JP2023044900A - Meeting progress support system and meeting progress support method - Google Patents

Abstract

To provide a meeting progress support system and a meeting progress support method which support efficient progress of a meeting.SOLUTION: In a meeting progress support system, a meeting progress support device 2 includes: a framework information database 222 which stores a diagram used in consideration of a subject; a display control task 242 which acquires the diagram from the framework information database 222 and displays it on a display panel; a handwritten information production task 243 which reads information written into the display panel by handwriting to produce the handwritten information; and a minutes production task 244 which combines the diagram displayed on the display panel and the handwritten information to produce minutes including a result of the consideration of the subject.SELECTED DRAWING: Figure 2

Description

The present invention relates to a conference progress support system and a conference progress support method for supporting the progress of a conference.

As one of the tools for efficiently proceeding with meetings, there are whiteboards that allow writing with a pen and whiteboards with a printing function that have the function of optically reading and printing written content. Commonly used. In addition, as a multi-functional whiteboard, it has a function to display the screen of a terminal such as a personal computer, a function to write by hand on the displayed screen, and a function to save the displayed and written contents as data. The spread of electronic whiteboards is also progressing (see, for example, Patent Document 1).

JP 2020-009459 A

As described above, tools for efficiently proceeding with meetings have been improved, but actual meetings have not progressed that much. This is because there are individual differences in the conference facilitator's technique of proceeding with the conference. 2. Description of the Related Art In order to improve conference proceeding techniques, know-how regarding the proceeding and management of conferences, which is also referred to as so-called "conference techniques," has been disseminated in books and on the Internet. However, in actual meetings, it is not possible to proceed with the meeting while looking at books on conference techniques or websites on the Internet, and in many cases conference techniques cannot be used appropriately.

SUMMARY OF THE INVENTION Accordingly, an object of the present invention is to provide a conference progress support system and a conference progress support method capable of supporting the efficient progress of a conference.

In order to solve the above-mentioned problems, the invention of claim 1 provides a diagram database storing diagrams used for examination of agenda items, display control means for acquiring the diagrams from the diagram database and displaying the diagrams on a display panel, and Handwritten information generation means for reading information written in handwriting on a display panel and generating handwritten information, and synthesizing the chart displayed on the display panel and the handwritten information, and including the examination result of the agenda. and minutes generating means for generating minutes.

According to the first aspect of the invention, a chart used for discussion of the agenda is acquired from the chart database and displayed on the display panel. to generate The generated handwritten information is combined with charts displayed on the display panel and used to generate the minutes including the results of discussion of agenda items.

According to a second aspect of the present invention, there is provided the conference progress support system according to the first aspect, wherein agenda scenario information is stored for displaying at least one of the charts on the display panel along with the progress of consideration of the agenda. A scenario information database is provided, and the display control means acquires the agenda scenario information from the agenda scenario information database, acquires the chart from the chart database according to the acquired agenda scenario information, and displays the acquired chart. The information is displayed on the display panel.

According to a third aspect of the present invention, there is provided the conference progress support system according to the second aspect, wherein the display control means, when sequentially displaying the plurality of types of charts on the display panel in accordance with the agenda scenario information, The handwritten information written in the item column of the displayed chart is combined with the corresponding item column of the chart to be displayed next and displayed on the display panel.

The invention according to claim 4 is the conference progress support system according to claim 2 or 3, wherein at least one agenda item, the scheduled start time and scheduled end time of examination of the agenda item, and the and a meeting scenario setting means for setting a meeting scenario including agenda scenario information, wherein the display control means displays the chart according to the meeting scenario.

According to a fifth aspect of the present invention, in the conference progress support system according to the fourth aspect, it is determined whether or not the consideration of the agenda has been completed by the scheduled end time, and if it has not been completed by the scheduled end time, It is characterized by comprising an informing means for informing.

According to the sixth aspect of the present invention, the chart is acquired from a chart database that stores charts used for discussion of the agenda, the acquired chart is displayed on the display panel, and the information written by hand on the display panel is read. A conference progress support method characterized by generating handwritten information, synthesizing the chart displayed on the display panel with the handwritten information, and generating minutes including a result of examination of the agenda. .

According to the inventions of claim 1 and claim 6, since the charts used for discussing the agenda are acquired from the chart database and displayed on the display panel, the conference can be proceeded based on the charts, and the meeting can be completed. Efficient progress can be supported. In addition, when information is handwritten on the display panel, the handwritten information is read to generate the handwritten information, and the generated handwritten information is combined with the chart displayed on the display panel to determine the agenda. It can be used to generate meeting minutes containing the results of deliberations. Therefore, the diagrams can be used not only for the progress of the conference, but also for the preparation of the minutes together with the handwritten information, so that the efficient progress of the conference can be supported.

According to the second aspect of the present invention, the display panel displays the chart acquired from the chart database according to the agenda scenario information. Therefore, even if a plurality of types of charts are required for discussion of the agenda, each chart can be displayed appropriately, thereby supporting the efficient progress of the meeting.

