JP2587749C - - Google Patents

Description

Description: BACKGROUND OF THE INVENTION [0001] 1. Field of the Invention [0002] The present invention relates to an accounting processing apparatus that can easily make journal entries without having specialized accounting knowledge. 2. Description of the Related Art Regarding transactions that occur daily, anyone with a certain level of knowledge can enter a cash accounting book. However, journalizing them into credits and debits is not something that anyone can do. As described above, conventionally, there has been no device that assists accounting processing of journals and the like, and journalizing work must rely on those having specialized knowledge. Did not.
However, as the current situation is that the absolute number of those who have specialized knowledge is also in short supply, the increase in the cost required for this journalizing work has been a problem. SUMMARY OF THE INVENTION An object of the present invention is to provide an accounting processing device that can easily perform journalizing work even without accounting knowledge and can also journal bank account deposits and withdrawals. [0003] The present invention relates to a periodic transaction for inputting a target period of a periodic transaction, deposit and withdrawal or other processing categories, a debit account code, a credit account code, an amount, and a description. For first
An operation input unit, and scheduled for transaction journal setting unit for setting a journal relation information input through the first operation input unit for the scheduled transaction, the scheduled transaction information set by the scheduled transaction for journal setting unit A regular transaction data storage unit for storing, a period for specifying the regular transaction and a second operation input unit for regular transaction for inputting fixed information of the regular transaction, and a period input from the second operation input unit for regular transaction A search for extracting the scheduled transaction information corresponding to the above from the scheduled transaction data storage unit and determining the scheduled transaction information drawn from the storage unit in accordance with the determined information input from the second operation input unit for scheduled transaction. A processing unit, a fixed journal data storage unit that stores the scheduled transaction information processed by the search processing unit as fixed journal data, and a communication line connected to an output unit on the bank side, and An access unit for selecting the target bank, fulcrum and account number in accordance with the input information of the second operation input unit and inputting the account data to the search processing unit, and the search processing unit outputs the data to the bank. It is characterized in that it is configured to compare deposit / withdrawal information from and transaction items in the regular transaction data storage unit to confirm whether they match, and to input the finalized information to the finalized journal data storage unit. . The following information is input to the regular transaction journal setting unit for each transaction that is known to occur periodically in advance by operating the regular transaction first operation input unit. (a) The period covered by the regularly occurring transaction and the specific date within that period. (b) Processing type of the transaction content entered in (a) above, that is, distinction between payment, withdrawal, and other content. (c) The debit account code and credit account code entered in (a) above. (d) A known amount entered in (a) above. (e) A summary of what was entered in (a) above. [0005] When such information is input, the scheduled transaction journal setting unit sets the correspondence between the above (a) to (e), and also registers the scheduled transaction information for the number of occurrences in the target period. It is stored in the regular transaction data storage unit. Next, if there is actually a transaction in the regular transaction item, the second operation input unit for the regular transaction is operated to first input a period corresponding to the transaction to the search processing unit. Then, the search processing unit searches the scheduled transaction data storage unit for all of the scheduled transaction information within the corresponding period. If there are a plurality of scheduled transaction information set for the same period, all of them are searched. [0006] The person operating the second operation input unit for the scheduled transaction selects an item that actually has a deposit or withdrawal from the plurality of items listed above, and specifies the item. . Also, when the content of the item output at this time is different from the actual content, for example, when the originally planned amount is different from the actual deposit / withdrawal amount, this regular transaction second operation input unit To perform a correction operation of the search processing unit. When the search item is specified in this manner, at that time, the items from (a) to (e) are specified, in other words, in the state where the journalizing work has been completed, the data is stored in the fixed data journal storage unit. It is memorized. When a deposit or withdrawal is made via a bank account, a bank name, a branch name, and an account name are input to the access unit via the second regular transaction input operation unit. The access unit inputs the deposit / withdrawal status of a specific bank account to the search processing unit. At the same time, the regular transaction second operation input section is operated to input the regular transaction data from the regular transaction data storage section to this search processing section, and the transaction information of the bank account matches the regular transaction data.
