JP5049424B2 - Document management system, information processing apparatus, and storage medium - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention is a document management system for searchable manage documents, information processing equipment Contact and storage medium.
[0002]
[Prior art]
2. Description of the Related Art Conventionally, as a document management system for managing documents so as to be searchable, index information is associated with a document, the document and its index information are registered in a document server, and the index information is registered in an index server using an SQL server or the like Some documents are managed so as to be searchable using the index information registered in the index server.
[0003]
In this document management system, a document registration application is executed on the user's terminal side, and the document registration application registers the document and index information with the document server and the index information with the index server. It is configured. Specifically, the document registration application manages both the document server and the index server, and specifies the storage location of the document, the storage location of the index information for the document, Registration, update and deletion of the information are performed for each of the document server and the index server.
[0004]
[Problems to be solved by the invention]
However, in the above-described conventional document management system, the document registration application executed on the user terminal side registers the document and index information in the document server and the index information in the index server. When registering, updating, and deleting documents, the load on the document registration application, that is, the load on the user's terminal increases, and the processing time increases.
[0005]
An object of the present invention is to provide a document management system, an information processing apparatus, and a storage medium that can register a document without imposing a heavy load on a terminal device.
[0007]
[Means for Solving the Problems]
The present invention provides a document management system including a terminal device, a document management device, and an index management device, wherein the terminal device selects a registration target document, and a search for the registration target document. Second selection means for selecting an index management apparatus as a registration destination of index information, index information setting means for setting search index information relating to the document to be registered, and index management apparatus selected by the second selection means Object information including information on the index management device selected by the second selection unit, search index information set by the index information setting unit, and the document to be registered And transmitting means for transmitting the information, and selecting by the second selecting means The document management apparatus accessible to the index management apparatus is the index management apparatus information selected by the second selection means and the search index information set by the index information setting means, transmitted from the terminal apparatus. And document storage means for storing object information including the document to be registered, and the search index information included in the object information stored in the document storage means is stored in the document storage means. Registration request means for transmitting to the index management apparatus selected by the second selection means included in the object information and requesting registration of the search index information, and the index management apparatus includes the registration Index for storing the search index information requested for registration by the request means Storage means, in response to a search request from the terminal device, and a search means for searching said search index information stored in the index storage unit, the document storage unit of the document management apparatus, Information indicating that the index information is stored is added to the object information stored in the document storage unit in response to the storage of the search index information being normally performed by the index storage unit. It is memorized .
[0008]
The present invention also provides an information processing device that functions as a document management device, a terminal device, or an index management device in the document management system.
[0009]
The present invention also provides a computer-readable storage medium storing a program for causing a computer to function as a document management device, a terminal device, or an index management device in the document management system.
[0031]
DETAILED DESCRIPTION OF THE INVENTION
Embodiments of the present invention will be described below with reference to the drawings.
[0032]
FIG. 1 is a block diagram showing a configuration of an embodiment of a document management system of the present invention, and FIG. 2 is a diagram showing a correspondence relationship between index information and documents in the document management system of FIG.
[0033]
As shown in FIG. 1, the document management system includes a plurality of groups 101 and 102 each having a plurality of user terminals, an index server 103 accessible by the group 101, an index server 104 accessible by the group 102, A high-order index server 105 accessible by the index servers 103 and 104. The index server 103 holds index data 103a of document files that can be accessed only by user terminals of the group 101, and makes an inquiry as to whether or not a desired document from the group 101 is registered with reference to the index data 103a. Correspond. The index server 104 holds document file index data 104a that can be accessed only by user terminals of the group 102, and makes an inquiry as to whether or not a desired document from the group 102 is registered with reference to the index data 104a. Correspond. The index server 105 holds index data 105 a of document files that can be commonly accessed by the group 101 and the group 102. For example, when inquiring whether or not a desired document is registered in a document file common to the group 102 from the user terminal of the group 101, the index server 103 that has received the inquiry from the user terminal makes an inquiry to the index server 105. The index server 105 responds to this inquiry with reference to the index data 105a.
