JP4780383B2 - Equipment management system - Google Patents

Description

  The present invention relates to an equipment management system for use of equipment such as a cabinet and a personal computer provided in a room where entry is controlled, so that the equipment cannot be used when the manager is not in the room.

Conventionally, important documents such as contracts, specifications, blueprints, in-house materials, etc., which are highly confidential and difficult to know outside, are stored on a document shelf such as an in-house cabinet. Is managed.
In general, important documents are managed so that they cannot be easily seen by third parties by storing them in a cabinet with a locking device that is locked so that the contents cannot be stolen or illegally viewed. Etc.

However, if there is a malicious person among employees, those important documents can be requested by a third party to steal them for monetary purposes, etc. Take out a copy of the document using the copy machine provided in the room, return the document to the original cabinet, take the copied document outside, and steal information. Can be considered.
For example, if you are an employee, you can easily know the cabinet where important documents are stored and the storage location of the key that unlocks the cabinet. In addition, it is possible to easily steal important documents stored in the cabinet by one person, and there is a problem that it is necessary to develop a system that prevents internal crimes by trusted employees.

As a conventional technology, by registering information such as the unlocker's fingerprint, voiceprint, retina, face, etc., when unlocking the box where the document is stored, by authenticating based on the registration information, Technologies for ensuring security have been proposed. (For example, see Patent Document 1)
However, if multiple employees take out documents from a stored box such as a cabinet and want to view them frequently at work, the authentication process based on the registration information is performed each time, which takes time and reduces work efficiency. There is also a problem that it ends up.
JP 2003-269024 A

  In addition, not only documents in the cabinet but also electronic devices such as personal computers, copiers, and facsimiles provided in the office, employees may use these electronic devices to conduct criminal activities. Therefore, it is necessary to take measures to prevent internal crimes by employees, but there is a problem that there is no effective method.

  The present invention is particularly important for internal crimes by employees, etc., where important documents stored in cabinets are illegally taken out or copied, and information is leaked. Provided is an equipment management system capable of preventing an illegal act such as illegal use of a device.

Equipment management system of the present invention, the use of equipment which entry is provided in the room that are managed, the administrator A equipment management system adapted will not if you are not in the portion indoors, identification of the administrator Based on a portable storage medium for an administrator storing information, a portable storage medium for a user storing user identification information, and a received signal from the information management device, or Control means capable of switching to any one of the unusable states, equipment having reading means for reading user identification information stored in the portable storage medium for the user, and for the administrator The first reading device and the second reading device that can read the identification information stored in the portable storage medium, the equipment, and the first reading device and the second reading device are communicably connected. Information management device For example, the first reading device, the administrator said reading means for reading the identification information from the portable storage medium for the administrator, the information management identification information read by the reading unit when entering the room Means for transmitting to the device, the second reading device reads the identification information for the administrator from the portable storage medium for the administrator when the administrator leaves the room, Means for transmitting the identification information for the administrator read by the reading means to the information management apparatus, and the information management apparatus receives the received identification information for the administrator from the first reading apparatus. When the identification information for the administrator is transmitted, an instruction signal for controlling the equipment to be usable is transmitted , and the identification information for the administrator is received from the second reading device. Used for the above equipment Have a means for transmitting an instruction signal for controlling the ready, the control means of the equipment only if the is ready for use, based on the authentication result of the user identification information read by the reading means The use of equipment is permitted .

  Further, in the equipment management system of the present invention, the equipment is a cabinet provided with a lockable door, and the control means switches the lock / unlock state for the key, thereby taking out the stored items in the cabinet. It is provided in the locking / unlocking device which makes it possible or impossible.

  Furthermore, the equipment management system of the present invention is characterized in that the equipment is an electronic device.

  In the equipment management system of the present invention, the portable storage medium is a non-contact IC card, and the portable storage medium reader is an IC card reader.

