JP4135131B2 - File management device, file management program - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a technology for improving the efficiency of business work by an information processing apparatus, and in particular, can individually manage individual files necessary for each business work scattered on a network to support the efficiency of business work. The present invention relates to a file management device and a file management program.
[0002]
[Prior art]
Conventionally, when creating files such as office documents (plans, reports, etc.) and program sources under development, information on each of the multiple document files that are necessary or referred to to create this file is stored in advance. There is known a method of registering in a table of a processing apparatus and performing file management with reference to this table. When proceeding with the creation of a certain business operation, for example, a proposal document, not only the document file is opened, but also a related sales forecast data file and related files (or document files) such as Web pages of other companies in the same industry may be referenced. Many. In some cases, an application program for searching sales results that is operated in-house is used. Files for these business operations and related files (hereinafter collectively referred to as desired files) can be stored in a personal computer (hereinafter referred to as a PC), LAN (Local Area Network) or WAN (Wide Area Network). There are also situations in which data is stored scatteredly in other PCs connected via a communication network such as the Internet or the Internet.
[0003]
Japanese Patent Application Laid-Open No. 7-129447 (hereinafter referred to as Document 1) shows a document management system that integrally manages related document files when creating a file for a certain business operation.
In this document 1, when a certain main body document file is created, a related document file (auxiliary data) itself is stored in a common area (server disk) on the server or its own PC (local disk) in a database such as a directory format. Store and manage as
[0004]
[Problems to be solved by the invention]
However, in the file management technique as described above, particularly in Document 1, each of the desired files including the related document file (auxiliary data) is determined in advance, such as a disk of its own device (document information management system). If it is registered on a given disc and the original data before the registration is updated, the information will not be reflected as auxiliary data. It is complicated. At this time, each file referred to as a related document file when performing business work is started each time the corresponding application is started and individually opened, for example, a word processor application in the text of the plan document It is troublesome to start and open the sales document data table document application, the Web browser, and the sales result search tool, which are related document files. The same is true when closing and closing each file.
[0005]
The present invention has been made in view of the above-described problems, and an object of the present invention is to integrally manage individual files necessary for each business work scattered on the network, and to support the efficiency of the business work. To provide a management device and a file management program.
[0006]
[Means for Solving the Problems]
(1) In order to achieve the above object, a file management apparatus according to the present invention is connected to at least one information processing apparatus via a communication network, and among at least one file in each of the information processing apparatuses, A file management apparatus for integrally managing files related to business work, and corresponding to the category type of the business work, for each file included in the category type, a path for accessing the file, and and registration processing means for registering the one of the start flag to open automatically or manually the desired file in the first storage unit, when one of the user Calaca categories type is specified in the file system, the category type Based on the extraction processing means for extracting the included file and the path of the extracted file, the information processing apparatus And transmitting an instruction processing unit for transmitting commands, each of the files transmitted by the transmission instruction, the desired file on the basis of the one of the start flag automatically opened or manually, automatically or manually Table Shimesuru display means It is characterized by having.
[0007]
(2) In the file management apparatus according to the present invention, in the above (1), the first storage unit stores a file for each file included in the category type in association with the category type of the business operation. A type is registered, and a file for which the transmission command is received is displayed by an application corresponding to the type of the file .
[0008]
(3) In addition, in the above (1), when the file management apparatus according to the present invention specifies one of the category types and opens all, the file transmitted by the transmission command All of these are displayed .
[0009]
(4) In addition, in the above (3), the file management apparatus according to the present invention, when the close button associated with each category type is designated, the file management apparatus is designated among the displayed files. All files corresponding to the category type are closed.
(5) The file management apparatus according to the present invention is characterized in that, in the above (1), the file transmitted by the transmission command is a shortcut in which a path is set.
(6) Further, according to the present invention, in the file management apparatus according to claim 5,
In the first storage unit, an extraction condition is registered in a file included in the category type in association with the category type of the business work, and the shortcut destination application stores data based on the extraction condition. It is characterized by being displayed.
[0010]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, embodiments of the present invention will be described in detail with reference to FIGS.
FIG. 1 is a block diagram for explaining a configuration example of a file management apparatus according to the present invention and a network system in which the file management apparatus is used. FIG. 2 is a diagram for explaining an example of a business work category list and a business work table stored in the business work table storage unit of FIG. FIG. 3 is a flowchart for explaining the setting operation of the work work category list and the work work table in FIG. FIG. 4 is a flowchart for explaining the operation of the file management apparatus of FIG. FIG. 5 is a diagram supplementing the explanation of FIG. 4 (part 1). FIG. 6 is a diagram supplementing the explanation of FIG. 4 (part 2). FIG. 7 is a diagram supplementing the explanation of FIG. 4 (part 3).
