JP3178476B2 - Browsing management device - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a browsing management apparatus for storing a digitized document and then permitting a designated user to browse the digitized document and prompting the user to browse the digitized document.

[0002]

2. Description of the Related Art FIG. 7 is a block diagram showing a configuration example of a conventional browsing management device. In the figure, terminal devices 50a,
50 b and the electronic document management device 60 are connected via the communication network 30. Each of the terminal devices 50a and 50b includes an input unit 52, a document registration unit 53, a communication control unit 54, and a display unit 55 connected to the control unit 51. The digitized document management device 60 includes a communication control unit 62 connected to a control unit 61, a document storage unit 63, and an access right management unit 64.

Hereinafter, the operation of the conventional browsing management device will be described with reference to a flowchart shown in FIG. The user (registrant) of the terminal device 50a causes the image scanner to read the document, or creates a digitized document using a document creation device (word processor) or the like (10).
1) Input the digitized document and the storage destination in the digitized document management device 60 and the name of the user (including the user of the terminal device 10b) permitted to browse from the input unit 52 (102), (10)
3) Thereafter, the input information relating to the digitized document, the storage location thereof, and the name of the user permitted to browse is converted into transmission data via the document registration unit 53 and the communication control unit 54 according to the instruction of the control unit 51, and the communication network 30 Is transmitted to the communication control unit 62 of the digitized document management device 60 via the server (104).

The communication control unit 62 of the electronic document management device 60
The received data is decomposed into the digitized document, its storage destination, and the name of the user who is permitted to view the data according to the instruction of the control unit 61 (111). Further, the control unit 61 stores the digitized document in the corresponding storage location of the document storage unit 63 according to the storage location of the digitized document, and stores the name of a user who is permitted to browse in the access right management unit 64. (112).

On the other hand, a user (registrant) of the terminal device 50a
Is a storage notification that notifies a user (including a user of the terminal device 50b) that permits browsing that the digitized document is stored in a predetermined storage location of the document storage unit 63 of the digitized document management device 60. A document is created (105), and the created storage notification document is transmitted to a user who is permitted to browse using a facsimile, an e-mail, an electronic bulletin board, or other communication means (10).
6), (107).

When the user (viewer) of the terminal device 50b receives a storage notification from the user (registrant) of the terminal device 50a (121), the user of the terminal device 50a stores the information in the electronic document management device 60. In order to browse the digitized document, the user operates the input unit 52 to connect the communication control unit 54 of the terminal device 50b and the communication control unit 62 of the digitized document management device 60 via the communication network 30, and The electronic document is accessed (122).

In the control unit 61 of the electronic document management device 60, a user (viewer) of the terminal device 50b responds to an access from a user (viewer) of the terminal device 50b. The access right management unit 64 is inquired as to whether or not the user is permitted to browse by the registrant (116). Here, if the user (viewer) of the terminal device 50b is permitted to view the digitized document accessed, the control unit 61 stores the digitized document in the document storage unit 63.
From the terminal device 50b via the communication control unit 62.
The digitized document is transmitted to the user (118). on the other hand,
If the browsing is not permitted, the control unit 61 transmits a notification to the effect that the browsing is not permitted to the user of the terminal device 50b via the communication control unit 62 (119).

The digitized document transmitted from the digitized document management device 60 is received by the communication control unit 54 of the terminal device 50b (123), and is displayed on the display unit 55 according to the instruction of the control unit 51 (124). .

[0009]

In a conventional browsing management apparatus, as shown in FIG. 9, a specific user (a user of the terminal device 50b (a user of the terminal device 50b) to which the user (registrant) of the terminal device 50a permits browsing. After storing the digitized document in the digitized document management device 60 by designating the viewer)), it is necessary to separately create and transmit a storage notification to the viewer. That is, since the storage process and the storage notification process of the digitized document are independent functions, the registrant has to repeatedly specify the users who can browse the digitized document for each process.

