JP3775133B2 - Data processing apparatus and program recording medium thereof - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention relates to a data processing apparatus that corrects or updates the contents of a file and a program recording medium thereof.
[0002]
[Prior art]
Conventionally, in a data processing device such as a word processor or a personal computer, an address book file is stored and managed, and address printing is performed by calling the contents of the address book file. By the way, if there is a person whose address has been changed from the received New Year's card, etc., it is necessary to correct the contents of the address book file. In this case, select the person from the name list display and the address of the person The recording data was corrected by key input.
In addition, in recent years, with the subdivision of postal codes, it has become possible to recognize not only the prefecture name, city name (administrative division), but also the town area based on the 3-digit or 5-digit notation. In many cases, the postal code entered on the New Year's card is still 3 or 5 digits, and even in this case, the contents of the address book file are corrected by key entry one by one. I was trying to do it.
On the other hand, New Year's cards are sent to a large number of people every year and received from a large number of people. Therefore, the person who issued the New Year's card and who received the New Year's card are checked manually one by one.
[0003]
[Problems to be solved by the invention]
However, as described above, when changing the contents of the address book file with the address change, it is necessary to check the address of the New Year's card and the address of the address book file one character at a time, check the changed part, and enter the key This is extremely troublesome and may cause an input error. This is the same even when the postal code is changed to the 7-digit notation, and since it is a long numeric input of 7 digits in particular, an input error is likely to occur accordingly.
In addition, it is extremely troublesome to manually check which person the New Year's card came from one by one, which causes the inconvenience of forgetting to put it out or giving it to a person who has become estranged.
The problem of the present invention is that when the zip code / address data is read from the recorded matter in which the zip code / address is written, even if the operator does not perform a special operation, the read data is not regular data. , It is possible to correct it to legitimate data, and by reading the sender data from the mail piece, it is possible to add received information indicating that the recorded matter has been received to the corresponding data in the address book file. Is to do so.
[0004]
[Means for Solving the Problems]
Means of the present invention are as follows.
The present invention describes a dictionary storage means for storing a correspondence dictionary in which postal codes and addresses are associated with each other, an address book file in which arbitrarily registered postal codes and addresses are associated, and postal codes and addresses are described. Reading means for reading the zip code and address data from the recorded material, character recognition means for recognizing the zip code and address data read by the reading means, and the zip code and address recognized by the character recognition means Dictionary search means for searching the corresponding dictionary based on data, and when the corresponding zip code and address data are searched by the dictionary search means, the zip code and address data and the zip code read by the reading means And the address data, and a discriminating means for discriminating whether or not both match, and when the discrepancy between the two is discriminated by the discriminating means Correction processing means for correcting the postal code or address of the address book file corresponding to the retrieved postal code and address data based on the postal code and address data in the searched correspondence dictionary; and the search means And adding means for adding received information indicating that the recorded material has been received to the corresponding data in the address book file when the presence of the corresponding data is retrieved.
Therefore, when the postal code and address data are read from the recorded material, if it is determined that the read data is not legitimate data using a correspondence dictionary in which the postal code and the address are associated, it is arbitrarily registered. The postal code and address data stored in the address book file can be corrected by reading the sender data from the postal item, indicating that the record has been received. Information can be added.
[0007]
DETAILED DESCRIPTION OF THE INVENTION
An embodiment of the present invention will be described below with reference to FIGS.
FIG. 1A is a block diagram showing the overall configuration of the data processing apparatus in this embodiment.
This data processing apparatus has an image scanner that scans a postal matter such as a postcard and optically reads an address, a postal code, and a sender name from a sender area recorded on the postal matter, and scans the postal matter with this image scanner. It is determined whether the data read from the sender area is legitimate data, and if it is legitimate data, the contents of the address book file are updated (corrected / newly registered) according to the data, or mail has been received. It is characterized by adding information indicating that the address book file to the address book file.
Prior to detailed description of the features of this embodiment, the hardware configuration of this embodiment will be described below.