According to the third aspect of the invention, when displaying a plurality of types of diagrams in order on the display panel, the handwritten information written in the item column of the previously displayed diagram is transferred to the next displayed diagram. , and displayed on the display panel. Therefore, the trouble of writing the same information can be eliminated, and the efficient progress of the conference can be supported. In addition, handwritten information is inherited between diagrams based on the correspondence between item columns, so that handwritten information that has been handed over is not written in the wrong item column.

According to the fourth aspect of the invention, a meeting scenario is set that includes at least one agenda item, the scheduled start time and scheduled end time of discussion of the agenda item, and agenda scenario information used in the discussion of the agenda item. The chart is displayed according to the scenario. Therefore, even if there are multiple agenda items and multiple types of charts are required to consider each agenda item, each chart can be displayed appropriately, thereby supporting the efficient progress of the meeting.

According to the fifth aspect of the present invention, it is determined whether or not the examination of the agenda has been completed by the scheduled end time, and if it has not been completed by the scheduled end time, a notification is given. Therefore, since the progress of the conference can be checked as appropriate, the efficient progress of the conference can be supported.

1 is a schematic configuration diagram of a conference progress support system according to an embodiment of the present invention; FIG. 2 is a block diagram showing a functional configuration of the conference progress support device shown in FIG. 1; FIG. 3 is a diagram showing the data configuration of a framework information database shown in FIG. 2; FIG. 4 is a diagram showing the continuation of the data configuration of the framework information database shown in FIG. 3; FIG. FIG. 4 is an explanatory diagram showing a state in which handwritten information is handed over between frameworks; FIG. 3 is a diagram showing a data structure of an agenda scenario information database shown in FIG. 2; FIG. FIG. 10 is an explanatory diagram showing a state in which information is input to the framework in the agenda scenario information database; FIG. 10 is a diagram showing a screen for creating a meeting scenario; FIG. 10 is a diagram showing an agenda screen and a framework screen displayed on the display during the progress of the meeting; FIG. 10 is an explanatory diagram showing a state in which handwritten information is handed over between frameworks in the progress of a meeting; FIG. 10 is an explanatory diagram showing a state in which a plurality of types of frameworks are sequentially displayed during the progress of a conference; 4 is a flow chart showing a procedure for supporting the progress of a conference;

BEST MODE FOR CARRYING OUT THE INVENTION The present invention will be described below based on the illustrated embodiments.

FIG. 1 is a block diagram showing a schematic configuration of a conference progress support system 1 according to an embodiment of the invention. The conference progress support system 1 of this embodiment executes the conference progress support system and the conference progress support method of the present invention. The conference progress support system and the conference progress support method of the present invention acquire charts necessary for discussion of the agenda from a chart database that stores charts used in discussion of the agenda, display the acquired charts on the display panel, and display the charts. Information written in handwriting on the panel is read to generate the handwritten information, and the chart displayed on the display panel and the handwritten information are combined to generate the minutes including the examination result of the agenda.

A conference progress support system 1 includes a conference progress support device 2 and a client terminal 3 . The conference progress support device 2 and the client terminal 3 are connected by a communication cable or various types of network including LAN (Local Area Network) and WAN (Wide Area Network) so that signals and information can be mutually transmitted and received. They are connected via a wireless/wired communication line network.

The conference progress support device 2 is configured by a so-called electronic whiteboard (also referred to as an interactive whiteboard), and includes a touch panel display (hereinafter also referred to as a display) 21 having a relatively large screen size. The display 21 corresponds to an example of the display panel of the invention. The conference progress support device 2 has a function of displaying diagrams and the like of a framework used for discussion of agenda items according to a preset conference scenario.

Here, a framework is a tool used for examination of decision making, problem solving, analysis, strategy planning, etc., and a predetermined chart is used for each framework. Although not explained in detail, such a framework includes, for example, PEST analysis, SWOT analysis, 5F analysis, 3C analysis, 4P analysis, STP analysis, 7 tools of QC, mind map, KJ method, design thinking and art. Thinking, business model canvas, etc. are known.

In addition, the meeting scenario is set for each agenda item, including at least one agenda item that constitutes the meeting, the scheduled start and end times of discussion of the agenda item, and agenda scenario information related to the framework used to discuss the agenda item. information. The agenda scenario information includes information indicative of at least one framework used for discussion of the agenda.

As described above, the conference progress support device 2 has a function of displaying framework diagrams and the like on the display 21, a function of writing information in handwriting on the display 21 using a dedicated touch pen, and a function of writing information in handwriting. It has a function of performing OCR (Optical Character Recognition) processing to generate digitized handwritten information, and a function of synthesizing the chart displayed on the display 21 and handwritten information to generate meeting minutes.

