JP2022173367A - Document processing device, document processing method, and program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To solve the problem in which in a conventional document processing device, it is difficult to establish association between a storage location of a paper document and an electronic document obtained by digitizing the paper document.

SOLUTION: A document processing device includes: a receiving unit for receiving read results which are results of reading a code that exists in a box storing one or two or more paper documents and corresponds to a location identifier identifying a storage location of the box; an accepting unit for accepting one or more electronic documents obtained by digitizing one or more paper documents stored in the box; and a storing unit for associating the location identifier and the one or more electronic documents with each other and storing them. The document processing device makes it possible to establish the association between the storage location of the paper documents and the electronic documents obtained by digitizing the paper documents.

SELECTED DRAWING: Figure 1

COPYRIGHT: (C)2023,JPO&INPIT

Description

The present invention relates to a document processing apparatus and the like for processing documents.

Conventionally, there has existed a system for digitizing a paper document by linking it to a customer master (see, for example, Patent Document 1).

JP 2014-6758 A

However, in the conventional technology, it is difficult to establish a correspondence between the storage location of the paper documents and the electronic documents obtained by digitizing the paper documents.

The document processing device of the first invention is a code present in a box in which one or more paper documents are stored, and is the result of reading a code corresponding to a location identifier specifying the storage location of the box. A receiving unit for receiving the reading result, a receiving unit for receiving one or more electronic documents obtained by digitizing one or more paper documents stored in the box, and storing the location identifier and the one or more electronic documents in association with each other. and a document processing device.

With this configuration, it is possible to establish a correspondence between the storage location of the paper document and the electronic document obtained by digitizing the paper document.

Further, in the document processing apparatus of the second invention, in contrast to the first invention, each of the one or more electronic documents is associated with expiration information indicating the expiration date of the obligation to store the electronic document. The document processing apparatus further includes a deadline processing unit that performs processing in accordance with deadline information associated with.

With such a configuration, it is possible to perform processing according to the storage obligation expiration date.

In addition, in the document processing device of the third invention, in contrast to the first or second invention, each of the one or more electronic documents has type information specifying whether the original is a paper document or an electronic document. The document processing apparatus further includes a type processing unit that performs processing on an electronic document in accordance with type information associated with the electronic document.

With such a configuration, it is possible to perform processing according to the type of the original.

In addition, the document processing apparatus of the fourth invention obtains a predetermined character string from each of the one or more electronic documents, and attributes corresponding to the character string for any one of the first to third inventions. The document processing apparatus further includes an attribute value acquiring unit that acquires a value, and the storage unit stores the attribute value in association with the electronic document including the character string.

With such a configuration, attribute values of documents can be automatically acquired and managed.

According to the document processing apparatus of the present invention, it is possible to establish a correspondence between the storage location of paper documents and electronic documents obtained by digitizing the paper documents.

Block diagram of an information system according to an embodiment Flowchart explaining the operation of the same document processing device Overview of services provided by the information system Data structure diagram of corresponding information Data structure of electronic document information Diagram showing an example of the same box A diagram showing an example of the screen of the same terminal device External view of the same computer system Diagram showing an example of the internal configuration of the same computer system

Embodiments of a document processing apparatus and the like will be described below with reference to the drawings. It should be noted that, since components denoted by the same reference numerals in the embodiments perform similar operations, repetitive description may be omitted.

FIG. 1 is a block diagram of an information system according to this embodiment. The information system includes a document processing device 1 and one or more terminal devices 2 . One or more terminal devices 2 are communicably connected to the document processing device 1 via a network such as a LAN or the Internet, or a wireless or wired communication line.

The document processing apparatus 1 is, for example, a server of an operating company that operates an information system, but it may be a cloud server, an ASP server, or the like, regardless of its type and location.

The terminal device 2 is, for example, the operating company's terminal, but may be the client's terminal. A client is a person who requests the management company to store and digitize paper documents. The client is, for example, an organization such as a company or an organization, or an employee thereof, but may be an individual.

The terminal is, for example, a mobile terminal. The mobile terminal may be, for example, a tablet terminal, a smart phone, a mobile phone, a notebook PC, etc., but the type is not limited. Alternatively, the terminal may be a reader such as a code reader, an IC tag reader, or a stationary PC.

However, the information system can be realized by, for example, one PC, and its hardware configuration is irrelevant.

The document processing apparatus 1 includes a storage section 11 , a reception section 12 , a reception section 13 , a processing section 14 and an output section 15 . The reception unit 12 includes an output instruction reception unit 121 and an electronic document reception unit 122 . The processing unit 14 includes an accumulation unit 141 , a deadline processing unit 142 , a type processing unit 143 and an attribute value acquisition unit 144 . The output unit 15 includes an electronic document output unit 151 .

