JP5130893B2 - Document processing system, document management apparatus, information processing apparatus, document management program, document processing program - Google Patents

Description

  The present invention relates to a document processing system, a document management apparatus, an information processing apparatus, a document management program, and a document processing program.

  In recent years, various technologies have been developed due to the heightened awareness of document security.

  For example, when copying a document using a copying machine, the original document can be easily identified and searched based on the copied document, and the latest original document can be easily copied by reflecting the update information of the original document. There is a document management system to be obtained (for example, see Patent Document 1).

  For example, there is an image forming system and an image forming method that can be stored for each information-added document and saved (for example, see Patent Document 2).

In addition, a technique for adding a copy check pattern (hereinafter referred to as a copy-forgery-inhibited pattern image) to a printing result formed by an image forming apparatus such as a printer has been developed.
JP 2004-336288 A JP 2004-94563 A

  An object of the present invention is to provide a document processing system, a document management apparatus, an information processing apparatus, a document management program, and a document processing program that can accurately track the outflow path of a document without being affected by the old and new of the document itself. And

In order to achieve the above object, an invention according to claim 1 comprises an information processing apparatus and a document management apparatus, and the information processing apparatus is a target of a print request to the document management apparatus connected via communication means. Document inquiry means for inquiring whether the document is managed, additional information receiving means for receiving additional information corresponding to the document inquired by the document inquiry means transmitted from the document management apparatus, and added to the document The additional information replacing means for replacing the additional information received by the additional information receiving means, an image based on the additional information replaced by the additional information replacing means, and generating the generated image as a target of the print request. ; and a printing control unit to print embedded in the document is, the document management apparatus stores the additional information corresponding to the document and the document serial An inquiry from the information processing apparatus connected via the communication means, a document inquiry receiving means for receiving an inquiry as to whether or not the document that is the target of the print request is managed, and the document inquiry receiving means A document determination unit that determines whether or not a document is stored in the storage unit; and when the document determination unit determines that the document that has been inquired by the document inquiry reception unit is stored in the storage unit, And additional information transmitting means for transmitting additional information corresponding to the document to the information processing apparatus.
According to a second aspect of the present invention, in the first aspect of the invention, the print control means causes the printing to be performed in a form described in the additional form included in the additional information.

According to a third aspect of the present invention, an information processing apparatus and a document management apparatus are provided, and the information processing apparatus manages a document that is a target of a print request with respect to the document management apparatus connected via a communication unit. A document inquiry unit that transmits identification information of the document to the document management apparatus, and additional information on the difference of the document inquired by the document inquiry unit transmitted from the document management apparatus. and the difference additional information receiving means for the additional information updating means for updating the additional information added to the document based on the difference additional information received by the additional information receiving means, the additional updated by the additional information update unit generating an image based on information, and a print control means for printing by embedding the image thus generated to the document that is the subject of the print request, the document management apparatus includes a document Document storage means for storing, additional information history storage means for storing an update history of additional information corresponding to a document stored in the document storage means in association with identification information of the document, and via the communication means Receives an inquiry from the connected information processing apparatus as to whether or not the document that is the target of the print request is managed, and receives an inquiry from the document inquiry accepting means that receives the identification information of the document. A document determination unit that determines whether or not the document is stored in the document storage unit, and the document determination unit determines that the document that has been inquired by the document inquiry reception unit is stored in the document storage unit In this case, the additional information corresponding to the identification information of the document and the latest additional information of the document are read from the additional information history storage means, and the two are compared and compared. Additional information comparison means for obtaining difference additional information creation means for creating difference additional information from the difference obtained by the additional information comparison means, and difference additional information created by the difference additional information creation means to the information processing apparatus Differential additional information transmitting means for transmitting the information.

According to a fourth aspect of the present invention, in the third aspect of the present invention, the difference additional information transmitting means of the document management apparatus has the latest additional information corresponding to the identification information of the document inquired by the document inquiry accepting means. If not, the information indicating that the document is not the latest is transmitted to the information processing apparatus, and the additional information update unit of the information processing apparatus uses the information indicating that the document is not the latest as additional information. It is added to the document.
The invention according to claim 5 is the invention according to claim 3, wherein the print control means causes the printing to be performed in a form described in the additional form included in the additional information.

