JP5160466B2 - Document processing device - Google Patents

Description

  The present invention relates to a document processing apparatus that processes an electronic document.

  2. Description of the Related Art Conventionally, in a document processing apparatus, as disclosed in, for example, Patent Document 1, when a changed document is saved, a sentence corresponding to a related description of another document affected by the changed document is automatically generated. There are techniques to present.

Japanese Patent Laid-Open No. 11-45238

  However, in the technique described above, when a sentence corresponding to a related description of another document affected by the changed document is presented, all the affected words and sentences are only displayed to the user. It took a lot of time and effort for the user to decide how to make changes.

  SUMMARY OF THE INVENTION An object of the present invention is to provide a document processing apparatus that enables a user to make a determination on document change without taking time and effort.

That is, the document processing apparatus according to the present invention includes an input unit that inputs a post- change document obtained by changing a pre-change document of the first document , and a post- change document that exists in the pre-change document of the first document. A phrase that does not exist in the document, a phrase that does not exist in the pre-change document of the first document but exists in the post-change document of the first document , and a pre- change and post- change document of the first document exist together. Extracting means for extracting presence / absence information indicating whether or not the phrase is present in the pre-change document of the first document or the post-change document of the first document; and in the phrase extracted by the extraction means An important word determination means for determining an important word phrase, related information storage means for storing related information indicating whether or not there is a relationship between the first document and a second document different from the first document, and the important word determination means 1 of the judged important words Is present in only one of the pre-change document of the first document and the post-change document of the first document, whether or not there is a relationship between the first document and the second document indicated by the related information And an output message corresponding to the presence / absence of the important phrase in each of the pre-change document of the first document, the post-change document of the first document, and the second document indicated by the presence / absence information. By using a message for supporting the change of two documents, a support method determination unit that determines a change support method for the second document, and an output unit that outputs the change support method determined by the support method determination unit It is characterized by having.

  According to the present invention, the user can determine whether to change a document without taking time and effort.

1 is a block diagram showing an example configuration of a document processing apparatus according to an embodiment of the present invention. 4 is a diagram showing an example of a document group stored in a storage device according to the embodiment of the present invention. FIG. 6 is a flowchart illustrating an example of a processing operation of the document processing apparatus according to the embodiment of the present invention. The figure which shows an example of the input document to the document processing apparatus for describing embodiment of this invention. The flowchart which shows an example of the process by the change phrase extraction part in embodiment of this invention. The figure which shows an example of the change phrase extraction process result by the document processing apparatus in embodiment of this invention. The figure which shows an example of the important word determination process result by the document processing apparatus in embodiment of this invention. The flowchart which shows an example of the appearance determination process of step S4 in embodiment of this invention. The figure which shows an example of the document relevant data memorize | stored in the document relevant information storage part in embodiment of this invention. The figure which shows an example of the appearance pattern determination process result in the important word 2nd document group by the document processing apparatus in embodiment of this invention. The figure which shows an example of the presentation method pattern data memorize | stored in the document processing apparatus in embodiment of this invention. The figure which shows an example of the presentation method pattern data memorize | stored in the document processing apparatus in embodiment of this invention. The figure which shows an example of the presentation method determination process result of the document processing apparatus in embodiment of this invention. 6 is a diagram showing an example of a notification screen by the document processing apparatus according to the embodiment of the present invention. FIG. The figure which shows an example of the detailed notification screen by the document processing apparatus in embodiment of this invention.

Embodiments of the present invention will be described below with reference to the drawings.
FIG. 1 is a block diagram illustrating a configuration example of a document processing apparatus according to an embodiment of the present invention.
As shown in FIG. 1, the document processing apparatus according to the embodiment of the present invention includes a control unit 1, a storage unit 2, an input unit 3, a display unit 4, a changed phrase extraction unit 5, and an important word determination. Unit 6, appearance pattern determination unit 7, presentation method determination unit 8, and output processing unit 9, which are connected to each other via a bus 10.