[0010] Further, the conventional browsing management apparatus does not have a function of recognizing, among the designated browsers, those who have browsed and those who have not browsed. It had to be confirmed by other means. SUMMARY OF THE INVENTION It is an object of the present invention to provide a browsing management apparatus that automatically sends a storage notification of a digitized document to a viewer and allows a registrant to easily obtain the actual browsing status.

[0011]

According to the present invention, a digitized document to be browsed by a user of a terminal device and the name of a user who is permitted to browse are stored in a digitized document management device, and the user who is permitted to browse is stored. In a browsing management device in which a user accesses the digitized document management device and browses the stored digitized document, the digitized document management device electronically displays the name of a user who is permitted to browse the stored digitized document. E-mail address management means that expands to an e-mail address, storage notification means for creating an e-mail document that notifies a user who is permitted to view that an electronic document has been stored, and use of the electronic document when viewed Name and censorship
Browsing information recording means for recording the viewing date and time,
Browsing date and importance information specified when storing child documents
Information, and according to this viewing date and importance information,
Refer to the record information of the browsing information recording means and use
To the email address of the user
The terminal device transmits and receives an e-mail document to and from the digitized document management device, and sends a storage notification of the digitized document notified by the e-mail document. An electronic mail transmission / reception means for displaying on a display unit is provided.

[0012]

[0013]

FIG. 1 is a block diagram showing the basic configuration of the browsing management device of the present invention. In the figure, the user (registrant) of the terminal device 10a stores the digitized document to be browsed to the digitized document management device 20 and the name of the user who is permitted to browse. The storage notifying means, the e-mail destination managing means, and the e-mail transmitting means of the digitized document management device 20 store the digitized document, and store the digitized document.
0b) is automatically transmitted by e-mail. Therefore, the user (registrant) of the terminal device 10a
Indicates the name of the user who is permitted to browse the electronic document management device 20.
, It is not necessary to notify the user of the storage of the digitized document again.

Further, by providing the electronic document management device 20 with the browsing information recording means, it is possible to keep a record of the viewer and the browsing date corresponding to each electronic document. Further, by providing a browsing time limit management unit, according to the browsing date and the importance information of the digitized document, the user who has not been browsed within the browsing date is delivered an e-mail document for storing notification and prompts browsing. be able to.

[0015]

FIG. 2 is a block diagram showing the configuration of an embodiment of a browsing management apparatus according to the present invention. In the figure, the terminal device 10
a, 10b and the electronic document management device 20
0. The terminal devices 10a and 10b include an input unit 52, a document registration unit 53, a communication control unit 54, a display unit 55, and an e-mail transmission / reception unit 1 connected to the control unit 11.
2 is provided. The digitized document management device 20 includes a communication control unit 62 connected to the control unit 21, a document storage unit 63, an access right management unit 64, a storage notification creation unit 22, an email destination management unit 23, an email transmission / reception unit 24, Browsing information recording unit 2
5 and a browsing period management unit 26.

The operation of this embodiment will be described below with reference to the flowchart shown in FIG. Terminal device 10a
The user (registrant) makes the document read by an image scanner, or creates a digitized document using a document creation device (word processor) or the like (101), and a digitized document management device for the digitized document. The storage location at 20 and the names of users permitted to browse (including the user of the terminal device 10b) are input from the input unit 52 (102), (103). afterwards,
The input information relating to the digitized document, its storage location, and the name of the user permitted to browse is converted into transmission data by the instruction of the control unit 11 via the document registration unit 53 and the communication control unit 54, and transmitted via the communication network 30. Is transmitted to the communication control unit 62 of the digitized document management apparatus 20 (104).

The communication control section 62 of the electronic document management apparatus 20
The received data is decomposed into the digitized document, its storage destination, and the name of the user who is permitted to view the data according to the instruction of the control unit 21 (111). Further, the control unit 21 stores the digitized document in the corresponding storage location of the document storage unit 63 according to the storage location of the digitized document, and stores the name of a user who is permitted to browse in the access right management unit 64. (112). Next, the storage notification creating unit 22 indicates that the digitized document from the terminal device 10a has been stored in a predetermined storage location of the document storage unit 63 based on a predetermined format (described later) according to an instruction from the control unit 21. A storage notification document to be notified is created (113). Next, the e-mail destination management unit 23 expands the name of the user permitted to browse stored in the access right management unit 64 into the e-mail address according to the instruction of the control unit 21 (114), and the storage notification creation unit 22 E-mail transmitting and receiving unit 2
In step 4, it is created as an e-mail and transmitted as an e-mail to the communication network 30 via the communication control unit 62 (115).

