JP2631701B2 - Communication management device - Google Patents

Description

Description: TECHNICAL FIELD The present invention relates to a communication management device.

[Prior art] In many cases, documents are sent and received periodically, such as when each branch reports sales to the head office daily.
In such communication, a facsimile machine is often used.

[Problem to be Solved by the Invention] When a document is transmitted and received regularly using a facsimile apparatus in this way, the transmitting side forgets the necessary transmitting operation by the operator, and the receiving side has the operator Sometimes you forget that you have documents to receive from the sender. For this reason, there has been a problem that the business is hindered due to the omission of the delivery of documents.

SUMMARY OF THE INVENTION It is an object of the present invention to provide a facsimile apparatus which can solve the above-mentioned problems and can prevent omission of document delivery.

[Means for Solving the Problems] For this purpose, the present invention relates to communication schedule registration means, and communication schedule storage means for storing communication schedules registered by the communication schedule registration means, for communication scheduled by an operator in advance. The corresponding identification code and communication date are registered as a communication schedule, and when transmitting a document to be transmitted, the corresponding communication schedule is determined from the communication schedule storage means by the identification code input at the time of communication. The completion of the communication process is stored in the schedule management means. On the other hand, if there is a communication schedule for which the completion of the communication process is not stored by the registered communication date, the contents of the communication schedule are output by the communication schedule output means. Is read out from the communication schedule storage means and output.

[Action] If the scheduled communication has not been performed by the scheduled date,
Since the contents are recorded and output on both the transmission side and the reception side, each operator does not forget to perform the predetermined processing, and it is possible to prevent the leakage of the document.

Hereinafter, an embodiment of the present invention will be described in detail with reference to the accompanying drawings.

FIG. 1 is a block diagram showing a facsimile apparatus according to an embodiment of the present invention. In the figure, a scanner 1 reads a document image to extract image information of a predetermined resolution, and a plotter 2 records the image information on a recording paper. The encoding / decoding unit 3 encodes image information to be transmitted and decodes received image information. The image memory 4 temporarily stores image information to be transmitted in the case of storage transmission.

The network control device 5 performs predetermined calling and receiving operations by supplementing a line, transmitting a selection signal as a destination telephone number, detecting an incoming call, and the like. The modem 6 modulates and demodulates the image information and transmits the same, and also transmits various procedure signals in the transmission control procedure. Communication control unit 7
Controls the network controller 5 and the modem 6 to execute facsimile transmission according to a predetermined transmission control procedure.

The clock 8 manages the date and time of the communication day. The schedule management buffer 9 stores a communication schedule registered by the operator.

In this schedule management buffer 9, as shown in FIG.
The following information is stored for each of the n registered communications. That is, the "destination" is the telephone number of the communication destination, and the "document name / ID" is the name of the document and an ID code for distinguishing it from other documents. The “period” is information indicating whether the communication is a periodic communication or a single communication, and in the case of a periodic communication, the period. The “scheduled date” is a date to be communicated, and the “send / receive” is a flag indicating whether the process is a transmission process or a reception process. And the "schedule flag"
This flag indicates whether or not the communication has been executed. The unconfirmed registration buffer 10 is for transferring communication contents that have not been executed as scheduled.

The operation display unit 11 displays an operation guidance message and performs various operations for executing a predetermined transmission / reception process. The CPU 12 controls the above-described units to execute a predetermined operation of the facsimile machine.
The ROM 13 stores the control program, and the RAM 14 stores work data for each control.

Next, a case where communication is performed between the facsimile apparatuses of the present embodiment with the above configuration will be described.

Before performing facsimile communication, the operator registers a communication schedule with the facsimile apparatus in advance. For this purpose, the operator first sets the communication schedule registration mode by a predetermined operation of the operation display unit 11.

FIG. 3 shows this communication schedule registration process. When the facsimile apparatus is set to the communication schedule registration mode, a message asking about the cycle of the communication process to be registered is displayed on the display unit of the operation display unit 11. Display one after another. On the other hand, the operator presses the “yes” key or the “no” key of the operation display unit 11 to input a cycle. That is, the facsimile apparatus first displays "every month" (step 101), and when the operator presses the "yes" key (step 101, Y), the schedule management buffer 9 Then, "monthly flag" is set as "cycle" information (process 102).

In the above, when the "No" key is pressed (processing
(N of 101) Next, the display "weekly" is performed (process 102). When the "yes" key is pressed (Y of process 102), the "monthly flag" is similarly stored in the schedule management buffer 9.
Is set (process 104).

On the other hand, in the above, when the “NO” key is pressed (N in processing 103), next, “Monthly” is displayed (processing 105), and when the “YES” key is pressed (processing 1).
In the same manner, “monthly flag” is set in the schedule management buffer 9 (step 106).