[0011]
(About network system)
First, a configuration example of a file management apparatus according to the present invention and a network system in which the file management apparatus is used will be described with reference to FIG.
[0012]
In the network system 1, LANs 20 and 30 and a DB (database) server 40 are respectively connected via the Internet network 10.
[0013]
The LAN 20 includes a router 24 connected to the Internet network 10, a server 26, a PC 28, and a file management PC 100, which is a file management apparatus according to the present invention, connected via a LAN cable 22. Yes.
The LAN 30 has a router 34 connected to the Internet network 10 and a server 36 and a PC 38 connected to each other via a LAN cable 32 in the same manner. The servers 26 and 36 have functions such as various DB storage, Web content information storage and disclosure, and DNS (Domain Name Server).
The DB server 40 stores Web content information of Web sites that are open to the public on the Internet network 10.
[0014]
(About the configuration of the file management PC)
The file management PC 100 includes a communication interface 110 that enables communication with a bus 102 that is a data transfer path processed inside the computer, and a CPU that performs calculation and control of the server, as indicated by reference numeral 100A in FIG. A (Central Processing Unit) 120, a work work table storage unit 130, a buffer 140, and a work work file processing unit 150 are connected to each other.
[0015]
The business work table storage unit 130 stores therein a path address that is a link for accessing the file corresponding to a category type representing a desired business work in the business work table. In addition, a start flag that sets whether or not a desired file is opened by a transmission command processing unit 156, which will be described later, and a parameter such as date and time that represents a condition for opening a file or predetermined data (record) in the file Are stored in association with the category type of the work table.
[0016]
Hereinafter, a business work category list and a business work table stored in the business work table storage unit 130, their respective items, and specific examples will be described with reference to FIG.
[0017]
Prior to performing the service of the file management PC 100 according to the present invention, the user uses the registration processing unit 152 to be described later to name each business work category in the business work category list and the desired file information in that category in the business work table. Register each. FIG. 2 shows an example of the post-registration information.
In the “category list name” item of the business work category list 210, names such as “report creation”, “patent”, and “planning document creation” are set. Further, a pointer is set in each list so as to link to the business work table 220. In FIG. 2, a business work table 220 is linked to the “plan book creation” list.
[0018]
In this business work table 220, “name”, “path / address”, “type”, and “start flag” are set. The “name” item is a name representing a file specified by the path address indicated by the “path address” item. The “type” item is an application type of the file. In the “start flag” item, whether to open each file (a file indicated by a path / address, a shortcut file, or the like shown in the list) either automatically or manually is set.
[0019]
The business work file processing unit 150 includes a registration processing unit 152, an extraction processing unit 154, a transmission command processing unit 156, and a file opening / closing processing unit 158.
[0020]
The registration processing unit 152 registers the work work category list 210 and the work work table 220 as shown in FIG. In addition to registration, information set in each list and each item can be edited and deleted.
This registration processing operation will be described with reference to the flowchart of FIG.
[0021]
When the button of the registration processing unit 152 corresponding to the registration / editing / deleting process of the business work category list is pressed on the display screen, the business work category list is displayed. Here, as shown in step S301, the processing of “1”: registration, “2”: deletion, “3”: editing, and “4”: end can be selected.
[0022]
When “▲ 1 ▼: Registration” is selected, the business work category list is displayed on the screen in a state where new registration is possible, and business work corresponding to the input (for example, “Create proposal” in FIG. 2). The table is displayed on the screen in a newly registerable state (step S311). “Enter the name, path / address, type, start flag, etc. of the desired file in each item of the business work table (step S312). In addition, the input information of the business work table is confirmed and a link is set (step S314) If the confirmation process is canceled in step S313, the process returns to step S311.
[0023]
When “(2): Delete” is selected, a business work category list is displayed on the screen (step S321). By selecting one of the lists and confirming, a category list (for example, “Planning” in FIG. 2) is displayed. And the business work table linked to it (for example, all the business work tables in FIG. 2) are deleted (steps S322 and S325). If the category list is selected in step S322 and then further skipped, each list of the business work table (for example, lists 221 to 224 in FIG. 2) is displayed (step S323), and selection of the list is prompted. By selecting one of these and performing a confirmation process (step S324), the list of business work tables is deleted (step S325).
[0024]
When “▲ 3 ▼: Edit” is selected, the business work category list is displayed on the screen in an editable state, and the category name is changed by confirming the edit (for example, “Proposal Document” in FIG. 2). “Creation” changed to “Plan 2002”). When further skipping, the business work table is displayed on the screen in an editable state (step S331). Of the items in the business work table, information to be changed is edited (for example, the start flag “automatic” in the list 224 of FIG. 2 is changed to “manual”) (step S332). By confirming the input information (step S333), the work work category list and the work work table input information are confirmed (step S334). If the confirmation process is canceled in step S333, the process returns to step S331.