Check if it is . When the content of the item output at this time is different from the actual content, for example, when the originally scheduled amount is different from the actual deposit / withdrawal amount, the regular transaction second operation input unit is used. Fix them. In this way, the search item is specified and stored in the confirmed data journal storage unit. [0008] When the deposit and withdrawal of the bank account is determined as described above, the information is input to the data editing unit via the access unit. In addition, the data editor inputs data from the scheduled transaction data storage unit, determines the amount of these by matching the deposit / withdrawal status of these banks with the scheduled transaction data, and confirms the identified information. Input to the journal data storage unit. According to the accounting processing device of the present invention, if the input operation from the first operation input unit for the scheduled transaction is performed by a person having the specialized knowledge of accounting, the second operation for the second scheduled transaction is performed. The input operation of the operation input unit can be done by entering very limited information such as period and amount,
Even an amateur who does not have accounting knowledge can easily make journal entries, and can easily make journal entries for deposits and withdrawals via a bank account. It is also effective in using the concept of “scheduled transactions” and providing an access unit for accessing the bank database using a communication line, and connecting this access unit to the search processing unit. I do. For example, a well-regarded scheduled transaction is a transaction that is known to occur in advance, such as monthly rent, etc. Subjects can be set freely. That's because accounts are close to everything, depending on the user, and if you try to cater to every user, the effort will be incalculable and immeasurable. However, if the concept of scheduled transactions is used as in the present invention, if the user looks at the transaction status over the past one to three years, the type of account can be generally understood. Sufficiently, accounts can be specified for each user in a short time. Further, according to the present invention, the database of the bank can be accessed using the communication line, and the data of the bank can be directly input to the search processing unit. If this access unit is not provided, the contents of the bank passbook must be entered from the second time operation input unit , and if the user tries to enter the latest passbook information, the latest information is obtained separately. Must. However, in the present invention, all such troubles can be omitted. FIG. 1 is a circuit diagram for performing a journalizing operation. In FIG. 1, a regular transaction first operation input unit 1 is connected to a regular transaction journal setting unit 2, and the journal setting unit 2 is connected to the regular transaction data. It is connected to the storage unit 3. In addition, a master file 4 having a dictionary function is also connected to the first transaction input unit 1. Further, a search processing unit 5 is connected to the scheduled transaction data storage unit 3,
The search processing unit 5 is connected to a second scheduled transaction second operation input unit 6 for operating the search processing unit 5. Further, a fixed journal data storage unit 7 is connected to the search processing unit 5, and the fixed journal data storage unit 7 has a display 8, a printer 9, and an arithmetic processing unit 10 connected thereto.
Are connected. An access unit 11 is connected to the search processing unit 5, and the access unit 11 is connected to an output unit 12 on the bank side by using a communication line such as a telephone line or an online system. . The access unit 11 configured as described above is connected to the second regular transaction input operation unit 6 and can select a target bank, branch, and account number according to the input information of the second regular transaction input operation unit. I have. Further, the first-time transaction input operation unit 13 is connected to the first-time transaction data storage unit 14, and the data storage unit 14 is connected to the first-time transaction journal setting unit 15.