According to a sixth aspect of the present invention, there is provided a document inquiry means for inquiring whether a document that is a target of a print request is managed to a document management apparatus connected via a communication means, and the document management apparatus transmitted from the document management apparatus. Additional information receiving means for receiving additional information corresponding to the document inquired by the document inquiry means; additional information replacing means for replacing the additional information added to the document with additional information received by the additional information receiving means ; And a print control unit that generates an image based on the additional information replaced by the additional information replacement unit, and embeds the generated image in a document that is a target of the print request and prints the image .
According to a seventh aspect of the invention, in the sixth aspect of the invention, the print control means causes the printing to be performed in a form described in the additional form included in the additional information.

The invention according to claim 8 is a document storage means for storing a document, and additional information for storing an update history of additional information corresponding to the document stored in the document storage means in association with the identification information of the document. A document storage receiving unit that receives an inquiry as to whether a document that is a target of a print request from an information processing apparatus connected via a communication unit is received, and receives identification information of the document; Document determining means for determining whether or not the document inquired by the document inquiry accepting means is stored in the document storage means, and the document inquired by the document inquiry accepting means by the document determining means is the document storing means. Is read from the additional information history storage means, the additional information corresponding to the identification information of the document and the latest additional information of the document, Additional information comparison means for comparing the users to obtain a difference, difference additional information creation means for creating difference additional information from the difference obtained by the additional information comparison means, and difference additional information created by the difference additional information creation means And a differential additional information transmitting means for transmitting to the information processing apparatus.

Further, the invention according to claim 9 is the invention according to claim 8 , wherein the difference additional information transmitting means is configured such that the additional information corresponding to the identification information of the document inquired by the document inquiry accepting means is not the latest. Information indicating that the document is not up-to-date is transmitted to the information processing apparatus.

According to a tenth aspect of the present invention, there is provided a document inquiry process for inquiring whether a document that is a target of a print request is managed with respect to a document management apparatus connected via a communication means, and the document management apparatus that has transmitted the document inquiry process. Additional information reception processing for receiving additional information corresponding to the inquired document, additional information replacement processing for replacing additional information added to the document with the received additional information, and generation of an image based on the replaced additional information The computer is caused to execute a print control process in which the generated image is embedded in a document to be printed and printed .
The invention according to an eleventh aspect is the invention according to the tenth aspect, wherein the printing control process causes the printing to be performed in a form described in an additional form included in the additional information.

According to a twelfth aspect of the present invention, there is provided an additional information history storing process in which an update history of additional information corresponding to a document stored in the storage means is associated with identification information of the document and stored in the storage means, and a communication means. Receiving an inquiry as to whether or not a document that is a target of a print request is managed from an information processing apparatus connected via the document, and receiving a document inquiry reception process for receiving identification information of the document; Document determination processing for determining whether or not the document is stored in the storage unit, and additional information corresponding to the identification information of the document and the document in the case where it is determined that the document that has received the inquiry is stored in the storage unit Additional information comparison processing for obtaining a difference by comparing the latest additional information, difference additional information creation processing for creating difference additional information from the obtained difference, and the created difference additional information Characterized in that to execute the differential additional information transmitting means for transmitting to the information processing apparatus to a computer.

Further, in the invention of claim 13, in the invention of claim 12 , when additional information corresponding to the identification information of the document that has received the inquiry is not the latest, information indicating that the document is not the latest is the information processing information. It is characterized by causing a computer to execute processing for transmission to an apparatus.

The inventions described in claims 1, 2, 3, 5, 6, 7, 8, 10, 11 and 12 can accurately track the outflow route of a document without being affected by the old and new of the document itself. It becomes possible.

According to the fourth, ninth and thirteenth aspects of the present invention, it is possible to notify the print requester whether or not the document to be printed is the latest.

  Embodiments of a document processing system, a document management apparatus, an information processing apparatus, a document management program, and a document processing program according to the present invention will be described below in detail with reference to the accompanying drawings.

  FIG. 1 is a diagram illustrating an example of the overall configuration of the document processing system 1.

  As shown in FIG. 1, a document processing system 1 includes an information processing apparatus 2 such as one or a plurality of personal computers handled by a user, a document management apparatus 3 that manages data files (hereinafter referred to as documents), a document And a printer 4 that forms a print image created on the sheet on a sheet, and each device is connected via a network 5 such as a LAN (Local Area Network).