[0025]
When “(4): End” is selected, processing such as registration of the file management service is ended.
[0026]
In the integrated management of files in the present invention, when the execution button is pressed, the extraction processing unit 154 displays at least one selection of the category list name in the business work category list, for example, a check box or the like. Prompt. When a category list is selected, the extraction processing unit 154 extracts a list of business work tables linked to the category.
[0027]
Based on the path address of the list extracted by the extraction processing unit 154, the transmission command processing unit 156 instructs the information processing apparatus to transmit each of the corresponding files. At this time, the transmission command processing unit 156 can issue a transmission command to each of the target files based on the “flag” item not shown in the business work table of FIG.
On the other hand, the above-described registration processing unit 152 can also register a shortcut file as a file in the work work table list. The transmission command processing unit 156 can also issue a transmission command to this shortcut file.
[0028]
The file open / close processing unit 158 stores each desired file transmitted by the transmission command of the transmission command processing unit 156 in the buffer 140, then starts and executes an application corresponding to the file, opens the file, and Close this file at the end of work.
On the other hand, when a parameter representing an extraction condition for extracting either a related predetermined file or predetermined data (record) in the file is registered in the shortcut file as a file, a file opening / closing process is performed. The unit 158 extracts a predetermined file or data based on this parameter and opens it.
This parameter is, for example, information for identifying a file having a predetermined keyword, information for identifying a certain person in the mail address data (name, address, personal number, etc.), or tabular list data Information for specifying a certain list (date and time, list number, name, etc.).
[0029]
(About operation of file management PC)
Next, the operation of the file management PC 100 according to the present invention will be described using the flowchart of FIG. At this time, the screen display will be described with reference to FIGS. Here, for the sake of convenience, the description will be made assuming that a desired file is acquired from the server 26, the PC 38, and the DB server 40 in accordance with the business operation request of the file management PC 100 in FIG. 1.
[0030]
In using the file management service in the present invention, the user of the file management PC 100 presses a service start button (not shown) as an action for using this service. As a result, as shown in FIG. 5, the business work category list list 510 registered in advance using the registration processing unit 152 is displayed on the screen (step S401). In this business work category list 510, for each business work category, an “all open” button for opening all the files set with the link, and a desired file set in the “start flag” item among the links set. An “auto open only” button that opens only, and a “close” button that closes all the files opened at the end of the work are displayed on the screen.
[0031]
Here, for example, when the “Open all” button of “Create proposal” is selected (step S402), based on this, the extraction processing unit 154 reads the business work table and lists a desired file (for example, The lists 221 to 224 in FIG. 2 are extracted (step S411).
The transmission command processing unit 156 stores the desired file (text.doc, sales.xls, http://xyz.co.jp, and a shortcut program) based on the path address of each extracted list. A transmission request is sent to each device (step S412).
The server 26, the PC 38, and the DB server 40, which are apparatuses that have received this transmission request, transmit the desired file to the file management PC 100 by using HTTP (Hypertext Transfer Protocol), FTP (File Transfer Protocol), or the like.
The transmitted file is stored in the buffer 140 via the communication interface 110 (step S413). As a result, the file management PC 100 can acquire a desired file to be created and referred to when performing business work in a batch.
[0032]
Furthermore, since “open all” is selected in step S402, the file opening / closing processing unit 158 opens the desired file stored in the buffer 140 by starting and executing the corresponding application (step S414). FIG. 5 shows a screen 500 in which all desired files (text.doc, sales.xls, http://xyz.co.jp, and shortcut program) are opened and displayed. As a result, the user can immediately perform business work, and the conventional complicated operation can be omitted.
[0033]
In addition, the operation when “automatic open only” or “close” is selected in step 402 will be described.
When the “automatically open only” button is selected (step S402), the same processing as in steps S411 to S413 is performed based on this button. Furthermore, since “automatic open only” is selected here in step S402, the file opening / closing processing unit 158 selects “automatic” in the “start flag” item of the work task table among the desired files stored in the buffer 140. The file with the "" flag set is activated and opened by the corresponding application and opened (step S424). FIG. 6 shows the main text “automatic” flag of the “start flag” item. doc and sales results. An xls file is opened and the displayed screen 600 is shown. As a result, the same effects as described above can be obtained, and the spread of files on the screen can be prevented.
[0034]
When the “close” button is selected (step S402), based on this, the file opening / closing processing unit 158 determines whether or not the desired file shown in the extracted list (step S431) is open. (Step S432), and if it is open, it is closed (step S433). FIG. 7 is a screen in which all desired files are closed. As a result, file management can be performed collectively not only at the start of business work but also at the end.
