JP6124640B2 - Document management apparatus, information processing method, and program - Google Patents

Description

  The present invention relates to a document management apparatus, an information processing method, and a program.

  In recent years, the number of documents handled has increased, and the conventional file management method using a tree structure cannot cope with document management such as search and display corresponding to various use cases. Therefore, a document management system using an operation history has been devised. In Patent Document 1, processing histories for each of a plurality of documents are acquired, analyzed based on a predetermined analysis rule, and a relationship between the plurality of documents is obtained.

JP-A-2005-32129

In the technique of Patent Document 1, operation information for each document is acquired, business information is extracted from an operation history, and thereafter, a relationship between documents is obtained by business information and access patterns.
However, it is difficult to extract business information except when a routine business that can estimate the business is performed, and the technology of Patent Document 1 cannot appropriately classify business information, and related information between documents. There was a problem that it was difficult to generate.

  The present invention has been made in view of such problems, and an object thereof is to easily generate related information between documents.

The present onset Ming, a document management apparatus, an operation information acquisition means for acquiring operation information about the document according to the document application at the timing of the operation occurs in a document application running the document management apparatus, the document management a state information obtaining means for obtaining status information about the document in the apparatus, when the operation information by Ri before Symbol operation information acquisition means is acquired, obtained by the acquired the manipulation information said status information acquisition means and the It possesses a determining means and a state information to determine relevance information indicating the document associated with the document, and a storage means for storing in a storage device an association information determined by the determination means, the operation information acquisition The means is realized as a plug-in of the document application, and the operation information acquisition means is an operation related to the document. Among the information, acquires operation information related to the association between the document, the state information acquiring unit, from among the status information about the document, and acquires the state information related to the relationship between documents.

  According to the present invention, related information between documents can be easily generated.

It is a figure which shows an example of the hardware constitutions of a computer. It is a figure which shows an example of the software configuration of a computer. It is a figure which shows an example of a relevance information management part. It is a figure which shows an example of the storage method of relevance information. It is a flowchart which shows an example of the information processing in a relevance information management part. It is a figure which shows an example of a document deletion part. It is a figure which shows an example of the document relation diagram obtained from relevance information, and a screen. It is a figure which shows an example of the screen which a deletion document display part displays.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

(Embodiment 1)
<Hardware configuration>
FIG. 1 is a diagram illustrating an example of a hardware configuration of a computer. The computer 100 includes a CPU 102, a ROM 103, a RAM 104, an external storage device 105, a NIC (Network Interface Card) 106, a display unit 107, and an operation unit 108 as hardware configurations. These components are arranged on the system bus 101.
The CPU 102 controls the entire computer 100. The ROM 103 is a nonvolatile memory that stores an OS (Operation System) 200, a boot program, a program, and various data. The RAM 104 is used as a work memory for executing a program read by the CPU 102 from the ROM 103 or the like. The external storage device 105 is a non-volatile external storage device such as an HDD (Hard Disk Drive), an SSD (Solid State Drive), or a CD-ROM drive. The NIC 106 is a network controller for connecting to a network. The display unit 107 is a display or the like. The operation unit 108 is a keyboard, a mouse, or the like.

The computer 100 is a device for creating and editing a document by a user. Although FIG. 1 shows a configuration with one computer 100, the present invention is not limited to this, and a system including a plurality of computers 100 may execute the following processing.
When the CPU 102 executes processing based on a program stored in the ROM 103 or the external storage device 105, a software configuration (functional configuration) of the computer 100 and processing according to a flowchart described later are realized. The computer 100 is an example of a document management apparatus.

<Software configuration>
FIG. 2 is a diagram illustrating an example of a software configuration of the computer 100. The computer 100 includes a document application 201, a relevance information management unit 202, and a document deletion unit 203 as software configurations. These functional configurations typically operate on the OS 200.
The OS 200 is software that manages the entire computer 100. The OS 200 manages input / output management of the display unit 107, the operation unit 108, the external storage device 105 and the NIC 106, memory management of the ROM 103 and RAM 104, process management of the CPU 102, and a file system. There are various types of OSs as OSs 200 for personal computers, but the processing of this embodiment can be realized without being limited to a specific OS 200.