Reference numerals 41, 42, and 43 shown in FIG. 1 denote examples of screens displayed on the display 21 in the process of proceeding with the conference. Reference numeral 41 is an agenda screen displayed on the display 21 to assist the progress of the conference. The agenda screen 41 displays the date and time of the meeting, a list of subjects, and the like. Further, reference numeral 42 denotes a framework screen displayed on the display 21 for use in reviewing agenda items. On the framework screen 42, a diagram of a framework corresponding to the content of discussion of the agenda is displayed, and information is written by hand in each item column 42a of the displayed diagram. Further, reference numeral 43 denotes an alert screen displayed when each subject displayed on the agenda screen 41 has not been completed within a predetermined time. The alert screen 43 displays a message notifying that the discussion time for the agenda item is exceeded, a message prompting the user to end the current agenda item in order to proceed to the next agenda item, and the like.

Icons 21 a , 21 b , 21 c , 21 d , 21 e , 21 f and 21 g for touch-operating the conference progress support device 2 are displayed at the bottom of the display 21 of the conference progress support device 2 . The icon 21a is an icon for displaying a setting menu of the conference progress support device 2 and the like. Further, the conference progress support device 2 of the present embodiment not only sequentially displays diagrams of a plurality of types of frameworks according to the conference scenario described above, but also selects a necessary framework diagram by operating the icon 21a. , can be displayed on the display 21 . As a result, various frameworks can be appropriately used without setting a meeting scenario when considering a specific topic such as a free discussion, regardless of whether it is scheduled or meaningful.

The icon 21b is an icon for displaying the agenda screen 41 on the display 21 when the framework screen 42, the alert screen 43, or the like is displayed on the display 21. FIG. As a result, the agenda of the conference can be checked at any time during the proceedings of the conference. Also, the icon 21b has a function of displaying a context menu indicating available functions on the display screen by performing an operation different from a normal touch operation such as a long press.

Icons 21c and 21d are icons for calling the next framework chart and the previous framework chart when multiple types of frameworks are used in the process of examining each agenda item. . Furthermore, the icons 21e and 21f are icons for calling up the next agenda framework chart and the previous agenda framework chart when multiple agendas are considered in the meeting. .

The icon 21g is an icon for switching whether the operations of the various functions assigned to the icons 21a to 21f are performed by touching the icons 21a to 21f or by gesture operations. Here, the gesture operation refers to a swipe operation in which a finger slides while touching the touch panel display of a so-called smartphone or the like, or a flick in which a finger slides briefly while touching the touch panel display. operation, etc. It should be noted that the functions of the icons 21a to 21g may be changed, icons may be added and deleted, etc., by performing setting operations on the conference progress support device 2. FIG.

Reference numeral 5 shown in FIG. 1 indicates an example of minutes generated and output by the conference progress support device 2 . The minutes 5 include the name of the meeting set in the meeting scenario, the date and time of the meeting, the attendees, and the contents of the agenda screen 41 and the framework screen 42 . The minutes 5 are transmitted as electronic data to an external terminal (for example, the client terminal 3) for viewing, and also transmitted to a printer or the like for printing.

Although not shown in detail, the client terminal 3 includes a central processing unit such as a CPU (Central Processing Unit), a memory such as a RAM (Random Access Memory), a storage unit such as a hard disk, an input unit such as a keyboard and a mouse, and a display. It is composed of a general-purpose computer equipped with a display unit, a communication unit, and the like. The client terminal 3 is used for setting the above-mentioned conference scenario, browsing the minutes 5, and the like. That is, the client terminal 3 constitutes a part of the conference scenario setting means of the present invention. Also, various operations performed by the icons 21a to 21f may be performed by the client terminal 3. FIG. Furthermore, the client terminal 3 may be used to change the functions of the icons 21a to 21g of the conference progress support device 2, add and delete icons, and the like.

FIG. 2 is a functional block diagram showing a schematic configuration of the conference progress support device 2. As shown in FIG. The conference progress support device 2 mainly includes a touch panel display 21, a storage unit 22, a memory 23, a main task 24, a communication unit 25, and a central processing unit 26 that controls them. As described above, the conference progress support device 2 is composed of an electronic whiteboard, in which an operating system (hereinafter also referred to as OS) for controlling the entire device is installed, and a general-purpose computer such as a personal computer. has the same functionality as By installing a program (meeting progress support program) for supporting the progress of a meeting in the electronic whiteboard and operating it, the electronic whiteboard functions as the meeting progress support device 2 of the present embodiment.

The display 21 displays the icons 21a to 21g, the agenda screen 41, the framework screen 42, the alert screen 43, and the like, as described above. In addition, the display 21 functions as a touch panel, and accepts user's touch operation, gesture operation, handwritten input with a touch pen, and the like.

The storage unit 22 is a storage area/storage device having a function of storing various information, programs, data, and the like, and is configured by a hard disk, for example. In addition to the OS described above, the storage unit 22 stores a conference progress support program 221 for operating the electronic whiteboard as the conference progress support device 2, and the like. The storage unit 22 also stores a framework information database (hereinafter also referred to as DB) 222 that stores information about frameworks, an agenda scenario information database 223, and the like. The framework information database 222 corresponds to the chart database of the present invention.

The memory 23 is a storage area/storage having a function as a work area for temporarily storing information and data generated when the central processing unit 26 executes various processes for supporting the progress of the conference. It is a device, which is composed of, for example, a RAM.

