JP2816203B2 - Communication device - Google Patents

Description

Description: BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a communication device suitable for application to a facsimile machine, and in particular, only a plurality of personal codes to be distributed without inputting the number of copies on the transmission side. , The received original is printed out by the designated number of copies only by sending the original once, and the header of each of the originals includes not only the name of the department to which the sender and the destination belong, but also
It is also possible to output personal names.

BACKGROUND OF THE INVENTION In transmitting a document using a communication device such as a facsimile machine, the following means are conventionally employed in order to clarify a source and a destination.

(1) A facsimile transmission form is transmitted before a transmission original.
In the facsimile transmission form, parties involved in communication (source and destination), the number of transmission originals, and the like are recorded.

(2) The sender, and in some cases, the sender and destination are automatically added to the header of the received document.

In this case, the sender and destination are only the names of the departments to which they belong, such as company names, and cannot be specified up to the individual names of the departments to which they belong.

(3) Not only the department name but also the personal name is added to the header of the received document. In this case, information input is manually input at the transmission source.

[Problem to be Solved by the Invention] Therefore, in the means of (1), it takes time and effort to fill out a transmission slip. Communication time is wasted due to sending the transmission slip.

In the method of (2), it is impossible to specify the personal name, so it is not known to whom. Therefore, in this case, the means (1) must be used together.

(3) is the most effective means, but the input operation has to be repeated every time transmission is performed, so that the input operation is troublesome.

In the means of (1) to (3), when there are a plurality of distribution destinations, it is necessary for the document receiver to prepare for the number of distributions by using means such as copying.

Further, when there are a plurality of distribution destinations or a plurality of copies, the same document must be transmitted to the same transmission destination using a line a plurality of times. In the meantime, since a line must be connected, communication time is wasted.

Further, even when the same original is transmitted only once, it is necessary to input the number of copies, that is, the number of distribution destinations, in addition to the input of the destination name to be distributed. For example, in order to distribute the same manuscript to departments A, B, and C, the sender inputs the department names of A, B, and C,
The number data indicating that the number of copies is the same as the distribution department signature must be input.

Therefore, the input operation on the transmission side is troublesome, and the mutual confirmation of the number of copies and the number of distribution destinations is required.

Therefore, the present invention takes such points into consideration,
Even when a plurality of destinations are specified on the transmitting side, the received original is printed out by the number of copies specified by the transmitting side only by sending the original once, and the header of each of the originals is included in the header portion thereof. It is designed to output not only the name of the department to which the caller belongs, but also the personal name.

[Means for Solving the Problems] In order to solve the above problems, in the present invention, a personal memory, a personal name thereof, a department code corresponding thereto and a header memory storing at least a department name,
An image memory for storing received received originals, and communication control means. When a plurality of received personal codes are designated by the information in the header memory, the received originals are transferred from the image memory by the designated number on the receiving side. At the same time as the printout, the name of the department and personal name of the sender and the name of the department and personal name referenced from the received personal code are output to the header of the received document, respectively, for each received document to be printed out. Is controlled by the communication control means.

[Operation] If multiple received personal codes are specified, 1
The received document is printed out on the receiving side by the designated number only by transmitting the document twice.

Then, the information of the transmission source and the transmission destination is automatically inserted into each header portion of the received document. The sender information is the name of the department to which the sender belongs (company name, business unit name, etc.) and the sender (personal name) itself. The destination information is the name of the department to which the user belongs and the name of the individual.

The sender information is shown in the sender field (hereafter, from)
Column, and the information of the destination is added to the column of the destination (hereinafter, referred to as a to column).

As a result of searching the received personal code on the receiving side, when the transfer destination is specified in the personal code, the received information is transferred to the transfer destination with the information of the transmission source and the transmission destination added respectively.

If a code for handling a confidential document is entered in the received information, the received information is stored in the post office box of the designated personal code, and a post office box reception notice is printed out.

[Embodiment] Next, a case where the communication apparatus according to the present invention is applied to the above-described facsimile apparatus will be described in detail with reference to FIG.

FIG. 1 shows a communication control means 10 in a facsimile machine.
11 is a CPU for managing communication control, and 12 is a CPU for managing communication control.
Is a ROM in which various control programs are stored.

Reference numeral 13 denotes an image memory using a RAM or the like, in which an incoming image signal, an image signal to be transmitted, and the like are temporarily stored.

The image signal read by the image reading unit 14 is temporarily stored in the image memory 13 or directly connected to the interface 15.
Through a modem and a network control circuit (NCU) 16. The image signal input from the line is transmitted to this modem and NC
The data is temporarily stored in the image memory 13 via U16.

Then, the image signal read from the image memory 13 is supplied to the recording unit 18 via the interface 17 and recorded (printed out). It is also possible to directly record the incoming image signal without storing it in the image memory 13.

The telephone number and the like of the transmission destination are supplied to the display unit 20 via the interface 19 and displayed.