[0008]
The CPU 1 is a central processing unit that controls the overall operation of the data processing device in accordance with the operating system and various application software in the storage device 2. The storage device 2 stores a database, character fonts, and the like in addition to an operating system and various application software, and includes a recording medium 3 configured by a magnetic, optical, semiconductor memory, and the drive system thereof. The recording medium 3 is a fixed medium such as a hard disk or a portable medium such as a removable CD-ROM, floppy disk, RAM card, or magnetic card. The program and data in the recording medium 3 are loaded into a RAM (for example, a static RAM) 4 as required by the control of the CPU 1, and the data in the RAM 4 is saved in the recording medium 3. Further, the recording medium may be provided on the side of an external device such as a server, and the CPU 1 can directly access and use the program / data in the recording medium via the transmission medium.
In addition, the CPU 1 can capture a part or all of the data stored in the recording medium 3 from another device via a transmission medium, and can newly register or add to the recording medium 3. That is, the transmission control unit 5 receives a program / data transmitted from another device constituting the computer communication system via a wired transmission line such as a communication line or cable or a wireless transmission line such as radio waves, microwaves, and infrared rays. And can be installed in the recording medium 3. Furthermore, the program / data may be stored and managed on the external device side such as a server, and the CPU 1 can directly access and use the program / data on the external device side via a transmission medium.
[0009]
As described above, the CPU 1 is not limited to a program / data that is resident in a fixed manner in advance, but uses a program / data supplied externally via a recording medium or a transmission medium, or is stored and managed on the external device side. This program / data can be directly used to perform operations specific to this embodiment. On the other hand, a transmission control unit 5, an input unit 6, a display unit 7, a printing unit 8, and an image reader 9 that are input / output peripheral devices are connected to the CPU 1 via a bus line. Control their behavior. The transmission control unit 5 is a communication interface including, for example, a communication modem, an infrared module, an antenna, and the like. The input unit 6 is an operation unit constituting a pointing device such as a keyboard, a touch panel, a mouse, or a touch input pen, and inputs character string data and various commands. The display unit 7 is a liquid crystal, CRT, or plasma display device that performs full-color display, and the printing unit 8 is a non-impact printer or a dot impact printer such as thermal transfer or inkjet. The image reader 9 is a hand scanner or a stationary scanner. In this embodiment, a stationary scanner with an automatic paper feeder is used.
[0010]
FIG. 1B shows a part of the storage device 2 and the RAM 4, and in this embodiment, the image buffer A, the recognition result memory B, the character recognition dictionary C, the analysis result memory D, the postal code dictionary E, the address book. File F is included. The image buffer A temporarily stores the surface image data for one postcard read by the image reader 9, and the CPU 1 cuts out the data in the image buffer A and performs character recognition, and the recognition result (character string code). ) Are sequentially set in the recognition result memory B. In this case, the CPU 1 recognizes the data in the image buffer A character by character by referring to the normal character recognition dictionary C, and associates the recognition result with the print position of the postcard image in the recognition result memory B according to the image. I am trying to arrange it.
[0011]
The analysis result memory D temporarily stores data obtained by analyzing the contents of the recognition result memory B. The CPU 1 identifies the sender area of the postcard by analyzing the contents of the recognition result memory B. The contents of the recognition result memory B corresponding to the area, that is, the sender's “zip code”, “address”, and “sender name” are extracted and set in the analysis result memory D.
The postal code dictionary E is the latest dictionary in which a 7-digit postal code and an address are associated with each other in Japan, and the CPU 1 refers to the postal code dictionary E to store the analysis result in the analysis result memory D. It is determined whether the sender “zip code” and “address” are legitimate data. As shown in Fig. 2 (A), the contents of this zip code dictionary E are arranged in the order of "Aiueo" with the initial letter of the town area as a key. The 7-digit zip code, prefecture name, and municipality It is configured to store address data consisting of name and town area.
The address book file F has a structure in which “name”, “postal code”, “address”, “phone number”, etc. correspond to each person, and data for one record. The CPU 1 is based on the contents of the analysis result memory D. The contents of the address book file F are corrected or a new record is registered. As shown in Fig. 2 (B), the contents of the address book file F include "name", "zip code", "address", "phone number", etc., corresponding to each person, as well as postcards for each year (New Year cards) It has the structure which has the field for several years which memorize | stores the receipt stamp of whether it received or not. In addition to the current year, fields for the past three years are provided as fields for a plurality of years for storing the receipt stamp.