  FIG. 2 is a diagram illustrating the first embodiment of the functional configuration of the information processing apparatus 2 and the document management apparatus 3.

  A functional configuration of the information processing apparatus 2 will be described.

  As shown in FIG. 2, the information processing apparatus 2 controls the document processing program 6 and the printer 3, and print data in a format that can be interpreted by the printer 3 from the document 7 that is the target of the print request. A print control program (hereinafter referred to as a printer driver) 8 that is created and transmitted to the printer 3 is installed.

  The configuration of the document processing program 6 will be described.

  As shown in FIG. 2, the document processing program 6 includes a document inquiry unit 9, an additional information receiving unit 10, and an additional information replacing unit 11 as its functions.

  The document inquiry unit 9 performs processing to inquire the document management apparatus 3 on the network 5 which document management apparatus 3 is the download source of the document 7 that is the target of the print request. When making an inquiry to the document management apparatus 3, the identifier of the document 7 is transmitted to the document management apparatus 3. Further, a configuration may be applied in which the document management device 3 is identified from the device name that is the additional information of the document 7 and the identified document management device 3 is inquired.

  The additional information receiving unit 10 receives additional information of the document 7 transmitted from the document management apparatus 3 that is a download source of the document 7 (for example, a device name in which the document 7 is stored, a storage folder in which the document 7 is stored) , The administrator of the document 7, the latest version of the document 7, the update date and time of the document 7, the name of the access PC (IC card), the additional form (embedded form of additional information when printing), and the like. Note that the additional information transmitted from the document management apparatus 3 is the latest additional information. In addition, when the download source document management apparatus 3 cannot be searched, a configuration in which a print request is canceled may be applied.

  The additional information replacement unit 11 performs processing for replacing the additional information of the document 7 with the additional information received by the additional information receiving unit 10. For example, when printing the document 7 to which the additional information shown in FIG. 3A is added, when the additional information receiving unit 10 receives the latest additional information shown in FIG. The information replacement unit 11 deletes the additional information already added to the document (additional information shown in FIG. 3A) and adds the latest additional information (additional information shown in FIG. 3B) to the document 7. Will do. Accordingly, the document 7 itself remains as it was downloaded, and the old values “storage folder”, “document manager”, “latest document version”, “document update date / time”, “access PC (IC card) name”, Each “additional form” is changed to the latest value.

  Next, a functional configuration of the document management apparatus 3 will be described.

  The document management apparatus 3 includes a document storage unit 12, an additional information storage unit 13, a document inquiry reception unit 14, a document determination unit 15, and an additional information transmission unit 16.

  The document storage unit 12 is an area for storing the document 7.

  The additional information storage unit 13 is an area for storing additional information corresponding to the document 7 stored in the document storage unit 12. The additional information stored in the additional information storage unit 13 is the latest.

  The document inquiry receiving unit 14 receives an inquiry about the download source of the document 7 from the information processing apparatus 2 and performs processing for receiving the identifier of the document 7.

  The document determination unit 15 performs processing to determine whether or not the document 7 corresponding to the identifier received by the document inquiry reception unit 14 is stored in the document storage unit 12.

  When the document determination unit 15 determines that the document 7 corresponding to the identifier is stored in the document storage unit 12, the additional information transmission unit 16 reads the additional information corresponding to the document from the additional information storage unit 13 and reads it out. The additional information is transmitted to the information processing apparatus 2 that is the inquiry destination.

  It is also possible to apply a configuration in which a document management program having the above-described document inquiry reception unit 14, document determination unit 15, and additional information transmission unit 16 as functions is incorporated in a general-purpose computer or server. In this case, the document management program is stored in the storage unit of the computer or server, and the CPU of the computer or server executes the document management program stored in the storage unit. Further, the document management program can be provided by being stored in a storage medium such as various memories or an optical disk, and can be distributed via a communication line such as a network, for example.

  Next, an example of the flow of processing performed in the document processing system 1 will be described with reference to the sequence diagram shown in FIG.

  When the information processing apparatus receives a document print request (S401), the document inquiry unit of the document processing program of the information processing apparatus transmits a document identifier to the document management apparatus on the network together with an inquiry regarding the document download source. (S402).