A document application 201 operates on the computer 100 to create and edit a document. For example, the document application 201 is a word processor application, a spreadsheet application, or a graphics drawing application. The document application 201 may be not only a general-purpose document creation / editing application but also an application with limited processing such as a form processing application incorporated in a business workflow.
The relevance information management unit 202 operates on the computer 100 to generate and manage document relevance information. Details of the processing of the relevance information management unit 202 will be described later.
The document deletion unit 203 deletes the document file based on the relevance information. Details of the processing of the document deletion unit 203 will be described later.

<Relevance information management department>
FIG. 3 is a diagram illustrating an example of the relevance information management unit 202.
The relevance information management unit 202 includes an operation information acquisition unit 301, a state acquisition unit 302, a relevance information determination unit 303, and a relevance information storage unit 304.
An operation information acquisition unit 301 operates on the computer 100 and acquires operation information of the document application 201.

The operation information is operation information input to the document application 201 based on operations of the operation unit 108 such as “keyboard input” and “mouse operation”. Other examples of operation information include “designation of document file”, “text editing to document file”, “menu selection of document application 201”, “window selection of document application 201”, and the like. These may be associated with a message generated by the OS 200 corresponding to the operation of the operation unit 108 and processable by the document application 201. Examples of the message include a message generated when a document file is opened.
The operation information acquisition unit 301 acquires the operation information in order to determine the relationship between documents. Therefore, the operation information acquisition unit 301 may acquire all the operation information of the document application 201, but may be limited to only the operation information that contributes to determining the relevance between documents. For example, “Change of attribute information of document such as author”, “Change of page layout”, “Change of font / size / arrangement of characters”, “Change of display method” in “Menu selection of document application 201” Does not contribute to determining the relevance between documents. For this reason, the operation information acquisition unit 301 may exclude these from the operation information to be acquired.

As a method of realizing the operation information acquisition unit 301 in the case of a general-purpose document application, there is a method of realizing it as an application (ie, plug-in) for additional function expansion. On the other hand, as a method of realizing the operation information acquisition unit 301 in the case of an original document application, it may be realized as an additional function extension application or may be added as a function of an original document application. Further, when there are a plurality of document applications 201, the operation information acquisition unit 301 may be arranged for each document application 201, or a single operation information acquisition unit for each of the document applications 201. 301 may be arranged. The operation information acquisition unit 301 can be realized by a method suitable for the computer 100 and the document application 201.
Furthermore, since it is captured as a part of the document application 201 as an additional function extension, the operation information acquisition unit 301 can acquire operation information at the timing when the operation of the document application 201 occurs.

The status acquisition unit 302 operates on the computer 100 and acquires status information of the computer 100. An example of the status information is “open file list”, or “active window (document related window) information” on the computer 100 having a GUI using a plurality of windows. These can be associated with a message generated by the OS 200 or can be associated with the state of the OS 200 at the message generation timing. The file list is an example of a document list (document list).
Similar to the operation information acquisition unit 301, the state information acquisition is intended to determine the relationship between documents. Therefore, the status acquisition unit 302 may limit the status information to be acquired to status information that contributes to determination of the relevance between documents. For example, “system setting”, “system shutdown”, etc. do not contribute to determining the relationship between documents. Therefore, the state acquisition unit 302 may exclude these from the acquisition target state information.

  The state acquisition unit 302 is implemented as a resident application on the computer 100 and acquires state information. As a method for the state acquisition unit 302 to acquire the state information, there are a method of acquiring periodically at regular intervals and a method of acquiring the operation generation timing from the operation information acquisition unit 301 and acquiring it at the acquired timing. The state acquisition unit 302 can be realized by a method suitable for the computer 100. Further, the state acquisition unit 302 can also use the state acquisition function of the computer 100 when the computer 100 already has the state acquisition function.

The relevance information determination unit 303 operates on the computer 100 and determines relevance information between documents based on the operation information acquired by the operation information acquisition unit 301 and the state information acquired by the state acquisition unit 302. . Relevance information includes "Open File", "Close File", "Save File", "Save File As", "Copy File", "Move File", "Copy Text", and " Text paste ". The text is an example of document content.
The relevance information determination unit 303 determines “open a file” from the operation information when it is directly associated with the operation information, such as generating a DocumentOpen message when the file is opened. If there is no information corresponding to the operation information, the relevance information determination unit 303 checks the difference in the status information of the “open file list”, detects the newly added file, and “opens the file”. To decide.

