JP4297281B2 - Document data transmission / reception device - Google Patents

Description

  The present invention relates to a document data transmission / reception apparatus having a facsimile communication function for transmitting and receiving document data by connecting to a public network and an electronic mail function for transmitting and receiving document data by connecting to a network.

2. Description of the Related Art In recent years, document data transmission / reception apparatuses having a facsimile communication function for transmitting and receiving document data as image data by connecting to a public network and an e-mail function for transmitting and receiving document data as image data by connecting to a network have been put into practical use. . Such a document data transmission / reception apparatus has been developed based on a conventional facsimile apparatus, and thus has a problem in terms of usability. In order to solve such a problem, for example, in Patent Document 1, when image information is transmitted using electronic mail, user information registered in the user information table, an arbitrarily input sender name, and the like are referred to and electronically transmitted. Since it is set in various elements constituting the mail, it is described that usability is improved when image information is transmitted by electronic mail. Patent Document 2 describes that when a facsimile apparatus is connected to a network and shared, user authentication is performed when a document is transmitted, and user-identified user authentication information is added to the document. This prevents document data from being transmitted by someone else's spoofing.
JP 2003-244386 A Japanese Patent Laid-Open No. 2002-10008

  When the document data transmission / reception apparatus is used by a plurality of users, as in Patent Document 1, only the users registered in the user information table are used to improve safety. It is not good in terms of convenience that such user authentication is performed every time. Therefore, it may be possible to transmit without user authentication by setting whether or not to restrict users in advance, but in that case, the safety is lowered.

  SUMMARY An advantage of some aspects of the invention is that it provides a document data transmitting / receiving apparatus capable of improving convenience while maintaining safety.

A document data transmission / reception apparatus according to the first aspect of the present invention includes a facsimile communication means for transmitting / receiving document data by connecting to a public line network, an electronic mail transmission / reception means for transmitting / receiving document data by connecting to a network , a facsimile number and an electronic mail address. storage means for storing user information including bets, when transmitting document data in said facsimile communication means, and selection means for selecting a sender from the user information stored in the storage means, stored in said storage means user registration means for registering sender setting flag in the user information selected as the sender by the selecting means of the user information, when transmitting the document data in the electronic mail transmitting and receiving means, stored in said memory means has among the information, send an e-mail address of the user information transmitter setting flag in the registration unit is registered Characterized by comprising a setting means for setting a.

Another document data transmitting and receiving apparatus according to the present invention 2, the transmission of setting in the document data transmitting and receiving device of the present invention 1, whether to automatically set the sender when sending text data in the electronic mail transmitting and receiving means Further includes a sender automatic setting means, and when the sender automatic setting means is set to automatically set a sender, an e-mail address of the user information in which the sender setting flag is registered by the registration means is sent to the sender If the sender automatic setting means does not automatically set the sender, the registration means does not set the e-mail address of the user information registered with the sender setting flag as the sender. It is characterized by that .

  The document data transmission / reception apparatus according to the present invention has the above-described configuration, so that the sender information selected when transmitting the document data using the facsimile communication function is registered, and the document data is transmitted by the e-mail function. The sender information is registered using the registered sender information. When sending and registering the sender information, the sender information is automatically registered in the subsequent transmission process. This eliminates the need for the user to set. Therefore, the user's setting operation is omitted and convenience is improved. Further, in terms of safety, if the check is made when selecting the first sender information, the same safety as the conventional one can be ensured, and the safety does not deteriorate. If user information stored as an address book is used when selecting sender information, there is no need to separately create user information for transmission. In addition, by setting whether or not to select sender information when sending document data, it is possible to set a safety measure that matches the actual condition of using the apparatus. In other words, when it is desired to improve safety, it is not possible to select a sender from the stored user information by selecting the sender information as a condition. If not, the document data can be transmitted to a destination other than the stored user information.

  In the present specification, “document data” means general data related to a document such as text data, image data, and original reading data.

