment from the first user terminal, the payment execution processing for the amount is set.

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