  When the document inquiry reception unit of the document management apparatus receives the document identifier from the information processing apparatus, the document determination unit of the document management apparatus determines whether a document corresponding to the identifier is stored in the document storage unit (S403). When it is determined that the document corresponding to the identifier is stored in the document storage unit, the additional information transmission unit of the document management apparatus reads the latest additional information corresponding to the document from the additional information storage unit, and reads the latest read The additional information is transmitted to the information processing apparatus (S404).

  When the additional information receiving unit of the document processing program of the information processing apparatus receives the latest additional information from the document management apparatus, the additional information replacement unit of the document processing program replaces the additional information of the document with the latest additional information (S405), The printer driver of the information processing apparatus creates print data from the document (S406), and transmits the created print data to the printer (S407).

  When the printer receives the print data from the information processing apparatus, the printer performs print processing of the print data (S408), and ends the processing procedure.

  FIG. 5 is a diagram illustrating a second embodiment of the functional configuration of the information processing apparatus 2 and the document management apparatus 3.

  A functional configuration of the information processing apparatus 2 will be described.

  As shown in FIG. 5, the information processing apparatus 2 controls the document processing program 6 and the printer 4, and print data in a format that can be interpreted by the printer 4 from the document 7 that is the target of the print request. A print control program (hereinafter referred to as a printer driver) 8 that is created and transmitted to the printer 4 is installed.

  The configuration of the document processing program 6 will be described.

  As shown in FIG. 5, the document processing program 6 includes a document inquiry unit 9, a differential additional information receiving unit 17, and an additional information updating unit 18 as its functions.

  The document inquiry unit 9 performs processing to inquire the document management apparatus 3 on the network 5 which document management apparatus 3 is the download source of the document 7 that is the target of the print request. When making an inquiry to the document management apparatus 3, the identifier of the document 7 is transmitted to the document management apparatus 3. Further, a configuration may be applied in which the document management device 3 is identified from the device name that is the additional information of the document 7 and the identified document management device 3 is inquired.

  The differential additional information receiving unit 17 performs a process of receiving the differential additional information transmitted from the document management apparatus 3 that is the download source of the document 7. The difference additional information will be described later. In addition, when the download source document management apparatus 3 cannot be searched, a configuration in which a print request is canceled may be applied.

  The additional information update unit 18 performs a process of updating the additional information of the document 7 based on the difference additional information received by the additional information receiving unit 17. The update of the additional information of the document 7 based on the difference additional information will be described later.

  Next, a functional configuration of the document management apparatus 3 will be described.

  The document management apparatus 3 includes a document storage unit 12, an additional information history storage unit 19, a document inquiry reception unit 14, a document determination unit 15, an additional information comparison unit 20, a differential additional information creation unit 21, an additional information history update unit 22, and a difference The additional information transmission unit 23 is provided.

  The document storage unit 12 is an area for storing a document.

  The additional information history storage unit 19 is an area for storing an update history of additional information corresponding to the document stored in the document storage unit 12.

  For example, as shown in FIG. 6, the additional information first added to the document 7 is set as additional information A, the identifier of the document 7 at that time is set as the identifier A, and the additional information added to the document 7 is set as additional information B after that. The identifier of the document 7 at that time is set as the identifier B, the additional information added to the document 7 thereafter is set as additional information C (latest additional information), the identifier of the document 7 at that time is set as the identifier C, and the additional information history storage is performed. The unit 19 stores these additional information in association with the identifier.

  The document inquiry receiving unit 14 receives an inquiry about the download source of the document 7 from the information processing apparatus 2 and performs processing for receiving the identifier of the document 7.

  The document determination unit 15 performs processing to determine whether or not the document 7 corresponding to the identifier received by the document inquiry reception unit 14 is stored in the document storage unit 12. It is determined that the document 7 is stored in the document storage unit 12 regardless of which of the identifier A, the identifier B, or the identifier C is received.

  When the document determination unit 15 determines that the document 7 corresponding to the identifier is stored in the document storage unit 12, the additional information comparison unit 20 adds the additional information of the document 7 corresponding to the identifier received by the document inquiry reception unit 14. Is read from the additional information history storage unit 19, the latest additional information of the document 7 is read from the additional information history storage unit 19, and both are compared to obtain a difference.