The relevance information determination unit 303 determines “file close” by the same method as “file open”. When the information is directly associated with the operation information, the relevance information determination unit 303 determines “close file” from the operation information. Otherwise, the relevance information determination unit 303 checks the difference in the status information of the “open file list”, detects a file that disappears from the list, and determines “close file”.
When “save file” is also directly associated with the operation information, the relevance information determination unit 303 determines “save file” from the operation information. If not, the relevance information determination unit 303 monitors a message generated by the file system of the OS 200 and determines “save file”.
When “file alias saving” is also directly associated with the operation information, the relevance information determination unit 303 determines “file saving” from the operation information. If not, the relevance information determination unit 303 monitors a message generated by the file system of the OS 200 and determines “save file”.

Since “file copy” and “file move” correspond to operations on the OS 200 instead of operations on the document application 201 on the OS 200, the relevance information determination unit 303 determines from the state information. The relevance information determination unit 303 monitors messages generated by the file system of the OS 200 and determines “file copy” and “file move”.
When “copy text” and “text paste” are directly associated with operation information, the relevance information determination unit 303 determines “copy text” or “text paste” from the operation information. Otherwise, the relevance information determination unit 303 monitors the message generated by the OS 200 to acquire the operation timing, acquires “active window information”, and determines the target document. In particular, since the target document detected by the “text copy” is used for original document identification at the time of the “text paste” operation, the relevance information determination unit 303 temporarily selects the target document at the time of “text copy”. save. The relevance information determination unit 303 detects a paste source document based on the information of the target document temporarily stored at the time of “text paste”.

The relevance information storage unit 304 operates on the computer 100 and stores the relevance information determined by the relevance information determination unit 303. The relevance information storage unit 304 may store the relevance information as a file or may be stored using a DB.
FIG. 4 is a diagram illustrating an example of a method for storing relevance information. “Document name” is an identification name of a document and corresponds to a file name. The “revision” is information for identifying the history of the document, and is identification information that is updated every time the document is edited. Since revisions are given every time a document is updated, one or more revisions are given to one document name. “Operation classification information” is the operation classification information classified from the operation information and the state information described above, and identifies the operation information. In addition to indicating the revision to be operated, the operation classification information is the operation source revision in "Copy Text", "Paste Text", "Save File As", "Copy File", and "Move File" May also be indicated. Therefore, the number of “revisions” indicated by one “operation classification information” is one or two.

FIG. 5 is a flowchart illustrating an example of information processing in the relevance information management unit.
First, the operation information acquisition unit 301 inputs operation information of the document application 201 (S501), and determines whether the operation information is an acquisition target (S502). If it is not the operation information to be acquired, the operation information acquisition unit 301 returns to step S501. In the case of operation information to be acquired, the operation information acquisition unit 301 transmits the operation information to the relevance information determination unit 303 (S503).
The operation information acquisition unit 301 acquires the operation information and simultaneously notifies the state acquisition unit 302 of the operation information acquisition (S504). Receiving the notification, the status acquisition unit 302 acquires the status information of the computer 100 and transmits it to the relevance information determination unit 303 (S505). The relevance information determination unit 303 generates relevance information from the received operation information and state information (S506). The relevance information storage unit 304 stores the generated relevance information (S507). The relevance information storage unit 304 returns the process to step S501 if the document application 201 has not ended, waits for input of the next operation information, and ends the process shown in FIG. 5 if it has ended (S508). .
In the above operation, the state acquisition unit 302 operates at the timing generated by the operation information acquisition unit 301. As described above, the state acquisition unit 302 can also acquire state information at regular intervals. In this case, step S504 is omitted, and in step S506, the relevance information determination unit 303 acquires the latest state information from the state acquisition unit 302 at the timing when the operation information is acquired.