Reference numeral 21 denotes an operation unit, and data such as a personal code is input by a numeric keypad provided on the operation unit 21.
Reference numeral 22 denotes an interface for the operation unit 21.

Reference numeral 25 denotes a header memory which stores a personal code and various information related to the personal code, as shown in FIG.

In FIG. 2, a personal code, a personal name, a department name to which the personal name belongs, a department code for this department name are stored as related information, and a transfer destination and a post office box key are associated.

When a plurality of destination personal codes are specified at the source, the specified number of received documents are printed out at the receiving side, that is, at the destination, and the FROM field and the toe field of the header portion of each received document are The designated information (in the example shown in FIG. 3, the name of the department and the name of the source and destination) is added and printed out.

For example, if the Giants Hara sends the same manuscript to Garixon and Kiyohara,
The received original is printed out as shown in FIGS. 3A and 3B. Then, the sender is added to the from field 26F of each header section 26, and the destination is individually added to the toe field 26T.

Even if a plurality of destination personal codes are specified at the source, only one original transmission is required, so that the line acquisition time (line connection time) can be shortened, and the line can be used effectively and the economy is very economical. It is a target.

The transfer destination can be specified in consideration of the case where the designated individual is traveling for a long time, in which case the telephone number of the destination is registered (for example,
By performing abbreviated registration, when the individual is designated, the received original can be automatically transferred to a business trip destination by processing on the transmission side.

Also in this case, the received original is transferred to the transfer destination in a state where these information are added at the call destination such that the call destination and the call source are added to the header portion. An example is shown in FIG. 3C.

If you want to treat it as a confidential document, specify the confidential document at the sender. Then, the printout processing is not performed at the transmission destination, and the reception information is stored in the corresponding post office box file in the image memory 13. Then, in this case, a post office box reception notice in which the name of the department and the personal name of the transmission destination designated by the transmission source are printed out.

By the way, in the present invention, communication in the non-standard mode is premised. Therefore, in the non-standard mode, the receiving side (destination) inserts into the non-standard function identification signal NSF that the own device has the header memory 25 and has the function of adding predetermined information to the header section 26 in the non-standard mode. The above-mentioned communication control means 10 is configured to notify the transmitting side (source).

A flag indicating that the header section 26 has a function of adding predetermined information is inserted, for example, into a facsimile information field (FIF) shown in FIG.

In the figure, F is a flag, A is an address, C is a control, and FCS is a frame checking sequence.

Also, on the transmitting side, in the non-standard mode,
If it is confirmed by the NSF signal that the other party has a function capable of adding predetermined information to the header section 26, the function is selected and the personal code, secret document designation information, etc. are included in the non-standard function setting signal NSS. The communication control means 10 is configured to insert and notify the receiving side.

Therefore, in the non-standard function setting signal NSS shown in FIG. 4, a flag indicating a function by which the other party can add predetermined information to the header portion is inserted into the FIF.

In this FIF, the personal code of the sender and the receiver and the secret document designation information are inserted. Therefore, when the communication mode is set at the caller, these code input processes are executed, and when the input process is completed, the telephone number of the caller is input.

Subsequently, the above-described communication procedure will be described with reference to FIG.

FIG. 4 shows an example of the memory reception processing routine 30. When a line is connected after a call is made, the above-mentioned NSF signal is sent from the destination (called side) to the calling side (calling station) side. The NSS signal is transmitted from the transmission source. Therefore,
The communication is confirmed by the exchange of the signal by the non-standard procedure, and the process proceeds to the reception processing of the non-standard procedure (step 31).
Otherwise, reception processing is performed according to a normal procedure (step 32).

In the non-standard receiving process, first, the designation in the From field is checked, and if there is, the subsequent received data is stored in the image memory 13 (steps 33 and 35).

If there is no designation in the from field, then the designation in the toe field is confirmed. If so, the process proceeds to the memory reception process as described above, and the received data is stored in the image memory 13 (step 34, 35).

In spite of the non-standard procedure, when there is no designated data in each of the From column and the Toe column, the process proceeds to the normal procedure.

FIG. 6 shows an example of the header processing. The header processing is basically nothing but the printout processing at the destination.

In the example of FIG. 2, a single or a plurality of personal codes and a confidential document can be designated, and the processing based on the designation will be described.

For this reason, in this example, first, it is determined whether or not a secret document is designated (step 41). If not designated, the designation in the From field is checked.
From the personal code shown in the figure, the department name and the personal name to which the caller belongs (therefore, the caller name) are searched (steps 42, 4)
3). When the department name and personal name of the sender are searched, the department name and personal name are designated as information in the FROM field (step 44).

Next, in the same manner, the designation of the toe column is checked in the same manner, and the department name and the personal name (recipient) of the recipient are retrieved from the personal code, and if there is applicable information, these are entered in the toe column. (Steps 45, 46, 47).