  In the equipment management system according to the present invention, the equipment provided in the room in which entry is controlled can be used only after the manager enters the room and leaves the room, and the administrator returns home. If you are not in that room, you can make the equipment unusable, so if you are not in the absence of an administrator and you try to misuse the equipment, Humans can illegally take out important documents stored in cabinets, copy them, steal information, and prevent illegal acts such as unauthorized use of computers, copiers, facsimiles and other electronic devices. , Effective in preventing internal crimes.

  In addition, the equipment management system of the present invention has the effect of preventing theft of stored items such as important documents stored in the cabinet and information leakage due to unauthorized copying.

  Furthermore, the equipment management system of the present invention is designed so that even if the equipment is an electronic device such as a personal computer, a copy machine, a facsimile, etc., even if the manager is not in the room, the employee cannot use it without permission. There is an effect that crime can be prevented.

  In addition, since the equipment management system of the present invention can manage information using a non-contact IC card and an IC card reader, an employee card using a non-contact IC card can be used to create an employee ID card. There is an effect that an internal crime prevention system can be introduced together with the management system.

Hereinafter, an equipment management system according to an embodiment of the present invention will be described in detail based on the drawings.
1 is a diagram for explaining an outline of the configuration of an equipment management system according to an embodiment of the present invention, FIG. 2 is a block diagram of the equipment management system according to an embodiment of the present invention, and FIG. 3 is an embodiment of the present invention. It is a flowchart which shows the process sequence of the equipment management system which concerns on.

As shown in FIG. 1, a plurality of equipment is provided inside a room such as a company.
These fixtures are, for example, electronic devices such as a cabinet 1 that stores important documents and the like, a personal computer 2, a facsimile 3, and a copier 4.
The cabinet 1 is provided with a locked door and a locking / unlocking device 7 that is normally locked by locking the door.
In addition, a portable storage medium, which is an employee ID card, is issued in advance by the company to general employees and managers who are managers in a position to manage those general employees.
This portable storage medium includes a non-contact IC card 6 in which an employee ID that is identification information is stored.

Further, an IC card reader 5 that is a reading device capable of reading the employee ID stored in the non-contact IC card 6 in a non-contact manner is provided near each of the fixtures, and the equipment is used. A general employee or a manager can read the employee ID stored in the non-contact IC card 6 with the IC card reader 5 when using the equipment.
A contact-type IC card may be used instead of the non-contact IC card 6 which is a portable storage medium. In that case, an IC card reader having a configuration applicable to the contact method is also used.

Further, the door 8 at the entrance of the room is provided with a door locking / unlocking device 9 which is always locked in a locked state with a key.
A first IC card reader 10 that is a first reading device is provided on the entrance side of the door 8, and a second IC card that is a second reading device is provided on the exit side of the door 8. A reader 11 is provided.
The cabinet 1, the personal computer 2, the facsimile 3, the copy machine 4, the IC card readers 5, 10, 11 and the door locking / unlocking device 9, which are the respective equipment, are communication lines. 13 is communicably connected to the information management apparatus 12 via 13, and usage is managed based on a signal transmitted from the information management apparatus 12.
The employee ID read from the non-contact IC card 6 by the first IC card reader 10 or the second IC card reader 11 is transmitted to the information management apparatus 12 via the communication line 13.
Further, a signal for instructing unlocking to the locking / unlocking device 7 of the cabinet, and a signal for instructing the personal computer 2, the facsimile 3, the copying machine 4 and the like to control the use of them are as follows: The information is transmitted from the information management device 12 to each device or electronic device via the communication line 13.

As shown in FIG. 2, the information management apparatus 12 includes an employee information database 14, an authentication unit 15, an unlock signal transmission unit 16, a storage unit 17, a use restriction information transmission unit 18, a control unit 19, and the like.
In the employee information database 14, information such as an employee ID, an employee's name, and an employee's department name is registered in advance.
Next, the authentication means 15 receives the employee ID read from the non-contact IC card by the IC card readers 5, 10, and 11, and receives the employee ID registered in the employee information database 14 from the information management device 12. By performing the verification process, the authentication is approved when the verification matches.