The terminal device 2 includes a terminal storage section 21 , a terminal reception section 22 , a terminal processing section 23 , a terminal transmission section 24 , a terminal reception section 25 and a terminal output section 26 .

The storage unit 11 constituting the document processing apparatus 1 can store various kinds of information. Various types of information are, for example, electronic documents. Other information will be explained as appropriate.

An electronic document is an electronic document. An electronic document can be said to be an electromagnetic record of a paper document, for example. It can be said that electromagnetic recording is the case where information equivalent to the description content of paper documents is recorded in a recording medium such as a hard disk or SSD that implements the storage unit 11, for example. Electronic documents are, for example, images, texts, PDFs, etc., but their data formats do not matter.

Paper documents are documents that are legally required to be stored for a certain period of time, such as various account books and statements. The legal storage period is, for example, 10 years, 7 years, 5 years, etc., but the length of the period does not matter. Alternatively, paper documents may be documents that need to be stored for a certain period of time (for example, contracts that are renewed every certain period of time, such as one year or three years), even if there is no legal obligation to store them. does not matter.

An electronic document is, for example, an image (that is, a scanned image) obtained by optically reading the above paper document with a scanner. Alternatively, the electronic document may be text or tabular data having the same content as described in the paper document. Alternatively, the electronic document may be a file (PDF file) in which data such as scanned images and text are converted to PDF. PDF files are suitable as electronic documents because they are difficult to modify.

Also, the electronic document may be provided with an electronic signature, for example. An electronic signature is information indicating the creator of the electronic document. Furthermore, the electronic document may be timestamped. A time stamp is information indicating the time when the electronic document was created. Note that the time usually has year/month/day and hour/minute/second, but it may not have seconds or may have only year/month/day, and its data structure is not limited.

Adding an electronic signature and time stamp makes it possible to prove, for example, that the electronic document existed at that time and that the electronic document has not been tampered with since that time. However, the electronic document does not have to have an electronic signature, time stamp, etc., and its data structure does not matter.

Paper documents are stored in a predetermined location, for example, in a box. The predetermined place is, for example, a library, a shelf, a safe, a warehouse, or the like, but any place where one or more boxes can be stored can be placed in any position or size.

Although two or more paper documents are usually stored in one box, only one paper document may be stored. One or more boxes containing one or more documents are then stored in a location such as an archive.

In addition, although two or more boxes are usually stored in one place, only one box may be stored. Alternatively, an area in which one box exists may be considered as one place.

A code exists in a box in which one or more paper documents are stored. It can be said that the code is a pattern in which information such as a location identifier is embedded. The code may contain only the location identifier, or may contain other information (eg, box identifier, attribute value, etc.). A box identifier is information for identifying a box. The box identifiers are, for example, IDs such as "B1" and "B2", but their expression format does not matter. The attribute value is usually information indicating the attributes of the documents stored in the box (for example, "ledger", "receipt", "10 years storage", etc.). Information (for example, a user identifier for identifying the user of the box, etc.) may also be used.

The code is, for example, a QR code (registered trademark), a bar code, or the like, but may be another one-dimensional or two-dimensional code. However, the code is not limited to the pattern, and may be, for example, an array of characters or symbols, or the pattern may include a character string or the like. Codes of this type can be optically read by a reading means such as a camera or a code reader.

Additionally, the code may be an electromagnetic record of information such as, for example, a location identifier. Here, electromagnetic recording refers to the case where information such as a location identifier is recorded in a portable recording medium such as an IC tag or magnetic card. This type of code can be electromagnetically read by reading means such as an IC tag reader or a magnetic card reader. In this way, the form of the code does not matter.

The presence of a code on a box means, for example, that a sticker or piece of paper with the code printed on it is attached to the box. It may be that a character string or the like is handwritten, or that a recording medium such as an IC tag in which a code is recorded is attached to the box.

The code usually has a location identifier embedded in it. A location identifier is information that identifies a location. A place is a place where a paper document is stored (hereinafter referred to as a storage place). A storage location is usually a location (for example, a library or a shelf) in which a box containing one or more paper documents is stored, but the box itself may also be considered as a type of location.

A place identifier is, for example, a place name, a place ID, or the like. The place names are, for example, "library", "first shelf in the library", "safe", "box B1 in the safe", etc., but the representation format is not limited. The location ID is, for example, a room ID, a shelf ID, or the like, but may be a box ID or a building ID.

Alternatively, the location identifier may be configured by, for example, combining two or more types of location IDs having an inclusion relationship among the various location IDs described above. That is, the location identifier may have a hierarchical structure. Such a location identifier may, for example, consist of a room ID, a compartment ID within that room, and a shelf ID within that compartment, or a shelf ID and a box ID within that shelf. It may be composed of a set, and the depth of the hierarchy and the type of location ID corresponding to each hierarchy are not limited.