[0012]
Next, the operation of the data processing apparatus according to this embodiment will be described with reference to the flowcharts shown in FIGS. Here, a program for realizing each function described in these flowcharts is stored in the recording medium 3 in the form of a readable program code, and the CPU 1 sequentially executes operations according to the program code. To do. Further, the CPU 1 can sequentially execute the operation according to the above-described program code transmitted via the transmission medium. That is, in addition to the recording medium, an operation specific to this embodiment can be executed using a program / data supplied externally via a transmission medium.
[0013]
FIG. 3 is a flowchart showing an operation of updating the contents of the address book file F based on the data read by the image reader 9.
First, in a state where a postcard is set on the image reader 9 which is a stationary scanner with an automatic paper feeder (step A1), the image reader 9 is operated to start scanning (step A2). Then, the CPU 1 captures the surface image data for one postcard read by the image reader 9 and sets it in the image buffer A, and also recognizes the data in the image buffer A character by character by referring to the character recognition dictionary C. The result is written in the recognition result memory B (step A3). Then, after discharging the read postcard (step A4), the sender area of the postcard is specified by analyzing the contents of the sender area according to the flowchart of FIG. 4, that is, by analyzing the contents of the recognition result memory B. Then, a sender analysis process is performed in which the “postal code”, “address”, and “sender name” of the sender are extracted and set in the analysis result memory D (step A5).
[0014]
Here, since the recognition result of recognizing the contents of the image buffer A is set in the recognition result memory B in association with the print position of the postcard image, the CPU 1 determines the character position in the recognition result memory B that has recognized the character. The sender area is specified from the character size (step B1). In this case, if there is a portion in the lower left of the postcard where relatively small characters are gathered, the gathered portion is recognized as a sender area. Then, a three-digit to seven-digit number portion is extracted from the sender area, and if there is the number portion (step B3), the data of the number string is set as the zip code in the analysis result memory D (step B4). ). Subsequently, an address including the prefecture name and city name is searched from the sender area (step B5). If there is an address notation (step B6), the address is set in the analysis result memory D (step B7). In this case, an address including a prefecture name and a city name is searched by referring to the postal code dictionary E. Further, the sender name is retrieved from the sender area (step B8) and set in the analysis result memory D (step B9).
[0015]
When such sender analysis processing is completed, the process proceeds to step A6 in FIG. 3 and postal code dictionary matching processing is performed. This postal code dictionary collation process is executed according to the flowchart of FIG.
First, the zip code and address of the sender are extracted from the analysis result memory D (step C1), and the zip code corresponding to the sender address is obtained by searching the zip code dictionary E using the sender address as a key (step C2). To do. Then, the sender zip code is compared with the zip code obtained by searching the zip code dictionary E (step C3). In this case, since the 7-digit zip code is stored in the zip code dictionary E, it is checked whether the sender zip code is 7 digits and the 7 digits completely match (step C4). Here, if the 7 digits completely match, it is determined that the sender's postal code and address are legitimate data, and the collation process ends at this point.
[0016]
On the other hand, if the sender zip code remains 3 or 5 digits, or is in the 7-digit notation, if the number itself is incorrect, a zip code mismatch is determined in step C4. Then, an address corresponding to the sender zip code is retrieved (step C5), the sender address is compared with the retrieved address (step C6), and it is checked whether they match (step C7). In this case, the sender address Even if the prefecture does not include the prefecture or city, if the town area is included, the coincidence of the town areas is determined. That is, at least step C7 determines whether or not towns match, and when these matches are detected, an automatic correction screen is displayed and output (step C8).
FIG. 7A shows an automatic correction screen in this case, and a message display for inquiring whether or not the read postal code of the sender is to be corrected to a regular postal code is performed. Here, when the confirmation operation is performed to instruct correction (step C9), the postal code in the analysis result memory D is automatically corrected (step C10).
On the other hand, if a mismatch between the postal code and the address is detected in step C4 and step C7, a collation error is displayed (step C11). Here, if there is an instruction for automatically correcting the postal code / address (step C12), the sender's postal code / address is automatically corrected based on the retrieved normal postal code / address (step C13). If it is an instruction, the sender's zip code / image buffer A is corrected by key input as usual (step C14).
