JP3090095B2 - Journal slip entry method - Google Patents

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an improvement in a journal entry slip input method in a financial accounting system.

[0002]

2. Description of the Related Art Generally, in recent accounting systems, information necessary for analysis has been added to journal data from the position as basic data for analyzing the performance of a company. Are increasing. In journal processing, similar journals tend to be input many times, such as journals that frequently occur in a specific department or journals that occur regularly every month, and many input items must be input every time. That was inefficient.

On the other hand, for example, Japanese Patent Application Laid-Open No. 6-5219
Paying attention to the fact that similar journals are input many times in Japanese Patent Publication No. 6, specific journal information that is repeatedly input is registered in advance in a file having a structure as shown in FIG. 5 as a journal pattern, and journal input is performed. At times, by selecting the pattern from a code or a name, the input which tends to be multiplied is simplified. However, with the above-described method of registering a pattern, it takes a considerable amount of time to register the pattern, and it is only necessary to register a newly generated journal as a pattern each time during actual work. It was troublesome. In addition, it is impractical if the types of journal patterns are not available to some extent, and in the case of journals different from registered patterns, it is necessary to input them from the very beginning.

[0004]

Since the conventional journal entry input method is configured as described above, it is necessary to prepare some kind of registration before the journal pattern can be used. Also, there is a problem that the journal cannot be used at all if the journal is different from the registered pattern.

[0005] The present invention has been made to solve the above-described problems, and has as its object to realize an efficient journal entry input method without specially registering information.

[0006]

According to the present invention, there is provided a journal entry slip input method in which a journal entry slip input screen and a candidate subject screen are displayed on a display screen of an input device. Searching the stored journal data file using the name representing the contents of the journal voucher as a key. If there is a corresponding journal voucher, enter the title and code of the loan account used in those journal vouchers on the above candidate subject screen. The step of displaying the journal code of the above-mentioned loan account in either the debit or the credit when there is no corresponding journal entry slip, and the journal data file having the same item code as the entered account is written in the above-mentioned journal data file. From the search, the subject name and code of the partner subject of the searched journal data is displayed on the candidate subject screen Shimesuru step, the journal data based on the journal entry ended input is made of a step of storing in the journal data file.

[0007]

BEST MODE FOR CARRYING OUT THE INVENTION

Embodiment 1 FIG. FIG. 1 is a block diagram showing a journal voucher input system for realizing a journal voucher input method according to a first embodiment of the present invention. Is a journal data file that is accumulated and retained over the period. This journal data is registered in journal slip units, and is composed of an item, an auxiliary item, a management code, an amount, a description, etc. for each of the debit and credit. Reference numeral 2 denotes a search engine 2 which retrieves past journal input information from the journal data file 1 under arbitrary conditions and has a database search function. Reference numeral 3 denotes a user interface, which is an interface for connecting a computer or a terminal for notifying information as input assistance for journal entry.

A journal data file 1 having a structure as shown in FIG. 3 on a disk (not shown) by daily journal entry.
By providing the search engine 2 for accumulating and retaining the journal data stored as "?" For an arbitrary period in the past, and searching for the journal data serving as input assistance therefrom, and providing the user interface 3 for displaying the search results to the user, the user can obtain special data. It is intended to provide easy input without performing a master registration.

FIG. 2 shows an input screen displayed on a display screen of a computer or terminal for inputting a journal slip used by a user. The input screen is composed of a journal slip input screen 4 and a candidate subject screen 5. By inputting the name indicating the contents of the journal entry slip in the description column, the subject code and the subject name acquired from the input name from the previously entered journal data are set as the candidate subjects of the present entry, and the candidate subject screen 5 is displayed. To be displayed. Further, by clicking the slip search button 6, the slip search screen 7 corresponding to the name of the summary column can be sequentially displayed. Also, if there is no journal entry corresponding to the entered name, enter the item code in either the debit or credit on the above-mentioned journal entry entry screen, and it will be obtained from the previously entered journal data. The subject code and the subject name of the partner subject are displayed on the candidate subject screen 5 as the candidate subject to be input this time.

Next, the processing procedure of the first embodiment will be described with reference to the flowchart of FIG. Generally, a journal entry slip is given a name indicating its contents, such as "transportation expenses" or "commodity sales", in order to distinguish its contents.
When a name is entered on the journal entry input screen 4 of FIG. 2 (step S1), a journal entry with the same name as the entered name is searched from previously entered journal data (step S2). ).