  Hereinafter, embodiments according to the present invention will be described in detail. Note that the embodiments described below are preferable specific examples for carrying out the present invention, and thus various technical limitations are made. However, the present invention is particularly limited in the following description. Unless otherwise specified, the present invention is not limited to these forms.

  FIG. 1 shows a schematic block diagram of an embodiment according to the present invention. In FIG. 1, a system control unit 1 performs various control processing such as control processing of the entire apparatus and facsimile transmission control procedure processing, and a system memory 2 includes a control processing program executed by the system control unit 1, and It stores various data necessary for executing the processing program and constitutes a work area of the system control unit 1, and the parameter memory 3 is used for storing various types of information unique to the apparatus. Yes, the clock circuit 4 outputs current time information.

  The scanner 5 is for reading a document image at a predetermined resolution, the plotter 6 is for recording and outputting an image at a predetermined resolution, and the character generator 7 is a display for displaying graphic characters. The operation display unit 8 is used to generate data, and is used to operate the apparatus. The operation display unit 8 includes various operation keys and various displays.

  The encoding / decoding unit 9 encodes and compresses the image signal and also decodes the encoded and compressed image data into the original image signal. The image storage device 10 encodes and compresses the image signal. This is for storing a large number of image information in the selected state.

  The G3 facsimile modem 11 is for realizing the modem function of the G3 facsimile, and is a low-speed modem function (V.21 modem) for exchanging transmission procedure signals and a high-speed modem function for mainly transmitting / receiving image data. (V.17 modem, V.34 modem, V.29 modem, V.27ter modem, etc.).

  The network control device 12 is for connecting the device to the analog public network PSTN, and has an automatic outgoing / incoming function.

  The LAN interface circuit 13 is for connecting the device to the LAN, and the LAN transmission control unit 14 is for transmitting / receiving various data to / from other data terminal devices via the LAN or via the Internet. This is for executing communication control processing of various predetermined protocol suites.

  These are the system control unit 1, the system memory 2, the parameter memory 3, the clock circuit 4, the scanner 5, the plotter 6, the character generator 7, the operation display unit 8, the encoding / decoding unit 9, the image storage device 10, and the G3 facsimile modem. 11, the network control device 12 and the LAN transmission control unit 14 are connected to an internal bus 15, and data transmission / reception between these elements is mainly performed via the internal bus 15.

  Data transmission / reception between the network control device 12 and the G3 facsimile modem 11 is performed directly.

  Here, in the present embodiment, basically, data transmission / reception between terminals connected to a LAN is performed by a transmission protocol up to a transport layer called TCP / IP and higher layers. A combination with a communication protocol (so-called protocol suite) is applied. For example, in the exchange of e-mail data, a communication protocol called SMTP (Simple Mail Transfer Protocol) is applied as an upper layer communication protocol.

  Further, as a protocol applied to each mail terminal device SM for confirmation of receiving or obtaining an e-mail addressed to the user, a so-called POP (Post Office Protocol) can be applied.

  Further, communication protocols such as TCP / IP, SMTP, POP, and the data format and data structure of e-mail are defined by RFC documents issued from IETF. For example, RFC is defined as RFC793, IP as RFC793, SMTP as RFC821, and e-mail format as defined by RFC822, RFC1521, RFC1522 (MIME (Multipurpose Mail Extension) format), respectively.

  Then, the image data obtained by reading the original is transmitted to another G3 facsimile apparatus via the analog public line network PSTN or to other document data transmission / reception apparatuses via the LAN (or the Internet), and the analog public line. For example, image data received from another G3 facsimile apparatus via the network PSTN is transferred to the user corresponding to the sub-address designated at that time using e-mail, or other document data via the LAN. A transfer service function for transferring image data received from the transmission / reception apparatus (via electronic mail) to another G3 facsimile apparatus via the analog public line network PSTN is provided.