[0017]
When such a postal code dictionary collation process ends, the process proceeds to step A7 in FIG. 3 and an address book file editing process is performed. This address book file editing process is executed according to the flowchart of FIG.
First, the sender name is extracted from the analysis result memory D (step D1), the address book file F is searched using this sender name as a key (step D2), and it is determined whether or not the corresponding record exists (step D3). Here, if the corresponding record does not exist, a new registration confirmation screen is displayed (step D4), and when the confirmation operation is performed in order to instruct new registration (step D5), “mail” in the analysis result memory D is displayed. The “number”, “address”, and “sender name” are registered in the address book file F as new records (step D6). Then, the contents of the image buffer A, the recognition result memory B, and the analysis result memory D are cleared (step D16). If confirmation of new registration is not instructed, an unedited end message is issued (step D7), and then the above-described clear process (step D16) is performed.
[0018]
If there is a record corresponding to the sender name, the postal code and address are extracted from the analysis result memory D (step D8), and each extracted item is compared with the corresponding item of the search record (step D9). ). As a result, if a match between the items is detected (step D10), a receipt indicating that a new year's card has been received this year is added to the corresponding record in the address book file F (step D15). And the above-mentioned clear process is performed (step D16).
Further, when the items of the sender's zip code and address extracted from the analysis result memory D are compared with the corresponding item of the search record, if any of the items matches is detected (step D10), they do not match. A part is detected (step D11), and an automatic correction screen is displayed (step D12). FIG. 7B shows an automatic correction screen in this case, in which each item of the sender's zip code and address and the corresponding item of the search record are displayed in parallel, and the non-matching portion is flashed. Here, when the confirmation operation is performed to instruct correction (step D13), the data in the corresponding record of the address book file F is automatically corrected based on the sender's zip code / address (step D14). . If there is no confirmation instruction, an unedited end message is issued (step D17). Then, after the receipt of the current year is added to the corresponding record (step D15), clear processing is performed (step D16).
[0019]
When such an address book file editing process is completed, the process proceeds to step A8 in FIG. 3 to determine whether the next postcard is set in the automatic paper feeder. If there is an unprocessed postcard, the process proceeds to step A1. Returning, the above operation is repeated for each postcard (steps A1 to A8). When all the postcards are read and the above processing is completed, the receipt stamp attached to each record in the address book file F is referred to, and the corresponding person who has not received a New Year's card in this year and the past three years is extracted. (Step A9), the corresponding person list screen is displayed (Step A10). When a person who is far away from the list screen is selected and designated, the designated record is deleted from the address book file F (step A11).
[0020]
As described above, in this embodiment, the postal code, address, and sender name in the sender area are extracted from the postcard data read by the image reader 9, and the address is based on the extracted data. The corresponding data is retrieved from the record file F, and the retrieved corresponding data is compared with the read sender data to determine whether or not they match, and if a mismatch is determined, Since the corresponding data of the sender is corrected based on the sender data, when the contents of the address book file F are corrected, the operator performs an operation to call the correction target from the file, or the contents before and after the correction are made. Even if the confirmation work is not performed, the corresponding data in the address book file F can be easily corrected by simply reading the data from the postcard. In this case, the corresponding data in the address book file F and the read sender data are correlated and displayed together with a message indicating whether or not correction is necessary. Since the corresponding data in F is corrected, the contents of the address book file F can be corrected after receiving confirmation from the operator.
[0021]
Further, the sender's zip code / address data read by the image reader 9 is recognized, and the zip code dictionary E is searched based on the recognized zip code / address data. Since the sender's zip code / address data is compared, and the discrepancy between the two is determined, the read sender's zip code / address data is corrected based on the retrieved zip code / address data. In other words, when the postal code / address data is read from the postcard, even if the operator does not perform a special operation, if the read data is not normal data, it is corrected to normal data. By updating the contents of the address book file F based on the corrected data, the update can be performed accurately.
Also, the address book file F is searched based on the sender data read by the image reader 9, and the received information indicating that the postcard has been received is added to the corresponding data. There is no need to check manually, just by reading the sender data from the postcard, you can store the information on whether you received the postcard in the address book file F. It is possible to avoid the inconvenience of end.