[0035]
It should be noted that after the process in step S433, the file created by the business operation in the buffer 140 may be newly or overwritten. Other files referred to as the material are stored as temporary temporary files as they are, but it is desirable to discard them unless particularly necessary.
[0036]
In addition, when performing the extraction processing in steps 411, S421, and S431, for example, a flag indicating whether or not a transmission command by the transmission command processing unit 156 is to be performed is provided in the business work table 220 of FIG. May be. In this way, only the necessary files can be obtained and the list that is no longer needed for reference is not deleted, so not only when creating business work files but also confirming the related files at a later date. It will also help to do.
[0037]
Further, in the business work table of FIG. 2, the registration processing unit 152 preliminarily extracts the predetermined data in the business work file corresponding to the file of the path address, and represents the extraction condition for opening the data. A parameter (corresponding to “$ DATE” indicating the date / time condition of the data in FIG. 2) may be designated. Here, by executing the sales result search tool program shortcut, it is possible to automatically display the sales result data up to that date (that is, the parameter).
[0038]
As described above, by using the file management apparatus according to the present invention, it is possible to integrally manage individual files necessary for each business work scattered on the network, and to support the efficiency of the business work.
[0039]
In addition, this invention is not limited to the example demonstrated using the above-mentioned FIGS. 1-7, A various change is possible in the range which does not deviate from the summary. For example, in the embodiment of Advanced Tsu, the description has been made on the assumption that the network system as shown in FIG. 1 is assumed. However, the present invention can be applied to a communication network such as a LAN or WAN, and the same effect as described above can be obtained. .
[0040]
In the above-described embodiment, the function of each processing unit constituting the file management apparatus and the function in the above-described modification example are described as a computer-executable program and stored as application software in a recording medium such as a hard disk. You may keep it. In this way, the program or the like can be stored in a portable recording medium such as a CD-ROM and sold or carried.
[0041]
【The invention's effect】
By using the file management apparatus according to the present invention, it is possible to integrally manage individual files necessary for each business work scattered on the network, and to support the efficiency of the business work.
[Brief description of the drawings]
FIG. 1 is a block diagram for explaining a configuration example of a file management apparatus according to the present invention and a network system in which the file management apparatus is used.
2 is a diagram for explaining an example of a business work category list and a business work table stored in a business work table storage unit in FIG. 1; FIG.
3 is a flowchart for explaining a setting operation of the work work category list and the work work table in FIG. 2;
4 is a flowchart for explaining the operation of the file management apparatus of FIG. 1; FIG.
FIG. 5 is a diagram supplementing the explanation of FIG. 4 (part 1);
6 is a diagram supplementing the explanation of FIG. 4 (part 2).
FIG. 7 is a diagram supplementing the explanation of FIG. 4 (part 3);
[Explanation of symbols]
1: Network system 10: Internet network 20, 30: LAN
40: DB server 100: File management PC
102: Bus 110: Communication interface 120: CPU
130: business work table storage unit 140: buffer 150: business work file processing unit 152: registration processing unit 154: extraction processing unit 156: transmission command processing unit 158: file open / close processing unit

Claims (7)

Connected to at least one information processing apparatus via a communication network;
A file management device that integrally manages files related to business work among at least one file in each of the information processing devices,
Corresponding to the category type of the business work, for each file included in the category type, a path for accessing the file and a start flag indicating whether a desired file is automatically or manually opened are stored in the first storage unit Registration processing means for registering with,
An extraction processing means for extracting a file included in the category type when one of the category types is designated by the user in the file device ;
A transmission command processing means for performing a transmission command for each of the corresponding files to the information processing device based on the path of the extracted file;
A file management apparatus comprising: display means for automatically or manually displaying each of the files transmitted by the transmission command based on a start flag indicating whether the desired file is automatically or manually opened . The file management apparatus according to claim 1,
In the first storage unit, a file type is registered for each file included in the category type in association with the category type of the business operation.
A file management apparatus for displaying a file for which the transmission command has been received by an application corresponding to the file type. The file management apparatus according to claim 1,
When specifying one of the category types,
A file management apparatus characterized by displaying all of the files transmitted by the transmission command when it is designated to open all. The file management apparatus according to claim 1,
A file management apparatus characterized in that, when a close button associated with each category type is designated , all files corresponding to the designated category type among the displayed files are closed. The file management apparatus according to claim 1,
The file management apparatus according to claim 1, wherein the file transmitted by the transmission command is a shortcut with a path set. The file management apparatus according to claim 5, wherein
In the first storage unit, an extraction condition is registered in a file included in the category type in association with the category type of the business work,
The file management apparatus, wherein the shortcut destination application displays data based on the extraction condition.   A file management program for causing a computer to realize each means constituting the file management apparatus according to any one of claims 1 to 6.

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