  In this embodiment, it is possible to set whether or not the condition for selecting sender information is a condition when transmitting document data. In other words, if it is a condition for transmission to select the sender information from the user information stored in the system memory 2 of the apparatus, the use can be restricted to other senders. Further, by combining user authentication, transmission can be performed only when the user is an authenticated user and the corresponding user information is stored in the system memory 2, which is effective for impersonation of others. It can be a countermeasure.

  FIG. 2 shows an example of stored user information. As shown in FIG. 2A, a plurality of user information is registered in the user information table, and details of individual user information are composed of items as shown in FIG. In this example, the user information is referred to when transmitting image data using a user ID for identifying the user information, a registered user name, an authentication ID referred to during authentication, and an e-mail function. It consists of an e-mail address, a facsimile number referred to when image data is transmitted using the facsimile communication function, and a sender setting flag for designating whether or not to set the user as a sender. When the sender setting flag is set, the user information is registered as the sender information. If such user information is registered in the address book, data in the address book may be used.

  FIG. 3 shows a processing flow when the FAX transmission process is performed. When a document to be transmitted by FAX is set in the scanner 5 (S100), it is checked whether or not a condition setting for selecting a sender is set (S101). If the sender selection is set, a transmission setting screen is displayed (S102), and setting data such as a user code and a sender is input (S103). The sender may be selected from a list in the address book, or the user information ID may be input. Then, it is checked whether the sender is selected (S104). If the sender is selected, the sender setting flag is set (S105).

  Next, when a destination for FAX transmission is input (S106), it is checked whether a start input is made (S107). For destination input, any known destination input method using a one-touch dial function or a shortened dial function can be employed. When there is a start input, the document reading process is performed by the scanner 5 (S108), and a transmission file is created (S109). Then, the user name of the user information in which the sender setting flag is set is acquired (S110), set as a transmission side name, a process of transmitting the transmission file through the public line PSTN is performed (S111), and the process ends. In step S104, if input regarding the sender selection is not performed or the user information stored in the apparatus is not selected, a transmission disabling display is performed (S112) and the process ends.

  If the setting for selecting the sender is not set in step S101, a transmission setting screen is displayed (S113), and the user inputs settings such as a user code and a sender (S114). The process proceeds to step S106 without checking the sender as in S104.

  In the above FAX transmission processing, the selected sender information is registered by setting a sender setting flag, and the registered sender information is used in the subsequent transmission processing. FIG. 4 shows a process flow in the case of using registered sender information in the case of performing an e-mail transmission process. When the transmission original is set on the scanner 5 (S200), it is checked whether the condition setting for selecting the sender is set (S201). If the sender selection is set, the transmission setting screen is displayed (S202), the registered sender information is acquired (S203), and input together with setting data input by the user such as a user code. (S204).

  Next, when a destination for e-mail transmission is input (S205), it is checked whether a start input is made (S206). When there is a start input, the document reading process is performed by the scanner 5 (S207), and a transmission file is created (S208). Then, an e-mail address of the user information selected as the sender is obtained from the user information table (S209), set as the e-mail address on the transmission side, and a transmission file is transmitted through the LAN (S210) and the process ends .

  If the setting for selecting the sender is not set in step S201, a transmission setting screen is displayed (S211), and the user inputs setting data such as a user code and a sender (S212). Information is not automatically set.

  By performing the transmission process as described above, the sender information selected in the first transmission process is automatically set in the subsequent transmission process, so that it is not necessary for the user to set the sender one by one. Will improve. Since the first sender is selected from the information stored as the user information, other sender information cannot be set, and the safety is not lowered. If the conditions for selecting the sender are not set, a sender other than the user information table can be input, and transmission processing can be performed as in the conventional case.