However, the data structure of the location identifier does not matter as long as it is information that can identify the location where the paper document is stored.

Also, the code does not necessarily have an embedded location identifier. For example, if a set of pairs of patterns and location identifiers is stored in the storage unit 11, the code may be a simple pattern.

The storage unit 11 normally stores one or more electronic documents received by an electronic document receiving unit 122, which will be described later. However, in the storage unit 11, for example, one or more electronic documents created by an external device may be stored in advance.

One or more stored electronic documents are associated with, for example, type information. The type information is information specifying whether the original is a paper document or an electronic document. The type information is, for example, a first character string indicating that the original is a paper document (eg, "paper original") or a second character string indicating that the original is an electronic document (eg, "electronic original"). , is text data indicating any of Alternatively, the type information may be binary data indicating whether or not the original is a paper document (for example, "1" indicating that the original is a paper document, and "0" indicating that the original is not a paper document). Alternatively, it may be a flag indicating that the original is an electronic document, and any form of expression does not matter as long as it is information that can identify whether the original is a paper document or an electronic document.

Also, each of the one or more stored electronic documents may be associated with expiration information. Expiration information is information that indicates the retention obligation expiration date of a document. The obligatory retention period may be referred to as the time (end) when the period during which the retention is obligated ends. Expiration information is usually information indicating the end (for example, date or date), but it may be information indicating the start and length of the period, and any type of information can be used as long as the end can be specified. In other words, the expiration information is usually absolute expiration information indicating when the obligation to store ends, but it may also be relative expiration information indicating a period until the obligation to store ends, for example. Expiration information associated with each electronic document is preferably acquired from the electronic document, but may be information input by the user.

In the case of the former (that is, automatic acquisition), for example, one or two or more predetermined character strings such as "book", "receipt", etc. are stored in the storage unit 11 in association with . Then, using each character string as a key, the title of the electronic document (usually the first part of the document) is searched, and if any character string is detected, the expiration information corresponding to that character string can be acquired. . Such processing is performed by the attribute value acquisition unit 144, which will be described later.

The time limit information acquired in this way is relative time limit information, but one or more electronic documents stored in the storage unit 11 usually indicate the time when the electronic document was accumulated in the storage unit 11. Since time information is associated, by adding the period indicated by the obtained deadline information to the time indicated by this time information, deadline information that can be regarded as absolute deadline information can be obtained. Since the deadline indicated by the deadline information acquired in this way is usually later than the legal deadline, there is no particular problem even if the acquired deadline information is regarded as absolute deadline information.

In the latter case (i.e., manual input), the user browses the electronic document, and if there is a description including absolute time limit information such as "valid until mm month nn, year yy", the absolute time limit information Enter "mm month nn day Heisei yy". Alternatively, the user can determine the relative time limit (for example, "store for 10 years", "store for 5 years", etc.) from the type of the electronic document (for example, "ledger", "receipt", etc.). Absolute deadline information, which is the result of adding the relative deadline to the stated issue date, may be input. Such manual input is received by the receiving unit 12, which will be described later, via an input device such as a keyboard.

The reception unit 12 receives various instructions and various information. Various instructions include, for example, an output instruction, which will be described later, and a deletion instruction, which will be described later. Various types of information are, for example, electronic documents. Receiving means receiving information input from input devices such as keyboards, touch panels, scanners, etc., receiving information sent via wired or wireless communication lines, and reading from recording media such as disks and semiconductor memories. This is a concept that includes the reception of information.

For example, the reception unit 12 may receive information such as an output instruction via an input device in the document processing apparatus 1, or may receive information such as an output instruction received by the terminal device 2. may be received from

The output instruction receiving unit 121 receives an output instruction. An output instruction is an instruction to output an electronic document. The output instruction has, for example, one or more document identifiers. A document identifier is information that identifies an electronic document. A document identifier is, for example, a document name, a file name, an ID, or the like, but any information that can identify an electronic document can be used. However, the data structure of the output instruction does not matter.

The output instruction receiving unit 121 receives, for example, an output instruction paired with a terminal identifier from the terminal device 2 . A terminal identifier is information for identifying the terminal device 2 . A terminal identifier is, for example, a MAC address or an IP address, but may be a user identifier, an ID, or any other information that can identify a terminal. A user identifier is information that identifies a user of the terminal device 2 . The user identifier is, for example, an e-mail address or mobile phone number, but any information that can identify the user may be used.

If there is only one terminal device 2 that constitutes the information system, the terminal identifier does not have to be transmitted and received. In addition, such items are common to the electronic document reception unit 122 as well.

Alternatively, the output instruction receiving section 121 may receive an output instruction via an input device within the document processing apparatus 1 .