The main task 24 is a group of tasks for executing various processes for supporting the progress of the conference, realized by the central processing unit 26 executing the conference progress support program 221 stored in the storage unit 22 .

The communication unit 25 is a communication interface having a function of transmitting/receiving/inputting/outputting signals/information transmitted via a communication cable or a communication network.

The central processing unit 26 has a function of comprehensively controlling each unit constituting the conference progress support device 2, and includes, for example, a central processing unit such as a CPU. The central processing unit 26 implements each function according to the OS and the conference progress support program 221 stored in the storage unit 22 .

3 and 4 are explanatory diagrams showing the data structure of the framework information database 222. FIG. The framework information database 222 stores "registration number", "chart", "summary description", "usage information (text search target)", and "chart component" for each type of framework. , and “next process (related diagram)” are registered.

"Registration No." indicates the registration number of the registered framework. In the "next process (related diagram)", the related frameworks are indicated by registration numbers. For example, the framework information database 222 shown in FIGS. 1, the PEST analysis framework is registered, and registration No. 1 is registered. 2, the SWOT analysis framework is registered in Registration No. 3 has registered a framework for 5F analysis. Registration No. 4, the framework of 3C analysis is registered, registration no. 5, the framework of the business model canvas is registered.

Charts used in the framework are registered in "Chart". In order not to be affected by the size of the display 21, the "chart" is registered not as bitmap data but as image data made up of vector data. In addition, each item column of the "chart" is assigned an item column number in order to define the item name and content of each item column in the "chart component".

A brief description of each framework and how to use it are registered in the "summary description". The “summary explanation” is used as a reference when selecting a framework to be used in the conference progress support device 2 or the client terminal 3, for example.

In the "usage information (text search target)", the "name (formal/common name)", "suitable use", "suitable scene", and "phase" of the framework are registered. Suitable applications of the framework, such as "external environment analysis" and "purchasing behavior analysis", are registered in the "suitable use". Also, in the "appropriate scene", scenes such as "formulation of development policy" and "examination of new business" are registered that are in line with the content of the agenda. In the "phase", whether the framework is used for generating ideas (divergence) or for selecting and elaborating ideas (convergence) is registered in the examination of the agenda.

Information for defining the item name to be described in the item column and the content of the item column is registered in the “chart component” for each number of the item column attached to the “chart” of each framework. It is For example, registration No. In the "item column 1" of the PEST analysis of 1, "P", which is an abbreviation for Politics, is registered as the item name, and "tag" indicates the contents of the "item column 1". Politics" is registered. Similarly, "E" and "economy" are registered in "item column 2", "S" and "society" are registered in "item column 3", and " T" and "technology" are registered.

When multiple types of frameworks are used in discussing agenda items, "chart components" link handwritten information written in item fields with common "tag" content between multiple frameworks ( It is also used for taking over). For example, FIG. 5 shows a case in which a 3C analysis is performed and then a review using a business model canvas is performed in the review of a given agenda item. In this case, the handwritten information "general home appliance manufacturer" written in the item field "Customer" of the 3C analysis is taken over (synthesized) and displayed in the item field "CS (customer segment)" of the business model canvas. 21.

Note that the linking of item fields between frameworks may be set in advance using the registered content of the "tag", or may be arbitrarily set by the user. According to this, even if the relevance cannot be found from the registered content of the "tag", it is possible to link the item fields between the frameworks based on the substantial relevance determined by the user. As a result, handwritten information written in item fields that are common among multiple types of frameworks can be linked and handed over between frameworks, eliminating the need for new writing, contributing to more efficient progress of meetings. be able to.

In the "next step (relational diagram)", the registration numbers of different types of frameworks that are used after examining the agenda using that framework are registered. For example, registration No. After PEST analysis of entry no. 2 SWOT analysis and registration No. A 5F analysis of 4 is utilized. The "next step (relational diagram)" is used as a reference for selecting multiple types of frameworks when setting up a meeting scenario. The "next step (relational diagram)" may be registered in advance or may be arbitrarily registered by the user.

Note that the user can use the client terminal 3 or the like to register a new framework in the framework information database 222 . In addition, basic chart data is registered in the "Charts" of the framework information database 222, and when displayed on the display 21 and used for reviewing agenda items, the details and results of the review are displayed. Accordingly, item columns in the chart are added as appropriate. For example, in frameworks such as logic trees and mind maps that have no limit on the number of item columns, if you select the item column that will be the starting point and perform an operation to add a new item column, The branch line is extended and a new item column is additionally displayed. This allows the framework diagrams to be easily extended as the agenda is examined.

The framework information database 222 is used when the user selects a framework using the conference progress support device 2 or the client terminal 3, sets a conference scenario, or registers agenda scenario information. 3 and 4 are displayed on the conference progress support device 2 or the client terminal 3 in the form of tables shown in FIGS. In addition, from the displayed framework information database 222, the content of "usage information (text search target)" can be selected by text searching or filtering using the content of "phase" or "tag".・It can be ordered and used to determine the necessary framework. Therefore, the user can use the conference progress support device 2 or the client terminal 3 to easily check the contents of the registered frameworks and select the framework to be used. In order to make it easier to check the contents of the diagrams of the framework, for example, when "chart" is selected in the framework information database 222, an enlarged view of the diagram may be displayed.