  Registering sender information in this way can also be performed when setting personal authentication. FIG. 5 shows a processing flow related to the e-mail transmission process when the personal authentication setting is performed. When the transmission document is set on the scanner 5 (S300), it is checked whether the condition setting for selecting the sender is set (S301). If the sender selection is set, a transmission setting screen is displayed (S302). When a user ID is entered on the transmission setting screen, a password entry field is displayed and authentication data is entered (S303). The validity of the input authentication data is checked (S304). If it is determined that the authentication data is not valid, an error is displayed and the process ends. If it is determined that the user information corresponding to the user ID is stored (S305), the user information corresponding to the authenticated user ID is stored. It selects as sender information (S306). The sender setting flag of the selected user information is set.

  Next, when a destination for e-mail transmission is input (S307), it is checked whether a start input is made (S308). When there is a start input, the document reading process is performed by the scanner 5 (S309), and a transmission file is created (S310). Then, an e-mail address of the user information selected as the sender is acquired from the user information table (S311), set as the e-mail address on the transmission side, and a process of transmitting the transmission file through the LAN is performed (S312), and the process ends .

  In step S304, if the user information corresponding to the authenticated user ID is not stored, the transmission disabled display is performed (S313) and the process ends.

  If the sender selection setting is not set in step S301, a transmission setting screen is displayed (S314), and authentication data is input in the same manner as in step S303 (S315), and the validity of the input authentication data is displayed. Is checked (S316). If it is determined to be invalid, an error is displayed and the process ends. If it is determined to be valid, it is checked whether user information corresponding to the user ID is stored (S317). If user information is stored, the information is selected as sender information (S318). ). The sender setting flag of the selected user information is set. If the user information corresponding to the input user ID is not stored in step S317, the device-specific setting information is selected as the sender information (S319). Thereafter, the process proceeds to step S307 to perform the e-mail transmission process. However, if the device-specific setting information is set as the sender information in step S319, the device-specific e-mail address is set as the transmission side e-mail address. The

  By performing the transmission processing as described above, the sender information is automatically set using the user information of the user who has been properly authenticated, so the convenience is improved and the user information of the authenticated user is stored. If it does not exist, it is possible to ensure safety by disabling transmission. In addition, even when the sender selection is not set, if the user information of the authenticated user is stored, the sender selection is performed using the information, and if the user information is not stored, Since the setting information unique to the apparatus is used as the sender information, it is difficult to impersonate another person and transmit it, thereby improving safety.

It is a schematic block diagram regarding the embodiment concerning the present invention. It is an example of the memorize | stored user information. It is a processing flow in the case of performing a FAX transmission process. It is a processing flow in the case of performing an e-mail transmission process. It is a processing flow of an e-mail transmission process when performing personal authentication setting.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 ... System control part 2 ... System memory 3 ... Parameter memory 4 ... Clock circuit 5 ... Scanner 6 ... Plotter 7 ... Character generator 8 ... Operation display part 9. ..Encoding / decoding unit 10... Image storage device 11... G3 facsimile modem 12... Network control device 13.

Claims (2)

A facsimile communication means for transmitting and receiving document data by connecting to a public network;
E-mail transmission / reception means for transmitting / receiving document data by connecting to a network ;
Storage means for storing user information including a facsimile number and an email address ;
When transmitting document data in said facsimile communication means, and selection means for selecting a sender from the user information stored in the storage means,
Registration means for registering a sender setting flag in user information selected as a sender by the selection means among user information stored in the storage means ;
When sending a document data in the electronic mail transmitting and receiving means, among the user information stored in the storage means, setting that sets the e-mail address of the user information transmitter setting flag is registered in the registration unit as the sender document data transmitting and receiving apparatus characterized by comprising a means.
Further comprising a sender automatic setting means for setting whether or not to automatically set a sender when sending document data by the e-mail transmission / reception means,
When the automatic setting of the sender is set by the sender automatic setting means, the e-mail address of the user information in which the sender setting flag is registered by the registration means is set as the sender,
When the sender automatic setting means is set not to automatically set the sender, the e-mail address of the user information registered with the sender setting flag is not set as the sender in the registration means. to document data transmitting and receiving apparatus according to claim 1.

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