<About the document deletion section>
FIG. 6 is a diagram illustrating an example of the document deletion unit 203.
The document deletion unit 203 includes an instruction reception unit 601, a relevance information analysis unit 602, a deleted document display unit 603, and a deletion execution unit 604.
The command receiving unit 601 receives a document deletion command. The command receiving unit 601 receives a delete command input from the operation unit 108 of the computer 100. At this time, the command receiving unit 601 receives the document name to be deleted together. One or more document names may be accepted at a time. However, the subsequent processing is performed for each individual document.
The relevance information analysis unit 602 searches for relevance information corresponding to the document name received by the command reception unit 601 and detects a document related to the document simultaneously with the magnitude of the relevance. The relevance information analysis unit 602 determines the magnitude of the relevance in the order of the document in which the deleted document is the copy source and the document in which the deleted document is the copy destination using the relevance information. To do. When there are a plurality of copy source documents or copy destination documents, the relevance information analysis unit 602 determines the size in order of closeness of the timing at which the relevance occurs. That is, the relevance of the document showing the relevance with the latest revision of the deleted document as the copy source document is maximized.
The deleted document display unit 603 displays the related documents obtained from the relevance information analysis unit 602 together with the document names to be deleted on the screen in order of decreasing relevance, and selects the deleted documents.

FIG. 7 is a diagram illustrating an example of a document relation diagram and a screen obtained from the relevance information. FIG. 7A shows an example of a document relationship diagram. The alphabet indicates the document name, and the number indicates the revision. Horizontal arrows indicate revision updates, and other arrows indicate copy and paste. For example, document C indicates that it has been copied and pasted from document B2 (revision 2 of document B). Consider a case where document B is deleted. Document D and document C both have document B as the copy source. Document C uses revision 2 of document B as the copy source, while document D uses revision 3 of document B as the copy source. Therefore, the document D has the greatest relevance, and the next is the document C. Document A has a relationship that Document B is the copy destination. Because of this relationship, a display example of the screen displayed by the deleted document display unit 603 is (B) in FIG.
The deletion execution unit 604 deletes the designated document. Corresponding to the display in FIG. 7B, all the documents designated for deletion are deleted.
As described above, according to the present embodiment, the relationship between a plurality of documents is determined and managed, and the document name related to the deleted document is shown using the relationship information. For this reason, when it is desired to delete a certain document, it is possible to prompt deletion of a related document, and it becomes possible to delete a necessary document without omission.

(Embodiment 2)
In the first embodiment, a related document name is shown to prompt deletion of a related document, that is, the entire document. However, there is a demand for deleting only a relevant part in the document, not deleting the entire document. Therefore, in the present embodiment, a method for realizing this will be described. A deleted document display unit 603 different from the first embodiment will be described.
FIG. 8 is a diagram illustrating an example of a screen displayed by the deleted document display unit 603. As in the first embodiment, the deleted document display unit 603 displays the related document name together with the document to be deleted, and further performs display for prompting the display / editing of the related document. In the first embodiment, an example is shown in which the relevance information indicates only the relevance between documents. However, if relevance information that can identify the relevance location of the document is used, the relevance location is specified when prompting display or editing. Can be encouraged.
As described above, according to the present embodiment, the relevance between a plurality of documents is determined and managed, the relevance information is used to indicate the document name related to the deleted document, and the display / editing is prompted. . For this reason, when it is desired to delete a certain document, deletion of a related part of the related document is prompted, and it becomes possible to delete a necessary part of the necessary document without omission.

<Other embodiments>
The present invention can also be realized by executing the following processing. That is, software (program) that realizes the functions of the above-described embodiments is supplied to a system or apparatus via a network or various storage media, and a computer (or CPU, MPU, etc.) of the system or apparatus reads the program. It is a process to be executed.

  As described above, according to each embodiment described above, according to the present invention, the operation information is acquired, and at the same time, the computer status information is acquired and the relevance between documents is determined. As a result, it is possible to determine the inter-document related information with high accuracy, and it is possible to realize reliable deletion of the document including the transfer destination.

For example, considering the recent document creation flow, it is a minority that creates a document by a method of creating everything newly, and it is created by quoting (copying and pasting) one or more existing documents. Is considered to be the majority. In this case, the content of the description is transferred to a plurality of documents by copy / paste. If the content of the transfer is confidential information, there is a concern that the confidential information is spread to the plurality of documents. However, according to the above-described embodiment, document-related information with high accuracy can be determined, and reliable deletion of a document including a transfer destination can be realized.
In addition, when it is attempted to delete related documents including a transfer destination document, a full-text search of the document is required. However, according to the above-described embodiment, the relationship between documents can be easily determined and held. Therefore, it is possible to prompt the deletion of the related document together with the document to be deleted without performing a full-text search, and it is possible to support the reliable deletion of the document.