The storage device 2 is a storage medium configured with hardware such as a hard disk drive or a nonvolatile memory device, for example, and includes a control unit 1, a changed word extraction unit 5, an important word determination unit 6, and an appearance pattern determination unit 7. In addition to storing a control program for operation by the presentation method determination unit 8 and the output processing unit 9, the changed document storage unit 21, the first document group storage unit 22, the second document group storage unit 23, and the changed word storage unit 24 , An important phrase storage unit 25, an important phrase appearance table storage unit 26, a presentation method pattern storage unit 27, a presentation method storage unit 28, and a document related information storage unit 29.
The input device 3 is, for example, a keyboard or a mouse, and accepts operations of the document processing device and input of documents. For example, the user inputs the changed document and the document name via the input device 3, and the input result is held in the changed document storage unit 21.

FIG. 2 is a diagram illustrating an example of a document data group stored in the storage device according to the embodiment of the present invention.
As shown in FIG. 2, the first document group storage unit 22 and the second document group storage unit 23 store the document name of the document data group, the contents of the document, and important words representing the essence of the document, respectively. Yes. Document data includes, for example, document files described in newspaper articles, word processors, spreadsheet software, web pages such as html and blog, emails, questionnaires, voice transcription data, and the like. Hereinafter, the document data will be described simply as a document.

  The changed phrase storage unit 24 indicates whether a certain phrase exists in the pre-change document in the pre-change document and the post-change document when a certain document stored in the first document group storage unit 22 is changed. Information and information indicating whether or not the word or phrase was present in the document after the change are stored. The important word / phrase storage unit 25 stores only important words / phrases among the words / phrases stored in the changed word / phrase storage unit 24 as important words.

  The important phrase appearance table storage unit 26 includes information on whether or not the important word stored in the important phrase storage unit 25 exists in the document before change, and whether or not the important word exists in the document after change. Information about whether or not the important word is present in each document stored in the second document group storage unit 23, the document input by the input device 3, and the second document group storage unit 23 Information about whether each stored document is related is stored.

  The presentation method pattern storage unit 27 stores presentation methods for all appearance patterns of words. The presentation method storage unit 28 stores a presentation method to the user for the input document. The document related information storage unit 29 stores information indicating whether or not there is a relationship with each document stored in the first document group storage unit 22 and the second document group storage unit 23.

  The display device 4 is a liquid crystal display, for example, and displays various results. The change phrase extraction unit 5 extracts a difference between phrases in the pre-change document and the post-change document, information on whether or not the phrase exists in the pre-change document, and information on whether or not the phrase exists in the post-change document; To extract. The important word determination unit 6 determines whether or not the words extracted by the changed word extraction unit 5 are important words in the document input by the user.

The appearance pattern determination unit 7 determines whether the important word determined by the important word determination unit 6 exists in each document stored in the pre-change document, the post-change document, or the second document group storage unit 23. judge.
The presentation method determination unit 8 determines a presentation method to the user based on the determination result by the appearance pattern determination unit 7. The output processing unit 9 outputs to the display device 4 by the presentation method to the user determined by the presentation method determination unit 8.

Next, the operation of the document processing apparatus having the configuration shown in FIG. 1 will be described. FIG. 3 is a flowchart showing an example of the processing operation of the document processing apparatus according to the embodiment of the present invention. FIG. 4 is a diagram showing an example of an input document to the document processing apparatus for explaining the embodiment of the present invention.
First, the changed document (modified document) and the document name (modified document name) are input by the input device 3 and stored in the modified document storage unit 21 (step S1). In the example shown in FIG. 4, “Document 11” is input as the document name, and the document content is “Wages in this law are compensation for labor regardless of wage, salary, allowance, bonus, etc.” "All that the employer pays the worker ..." is entered.