On the other hand, in the above, when the "NO" key is pressed (N in process 105), the "specific flag" indicating that the communication is performed only once is set in the schedule management buffer 9 (process 107).

Next, a message requesting the input of the destination is displayed. Here, the operator enters the destination telephone number,
The facsimile apparatus reads the input destination telephone number (step 108). Next, a message requesting input of a document name and an ID code is displayed.

By the way, in this embodiment, a common ID code is set in advance for the document to be communicated between the transmitting side and the receiving side.

Here, the operator inputs the name of the document to be exchanged and the ID code set as described above. Then, the facsimile apparatus reads the input document name and ID code (step 109). Subsequently, a message requesting input of the scheduled communication date is displayed. Here, the operator
The facsimile apparatus reads the expected communication date and reads the input expected communication date (step 110). The information read in this way is stored and stored in the schedule management buffer 9.

Next, display the message "Receive?"
111). The operator presses the “yes” key when the communication to be registered is reception, and presses the “no” key when the communication is transmission. Here, when the "yes" key is pressed (Y in step 111), a reception flag is set in the schedule management buffer 9 as "send / receive" information (step 11).
2).

As described above, the operator registers each communication schedule in advance.

Next, when executing the transmission processing registered as the communication schedule as described above, first, as shown in FIG. 4, the facsimile apparatus is set to the communication management mode by operating the operation display unit 11 (processing 201). . Then, the transmission original is set on the scanner 1 (process 202), and the ID set in the registration process is set.
The code is input (process 203).

As a result, the facsimile apparatus first reads the destination telephone number of the communication schedule item having the same ID code from the schedule management buffer 9 (process 204). Next, a call is made to the destination telephone number (process 205).

When the destination facsimile apparatus responds, a predetermined transmission control procedure is started. In this transmission control procedure, the transmitting side uses the NSS signal, which is a non-standard function setting signal, to notify the receiving side of the communication management mode and the ID code as mode information as the mode information (process 206).

Thereafter, the set document image is read, and a process of transmitting predetermined image information is executed (process 207).

When the transmission processing is completed, the scheduled date of the corresponding item in the schedule management buffer 9 is read out and compared with the date of the transmission processing (step 208). Here, if the transmission processing date is before the scheduled date (Y in process 208), the schedule flag of the corresponding item in the schedule management buffer 9 is reset (process
209).

By the way, in the schedule management processing to be described later, information on the communication schedule that has not been executed by the scheduled date is transferred to the unconfirmed registration buffer 10 and stored.

Therefore, if the transmission processing date is after the scheduled date (N in process 208), the communication schedule information is stored in the unconfirmed registration buffer 10, so that the communication schedule information is deleted (process 210). .

As described above, when the transmission process registered by the scheduled date is executed, the corresponding schedule flag in the schedule management buffer 9 is reset. Is deleted.

Next, a reception process registered as a communication schedule will be described. The facsimile machine is, as shown in FIG.
When a call is received (process 301), a predetermined transmission control procedure is started. In this case, since the NSS signal is transmitted from the transmitting side as described above, the NSS signal is received (process 302). Then, the mode information set in the NSS signal is read, and when the communication management mode is instructed (Y in step 303),
Further, the ID code is read (process 304).

Then, a predetermined receiving process is executed to execute the transmitted image information (process 305).

When the reception processing is completed, the scheduled date of the item corresponding to the received ID code is read out from the schedule management buffer 9 and is compared with the date of the reception processing (step 30).
6). Here, if the reception processing date is before the scheduled date (processing 3
06, Y), the schedule flag of the corresponding item in the schedule management buffer 9 is reset (process 307).

In the same manner as described above, the communication schedule information that has not been executed by the scheduled date has been transferred to the unconfirmed registration buffer 10. Therefore, when the reception processing date has passed the scheduled date (process 30).
6) N), the corresponding communication schedule information is deleted (process 308).

On the other hand, when the transmitting side is not in the communication management mode (N in step 303), the operation is immediately terminated after a predetermined receiving process (step 309).

When the registered reception processing is executed, the schedule flag in the transmission schedule management buffer 9 is reset and the unconfirmed registration buffer 11 is deleted as in the case of the transmission.

On the other hand, the facsimile apparatus of the present embodiment executes the schedule management process at a preset time, for example, every day at midnight.

When this schedule management process is started, as shown in FIG. 6, first, it is determined whether or not the communication schedule information is registered in the schedule management buffer 9 (process 40).
1) If this is registered (Y in process 401), the first item to be communicated is read (process 402).

Next, the scheduled date of the communication is checked (processing
403), if that time has not passed the scheduled date (process 403).
N), the check of the next item to be communicated is repeated (to process 401).

If the scheduled date has passed (Y in process 403), the schedule flag is checked (process 404). If the schedule flag is on (Y in process 404), it is determined whether the communication schedule currently being determined is a reception process (process 40).
Five).