[0034]
The documents indicated by the index data 103a, 104a, 105a held in the respective indexes 103, 104, 105 are held in the document servers 201, 202 as shown in FIG. Each document server 201, 202 holds document files 201a, 202a, and the documents in each document file 201a, 202a are the indexes in the index data 103a, 104a, 105a held in the respective indexes 103, 104, 105. Associated with information.
[0035]
Next, a basic configuration common to the user terminals of the groups 101 and 102, the index servers 103 and 104, and the document servers 201 and 202 will be described with reference to FIG. FIG. 3 is a block diagram showing a basic configuration common to the user terminal, index server, and document server in the document management system of FIG.
[0036]
A basic configuration common to the user terminals of the groups 101 and 102, the index servers 103 and 104, and the document servers 201 and 202 is stored in a ROM (Read Only Memory) 303 as shown in FIG. The OS is started according to the program, and the application program read from the hard disk device 305 (HD) or the floppy disk device (FD) 306 on the OS or the network I / F card (network interface card) 310 is imported from the outside. A CPU 302 that executes an application program and a RAM (random access memory) 304 that provides a work area for temporarily holding the results of arithmetic processing by the CPU 302 are provided. A keyboard 307 including a mouse, a display 308, and a printer 309 are connected to the CPU 302 via the system bus 301, as well as the ROM 303, RAM 304, hard disk device 305, floppy disk device 306, and network I / F card 310 described above. The network I / F card 310 is connected to the network cable 311 and exchanges data with devices on the network such as the index server nets 103 and 104 and the document servers 201 and 202.
[0037]
Here, the application programs executed by the user terminals of the groups 101 and 102 include a document registration program and a document search program. The document registration program embeds search index information in a document, creates a document object including the document and the search index information embedded in the document, and sends the document object to the corresponding document servers 201 and 202. A registration processing module for performing registration processing for registration. The document search program is based on a search request module that makes a search request including index information for a desired document to the index servers 103 and 104, and a search list issued from the index servers 103 and 104 in response to the search request. A document acquisition module that designates a corresponding document server and requests the document server to acquire a desired document.
[0038]
The application programs executed by the document servers 201 and 202 include a document management program. The document management program includes a capture module that captures document objects transmitted from the user terminals of the groups 101 and 102, a management module that manages the captured document objects in the document files 201a and 202a, and a retrieved search And a registration processing module for performing processing for transmitting and registering the index information to the index servers 103 and 104. The management module also reads a corresponding document from the document files 201a and 202a in response to a document acquisition request from each of the groups 101 and 102, and transmits the read document to the requesting user terminal of each of the groups 101 and 102. Have
[0039]
Further, the application programs executed by the index servers 103 and 104 include a document management program. The document management program takes in the index information transmitted from the document servers 201 and 202, and stores the index information in the index files 103a and 104a. And a search module that searches the index files 103a and 104a based on search requests from the user terminals of the groups 101 and 102, and a transmission module that transmits this search result list to the user terminals of the groups 101 and 102.
[0040]
Next, document registration processing in the user terminal of the document management system will be described with reference to FIG. FIG. 4 is a flowchart showing document registration processing in the user terminal in the document management system of FIG. Here, the document registration process is performed according to an application program executed on the user terminal.
[0041]
When registering a new document, as shown in FIG. 4, first, in step S401, a document to be newly registered is selected on the document selection screen displayed on the display of the user terminals of the groups 101 and 102, and then continued. In step S402, the index servers 103 and 104 that are registration destinations of the selected document are selected. The selected index server is an index server (including an upper index server) accessible from the user terminal, and the selected document body is registered in this index server as will be described later. Instead, the index information of the selected document is registered.