The e-mail received by the communication control unit 54 of the terminal device 10b is processed by the e-mail transmission / reception unit 12 according to the instruction of the control unit 11, displayed on the display unit 55, and provided to the user of the terminal device 10b. It notifies the digitized document management device 20 that there is a digitized document that can be viewed (121). The user (viewer) of the terminal device 10b operates the input unit 52 to view the digitized document stored in the digitized document management device 20 by the user (registrant) of the terminal device 10a. The communication control unit 54 of 10b and the communication control unit 62 of the electronic document management device 20 are connected via the communication network 30 to access the electronic document to be viewed (122).

In the control section 21 of the electronic document management device 20, the user (viewer) of the terminal device 10b responds to the access from the user (viewer) of the terminal device 10b. The access right management unit 64 is inquired as to whether or not the user is permitted to browse by the registrant (116). Here, if the user (viewer) of the terminal device 10b is permitted to browse the digitized document accessed, the user of the terminal device 10b browses the digitized document in the browse information recording unit 25. The control unit 21 retrieves the digitized document from the document storage unit 63, and records the digitized document to the user of the terminal device 10b via the communication control unit 62. Is transmitted (118). On the other hand, if the browsing is not permitted, the control unit 21 transmits a notification that the browsing is not permitted to the user of the terminal device 10b via the communication control unit 62 (11
9).

The digitized document transmitted from the digitized document management device 20 is received by the communication control unit 54 of the terminal device 10b (123), and displayed on the display unit 55 according to an instruction of the control unit 11 (124). . Further, when the user (registrant) of the terminal device 10a registers the browsing expiration date and the importance from the input unit 52 when registering the digitized document, the control unit 11 relates to the browsing expiration date and the importance. The information is transmitted to the electronic document management device 20 in the same manner. Electronic document management device 20
The information on the expiration date and the importance received in is stored in the expiration date management unit 26 according to an instruction from the control unit 21. In the browsing period management unit 26, the browsing period, importance,
The storage location in the document storage unit 63 of the digitized document for which the viewing period and importance are designated is recorded. On the other hand, since the browsing history is stored in the browsing information recording unit 25, the browsing period management unit 26 refers to this browsing history and browses among the browsing-permitted users stored in the access right management unit 64. Find out who is not.

That is, the control unit 21 sends the storage notification created by the storage notification creating unit 22 to the user who has not browsed the digitized document that needs to be browsed based on the management information of the browse time limit managing unit 26. Can be resent by email. Further, for a highly-important digitized document managed by the viewing time limit management unit 26, the storage notification is performed, for example, every morning by the instruction of the control unit 21 until the user who is allowed to view the document is viewed. The storage notification created by the creating unit 22 is resent by e-mail. The retransmission frequency is variable according to the importance of the digitized document set by the registrant.

FIG. 4 is a diagram showing an example of an electronic mail document for which a storage notification is made. In the figure, the email document is
A character string 71 indicating a document name, a character string 72 indicating a storage location (a predetermined address of the document storage unit 63 of the digitized document management apparatus 20), a character string 73 indicating a user or a user group permitted to view, registration And a character string 75 indicating the registration date and time. An electronic mail document having such a format is automatically created by the storage notification creating unit 22 by applying it to a predetermined template in accordance with an instruction from the control unit 21 of the digitized document management device 20. Note that the character strings 71, 7
Reference numerals 2 and 73 are set by the registrant when the digitized document is stored, and are created based on the data stored in the access right management unit 64. The character strings 75 and 75 are created based on control data managed by the control unit 21 of the digitized document management device 20.