Then, if the communication schedule is a reception process (process 40
5) Y), based on the registered communication schedule information, for example, a reception schedule report stating “Document name xx of the expected reception date xx month from phone number xxx” has not arrived. ,
The plotter 2 records and outputs it on recording paper (process 406).

Next, call the telephone number mentioned above,
On the basis of the registered communication schedule information, for example, a transmission request report with the content "Document name xx of scheduled reception date xx month has not arrived." Is created and transmitted to the destination (process 407). ).

On the other hand, when the communication schedule is transmission processing (processing 405).
N), based on the registered communication schedule information, for example, transmits a transmission schedule report stating "Document name xx of scheduled transmission date to month and day to telephone number xx has not been transmitted."
(Step 408).

Thereafter, the communication schedule information is transferred to the unconfirmed registration buffer 10 as unconfirmed registration information (process 409).
Next, when the communication schedule is a periodic process, the schedule date of the communication schedule information in the schedule management buffer 9 is updated based on the cycle information, and the schedule flag is turned on ( Process 410).

The above operation is repeated for each item of the communication schedule registered in the schedule management buffer 9 (to the process 401).
Then, when the operation for all items is completed (N in process 401), the schedule management process ends.

By this processing, each of the operators on the transmitting side and the receiving side can know the contents of each communication schedule after the scheduled communication date.

When the operator issues an unconfirmed report output request to the operation display unit 11 at any time, the contents of the unprocessed communication schedule are output by the plotter 2 as in the report. As a result, unprocessed communication schedules can be known collectively.

As described above, in the present embodiment, the telephone number of the other party, the ID code,
Information such as the communication cycle, the scheduled date, and the type of transmission / reception is registered, and when transmitting the scheduled document, the operator sets the corresponding ID code. Then, the facsimile apparatus transmits the identification code together with the image information of the document to the other party, while receiving the scheduled document, the document receives the ID code together with the image information. Based on the identification codes, the registered corresponding communication schedule is determined to manage the completion of the communication process, and the communication schedule whose communication process is not completed by the registered communication date is determined. In some cases, the contents are recorded and output as a report to be received or a report to be transmitted. If it is a reception process, a call is sent to the other party's telephone number and the contents of the communication schedule are notified as a transmission request report.

Further, in each communication schedule information, for the periodic communication processing, the next communication date is automatically set every time the communication date passes.

Thus, if the scheduled transmission / reception process has not been performed by the scheduled date, both the sending side and the receiving side
Since the contents are recorded and output, each operator does not forget to perform the predetermined transmission / reception processing, and the delivery omission of the document is prevented.

In the above embodiment, after the scheduled communication date,
Although the report indicating the contents of the communication that has not been executed is recorded and output, the report may be output in advance, for example, the scheduled communication date. Also, ID to identify the document
Although the code is used, the ID code may be number information or character information, and a document name or the like may be used.

[Effects of the Invention] As described above, according to the present invention, the execution status of scheduled transmission and reception is managed by registering the communication schedule in advance, and the contents of the communication schedule that has not been completed by the communication date are recorded and output. On the other hand, in the case of the reception processing, the content of the communication schedule is further notified to the other party, so that the content is recorded and output on both the transmission side and the reception side. This prevents the user from forgetting the transmission / reception processing, thereby preventing leakage of documents.

[Brief description of the drawings]

FIG. 1 is a block diagram of a facsimile apparatus according to an embodiment of the present invention, FIG. 2 is an explanatory diagram showing the contents of a schedule management buffer, FIG. 3 is an operation flowchart showing a communication schedule registration process, and FIG. Is an operation flowchart showing a transmission process, FIG. 5 is an operation flowchart showing a reception process, and FIG.
The figure is an operation flowchart showing the schedule management process. DESCRIPTION OF SYMBOLS 1 ... Scanner 2 ... Plotter 3 ... Encoding / decoding part 4 ... Image memory 5 ... Network control device 6 ... Modem 7 ... Communication control unit 8 ... Clock 9 ... Schedule management buffer, 10 ... Unconfirmed registration buffer, 11 ... Operation display unit, 12 ... CPU, 13 ... ROM, 14 ... RAM.

Claims (1)

(57) [Claims] 1. A communication schedule registration means for registering an identification code and a communication date corresponding to a planned communication as a communication schedule, a communication schedule storage means for storing a communication schedule registered by the communication schedule registration means, A schedule management means for discriminating a corresponding communication schedule from the communication schedule storage means based on an identification code inputted at the time of communication and storing the completion of the communication processing, and a completion of the communication processing by a registered communication date. A communication schedule output means for reading out the contents of the communication schedule from the communication schedule storage means and outputting the contents of the communication schedule when there is no communication schedule.