FIG. 6 is an explanatory diagram showing the data structure of the agenda scenario information database 223. As shown in FIG. The agenda scenario information is, as described above, information for setting a framework to be used for discussion of the agenda when setting a meeting scenario, and includes information indicating at least one framework. In the agenda scenario information database 223, "agenda scenario No.", "agenda scenario name (application/purpose)", and "framework No. to be used and display order" are registered.

In the agenda scenario information database 223, some preset agenda scenario information is registered. For example, agenda scenario No. Agenda scenario information whose display name (purpose/purpose) is "examination of new business" is registered in Agenda 1. 1 (PEST analysis), no. 2 (SWOT analysis), and no. 3 (5F analysis). In addition, agenda scenario No. Agenda scenario information whose display name (use/purpose) is "regular debriefing" is registered in Item 3. In this agenda scenario information, framework No. 3 of the daily report format (for example, 5W2H) is registered. 30 are utilized. In addition, the agenda scenario No. 1 for the purpose of "pursuing the cause of the defect in the production process". 4, Pareto charts and scatter charts are used as a framework, and agenda scenario No. 4 is used for the purpose of "examination of yield improvement." In 5, the fishbone diagram of the QC 7 tools and the framework of why-why analysis are used.

The agenda scenario information registered in advance in the agenda scenario information database 223 can be corrected or changed by the user. It is also possible for the user to newly create agenda scenario information and register the created agenda scenario information in the agenda scenario information database 223 .

The agenda scenario information database 223 is used when the user sets a conference scenario using the conference progress support device 2 or the client terminal 3, when the registered agenda scenario information is corrected or changed, and when a new agenda is created. When the scenario information is created and registered, it is displayed on the conference progress support device 2 or the client terminal 3 in the form of a table shown in FIG. 6 so that the content of the agenda scenario information can be confirmed. Also, the framework registration numbers registered in the agenda scenario information database 223 are linked to the framework information database 222 . When the registration number of the framework registered in the agenda scenario information database 223 is selected, the chart and outline of the corresponding framework are displayed. This makes it possible to easily confirm the content of the framework when correcting or changing the agenda scenario information, or when creating and registering new agenda scenario information.

Also, in the agenda scenario information database 223, when the registration number of the framework to be used second or later is selected from among the registration numbers of the displayed frameworks, the framework to be used in the previous step is selected. It may be determined whether or not there is a common tag, and if there is a common tag, a mark or the like indicating that fact may be displayed. As a result, it is possible to easily confirm whether or not the handwritten information written in the item field is handed over between a plurality of frameworks.

In the agenda scenario information database 223, when the displayed framework registration number is selected and a predetermined operation (for example, a click operation with a mouse or a touch operation on the display 21) is performed, as shown in FIG. , the framework screen 44 of the corresponding framework may be displayed. Alternatively, a framework heading 44a may be written on the displayed framework screen 44, and items whose contents are determined in advance may be written in predetermined item columns 44b and 44c. This makes it easier to identify the displayed framework during the course of the conference, and saves the trouble of writing information by hand during the conference, thus allowing the conference to proceed efficiently.

As described above, the conference progress support system 1 performs various processes for supporting efficient progress of the conference. These processes are performed by the main task 24 configured by the central processing unit 26 executing the conference progress support program 221 stored in the storage unit 22 . The main task 24 includes a meeting scenario setting task (meeting scenario setting means) 241, a display control task (display control means) 242, a handwritten information generation task (handwritten information generation means) 243, and a minutes generation task (minutes generation means) 244. and notification task (notification means) 245 and the like.

The meeting scenario setting task 241 is a task for setting a meeting scenario including at least one agenda item, scheduled start and end times of discussion of the agenda item, and agenda scenario information used for discussion of the agenda item. The conference scenario setting task 241 causes the client terminal 3 to display the conference scenario setting screen 6 shown in FIG. The conference scenario setting screen 6 is provided with an agenda information input section 61 for inputting private matters of the conference and a conference scenario input section 62 for inputting the conference scenario.

The agenda information input section 61 is provided with a conference information input section 611 regarding the entire conference and an agenda input section 612 for inputting information regarding the agenda of the conference. The conference information input field 611 contains "meeting name", "date", "start time", "end time", "location", "location" of the location, and "location" of the location. "address" and "participant" are entered. Further, the agenda input unit 612 receives input of "agenda number", "agenda name", agenda "type", "allocation time", and agenda "completion requirement level".

The "type" of the agenda includes "report" in which matters that have already been decided are communicated, "examination (convergence)" in which ideas are selected and refined, and "examination (divergence)" in which ideas are presented. There is. Agenda items 1 and 4, "Messages" and "Scheduled next meeting", are of type "report", and Agenda item 2, "Improvement of existing product A" is of type "Consideration (conclusion)". The type of 3 'Idea presentation for new product B' is 'examination (divergence)'.