FIG. 5 is a diagram showing an example of a browsing record recorded in the browsing information recording section 25. In the figure, the browsing record includes a character string 81 indicating the date and time when the digitized document stored in the document storage unit 63 was browsed, a character string 82 indicating the browsed digitized document, and a user who browsed the digitized document. Is composed of a character string 83 indicating The data in the top row of FIG.
At 13:45 on March 14, 1991, a user with an email address of seki ＠ abcmhs entered / ABC / lab / Patent / 91031315
This is a record of browsing the digitized document indicated by the identifier 002.

FIG. 6 is a diagram showing an example of the browse expiration date information stored in the browse expiration date management unit 26. In the figure, the expiration date information includes a character string 91 indicating the expiration date and time specified by the registrant, a character string 92 indicating the digitized document with the specified expiration date, and the importance of each digitized document specified by the registrant. Is composed of a character string 93 indicating The data in the top row of FIG. 6 indicates that the electronic document indicated by the identifier / ABC / lab / Patent / 91031315002 has a browse period of 17:00 on April 14, 1991, and its importance is 5 Is shown. Here, it is assumed that the larger the number indicating the importance, the higher the importance.

[0025]

As described above, the present invention can integrate document storage and storage notification, which have been independent functions in the past. In other words, since the registrant stores the digitized document, the storage notification is automatically sent from the digitized document management device to the user who is permitted to view the document, so that the operation is reduced and a reliable storage notification is issued. Can be realized.

In addition, by using an electronic mail as a communication means for delivering the storage notification, a storage notification addressed to an individual can be realized, and a user who can view the content can be urged to view the content. Furthermore, in addition to being able to easily grasp the browsing status, even if you want all users who have permitted browsing to browse the digitized document, it will issue a storage notification sequentially to non-browsers according to their importance, It is easy to prompt the user to browse.

[Brief description of the drawings]

FIG. 1 is a block diagram showing a basic configuration of a browsing management device of the present invention.

FIG. 2 is a block diagram showing a configuration of an embodiment of a browsing management device of the present invention.

FIG. 3 is a flowchart illustrating the operation of the present embodiment.

FIG. 4 is a diagram illustrating an example of an e-mail document that performs storage notification.

FIG. 5 is a diagram illustrating an example of a browsing record recorded in a browsing information recording unit.

FIG. 6 is a diagram illustrating an example of browsing expiration information stored in a browsing expiration management unit.

FIG. 7 is a block diagram illustrating a configuration example of a conventional browsing management device.

FIG. 8 is a flowchart illustrating the operation of the conventional device.

FIG. 9 is a diagram illustrating a problem of the conventional device.

[Explanation of symbols]

 10a, 10b Terminal device 11 Control unit 12 E-mail transmission / reception unit 20 Electronic document management device 21 Control unit 22 Storage notification creation unit 23 E-mail destination management unit 24 E-mail transmission / reception unit 25 Browsing information recording unit 26 Browsing time limit management unit 30 Communication Network 51 control unit 52 input unit 53 document registration unit 54 communication control unit 55 display unit 61 control unit 62 communication control unit 63 document storage unit 64 access right management unit

Claims (1)

(57) [Claims] An electronic document management apparatus stores an electronic document to be browsed by a user of a terminal device and a name of a user who is permitted to browse the electronic document. In a browsing management apparatus for accessing and viewing a stored digitized document, the digitized document management apparatus expands a user name permitted to view the stored digitized document into an email address. E-mail destination management means, storage notification means for creating an e-mail document notifying that the digitized document has been stored to a user who is permitted to read, and the name of the user who has viewed the digitized document and the reading Record date and time
Browsing information recording means, which is designated when the digitized document is stored from the terminal device.
Stores the viewing date and importance information, and
And the recorded information of the browsing information recording means according to the importance information.
, And store notification for the address of unviewed user
Expiration date tube for sending e-mail documents created by means
The terminal device transmits and receives the electronic mail document to and from the electronic document management device, and causes a display unit to display a storage notification of the electronic document that is notified by the electronic mail document. A browsing management device comprising an e-mail transmitting / receiving means.