The master file 4 is also connected to the first transaction input unit 13 at any time. Further, the ad-hoc transaction journal setting unit 15 has an ad-hoc transaction second operation input unit 16 for operating the ad-hoc transaction journal setting unit 15 and whether the information set by the ad-hoc transaction journal setting unit 15 is past information or future information. Is connected to the data determination unit 17 for determining the value. The data determination unit 17 is connected to the scheduled transaction data storage unit 3 and the fixed journal data storage unit 7. Next, the operation of the circuit shown in FIG. 1 will be described with reference to the flowchart of FIG. First, whether the transaction to be processed is a regular transaction or an ad hoc transaction is specified. If the transaction is a regular transaction, transaction information is inputted from the regular transaction first operation input unit 1 to the journal entry setting unit 2 for the regular transaction. I do. In the case of an occasional transaction, transaction information is input from the occasional transaction first operation input section 13 to the occasional transaction data storage section 14. The transaction information input from the first transaction input unit 1 to the journal entry setting unit 2 is as follows. That is, from the regular transaction first operation input unit 1, individual transactions that are known to occur periodically in advance, for example, transactions such as monthly rent, are selected. Then, for the rent, the next transaction information is input to the periodic transaction journal setting section 2, which is the operation from steps (3) to (16) in FIG. (A) The target period, for example, if it occurs regularly for one year, a target period such as one year from several months to several months and a date in the month are input. (b) Enter the processing category of the transaction contents entered in (a) above, that is, the processing category of whether it is payment, withdrawal, or other content, and in the case of rent, enter the withdrawal category. (c) Enter the debit account code and credit account code of the one entered in (a) above. For example, if the rent is paid from a deposit, the code of “rent for rent” is entered as the debit account code, and the code of “deposit” is entered as the credit account code. (d) In the case of a transaction that requires the input of a sub-code Enter the debit sub-code or credit sub-code of the one entered in (a) above. This auxiliary code is, for example, a code assigned to each bank account in the case of a deposit. (e) Enter the amount you entered in (a) above, which is known in advance, and if it is a rent, just that amount. (f) Enter the summary of what you entered in (a) above. For rent, enter "Office rent." (g) Enter the consumption tax category of the one entered in (a) above. In step (11), it is determined whether or not to set a summary.
It means the following: That is, since the summary is also stored in the master file 4, the process proceeds to step (12) or step (12) depending on whether the storage information of the master file 4 is used as it is or whether the summary is directly input by the user. Select whether to proceed to (14). If step (12) is selected, first, one of the 50 initial letters must be input to the first time transaction input operation unit 1. For example, for rent, "ya"
Enter the characters By doing so, the initials from the master file 4 will be “Ya”
Search for all descriptions corresponding to and display them. From these, the input person selects the corresponding summary, and this is step (13). When step (14) is selected, the input person must directly input the summary. Then, the summary entered directly is registered in the master file 4.
At this time, the fifty sounds are specified so that the search can be performed using the initial sound. Such an operation is step (15). Then, in step (16), the input of the consumption tax category is completed, and the input of one transaction, for example, transaction information relating to rent is completed. Then, it is determined whether this information is a regular transaction or an occasional transaction, and when the information is a regular transaction, the information is stored in the regular transaction data storage unit 3. In any case, after inputting various necessary information regarding the rent as described above, another regular transaction is selected, and those transactions are performed in the same manner as described above (a). Enter the transaction information from to (g). Then, when all the scheduled transactions that can be assumed at present are selected and the transaction information from (a) to (g) is entered for each of those transactions, those individual scheduled transactions will be in a state where the journal entry relationship is set. Then, it is stored in the regular transaction data storage unit 3. Only when the transaction information is input by operating the regular transaction first operation input unit 1, a certain degree of accounting expertise is required. This is because, for each scheduled transaction, its debit account, credit account, and the like must be determined and transaction information must be input. Next, a case where transaction information is inputted by using the transaction first operation input unit 13 at any time will be described. An ad hoc transaction is a transaction where it is not clear when and how much will be.