In the "assigned time" of the agenda, the assigned time of the agenda for the entire meeting time (two hours in FIG. 8) is entered. Note that if the setting of the total allotted time for each subject exceeds the total time of the conference, an alert message will be displayed on the alert screen.

Any one of "essential," "priority," and "variable" is entered in the "completion request level" of the agenda according to the importance of the agenda. “Mandatory” is set for agenda items that must be completed within the allotted time, and if the agenda item is not completed within the allotted time, an alert is issued on the alert screen. "Priority" is set for subjects that should be considered even if the allocated time is extended, and a predetermined extension time (for example, 20% of the allocated time) can be allocated to the allocated time. . It is preferable that the extension time can be arbitrarily set. Furthermore, "Variable" is set for agenda items for which extra time is provided to agenda items for which "Priority" is set, or for which unused time of other agenda items is used.

The meeting information input section 611 of the agenda information input section 61 described above can be omitted when generation of the minutes 5 is unnecessary or when the framework is used for free discussion or the like. In addition, the agenda input unit 612 is required to be input when progress management (time management) of the agenda is required, but can be omitted when the framework is used for free discussion or the like.

In the meeting scenario input section 62, "agenda number", "holding information", "details of agenda", "agenda scenario", and "input transfer" of the agenda scenario are input. If the "agenda number" and the "date", "start time", and "end time" of each agenda item in the "event information" are entered in the agenda information input unit 61, the input contents are changed. Quoted and automatically entered. "Agenda details" indicating the type of each agenda is automatically input by quoting the input content when "type" of the agenda input unit 612 is input. The registration number of the agenda scenario selected by the user from the agenda scenario information database 223 is entered in the "agenda scenario" field. “Input handover” is automatically entered after determining whether or not handwriting information handover is set between frameworks in the selected agenda scenario.

Various information input on the conference scenario setting screen 6 is transmitted as conference scenario information from the client terminal 3 to the conference progress support device 2 and temporarily stored in the memory 23 or the like.

The display control task 242 displays the agenda screen and the framework screen according to the conference scenario set by the conference scenario setting task 241 . More specifically, the display control task 242 acquires the agenda scenario information of each agenda set in the meeting scenario from the agenda scenario information database 223, and extracts the frame from the framework information database 222 according to the acquired agenda scenario information. A work chart is acquired, and a framework screen including the acquired chart is displayed on the display 21 .

The handwritten information generation task 243 generates digitized handwritten information by performing OCR processing on information handwritten with a touch pen on the framework screen displayed on the display 21 by the display control task 242 .

The minutes generation task 244 generates the minutes 5 by synthesizing the diagram of the framework screen displayed on the display 21 by the display control task 242 and the handwritten information digitized by the handwritten information generation task 243 . The generated minutes 5 are transmitted as electronic data to the client terminal 3 or the like and viewed. Further, the data of the minutes 5 are sent to a printer or the like and printed.

The notification task 245 determines whether or not the examination of the agenda has been completed by the end time set in the meeting scenario, and if it has not been completed by the end time, an alert screen is displayed. In addition, the notification task 245 is configured such that when setting the meeting scenario and inputting the allotted time of the agenda to the total time of the meeting in the "allotted time" of each agenda, the setting of the total allotted time of each agenda is When the total time is exceeded, a caution message is notified by an alert screen.

Next, a specific example in which the conference proceeds according to the conference scenario set on the conference scenario setting screen 6 shown in FIG. 8 will be described. FIG. 9A shows an agenda screen 71 generated according to the conference scenario set on the conference scenario setting screen 6 of FIG. 8 and displayed on the display 21. FIG. The agenda screen 71 displays the date and time of the meeting, the agenda number of each set agenda, the title of the agenda, and a check box 71a for checking whether or not each agenda has been completed. In addition, agenda items requiring resolution, such as agenda item 2, are displayed in a different color or underlined so that they can be distinguished from other agenda items.

Checking of the check box 71a is performed by a touch operation on the display 21 by the facilitator of the conference. The notification task 245 performs background processing to check the current time, the start time and end time of each subject, check whether the check box 71a is checked, and check whether the check box 71a is checked. When the check is not performed by the scheduled end time of the agenda, an alert screen 72 is displayed on the display 21 to notify.

Specifically, in the notification task 245, the check box 71a of the agenda item 1 is not checked by 13:10, which is the end time, because the completion request level of the agenda item 1 is set to "essential" in the meeting scenario. In this case, an alert screen 72 shown in FIG. 9(B) is displayed on the display 21 to inform the user.

In addition, since the completion request level of Agenda 2 is set to "priority" in the meeting scenario, the notification task 245 is executed when the check box 71a of Agenda 2 is not checked by 14:00, which is the end time. will extend the end time by 10 minutes (+20% of the allotted time). Then, the notification task 245 displays an alert screen on the display 21 to notify that the check box 71a of the agenda 2 is not checked by 14:10 after the extension.