Next, the changed word / phrase extraction unit 5 performs a changed word / phrase extraction process between the pre-change document and the post-change document (step S2). Specifically, the changed word extracting unit 5 checks whether or not the same document name as the changed document name stored in the changed document storage unit 21 exists in the first document group storage unit 22.
When the changed document name does not exist in the first document group storage unit 22, for example, an input error display screen including a window labeled “No input document name” is displayed on the display device 4.
When the changed document name exists in the first document group storage unit 22, the changed word / phrase extraction unit 5 extracts the document content and the important word of the same document name from the first document group storage unit 22. Hereinafter, the same document name as the post-change document name is referred to as the pre-change document name.

Next, the details of the modified word extraction process in step S2 will be described. FIG. 5 is a flowchart illustrating an example of processing performed by the modified word extraction unit in the embodiment of the present invention.
After extracting the pre-change document, the change word / phrase extraction unit 5 performs morphological analysis on the pre-change document and the post-change document, and summarizes the analysis results for all words (step S21).

  Next, if there is an unselected phrase among all the collected words (NO in step S22), this is selected (step S23), and it is determined whether or not the selected phrase exists in the document before change. (Step S24). Subsequently, it is determined whether or not the selected word / phrase exists in the changed document (step S25).

  If there is no unselected word among all the collected words (YES in step S22), the determination result of the presence / absence of the selected word / phrase in the pre-change document, the determination result of the presence / absence of the selected word / phrase in the post-change document, The document name to be determined and the important word are associated with each other and stored in the changed phrase storage unit 24, and the changed phrase extraction process is terminated.

FIG. 6 is a diagram illustrating an example of a modified phrase extraction process result by the document processing apparatus according to the embodiment of the present invention. In the example shown in FIG. 6, the document name “document 11” and the important word “labor standard, wage,...” Are stored in the changed word storage unit 24 as the document name and the important word to be determined in the changed word extraction process result. Yes.
In the example shown in FIG. 6, since the document with the changed document name “document 11” is the same as the document with the document name “document 11” stored in the first document group storage unit 22, The document with the document name “document 11” is the pre-change document in the change word extraction processing result. The symbol “◯” in the table shown in FIG. 6 indicates that the associated word / phrase exists in the pre-change document or the post-change document, and the symbol “×” does not exist.

  Next, the important word determination unit 6 determines whether or not the phrase stored in the changed phrase storage unit 24 is an important word (step S3). The phrase determined as the important word is stored in the important phrase storage unit 25 together with the determination result of the presence / absence of the pre-change document and the post-change document by the change phrase extraction process and the document name to be determined.

FIG. 7 is a diagram showing an example of the important phrase determination processing result by the document processing apparatus according to the embodiment of the present invention.
In the example illustrated in FIG. 7, the important word “labor standard, wage,...” Stored in the changed word storage unit 24 as described above by the important word determination unit 6 is used as the determination result stored in the changed word storage unit 24. Judge whether or not it exists in the related phrase “wage, salary, allowance, bonus, other, law, etc.”, extract this existing phrase “wage, salary, allowance, bonus,…”, and extract this phrase This is an example in which various determination results by the modified phrase extraction process for the phrase are stored in the important phrase storage unit 25 in association with the document name “document 11” stored in the modified phrase storage unit 24 as described above.

Next, the appearance pattern determination unit 7 performs an occurrence determination process of the important word in the second document group (step S4). Here, the details of the important word appearance determination process in the second document group will be described. FIG. 8 is a flowchart showing an example of the appearance determination process in step S4 in the embodiment of the present invention.
If there is an unselected document among the documents stored in the second document group storage unit 23 (NO in step S41), the appearance pattern determination unit 7 selects this (step S42) and selects the selected document. In step S43, it is determined for each of the important words whether or not there is an important word extracted by the important phrase determination process that is the process of step S3.

  FIG. 9 is a diagram illustrating an example of document related data stored in the document related information storage unit according to the embodiment of the present invention. Data indicating, for each set of documents, whether each document stored in the first document group storage unit 22 and each document stored in the second document group storage unit 23 are related before the change. It is.

  After the process of step S43, the appearance pattern determination unit 7 uses the document related data stored in the document related information storage unit 29, and the pre-change document and the second document group storage unit 23 indicated by the important phrase determination processing result. It is determined whether or not there is a relationship with each document stored in (step S44). After step S44, the process returns to step S41.