Some of these can be assumed to occur to some extent. Therefore, the individual transactions of the expected random transactions are selected, and the random information first operation input unit 13 is operated for each of the individual transactions to store the following information in the random transaction data storage unit 14. . The operation is the operation from step (2) to step (16). However, regarding this occasional transaction, NO is selected in steps (2) and (9) in FIG. Therefore, these steps (2) and (9)
Except for skipping in, everything is the same as for regular transactions. (W) The processing category of the transaction content of the specified transaction, that is, the processing category of payment, withdrawal, or other content is input. For example, if the purchase of stationery is the transaction content, withdrawal is selected. (x) Enter the debit account code and credit account code of those entered in (w) above. For example, assuming that stationery is purchased in cash, the debit account code is “office supply cost” and the credit account code is “cash”. Also, in the case of a transaction that requires the input of an auxiliary code as in the case of the regular transaction, a debit auxiliary code or a credit auxiliary code is input. (y) Enter a description of what was entered in (w) above. In the case of stationery, enter the specific name of the stationery actually purchased, such as "notebook". (z) Enter the consumption tax category of the one entered in (w) above. In this case as well, for each ad hoc transaction, its debit account, credit account, and the like must be determined, and therefore, those having some accounting expertise must be input. As described above, for both the regular transaction and the occasional transaction, after the initial setting is completed, the transaction that has actually occurred is input. First, when a scheduled transaction occurs, transaction information is input according to the procedure of the flowchart shown in FIG. In other words, the user operates the scheduled transaction second operation input unit 6 to select whether the search processing unit 5 is to access the bank output unit 12 (step (20)). When the user accesses the output unit 12, the deposit / withdrawal status of a specific bank account is input to the search processing unit 5 from the output unit 12 (step (21)). Then, regardless of whether the above access is performed or not, the process proceeds to step (22). There, the second operation input unit 6 for the regular transaction is operated to input the deposit, withdrawal, and other processing categories, which are the processing categories of the actual deposit / withdrawal, to the search processing unit 5. Next, the target period is similarly input to the search processing unit 5. As described above, in the scheduled transaction, the target period is stored assuming a day on which the transaction will occur, so if the target period is specified, the transaction can be specified to some extent. Therefore, when the target period is input from the second regular transaction input operation unit 6, the search processing unit 5 searches the regular transaction data storage unit 3 for the regular transaction information corresponding to the input processing category and the target period. I do. If there are a plurality of scheduled transaction information set for the same period, all of them are searched (step (24)). The person operating the second operation input unit 6 for periodic transaction selects a transaction for which a deposit or withdrawal was actually made from a plurality of periodic transaction information enumerated as described above. Specify (step (25)). Then, after further inputting the receipt number or the like, it is possible to correct the date and the amount. At this time, the subject can be similarly modified. For example, in the case where what was supposed to be paid in cash is paid from a deposit, the correction is made here (steps (26) and (27)). Further, when accessing the output unit 12 side, in this step (27), it is checked whether the data in the regular transaction data storage unit 14 matches the deposit / withdrawal status of the bank account.
Confirmation of the subject, and specify the account of the deposit / withdrawal. Then, step (28) is performed depending on whether or not the scheduled transaction has been settled by a bill.
It is decided whether to skip. When the settlement is made by the bill, the bill number, the withdrawal date, the settlement date and the issuing bank are inputted (step (29)). When the regular transaction information is specified in this way, and the actual transaction contents are compared or corrected, the debit account code and the credit account code of the identified transaction are all determined. Therefore, at this point, the journalizing work requiring specialized accounting knowledge is not required. In other words, the person who operates the regular transaction second operation input unit 6 inputs the processing category and the target period when there is actually a deposit and withdrawal, specifies the regular transaction that has already been entered, and sets the date and amount. It is only necessary to perform collation and correction. When the actual transaction amount is entered in the search processing unit 5 as described above and the transaction content is specified, the regular transaction second operation input unit 6 is operated to confirm the fixed information. Input to the search processing unit 5. When the fixed information is input to the search processing unit 5, the fixed-time transaction information is stored in the fixed data journal storage unit 7 in a state where the journalizing work has been completed (step (30)). Next, when a transaction occurs as needed, transaction information is input according to the procedure of the flowchart shown in FIG. In other words, if there is an actual deposit and withdrawal in the occasional transaction, the second-time transaction second operation input unit 16 is operated to set the transaction category of deposit, withdrawal, and other processing categories as necessary. Input to the unit 15 (step (31)). Next, when the initial of the letter is input in order to specify the summary of the transaction, the optional journal entry setting unit 15 displays and selects the relevant abstract from the optional transaction data storage unit 14 (step).