  The differential additional information creation unit 21 performs processing for creating differential additional information from the differences compared by the additional information comparison unit 19.

  For example, FIG. 7A is referred to as additional information A, FIG. 7B is referred to as additional information B, and FIG.

  When the document inquiry part accepting part 14 receives the identifier A, the additional information comparing part 20 compares the additional information A and the additional information C, and the difference additional information creating part 21 compares the difference (“storage folder”, “document”). Difference additional information is created from “administrator”, “document version”, “document update date / time”, “access PC (IC card) name”, and “addition form” values).

  When the document inquiry unit reception unit 14 receives the identifier B, the additional information comparison unit 20 compares the additional information B and the additional information C, and the difference additional information creation unit 21 compares the difference (“storage folder”, “document”). Difference additional information is created from “version”, “document update date / time”, and “access PC (IC card) name” values).

  When the document inquiry part accepting part 14 receives the identifier C, no difference information is created because there is no difference.

  The additional information history update unit 22 performs a process of storing the differential additional information created by the differential additional information creation unit 21 in the additional information history unit 19.

  The additional information transmission unit 23 performs a process of transmitting the differential additional information created by the differential additional information creation unit 21 to the information processing apparatus 2 that is the inquiry destination.

  For example, when printing the document 7 to which the additional information shown in FIG. 7A is added, the difference additional information receiving unit 17 sends the “storage folder”, “document manager”, “document version” from the document management apparatus 3. , “Additional date and time”, “access PC (IC card) name” and “additional form” are received, and the additional information update unit 18 has already been added to the document 7. Replacing values of “storage folder”, “document manager”, “document version”, “document update date / time”, “access PC (IC card) name”, and “addition form” of the additional information based on the difference additional information become. Accordingly, the document 7 itself remains as it was downloaded, and the old values of “storage folder”, “document manager”, “document version”, “document update date / time”, “access PC (IC card) name”, “ Each “additional form” is changed to the latest value.

  For example, when printing the document 7 to which the additional information shown in FIG. 7B is added, the additional information receiving unit 17 sends the difference additional information (“storage folder”, “document version”, The additional information update unit 18 receives the “document update date and time” and “access PC (IC card) name”), and the additional information update unit 18 stores the additional information “storage folder”, “document version”, and “document” already added to the document 7. The values of “update date and time” and “access PC (IC card) name” are replaced based on the difference additional information. Therefore, the document 7 itself remains as it was downloaded, and the old information “storage folder”, “document version”, “document update date / time”, and “access PC (IC card) name” are changed to the latest values. Will be.

  It should be noted that a general-purpose document management program including the above-described document inquiry reception unit 14, document determination unit 15, additional information comparison unit 20, differential additional information creation unit 21, additional information history update unit 22, and additional information transmission unit 23 is used. It is also possible to apply a configuration incorporated in a computer or server. In this case, the document management program is stored in the storage unit of the computer or server, and the CPU of the computer or server executes the document management program stored in the storage unit. Further, the document management program can be provided by being stored in a storage medium such as various memories or an optical disk, and can be distributed via a communication line such as a network, for example.

  Next, an example of the flow of processing performed in the document processing system 1 will be described with reference to the sequence diagram shown in FIG.

  When the information processing apparatus receives a document print request (S801), the document inquiry unit of the document processing program of the information processing apparatus transmits a document identifier to the document management apparatus on the network together with an inquiry regarding the document download source. (S802).

  When the document inquiry reception unit of the document management apparatus receives the document identifier from the information processing apparatus, the document determination unit of the document management apparatus determines whether a document corresponding to the identifier is stored in the document storage unit (S803). When it is determined that the document corresponding to the identifier is stored in the document storage unit, the additional information comparison unit of the document management apparatus displays the additional information of the document corresponding to the identifier and the latest additional information of the document as the additional information history. Read from the storage unit, compare the two to obtain a difference (S804), the difference addition information creation unit of the document management apparatus creates difference addition information from the difference (S805), and the additional information update unit of the document management apparatus adds the difference The information is stored in the additional information history storage unit (S806), and the differential additional information transmission unit of the document management apparatus transmits the differential additional information to the information processing apparatus (S807).