[0042]
In step S403, it is selected whether or not index information is automatically extracted from the selected document. For example, a selection screen may be displayed on the display, and it may be configured to select whether or not index information is automatically extracted by an operation input of a mouse or a keyboard on the selection screen. It is also possible to set in advance to perform automatic extraction. If automatic extraction of index information is selected, the process proceeds to step S404, and index information is automatically extracted from the selected document. The index information usually includes a document title, a theme, a project name, etc. In recent structured documents, the index information is held at a predesignated position. Therefore, it is easy to automatically extract the index information, and this automatic extraction can save the user from inputting index information. Then, the process proceeds to step S405. If automatic extraction of index information is not selected in step S403, step S404 is skipped and the process proceeds to step S405.
[0043]
In step S405, the index information is input by a manual operation such as a mouse or keyboard operation. Here, new information is added to the automatically extracted index information, or the index information is corrected. If the index information is not automatically extracted, the corresponding index information is manually input. In the subsequent step S406, a registered document object including a registration destination index server name, index information, an index registration execution code, and a document is created.
[0044]
In step S407, a registration request for the registered document object is made to the document server accessible to the registration-destination index server, and the process is terminated.
[0045]
Upon receiving the registration request from the user terminal, the document servers 201 and 202 store the registered document objects in the document files 201a and 202a based on the registration request, and manage the registered document objects. Then, the document servers 201 and 202 perform processing for registering the index information included in the stored registered document object in the index server specified by the index server name.
[0046]
The index information registration process of the document servers 201 and 202 will be described with reference to FIG. FIG. 5 is a flowchart showing index information registration processing of the document server in the document management system of FIG.
[0047]
As shown in FIG. 5, the document server first determines whether or not a newly registered document object exists in step S501. If there is a newly registered document object, the process proceeds to step S502, and registered event information is output for this document object. The document object that has received this event information starts an index registration execution code. In the subsequent step S503, a connection is made with a registration destination index server, and in step S504, an index information registration request is sent to the index server, and the index information is transmitted to the index server.
[0048]
Next, the process proceeds to step S505, waits for the end of registration of the index information in the index server, and when the registration of the index information is completed, the process proceeds to step S506, where it is determined whether the registration of the index information has been completed normally. If the registration of the index information has not ended normally, the process returns to step S504, and again requests the index server to register the index information. When the registration of the index information is normally completed, the process proceeds to step S507, where the registration date of the index information to the index server is written in the document object in the document server, and this process is terminated.
[0049]
Next, search processing for searching for a document using an index server from a user terminal will be described with reference to FIG. FIG. 6 is a flowchart showing search processing from the user terminal in the document management system of FIG.
[0050]
When searching for a document, as shown in FIG. 6, first, in step S601, an accessible index server that manages the search target document is specified using a designation screen on the display. In subsequent step S602, a search keyword such as a document title, a theme, and a project name is input, and in step S603, a search request is made to the index server designated using the search keyword. Upon receiving this search request, the index server searches the index file using the search keyword, generates a list indicating the search result, and returns it to the user terminal. The search result list includes information such as the document server address, internal access value, and access key that can be used to obtain actual document data from the document server. In step S604, the search list returned from the index server is acquired.
[0051]
In step S605, the acquired search result list is displayed on the display, and a document to be acquired is selected with reference to the search result list. In the subsequent step S606, a request is made to obtain this option other document to the document server holding the selected document. Upon receiving this acquisition request, the document server can send an acquisition request event to the registered document object in the document file. This acquisition request event includes information such as the user name of the acquisition source, the machine name, the name of the index server used, and the keyword, and the registered document object can also accumulate such information as necessary. . Then, the registered document object transmits actual document data to the acquisition request source.
[0052]
In step S607, the document transmitted from the document server is acquired, and the process ends.
[0053]
As described above, in this embodiment, a registered document object including a registration destination index server name, index information, an index registration execution code, and a document is registered in the document server, and the index information is registered in the index server from this document server. Therefore, it is possible to reduce the load of the document registration application that operates on the user terminal. Further, even when an index file in the index server is destroyed, it can be easily recovered.