  The preferred embodiments of the present invention have been described in detail above, but the present invention is not limited to such specific embodiments, and various modifications can be made within the scope of the gist of the present invention described in the claims.・ Change is possible.

201 Document application, 202 Relevance information management unit, 203 Document deletion unit, 301 Operation information acquisition unit, 302 Status acquisition unit, 303 Relevance information determination unit, 304 Relevance information storage unit, 601 Instruction reception unit, 602 Relevance information Analysis unit, 603 Deleted document display unit, 604 Delete execution unit

Claims (10)

A document management device,
Operation information acquisition means for acquiring operation information related to a document related to the document application at a timing of operation occurrence in the document application operating on the document management apparatus ;
Status information acquisition means for acquiring status information relating to a document in the document management device ;
If the operation information by Ri before Symbol operation information acquisition means is acquired, relevance information from has been with the state information acquired by the acquired the manipulation information said status information acquisition unit indicating the document associated with the document A determination means for determining
Storage means for storing the relevance information determined by the determination means in a storage device;
I have a,
The operation information acquisition means is realized as a plug-in of the document application,
The operation information acquisition means acquires operation information related to the relationship between documents among the operation information related to the document,
The status information acquisition unit is a document management apparatus that acquires status information related to the relevance between documents among status information about the document. When deleting a document, wherein further comprising with the document to be deleted, based on the relevance information stored in the storage device by the storage means, display means for displaying a screen for prompting the deletion of the document associated with the document Item 1. The document management apparatus according to Item 1.   The document management apparatus according to claim 2, further comprising a deleting unit that deletes a document related to the document selected via the screen together with the document to be deleted. The display means, based on said relationship information, the order relationship is large with the document to be deleted, the document management apparatus according to claim 2 or 3, wherein displaying a screen prompting the deletion of the document associated with the document.   4. The display unit displays a screen for prompting deletion of one or more documents related to the document together with a document to be deleted based on a document relation diagram obtained based on the relevance information. Document management device.   The document management apparatus according to claim 2, wherein the display unit displays a screen that prompts deletion of the related document and prompts editing of the related document.   The operation information acquisition means acquires, as operation information, any one of document open, document close, document save, document alias save, document copy, document move, document content copy, and document content paste. The document management apparatus according to claim 1.   The document management apparatus according to any one of claims 1 to 7, wherein the status information acquisition unit acquires, as status information, any one of a document list of documents opened in the document management apparatus and a window related to an active document. . An information processing method executed by a document management apparatus,
An operation information acquisition step in which operation information acquisition means acquires operation information related to the document related to the document application at the timing of operation occurrence in the document application operating on the document management device ;
A status information acquisition unit that acquires status information about a document in the document management device; and
Determining means, when the operation information acquisition by Ri before Symbol operation information to steps have been acquired, the document associated with the document from the acquired by the status information acquisition step and the acquired operation information the status information A decision step for determining relevance information to be shown;
A storage step in which storage means stores the relevance information determined in the determination step in a storage device;
Only including,
The operation information acquisition means is realized as a plug-in of the document application,
In the operation information acquisition step, among operation information related to the document, operation information related to the relationship between documents is acquired,
In the status information acquisition step, an information processing method for acquiring status information related to relevance between documents among status information about the document . Computer
Operation information acquisition means for acquiring operation information relating to a document related to the document application at a timing of operation occurrence in the document application operating on the computer ;
Status information acquisition means for acquiring status information about a document in the computer ;
If the operation information by Ri before Symbol operation information acquisition means is acquired, relevance information from has been with the state information acquired by the acquired the manipulation information said status information acquisition unit indicating the document associated with the document A determination means for determining
Storage means for storing the relevance information determined by the determination means in a storage device;
To function,
The operation information acquisition means is realized as a plug-in of the document application,
The operation information acquisition means acquires operation information related to the relationship between documents among the operation information related to the document,
The status information acquisition means is a program for acquiring status information related to relevance between documents among status information about the document .

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