  When the differential additional information receiving unit of the document processing program of the information processing device receives the differential additional information from the document management device, the additional information updating unit of the document processing program updates the additional information of the document based on the differential additional information (S808). The printer driver of the information processing apparatus creates print data from the document (S809), and transmits the created print data to the printer (S810).

  When the printer receives the print data from the information processing apparatus, the printer performs print processing of the print data (S811), and ends the processing procedure.

  When the additional information corresponding to the identifier of the document to be printed is not the latest additional information, the document is not the latest version, and the document stored in the document management apparatus 3 may be updated from the document to be printed. high. In such a case, information indicating that the document 7 to be printed by the difference additional information transmitting unit 23 of the document management apparatus 3 is not the latest document is transmitted to the information processing apparatus 2 together with the additional information or the difference additional information. The additional information update unit 18 of the document processing program 6 may add the information to the document 7 as additional information. In that case, as shown in FIG. 9, the printer driver 4 may instruct to print the information in the document 7 or instruct to embed the information in the document 7 as a hidden character string. May be.

It is a figure which shows an example of the whole structure of a document processing system. It is a figure which shows Example 1 of a functional structure of an information processing apparatus and a document management apparatus. It is a figure which shows an example of additional information. It is a sequence diagram which shows an example of the flow of the process performed with a document processing system. It is a figure which shows Example 2 of a functional structure of an information processing apparatus and a document management apparatus. It is a figure explaining the relationship between the additional information memorize | stored in an additional information log | history memory | storage part, and the identifier of a document. It is a figure which shows an example of additional information. It is a sequence diagram which shows an example of the flow of the process performed with a document processing system. It is a figure which shows an example which prints the information which shows that a document is not the newest document in a document.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Document processing system 2 Information processing apparatus 3 Document management apparatus 4 Printer 5 Network 6 Document processing program 7 Document 8 Printer driver 9 Document inquiry part 10 Additional information receiving part 11 Additional information replacement part 12 Document storage part 13 Additional information storage part 14 Document Inquiry reception part 15 Document determination part 16 Additional information transmission part 17 Differential additional information receiving part 18 Additional information update part 19 Additional information history storage part 20 Additional information comparison part 21 Differential additional information creation part 22 Additional information history update part 23 Differential additional information Transmitter

Claims (13)