Further, when the employee ID stored in the non-contact IC card 6 is read by the first IC card reader 10 provided on the entrance side of the door 8, the IC card reader is identified together with the employee ID. The reader identification information is transmitted to the information management device 12.
When the authentication unit 15 of the information management device 12 receives the employee ID and the reader identification information from the first IC card reader 10, the authentication unit 15 performs an authentication process based on the registration information in the employee information database 14.
Further, when the information management device 12 is approved in this authentication process, the door 8 is unlocked by transmitting a signal for instructing the door locking / unlocking device 9 to unlock the door 8. 8 will be ready to enter the room.

Further, the second IC card reader 11 provided on the exit side of the door 8 stores the information in the non-contact IC card 6 from the non-contact IC card 6 possessed by a general employee or manager who goes out of the room by opening the door. The reader ID information for identifying the IC card reader is transmitted to the information management apparatus 12 via the communication line 13 together with the employee ID.
Thereby, it is possible to check who is in the room from the information stored in the information management device 12.

Further, the use restriction information transmitting means 18 of the information management apparatus 12 can communicate with the information management apparatus 12 when the employee ID received from the first IC card reader 10 is a predetermined administrator employee ID. It has the function to transmit the instruction | indication signal for controlling those equipment to the state which can be used with respect to all the equipment connected to.
All equipment connected to the information management apparatus 12 so as to be communicable are set in a usable state by receiving this instruction signal, and those users can use the IC card reader 5 provided in each equipment. Then, when the employee ID stored in the non-contact IC card 6 is read and the authentication is approved, control is performed so that these facilities can be used.
When the instruction signal for controlling the equipment to be usable is not sent from the information management device 12 to the equipment, the equipment cannot be used even if the employee ID is read and the authentication is approved. If the manager is not in the room, the facilities are managed so that no one can use the facilities.

Further, the use restriction information transmitting unit 18 of the information management device 12 can communicate with the information management device 12 when the employee ID received from the second IC card reader 11 is a predetermined administrator employee ID. It has the function to transmit the instruction | indication signal for controlling all those equipment connected to 1 to the state which cannot use those fixtures.
And all the equipment connected so as to be communicable with the information management device 12 is set in a state in which the equipment cannot be used by receiving this instruction signal, and those users can use the IC card provided in each equipment. Even if the reader 5 reads the employee ID stored in the non-contact IC card 6 and the authentication is approved, the facility cannot be used.
As a result, all the equipment in the room is usable while the manager is in the room after leaving the office, and all the equipment in the room is unusable while the manager is not in the room when returning home. By doing so, cheating is not allowed.

Next, the processing procedure of the equipment management system according to the embodiment of the present invention will be described based on the flowchart shown in FIG.
First, when the administrator 20 enters the office in the morning, the administrator 20 moves the first IC card 6 closer to the first IC card reader 10 when entering the room from the door 8. The reader 10 reads the employee ID stored in the non-contact IC card 6. (Step 1)
Next, the read employee ID and reader identification information are transmitted from the first IC card reader 10 to the information management apparatus 12. (Step 2)
Then, the information management apparatus 12 that has received the employee ID and the reader identification information determines whether or not the employee ID is the manager's employee ID based on the information registered in the employee information database 14. It is. (Step 3)

In this determination, when the employee ID is the employee ID of the manager 20, in order to control all equipment connected to be communicable with the information management apparatus 12 so that the equipment can be used. The instruction signal is transmitted. (Step 4)
Here, all the facilities in the room are a cabinet 1, a personal computer 2, a facsimile 3, a copier 4, and the like equipped with a locking and unlocking device 7.

Those facilities that have received the instruction signal from the information management device 12 are set in a usable state. (Step 5)
However, since these facilities can be used only when the authentication based on the employee ID stored in the non-contact IC card 6 is approved, it is assumed that the general employee 21 uses them. When the IC card reader 5 provided in each facility reads the employee ID stored in the non-contact IC card 6 of the general employee 21 and the authentication is approved, it is controlled so that the facility can be used.
As a result of the above processing, while the manager is in a room or the like, the general employee 21 is maintained in a state where the facilities can be used.