[0022]
In the above-described embodiment, the postcard is the reading target. However, an envelope, a parcel, or the like on which the sender is described may be the reading target, and further, a business card or a communication mail address may be read. Also good. Further, although the contents of the address book file F are updated, the contents of the personnel file, customer file, etc. may be updated. The data processing apparatus described above is not limited to a stand-alone type, and each component of the present invention is physically separated into two or more casings, so that a wired transmission path such as a communication line or a cable, a radio wave, a microwave Alternatively, a distributed computer communication system that transmits and receives data via a wireless transmission path such as an infrared ray may be configured. In addition, various modifications can be made without departing from the present invention.
[0023]
【The invention's effect】
According to this invention, when the zip code and the address data are read from the recorded matter in which the zip code and the address are written, the zip code and the address are associated with each other without performing any special operation by the operator. If it is determined that the read data is not legitimate using the corresponding dictionary, the registered postal code and address data can be corrected to legitimate data, and the sender's data from the mail By reading, it is possible to add the received information indicating that the recorded matter has been received to the corresponding data in the address book file, so avoid the inconvenience of forgetting to put it out or giving it away Can do.
[Brief description of the drawings]
FIG. 1A is a block diagram showing an overall configuration of a data processing apparatus with an image reader, and FIG. 1B shows a part of a storage device 2 and a RAM 4;
2A is a diagram showing a configuration of a postal code dictionary, and FIG. 2B is a diagram showing a configuration of an address book file.
FIG. 3 is a flowchart showing an operation for updating the contents of an address book file F based on data read by an image reader 9;
FIG. 4 is a flowchart detailing a sender analysis process shown at step A5 in FIG. 3;
FIG. 5 is a flowchart detailing postal code dictionary collation processing shown at step A6 in FIG. 3;
6 is a flowchart detailing address book file editing processing shown at step A7 in FIG. 3;
7A is a diagram showing an automatic editing screen during postal code dictionary matching processing, and FIG. 7B is a diagram showing an automatic editing screen during address book file editing processing.
[Explanation of symbols]
1 CPU
2 storage device 3 recording medium 5 transmission control unit 6 input unit 7 display unit 9 image reader A image buffer B recognition result memory C character recognition dictionary D analysis result memory E zip code dictionary F address book file

Claims (2)

Dictionary storage means for storing a correspondence dictionary in which postal codes and addresses are associated with each other;
An address book file consisting of an arbitrarily registered postal code and address,
Reading means for reading the zip code and address data from the recorded matter in which the zip code and address are written;
Character recognition means for recognizing the zip code and address data read by the reading means;
Dictionary search means for searching the corresponding dictionary based on the zip code and address data recognized by the character recognition means;
When the corresponding zip code and address data are searched by the dictionary searching means, the zip code and address data are compared with the zip code and address data read by the reading means, and it is determined whether they match. Discriminating means to perform,
When the discrepancy is discriminated by the discriminating means, the postal code or the address of the address book file corresponding to the read postal code and the address data is converted into the postal code and the address data in the searched correspondence dictionary. Correction processing means for performing correction processing based on
Data processing comprising: an adding means for adding received information indicating that the recorded material has been received to the corresponding data in the address book file when the search means finds that the corresponding data is present apparatus. Computer
Dictionary storage means for storing a correspondence dictionary in which postal codes and addresses are associated with each other;
Address book file consisting of an arbitrarily registered postal code and address,
Reading means for reading the zip code and address data from the recorded matter in which the zip code and address are written,
Character recognition means for recognizing the zip code and address data read by the reading means;
Dictionary search means for searching the corresponding dictionary based on the zip code and address data recognized by the character recognition means;
When the corresponding zip code and address data are searched by the dictionary search means, the zip code and address data are compared with the zip code and address data read by the reading means to determine whether they match. Discriminating means,
When the discrepancy is discriminated by the discriminating means, the postal code or address of the address book file corresponding to the read postal code and address data is converted into the postal code and address data in the searched correspondence dictionary. Correction processing means for performing correction processing based on
An adding means for adding received information indicating that a recorded matter has been received to the corresponding data in the address book file when the search means finds that the corresponding data is present;
A computer-readable recording medium in which a program for functioning as a computer is recorded.

Images