  If there is no unselected document among the documents stored in the second document group storage unit 23 (YES in step S41), the appearance pattern determination unit 7 stores the data stored in the important phrase storage unit 25 as data. By adding the determination result by the process of step S43 and the determination result by the process of step S44, between the document before change and the document with the document name selected from each document stored in the second document group storage unit 23 Information about whether or not the important word indicated in the important phrase determination processing result exists in the document content before the change, information on whether or not it exists in the document content after the change, Information regarding whether or not each document is stored in the two document group storage unit 23 is associated and stored in the important phrase appearance table storage unit 26, and the important word second document group occurrence determination process is terminated.

FIG. 10 is a diagram illustrating an example of a result pattern determination process result in the important word second document group by the document processing apparatus according to the embodiment of the present invention.
In the example illustrated in FIG. 10, the appearance pattern determination unit 7 stores each phrase “wage, salary, allowance, bonus,...” Stored in the important phrase storage unit 25 in the second document group storage unit 23. it is to determine whether there in the document of the document name "document 21" are, whether documents related to association between the document name is a document before being changed "document 11" and document name "document 21" Judgment is made using data and stored.

  When the appearance determination process in the important word second document group ends, the presentation method determination unit 8 stores the data stored in the keyword expression table storage unit 26 and the presentation method pattern data stored in the presentation method pattern storage unit 27. In consideration of the degree of influence of the document change in comparison with the above, the method of presenting the support information related to the change of the document stored in the second document group storage unit 23 to the user is determined (step S5).

11 and 12 are diagrams showing examples of presentation method pattern data stored in the document processing apparatus according to the embodiment of the present invention.
As shown in FIGS. 11 and 12, the presentation method pattern data includes the presence / absence in the pre-change document, the presence / absence in the post-change document regarding the words to be collated stored in the important word / phrase appearance table storage unit 26, Presence / absence of each document stored in the document group storage unit 23 and presence / absence of association between the document before change and each document stored in the second document group storage unit 23 are stored and associated with each other. Display messages are associated with information types. There are two types of display messages, display message A and display message B.

Specifically, in the top row of the presentation method pattern data shown in FIG. 11, there is no relation between documents (none), there is no word to be collated in the pre-change document (×), and collation is performed with the post-change document. If there is a target word (○) and the document affected by the pre-change document has a target word (○), there may be a relationship between display message A “Document X and Document Y. ", Display message B" Please pay attention to word Z. "is defined.

Also, the uppermost row of the presentation process pattern data shown in FIG. 12, there is associated with the inter-document (Yes), rather than words to be collated to change before the document (×), to be collated to change after a document If there is a word (○) and there is a word to be collated in the document affected by the document before change (○), display message A is not defined and display message B “Please pay attention to word Z” is displayed. It is shown to be defined.

  Information corresponding to the predetermined data stored in the important phrase appearance table storage unit 26 corresponds to the document X, the document Y, and the word Z of the display message shown in FIGS. That is, the document X shown in FIGS. 11 and 12 corresponds to the document name before change, and the document Y corresponds to each document name stored in the second document group storage unit 23.

  Further, among the words indicated by the determination result by the appearance pattern determination unit 7, the word Z is various information associated with the word, that is, information on whether or not the word is present in the pre-change document, and is present in the post-change document. Information on whether or not to exist, information on whether or not to exist in each document stored in the second document group storage unit 23, and between the document before change and the document stored in the second document group storage unit 23 Words and phrases in which the state of presence / absence of association between all the information associated with each other on the presentation method pattern data correspond.

The presentation method determination unit 8 inputs data stored in the important phrase appearance table storage unit 26, and for each of the phrases indicated by this data, various types of information related to the phrase are associated on the presentation method pattern data. It is determined whether all the information matches.
If it is determined that they match, the presentation method determination unit 8 extracts the display message A and the display message B associated with various types of information that match in the presentation method pattern data, and uses this extraction result as the pre-change document of the first document group. The name and the document name of the second document group are stored in the presentation method storage unit 28.