Similarly, the notification task 245 confirms the current time, the start time and the end time, and whether or not the check box 71a is checked for the agenda items 3 and 4. is not performed by the scheduled end time, an alert screen is displayed on the display 21 to notify.

When the icon 21 e is touch-operated while the agenda screen 71 is displayed on the display 21 , the framework screen of the agenda item 1 is displayed on the display 21 . Since the contents of Agenda Item 1 are messages, a framework screen in a daily report format such as 5W2H is displayed on the display 21, and together with the verbal report, the messages are handwritten on the framework screen. Handwritten messages are digitized as handwritten information by OCR processing, combined with the framework screen, and used to generate minutes 5 and the like. Incidentally, when materials are prepared in advance regarding the report items, the prepared materials may be displayed instead of the framework screen in the daily report format.

When the icon 21 e is touch-operated while the framework screen of the topic 1 is displayed on the display 21 , the framework screen of the topic 2 is displayed on the display 21 . FIG. 10(A) shows the framework screen 73 of the agenda item 2, and a factorial diagram 73a, for example, is displayed as a diagram of the framework. In this framework screen 73, a memo area 73b is provided on the left side of the cause and effect diagram 73a, and it is possible to write by handwriting and display various materials. As shown in FIGS. 6 and 8, agenda scenario No. 5 is composed of a plurality of types of frameworks, and input handover of handwritten information is "yes". Therefore, the "factor" input to the cause and effect diagram 73a of FIG. 10(A) is inherited as the "problem" of the framework (causal relation organizing sheet) 73c shown in FIG. 10(B).

When the icon 21 e is touched while the framework screen 73 of the agenda item 2 is displayed on the display 21 , the framework screen of the agenda item 3 is displayed on the display 21 . FIG. 11 shows a framework screen 74 for Topic 3, in which, for example, a PEST analysis 74a is displayed as a diagram of the framework. On this framework screen 74, as described with reference to FIG. 7, headings 74b entered by calling up the framework screen in the agenda scenario information database 223 and already confirmed items 74c have already been entered. there is In this agenda item 3 as well, the selected agenda scenario No. 1, after the PEST analysis, the SWOT and 5F analysis framework screens are displayed.

In a divergent agenda item such as Agenda item 3, if a certain conclusion is required, time may be allocated to a sub-item to examine the conclusion. In this case, it is preferable to prepare a subdivided menu of setting items at the time of setting the meeting scenario so that conclusion items can be set in the same way as agenda items are set.

Furthermore, as with agenda items 2 and 3, when "consideration" is selected in the "type" of the agenda item, the context menu invoked by the icon 21b may be used to invoke the framework screen regarding the conclusion. According to this, it is possible to generate the minutes 5 including the content of the discussion and the conclusion.

When the icon 21 e is touched while the framework screen 74 of the topic 3 is displayed on the display 21 , the framework screen of the topic 4 is displayed on the display 21 . Since the agenda item 4 is a report on the next conference to be held, a framework screen in a daily report format is displayed on the display 21 in the same manner as the agenda item 1 . In the "report" type agenda items such as Agenda Items 1 and 3, the context menu invoked by the icon 21b allows the framework screen related to "instructions" to be called up. You may enable it to input comments, such as a matter.

Next, the operation of the conference progress support system 1 of the above embodiment will be described using the flowchart shown in FIG. When an operation for setting a conference scenario is performed on the client terminal 3, the conference scenario setting task 241 of the conference progress support device 2 causes the client terminal 3 to display the conference scenario setting screen 6 shown in FIG. is created (step S1). Various types of information input by the client terminal 3 to the agenda information input section 61 and the conference scenario input section 62 of the conference scenario setting screen 6 are transmitted from the client terminal 3 to the conference progress support device 2 as conference scenario information, and stored in the memory 23. etc. is temporarily stored.

The display control task 242 displays the agenda screen and the framework screen according to the conference scenario set by the conference scenario setting task 241 . More specifically, the display control task 242 acquires the agenda scenario information of each agenda set in the meeting scenario from the agenda scenario information database 223, and extracts the frame from the framework information database 222 according to the acquired agenda scenario information. A diagram of the work is acquired (step S2), and a framework screen including the acquired diagram is displayed on the display 21 (step S3).

When the framework screen displayed on the display 21 by the display control task 242 is handwritten with a touch pen (YES in step S4), the handwritten information generation task 243 performs OCR processing on the written information, and converts it into a digital image. handwritten information is generated (step S5).

The notification task 245 determines whether or not the examination of the agenda has been completed based on whether or not the check box 71a on the agenda screen 71 is checked (step S6), and if completed (step S6). , whether or not the examination of the agenda has passed the end time (step S7). If the discussion time for the agenda item has passed the end time (YES in step S7), an alert screen 72 is displayed on the display 21 to give notification.

Also, if it is determined in step S6 that the consideration of the agenda has been completed, it is determined whether or not there is a next agenda (step S9). If the next subject exists (YES in step S9), the process returns to step S2 and the framework screen of the next subject is displayed on the display 21. FIG. If there is no next agenda item (NO in step S9), the minutes generation task 244 generates the minutes 5 using information obtained by synthesizing the framework screen and the handwritten information (step S10).