When the manager returns home because the working hours have ended, for example, the manager 20 moves the non-contact IC card 6 closer to the second IC card reader 11 when leaving the room from the door 8. The employee ID stored in the non-contact IC card 6 is read by the second IC card reader 11. (Step 6)
Next, the read employee ID and reader identification information are transmitted from the second IC card reader 11 to the information management apparatus 12. (Step 7)
Then, the information management apparatus 12 that has received the employee ID and the reader identification information determines whether or not the employee ID is the manager's employee ID based on the information registered in the employee information database 14. It is. (Step 8)

In this determination, if the employee ID is the employee ID of the manager 20, the equipment is made unusable for all equipment in the room connected to the information management apparatus 12 so as to be communicable. An instruction signal for control is transmitted. (Step 9)
Those facilities that have received the instruction signal from the information management device 12 are set in an unusable state. (Step 10)
After the device is set in an unusable state, it is controlled so that it cannot be used even if the authentication based on the employee ID stored in the non-contact IC card 6 is approved in order to use the facility.
As a result, the equipment in the room is controlled so that no one can use it when the manager is not in the room, for example, when he / she goes home or goes out, thereby preventing fraud.

In the above embodiment, when using the equipment in the room, it can be used only when the authentication based on the employee ID stored in the non-contact IC card 6 is approved. It is not always necessary to approve authentication based on the employee ID stored in the non-contact IC card 6 at the time of use.
In this case, when the manager is in the room, the general employee can use the room equipment freely, and when the manager leaves the room, the room equipment cannot be used. By restricting it, it is possible to prevent fraud.

It is a figure explaining the outline | summary of a structure of the equipment management system which concerns on embodiment of this invention. It is a block diagram of the equipment management system which concerns on embodiment of this invention. It is a flowchart which shows the process sequence of the equipment management system which concerns on embodiment of this invention.

Explanation of symbols

1 cabinet
2 PC
3 Facsimile
4 Copy machine
5, 10, 11 IC card reader
6 Non-contact IC card
7 Cabinet locking / unlocking device
8 Door
9 Door locking and unlocking device
14 Employee information database
15 Authentication means
16 Unlocking signal transmission means
17 Control means
18 Usage restriction information transmission means
19 Control means

Claims (4)

An equipment management system that prevents the use of equipment provided in a room where entry is controlled when the manager is not in the room,
A portable storage medium for the administrator storing the identification information of the administrator;
A portable storage medium for the user in which the identification information of the user is stored;
Based on a received signal from the information management device, control means that can be switched between the usable state and the unusable state, and stored in the portable storage medium for the user Equipment having reading means for reading user identification information ;
A first reading device and a second reading device capable of reading identification information stored in the portable storage medium for the administrator ;
The equipment, and an information management device in which the first reading device and the second reading device are communicably connected,
The first reading device includes: a reading unit that reads identification information from the portable storage medium for the administrator when the administrator enters the room; and the identification information read by the reading unit to the information management device. Means for transmitting,
The second reading device includes a reading unit that reads identification information for an administrator from the portable storage medium for the administrator when the administrator leaves the room, and an administrator's reading read by the reading unit . Means for transmitting identification information to the information management device,
The information management apparatus, identification information for the administrator of the received, first in the case of identification information for the administrator received from the reading device causes the control to a usable state with respect to the equipment instructions transmits a signal and the second in the case of identification information for the administrator received from the reading device have a means for transmitting an instruction signal for controlling the unusable state with respect to the equipment,
The equipment control system permits the use of equipment based on the authentication result of the user identification information read by the reading means only when the equipment control means is in the usable state. . The fixture is a cabinet with a locked door;
The control means is provided in a locking / unlocking device that switches a locking / unlocking state for the key to enable or disable removal of stored items in the cabinet. Equipment management system.   The equipment management system according to claim 1, wherein the equipment is an electronic device.   2. The equipment management system according to claim 1, wherein the portable storage medium is a contactless IC card, and the portable storage medium reader is an IC card reader.

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