(32), (33)). Further, the date and time of the deposit and withdrawal, a certificate number such as a receipt, and the amount are input. At this time, the subject can be modified. For example, if you were to pay in cash and you paid from a deposit, make the correction here (step (3
4), (35)). When the above operation is completed, the data determination unit 17 makes the following determination on the specified transaction. This occasional transaction is, for example, if it is paid in cash, and thereafter, it can be recorded in a book or the like as a past determined one. However, if this is also processed by accounts payable, it means that the debt has been incurred but has not actually been paid, so it is uncertain. Therefore, the data determination unit 17 determines, based on the actual input date, whether the data is an already determined past or an undetermined future, and if it is determined, it is determined. It is stored in the journal data storage unit 7. If it is undetermined, it is stored in the scheduled transaction data storage unit 3. The reason why the undetermined data is stored in the scheduled transaction data storage unit 3 is that although the processing is undetermined, its occurrence is determined, and thereafter it is treated as a scheduled transaction. is there. If the past transaction information for which the journalizing operation has been completed is stored in the fixed journal data storage unit 7 as described above, and the future transaction information for which the journalizing operation has been completed is stored in the regular transaction data storage unit, a cash accounting book, a profit and loss statement Alternatively, since necessary information for preparing a balance sheet or the like is ready, the arithmetic processing unit 10 performs various processing as necessary based on the information. However, since the journalizing operation alone is sufficiently valuable, the arithmetic processing unit 10 is not an essential component as an invention.

[Brief description of the drawings]     FIG.   It is a circuit diagram of a portion having a journalizing function.     FIG. 2   It is a flowchart figure at the time of the initial setting of journalizing work.     FIG. 3   It is a flowchart figure of the journalizing work at the time of scheduled transaction occurrence.     FIG. 4   It is a flowchart figure of the journalizing work at the time of an occasional transaction occurrence.     [Explanation of symbols]   1 Scheduled transaction first operation input section   2 Scheduled transaction journal setting section   3. Scheduled transaction data storage   5 Search processing section   6 Scheduled transaction second operation input section   7 Fixed journal data storage   11 Access section   12 Bank output section

Claims (1)

[Claims] [Claim 1] Scheduled transaction target period, deposit and withdrawal or other processing categories,
Debit account code, credit account code, amount of money, a first operation input unit for scheduled transactions to enter the payee scheduled transactions for setting the journal relation information input through the first operation input unit for the scheduled transaction Journal entry setting unit, a scheduled transaction data storage unit that stores the scheduled transaction information set by the scheduled transaction journal entry unit, and a period for specifying the scheduled transaction and a fixed transaction for entering the fixed information of the scheduled transaction. The second transaction input unit and the regular transaction information corresponding to the period input from the second regular transaction input operation unit are extracted from the regular transaction data storage unit, and are also input from the second regular transaction input operation unit. A search processing unit for determining the scheduled transaction information drawn from the storage unit according to the determined information, and a fixed processing unit for storing the scheduled transaction information processed by the search processing unit as fixed journal data. The data storage unit is connected to the output unit of the bank using a communication line, and the account data is selected while the target bank, branch, and account number are selected in accordance with the input information of the second regular transaction input operation unit. And an access unit for inputting to the search processing unit.The search processing unit compares the deposit / withdrawal information from the output unit on the bank side with the transaction item in the regular transaction data storage unit and checks whether they match. And an accounting processor configured to input the determined information to the determined journal data storage unit.