  The presentation method determination unit 8 determines whether or not all words in the input data match various information with the presentation method pattern data, and adds a message to the presentation method storage unit 28. However, the presentation method determination unit 8 does not add the same message as the display message A already stored in the presentation method storage unit 28 as a result of the determination.

FIG. 13 is a diagram illustrating an example of a presentation method determination process result of the document processing apparatus according to the embodiment of the present invention.
The example shown in FIG. 13 is a presentation method for the document with the document name “Document 11” and the document with the document name “Document 21” in the data shown in FIG. It is a determination processing result. In this example, the phrase “wage” and the phrase “salary” in the input data exist both in the pre-change document and the post-change document with the document name “document 11”, and exist in the document with the document name “document 21”. In addition, there is no relationship between the document with the document name “Document 11” and the document with the document name “Document 21”. Assuming that this state is the state of input data, in the presentation method pattern data stored in the presentation method pattern storage unit 27 shown in FIGS. 11 and 12, there are six rows that match this state from the top shown in FIG. The display message A and the display message B are both “none”. In this case, the presentation method determination unit 8 adds no message to the presentation method storage unit 28.

  In addition, the phrase “allowance” and the phrase “bonus” in the input data do not exist in the document before change of the document name “document 11”, but exist in the document after change, and the document name “document 21”. The document with the document name “Document 11” and the document with the document name “Document 21” are not related. In the presentation method pattern data of the presentation method pattern storage unit 27, the line that matches this state is the first line shown in FIG. Since the display message A is “There is a possibility that the document X and the document Y may be related to each other”, and the display message B is “Please note the word Z.” Extract each message. The display messages A and B are precautions for changing the document with the document name “document 21” stored in the second document group storage unit 23.

The document X of the extracted message corresponds to the document with the document name “document 11” before the change, the document Y corresponds to the document with the document name “document 21” of the second document group, and the word Z The “allowance” and “bonus” correspond respectively. Further, since the display message A is equal between the extraction results relating to “allowance” and “bonus”, only one display message A is added to the presentation method storage unit 28.
As a result, the presentation method determination unit 8 may have a relationship between “Document 11” and “Document 21”. "Please pay attention to the display message A and the word" bonus ". Pay attention to the word “allowance”. Is displayed in the presentation method storage unit 28.

FIG. 14 is a diagram showing an example of a notification screen by the document processing apparatus according to the embodiment of the present invention. The output processing unit 9 displays a notification screen on the display device 4 based on the result held in the presentation method storage unit 28 (step S6).
In the notification screen shown in FIG. 14, whether or not all the combinations of documents stored in the first document group storage unit 22 and the second document group storage unit 23 are related is displayed. In this screen, the display message A stored in the presentation method storage unit 28 for the combination of the document with the document name “document 11” and the document with the document name “document 21” stored in the presentation method storage unit 28 is displayed. Displayed in a speech bubble.

FIG. 15 is a diagram showing an example of a detailed notification screen by the document processing apparatus according to the embodiment of the present invention.
In FIG. 14, a button labeled “Details” is displayed on the notification screen to the right of the display portion of each document name stored in the second document group storage unit 23. When the “detail” button on the right side of “document 21” is selected by the input device 3, the output processing unit 9 displays the document content before change and the document content after change of the document name “document 11” as shown in FIG. The display device 4 displays a detailed notification screen indicating the document content of the document name “document 21” and the presence / absence of the association between the document name “document 11” and the document name “document 21” before the change. Also, on this detailed notification screen, a message combining display message A and display message B stored in the presentation method storage unit 28 is displayed in a balloon in association with the document content portion of the document name “document 21”. Yes.

  As described above, unlike the conventional method, the document processing apparatus according to the embodiment of the present invention is affected when a sentence corresponding to a related description of another document affected by a changed document is presented. Instead of displaying all the words and sentences, only the important words are displayed and the user is presented with the action to be performed. Therefore, it is possible to support the change of other documents that are affected when the document is changed. As a result, the user can accurately grasp how other documents should be changed in accordance with the contents of changes in the documents, so that it is possible to determine whether to change the documents without taking time and effort.