When these processes are completed, it is next determined whether or not there is a transfer destination setting in the personal code in the toe column. When there is no transfer destination designation (001,00 in the personal code in FIG. 2)
2,030), and prints out the received document using the information in the From column and the Toe column as a header (steps 48, 49).
Then, a received document with a predetermined header as shown in FIGS. 3A and 3B is obtained.

When the destination is set in the personal code in the toe column (e.g., 190,070 in the personal code shown in FIG. 2), the received original is transferred to the specified destination by using the information in the from column and the toe column as a header. (Step 52).

Thereafter, it is again checked whether or not there is another designation in the toe column (step 50). If another personal code is designated, the flow returns to step 42 to execute a similar printout process or transfer process.

By providing this processing step 50, when a plurality of personal codes are designated, the printout process is executed by the designated number on the receiving side, that is, the transmission destination, and the toe column of the header portion of each received document is displayed in the toe column. Then, the department name and personal name associated with the designated personal code are added (FIGS. 3A and 3B).

When the transfer destination is registered in the designated personal code as in the case of the personal code 190, the received document and the header information are transmitted to the transfer destination instead of performing the printout process. Therefore, even in this case, when looking at the received original at the transfer destination, as shown in FIG. I have. When transmitting the same original to a plurality of departments, only a plurality of personal codes are input on the transmitting side. That is, it is not necessary to specify the same number of copies as the distribution destination. Therefore, the input operation is greatly simplified, and the operation of collating the number of distribution destinations with the number of copies can be omitted.

When the above series of processing is completed, the data of the received document is deleted from the file in the image memory 13 (step 51).

By the way, if a secret document is specified at the source, this is checked in step 41,
The received manuscript is linked and stored in the post office box corresponding to the designated personal code (step 61).

After that, the department code and personal name are referred to from the personal code specified by the sender, and if there is such a person, a PO Box reception notification (journal) is printed out (step 6).
2,63). In this case, as described above, the information in the From field and the Toe field are added to the PO Box reception notification.

Since two or more tows can be specified in the toe column 26T when handling a secret document, the contents of the toe column are checked (step 64). Otherwise, this processing routine
Exit 50.

In the above description, a facsimile device is used as a communication device, but the present invention can be applied to other devices.

[Effects of the Invention] As described above, according to the present invention, when a plurality of received personal codes are designated, the received manuscripts are printed out by the designated number, and each of the manuscripts is assigned to the department to which the sender belongs. The name, the sender's personal name, and the department name and the recipient's personal name referred to from the received personal code are output to the header of the received document.

According to this, since the sender only needs to input coded data such as a personal code, the input operation is simplified.

The header of the received manuscript is printed out with the personal name as well as the name of the department that the sender and the recipient belong to, so even if you do not use a facsimile transmission form,
Clarify sender and recipient. Therefore, communication time is not wasted.

When a plurality of personal codes are specified, the same received original is printed out by the specified number, so that it is not necessary to copy the specified number of copies at the transmission destination.

Even in such a case, not only the name of the department to which the sender and the destination belong, but also the personal name are added to the respective headers of the received document, and the printout is convenient.

When there is no recipient at the receiving destination, the received original can be transmitted with the information of the analyzed header part added up to the location designated by the recipient.

In addition, the handling of a secret document is simple because only the designation of the secret document is required, and even in such a case, the header information is added to the post-office box reception notification, so that the contents can be easily confirmed.

Further, according to the present invention, even when a plurality of destination personal codes are specified at the transmission source, only one original transmission is required, so that the line capturing time can be shortened, and the line can be effectively used. It is economical.

Of course, even in this case, the transmitting side only needs to input only the personal code of the distribution destination, and does not need to input the number of copies and the like at the same time. Therefore, the input operation is simplified, and the collation work between the number of distribution destinations and the number of copies is eliminated.

[Brief description of the drawings]

FIG. 1 is a block diagram showing an example in which the communication apparatus according to the present invention is applied to a facsimile apparatus, FIG. 2 is a view showing the contents of a header memory, and FIG. 3 is printout contents of a header section of a received document. FIG. 4 is a diagram showing a relationship between a non-standard function identification signal and a non-standard function setting signal, and FIGS. 5 and 6 are diagrams showing an example of a communication procedure according to the present invention. 10 Communication control unit 11 CPU 12 ROM 13 Image memory 21 Operation unit 25 Header memory 26 Header 26F From column 26T Column

Claims (2)

(57) [Claims] A header memory storing at least a personal code, a personal name, a department code corresponding to the personal code, and a department name; an image memory for storing received received originals; and a communication control means, When a plurality of received personal codes are specified by the information in the header memory, the receiving side reads out the specified number of received originals, prints them out, and prints out the received originals to be printed out. A communication apparatus characterized in that the department name and personal name of a sender and the department name and personal name referred to from a received personal code are output to a header portion of a received document. 2. When transmitting the same manuscript to a plurality of departments,
2. The communication device according to claim 1, wherein a plurality of personal codes corresponding to a department to be transmitted are designated on the transmitting side.