An information processing device and a document management device;
The information processing apparatus includes:
A document inquiry unit that inquires whether the document management apparatus connected via the communication unit manages a document that is a target of a print request;
Additional information receiving means for receiving additional information corresponding to the document inquired by the document inquiry means transmitted from the document management device;
Additional information replacing means for replacing the additional information added to the document with the additional information received by the additional information receiving means ;
A print control unit that generates an image based on the additional information replaced by the additional information replacement unit, and embeds the generated image in a document that is a target of a print request, and prints the image .
The document management apparatus includes:
Storage means for storing a document and additional information corresponding to the document;
A document inquiry receiving unit that receives an inquiry as to whether or not the document that is the target of the print request from the information processing apparatus connected via the communication unit is managed;
Document determination means for determining whether or not the document inquired by the document inquiry reception means is stored in the storage means;
Additional information transmission that transmits additional information corresponding to the document to the information processing apparatus when the document determination unit determines that the document inquired by the document inquiry reception unit is stored in the storage unit And a document processing system. The document processing system according to claim 1, wherein the print control unit causes the printing to be performed in a form described in an additional form included in the additional information. An information processing device and a document management device;
The information processing apparatus includes:
A document inquiry unit that transmits identification information of the document to the document management device together with an inquiry as to whether the document that is a target of the print request is managed to the document management device connected via the communication unit;
Differential additional information receiving means for receiving differential additional information of the document inquired by the document inquiry means transmitted from the document management device;
Additional information updating means for updating additional information added to the document based on the difference additional information received by the additional information receiving means ;
Print control means for generating an image based on the additional information updated by the additional information update means, and embedding the generated image in a document that is a target of a print request ;
The document management apparatus includes:
Document storage means for storing a document;
Additional information history storage means for storing an update history of additional information corresponding to a document stored in the document storage means in association with identification information of the document;
A document inquiry receiving unit that receives an inquiry as to whether or not the document that is the target of the print request is managed from the information processing apparatus connected via the communication unit; and receives identification information of the document;
Document determination means for determining whether or not the document inquired by the document inquiry reception means is stored in the document storage means;
When it is determined by the document determination means that the document inquired by the document inquiry reception means is stored in the document storage means, additional information corresponding to the identification information of the document and the latest additional information of the document Is read from the additional information history storage means, the additional information comparison means for comparing the two to obtain a difference,
Difference additional information creating means for creating difference additional information from the difference obtained by the additional information comparing means;
A document processing system comprising: difference addition information transmitting means for transmitting the difference addition information created by the difference addition information creation means to the information processing apparatus. The difference additional information transmitting means of the document management device is
If the additional information corresponding to the identification information of the document inquired by the document inquiry accepting unit is not the latest, the information indicating that the document is not the latest is transmitted to the information processing apparatus,
The additional information updating unit of the information processing apparatus includes:
The document processing system according to claim 3, wherein information indicating that the document is not up-to-date is added to the document as additional information. The document processing system according to claim 3, wherein the print control unit causes the printing to be performed in a form described in an additional form included in the additional information. A document inquiry means for inquiring whether a document that is a target of a print request is managed to a document management apparatus connected via a communication means;
Additional information receiving means for receiving additional information corresponding to the document inquired by the document inquiry means transmitted from the document management device;
Additional information replacing means for replacing the additional information added to the document with the additional information received by the additional information receiving means ;
An information processing apparatus comprising: a print control unit that generates an image based on the additional information replaced by the additional information replacing unit, and embeds the generated image in a document that is a target of a print request to print the image. . The information processing apparatus according to claim 6, wherein the print control unit causes the printing to be performed in a form described in an additional form included in the additional information. Document storage means for storing a document;
Additional information history storage means for storing an update history of additional information corresponding to a document stored in the document storage means in association with identification information of the document;
A document inquiry receiving unit that receives an inquiry as to whether a document that is a target of a print request from an information processing apparatus connected via a communication unit is managed, and receives identification information of the document;
Document determination means for determining whether or not the document inquired by the document inquiry reception means is stored in the document storage means;
When it is determined by the document determination means that the document inquired by the document inquiry reception means is stored in the document storage means, additional information corresponding to the identification information of the document and the latest additional information of the document Is read from the additional information history storage means, the additional information comparison means for comparing the two to obtain a difference,
Difference additional information creating means for creating difference additional information from the difference obtained by the additional information comparing means;
A document management apparatus comprising: difference addition information transmitting means for transmitting difference addition information created by the difference addition information creation means to the information processing apparatus. The difference additional information transmitting means includes
When the additional information corresponding to the identification information of the document inquired by the document inquiry accepting unit is not the latest, information indicating that the document is not the latest is transmitted to the information processing apparatus. The document management apparatus according to claim 8 . A document inquiry process for inquiring whether a document that is a target of a print request is managed to a document management apparatus connected via a communication means;
Additional information reception processing for receiving additional information corresponding to the inquired document transmitted from the document management device;
Additional information replacement processing for replacing the additional information added to the document with the received additional information ;
A document processing program that causes a computer to execute print control processing for generating an image based on the replaced additional information and embedding the generated image in a document that is a target of a print request . The document processing program according to claim 10, wherein the printing control process causes the printing to be performed in a form described in an additional form included in the additional information. An additional information history storage process for storing the update history of the additional information corresponding to the document stored in the storage unit in association with the identification information of the document and storing the updated information in the storage unit;
A document inquiry reception process for receiving an inquiry as to whether a document that is a target of a print request from an information processing apparatus connected via a communication unit is managed, and receiving identification information of the document;
A document determination process for determining whether or not the document that has received the inquiry is stored in the storage unit;
Additional information comparison processing for determining a difference by comparing the additional information corresponding to the identification information of the document and the latest additional information of the document when it is determined that the document that has received the inquiry is stored in the storage unit When,
Difference additional information creation processing for creating difference additional information from the obtained difference;
A document management program that causes a computer to execute differential additional information transmission means for transmitting the created differential additional information to the information processing apparatus. When the additional information corresponding to the identification information of the document that has received the inquiry is not the latest, the computer is caused to execute a process of transmitting information indicating that the document is not the latest to the information processing apparatus. The document management program according to claim 12 .

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