  The present invention is not limited to the above-described embodiment as it is, and can be embodied by modifying the constituent elements without departing from the scope of the invention in the implementation stage. Various inventions can be formed by appropriately combining a plurality of constituent elements disclosed in the embodiment. For example, some components may be omitted from all the components shown in the embodiment. Furthermore, you may combine suitably the component covering different embodiment.

  DESCRIPTION OF SYMBOLS 1 ... Control part, 2 ... Memory | storage device, 3 ... Input device, 4 ... Display apparatus, 5 ... Change phrase extraction part, 6 ... Important word determination part, 7 ... Appearance pattern determination part, 8 ... Presentation method determination part, 9 ... Output processing unit, 10 ... bus, 21 ... changed document storage unit, 22 ... first document group storage unit, 23 ... second document group storage unit, 24 ... changed phrase storage unit, 25 ... important phrase storage unit, 26 ... important Phrase appearance table storage unit, 27 ... presentation method pattern storage unit, 28 ... presentation method storage unit, 29 ... document related information storage unit.

Claims (5)

An input means for inputting the post- change document obtained by changing the pre-change document of the first document;
Wherein is present in the first document before changing the document existing in the first document word that does not exist in the post-change documents, the non-existent but after changing the document of the first document in the first document before change document Extract a phrase and a phrase that exists in both the document before and after the change of the first document, and whether or not the phrase exists in the document before the change of the first document and the document after the change of the first document . Extracting means for extracting presence / absence information indicating
Important word determination means for determining an important word phrase in the words extracted by the extraction means;
Related information storage means for storing related information indicating whether or not there is a relationship between the first document and a second document different from the first document;
The first document indicated by the related information when one of the important phrases determined by the important word determination unit exists in only one of the pre-change document of the first document and the post-change document of the first document. And the second document, the important word / phrase in each of the document before change of the first document, the document after change of the first document, and the second document indicated by the presence / absence information Support method determination means for determining a change support method for the second document by using an output message corresponding to the presence or absence of the second document as a message for supporting the change of the second document;
A document processing apparatus comprising: output means for outputting a change support method determined by the support method determination means. The support method determination means includes
Ikoto association such during the previous change of the first document and the first document and the second document is shown in the related information, and the important word keyword that is determined by the determination means of the first present in the post-change document of the first document not present in the pre-change document of the document, when the same keyword is present in the second document, the output message, along with the change of the first document characterized in that a message for call attention to important words the present in changing the message and the second document indicates that there is a possibility that the association occurs between the first document and the second document The document processing apparatus according to claim 1. The support method determination means includes
Ikoto association such during the previous change of the first document and the first document and the second document is shown in the related information, and the important word keyword that is determined by the determination means of the first exist before changing the document of the document, while the same keyword is present in the second document, when not present in the post-change document of the first document, the output messages, the change of the first document characterized in that a message for call attention to important words that the presence in the change of the message and the second document indicates that it may be necessary to remove a word from the second document along with The document processing apparatus according to claim 1. The support method determination means includes
Association between before change of the first document and the first document and the second document there Rukoto is the shown in the related information, and the important word is important phrases determined by determining means and the first exist before changing the document of the document, while the same keyword is present in the second document, when not present in the post-change document of the first document, the output messages, the change of the first document it is a message for call attention to important words that the presence in relevant changes message and the second document indicates that there is a possibility that lost between the with the first document a second document with The document processing apparatus according to claim 1. The support method determination means includes
Wherein before changing the first document associated there Rukoto between the first document and the second document is shown in the related information, the keyword that is determined by the important word determining means of the first document while not in the pre-change document and the second document, the when present in the first document after change documents, the output messages, the new words to the second document along with the change of the first document document processing according to claim 1, characterized in that a message for call attention to important words the present in changing the message and the second document indicates that it may be necessary to add a apparatus.

Images