[0054]
In this embodiment, a registration document object including a registration destination index server name, index information, an index registration execution code, and a document is created on the user terminal. Instead, a registration destination index is created. The server name, the index information, the index registration execution code, and the document may be transmitted to the document server, and a registered document object including these may be created on the document server side.
[0055]
In the present embodiment, the application program is stored in the hard disk device or the floppy disk device in the user terminal, index server, and document server, but may be stored in another storage medium instead. For example, the program may be supplied from a storage medium such as a CDROM, MO, or memory card.
[0056]
【Effect of the invention】
As described above, according to this onset bright, without consuming a large load to the end terminal apparatus, it is possible to register the document.
[Brief description of the drawings]
FIG. 1 is a block diagram showing a configuration of an embodiment of a document management system of the present invention.
FIG. 2 is a diagram showing a correspondence relationship between index information and a document in the document management system of FIG. 1;
3 is a block diagram showing a basic configuration common to a user terminal, an index server, and a document server in the document management system of FIG.
4 is a flowchart showing document registration processing in a user terminal in the document management system of FIG.
FIG. 5 is a flowchart showing index information registration processing of the document server in the document management system of FIG. 1;
6 is a flowchart showing search processing from a user terminal in the document management system of FIG. 1. FIG.
[Explanation of symbols]
101, 102 Group 103, 104, 105 Index server 103a, 104a, 105a Index file 201, 202 Document server 201a, 202a Document file 302 CPU
302 ROM
303 RAM
305 Hard disk device 306 Floppy disk device 307 Keyboard (mouse)
308 Display 310 Network I / F card 311 Network cable

Claims (9)

In a document management system including a terminal device, a document management device, and an index management device,
The terminal device
First selection means for selecting a document to be registered;
Second selection means for selecting an index management device that is a registration destination of search index information regarding the document to be registered;
Index information setting means for setting index information for search related to the document to be registered;
Information on the index management apparatus selected by the second selection means and the search index set by the index information setting means for the document management apparatus accessible to the index management apparatus selected by the second selection means Transmission means for transmitting object information including information and the document to be registered,
A document management device that can access the index management device selected by the second selection means,
Object information transmitted from the terminal device, including information on the index management device selected by the second selection unit, search index information set by the index information setting unit, and the document to be registered is stored. Document storage means;
The index management selected by the second selection means included in the object information stored in the object information, with the search index information included in the object information stored in the document storage means Registration request means for transmitting to the device and requesting registration of the search index information,
The index management device includes:
Index storage means for storing the search index information requested for registration by the registration request means;
Search means for searching the search index information stored in the index storage means in response to a search request from the terminal device ,
The document storage means of the document management device includes index information in the object information stored in the document storage means in response to the search index information being normally stored by the index storage means. A document management system, wherein information indicating that is stored is added and stored . The terminal device
Search request means for making a search request including a keyword for searching for a desired document to the index management device;
An acquisition means for acquiring a search result list of results searched by the index management device in response to the search request;
A document acquisition request means for issuing an acquisition request for a document selected by the user from the acquired search result list to the document management apparatus storing the selected document;
The document management system according to claim 1, further comprising: a document acquisition unit that acquires a document transmitted from the document management apparatus in response to the document acquisition request.   3. The index information setting unit sets information automatically extracted from the registration target document and information input by a user's manual operation as the search index information. Document management system according to   An information processing apparatus that functions as the document management apparatus in the document management system according to claim 1.   An information processing apparatus that functions as the terminal device in the document management system according to claim 1.   An information processing apparatus that functions as the index management apparatus in the document management system according to claim 1.   A computer-readable storage medium storing a program for causing a computer to function as the document management apparatus in the document management system according to claim 1.   A computer-readable storage medium storing a program for causing a computer to function as the terminal device in the document management system according to claim 1.   A computer-readable storage medium storing a program for causing a computer to function as the index management apparatus in the document management system according to claim 1.

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