If there is a corresponding slip, the subject names and the subject codes of all the loan accounts entered in the details of the corresponding slip are displayed on the candidate subject screen 5 of FIG. 2 (step S3). Here, when performing a slip search (step S4), the user clicks the slip search button 6 and instructs a slip search to display the slip search screen 7 of FIG. 3, and displays "previous page" and "next page". Can be checked as appropriate by repeatedly clicking "" (step S
5). If there is a lot of search data due to the “number of records” which is the number of search result data displayed on the screen,
Furthermore, the search data can be narrowed down by adding a debit or credit item code as an AND condition.

If there is a slip close to the journal to be entered this time on the slip search screen 7 (step S6), by selecting this (step S7), it is selected on the journal slip input screen 4. All the lines of the past input document that was created are posted. To add a new detail line to the selected journal entry slip (step S8), enter the item code and the accompanying journal data in either the debit or credit on the journal entry entry screen 4 (step S13). When correcting the contents of the journal entry slip (step S9),
Correct it in the same way as a normal input (step S1
0).

If it is not necessary to search for a slip in step S4, or if a slip similar to the one entered this time is not found, the user can select any displayed candidate subject from the candidate subject screen 5. By doing (step S
12) The subject code can be input without performing the subject code search and the like, and accompanying journal data such as the management code and the amount of money can be obtained at the same time. When inputting a plurality of journal data, the candidate subjects may be sequentially selected. If the corresponding item code does not exist (step S11), the item code and the accompanying journal data are input to either the debit or the credit on the journal entry form input screen 4 (step S1).
3).

After selecting all necessary subjects from the subject code candidate subject screen 5 in step S12, if the journal data acquired from the past input information does not match the current subject, the normal input process is performed for each item. Similarly, a correction process can be performed (step S10). If no corresponding slip is found for the input of the name in step S2, the subject code and the accompanying journal data can be directly input using the subject code search or the like as in the conventional journal entry (step S2). S13).

If the item code is directly input, the journal data having the same item code in the same loan category is searched from the past journal data. If there is the same item code (step S14), the corresponding item code is searched. The partner subject code is displayed on the candidate subject screen 5 (step S15).
As in step S12, the input user can obtain the accompanying journal data such as the department code and the auxiliary subject code from the previously entered journal data by selecting the candidate-displayed subject code (step S16).

If the subject code entered in step S13 is the first entry, no candidate subject is displayed because the same subject code cannot be found in the past journal information. In that case, the user needs to individually input the subject code and the accompanying journal data (step S17). After all the entries are completed (step S18), the user instructs the registration to be registered as journal data (step S19), and this subject is displayed as a candidate subject the next time the same journal is input. become.

Various methods are conceivable for the display order of the subject code and the subject name displayed on the candidate subject screen 5 of FIG. 2, but usually, the number of data of the corresponding candidate subject retrieved from the journal data file 1 is usually considered. Are displayed in descending order.
When the user clicks the slip search button 6 and instructs a slip search, the slip search screen 7 shown in FIG. 2 is displayed. The display order is displayed in descending order of combinations of debit and credit subject names. Is also possible.

[0018]

Since the present invention is configured as described above, in the entry work of a frequently-occurring journal voucher, it is possible to simplify the journal entry work without making any special input for registration. In addition, since the search is performed from the past input information, there is an advantage that the more types of journal entry as daily work are repeated, the more types of slips are candidates.

[Brief description of the drawings]

FIG. 1 is a configuration diagram illustrating a journal entry slip input system according to a first embodiment of the present invention;

FIG. 2 is an overview diagram showing an input screen according to the first embodiment of the present invention.

FIG. 3 is a layout diagram showing a journal data file according to the first embodiment of the present invention;

FIG. 4 is a flowchart showing a journal entry slip input method according to the first embodiment of the present invention;

FIG. 5 is a layout diagram showing a journal data file of a conventional example.

[Explanation of symbols]

1 Journal data file, 4 Journal slip input screen, 5
Candidate subject screen.

Continuation of the front page (58) Field surveyed (Int. Cl. ⁷ , DB name) G06F 19/00 G06F 17/30 G06F 3/14 G06F 12/00 G06F 17/21-17/27

Claims (1)

(57) [Claims] In a journal entry input system in which a journal entry input screen and a candidate subject screen are displayed on a display screen of an input device, a name representing the contents of the journal entry is entered from a journal data file storing journal data based on the journal entry. Step of searching as a key, Step of displaying the account name and code of the loan account used in those journal slips on the above-mentioned candidate subject screen when applicable journal slips exist, If there is no corresponding journal slip Inputting the account code of the loan account into either one of debit or credit, searching journal data having the same item code as the input item from the journal data file, counterpart of the searched journal data Displaying the subject name and code on the candidate subject screen; A journal voucher input method comprising a step of storing translation data in the journal data file.