As described above, according to the conference progress support system 1 of the present embodiment, the framework used for examining the agenda is acquired from the framework information database 222 and displayed on the display 21. A conference can be progressed, and efficient progress of the conference can be supported. Further, when information is written by handwriting on the display 21, the written information is read to generate handwritten information, and the generated handwritten information is synthesized with the diagrams of the framework displayed on the display 21. , to generate the minutes 5 including the results of discussion of agenda items. Therefore, the framework can be used not only for proceeding with the conference, but also for preparing the minutes 5 together with the handwritten information, so that the efficient proceeding of the conference can be supported.

Further, according to the conference progress support system 1 of the present embodiment, the diagram of the framework acquired from the framework information database 222 is displayed on the display according to the agenda scenario information. Therefore, even if a plurality of types of frameworks are required for examination of agenda items, each framework can be displayed appropriately, thereby supporting the efficient progress of the conference.

Furthermore, according to the conference progress support system 1 of the present embodiment, when displaying a plurality of types of frameworks on the display 21 in order, the handwritten information written in the item column of the previously displayed framework is It is displayed on the display 21 in combination with the corresponding item column of the framework to be displayed next. Therefore, the trouble of writing the same information can be eliminated, and the efficient progress of the conference can be supported. In addition, handwritten information is handed over between frameworks based on the correspondence between item fields, so the handed-over handwritten information is not written in the wrong item field.

Further, according to the conference progress support system 1 of the present embodiment, a conference scenario is set that includes at least one agenda, the scheduled start and end times of discussion of the agenda, and agenda scenario information used for discussion of the agenda. Then, the framework is displayed according to this conference scenario. Therefore, even if there are a plurality of agendas and multiple types of frameworks are required for examination of each agenda, each framework can be displayed appropriately, thereby supporting the efficient progress of the conference.

Furthermore, according to the conference progress support system 1 of the present embodiment, it is determined whether or not the consideration of the agenda has been completed by the scheduled end time, and if it has not been completed by the scheduled end time, an alert screen is displayed. . Therefore, since the progress of the conference can be checked as appropriate, the efficient progress of the conference can be supported.

In the above embodiment, an example of using an electronic whiteboard equipped with a touch panel display as the conference progress support device 2 has been described. A projector-type electronic whiteboard may be used as the conference progress support device 2 . In this case, handwritten information written on the whiteboard can be digitized by taking an image with an imaging device mounted on or connected to a personal computer and performing OCR processing on the imaged image data. be.

Further, in the above-described embodiment, an example in which the client terminal 3 is used to set the conference scenario has been described, but the conference scenario setting operation may be performed by the conference progress support device 2 .

1 conference progress support system 2 conference progress support device 21 touch panel display (display panel)
22 Storage Unit 221 Conference Proceeding Support Program 222 Framework Information Database (Chart Database)
223 agenda scenario information database 24 main task 241 meeting scenario setting task (meeting scenario setting means)
242 display control task (display control means)
243 handwritten information generation task (handwritten information generation means)
244 minutes generation task (minutes generation means)
245 notification task (notification means)
3 Client terminal (conference scenario setting means)
5 Minutes

Claims (6)

a diagram database that stores diagrams used for discussing agenda items;
display control means for acquiring the chart from the chart database and displaying it on a display panel;
handwritten information generating means for reading handwritten information on the display panel and generating handwritten information;
minutes generating means for synthesizing the chart displayed on the display panel and the handwritten information to generate minutes including the result of consideration of the agenda;
A conference progress support system comprising: an agenda scenario information database that stores agenda scenario information for displaying at least one of the charts on the display panel along with the progress of consideration of the agenda;
The display control means is
obtaining the agenda scenario information from the agenda scenario information database;
acquiring the chart from the chart database according to the acquired agenda scenario information;
2. The conference proceeding support system according to claim 1, wherein the obtained chart is displayed on the display panel. When the plurality of types of charts are sequentially displayed on the display panel in accordance with the agenda scenario information, the display control means controls the handwritten information written in the item column of the previously displayed chart to 3. The conference progress support system according to claim 2, wherein the display panel displays the corresponding item column of the chart to be displayed next in combination with the corresponding item column. a meeting scenario setting means for setting a meeting scenario including at least one agenda item, scheduled start and end times of consideration of the agenda item, and the agenda scenario information used in consideration of the agenda item;
4. The conference proceeding support system according to claim 2, wherein said display control means displays said chart according to said conference scenario. 5. The method according to claim 4, further comprising an informing means for judging whether or not the consideration of the agenda has been completed by the scheduled end time, and notifying if the examination has not been completed by the scheduled end time. Meeting progress support system. Acquiring the chart from a chart database that stores charts used for examining the agenda,
Displaying the acquired chart on the display panel,
generating handwritten information by reading handwritten information on the display panel;
synthesizing the chart displayed on the display panel and the handwritten information to generate meeting minutes including results of consideration of the agenda;
A conference proceeding support method characterized by:

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