The electronic document accepting unit 122 accepts one or more electronic documents stored in one or more boxes for each box. The electronic document reception unit 122 receives an electronic document paired with a terminal identifier from the terminal device 2, for example.

Alternatively, the electronic document reception section 122 may acquire the image of the paper document via the scanner in the document processing apparatus 1 . Further, the electronic document reception unit 122 may convert the acquired image into PDF and acquire a PDF file. Furthermore, the electronic document reception unit 122 may add a time stamp based on the current time from the internal clock of the MPU or an NTP server, for example, to the acquired image or PDF file.

The receiving unit 13 receives various kinds of information. Various types of information are, for example, reading results. The read result is the result of reading the code present on the box. The reading result is typically a location identifier obtained from a code, but can also be a code.

For example, the receiving unit 13 receives the terminal identifier and the reading result from the terminal device 2 .

In addition, for example, before the electronic document reception unit 122, which will be described later, starts receiving one or more electronic documents corresponding to one or more paper documents stored in one box, the reception unit 13 Receive reading results. Alternatively, after the receiving unit 13 receives the reading result regarding one box, the electronic document receiving unit 122 starts receiving one or more electronic documents corresponding to one or more paper documents stored in that box. The timing at which the receiving unit 13 receives the read result does not matter.

The processing unit 14 performs various types of processing. The various types of processing are, for example, processing of the accumulation unit 141, the expiration processing unit 142, the type processing unit 143, the attribute value acquisition unit 144, and the like. Note that the processing unit 14 also performs various determinations and judgments described in flowcharts.

The accumulation unit 141 associates and accumulates the location identifier, which is the reading result received by the reception unit 13 or obtained therefrom, and one or more electronic documents received by the electronic document reception unit 122 .

Further, for example, when the attribute value acquiring unit 144 described later acquires a predetermined character string from each of one or more electronic documents and acquires an attribute value corresponding to the character string, the storage unit 141 acquires The resulting attribute value is stored in association with the electronic document containing the character string.

The accumulation unit 141 associates a location identifier, one or more electronic documents, attribute values, etc., and accumulates them in the storage unit 11, for example, but may also be accumulated in an external device, regardless of the accumulation location.

The deadline processing unit 142 performs processing on each of one or more electronic documents stored in the storage unit 11 according to deadline information associated with the electronic document. The processing according to the time limit information is, for example, when the time limit is exceeded, a notification to the effect that deletion is possible, deletion, etc. (hereinafter sometimes referred to as time limit processing).

Specifically, the deadline processing unit 142 acquires deadline information associated with one or more electronic documents stored in the storage unit 11, for example, and the acquired deadline information is determined in advance. If the conditions are met, execute deadline processing. The predetermined condition is, for example, a condition regarding the relationship between the current time and the deadline indicated by the deadline information. That is, the deadline processing unit 142, for example, determines whether or not the current time indicated by the built-in clock of the MPU or the like exceeds the deadline indicated by the deadline information, and if the current time exceeds the deadline, the document is deleted. We will notify you that it is possible. The notification is, for example, displaying on the display a screen having an image of the electronic document and a character string such as "deletable" indicating that the electronic document can be deleted. The displayed image is, for example, an icon of the electronic document, but it can also be the electronic document itself. The storage unit 11 stores icons of electronic documents in association with one or more electronic documents.

Alternatively, the notification may be performed by transmitting the screen or screen configuration information to the terminal device 2 . Screen configuration information is information for configuring a screen. The screen configuration information includes, for example, icons, text data of character strings, and layout information. Layout information is information that indicates the arrangement of display elements (eg, icons, character strings, etc.) within the screen. The layout information is, for example, the coordinates of the center point of the display element, but may be a set of the coordinates of the start point and the coordinates of the end point, and the data format is not limited.

When the reception unit 12 receives a deletion instruction in response to the notification as described above, the deadline processing unit 142 deletes the electronic document from the storage unit 11 . A deletion instruction is an instruction to delete an electronic document. A deletion instruction has, for example, one or more document identifiers. The reception may be received via an input device in the document processing apparatus 1 or may be received from the terminal device 2 .

Alternatively, the processing according to the time limit information may be notification that deletion is possible, automatic deletion, etc. (post-time limit processing) when a period equal to or greater than a threshold has elapsed after the time limit has passed.

Specifically, the deadline processing unit 142 acquires deadline information associated with one or more electronic documents, adds a threshold value to the deadline indicated by the deadline information, and adds the threshold to the deadline indicated by the internal clock of the MPU. It is determined whether or not the current time has exceeded the time limit after addition.

Then, when the current time exceeds the time limit after addition, the time limit processing unit 142 notifies that the document can be deleted. Delete from the storage unit 11 . Alternatively, the time limit processing unit 142 may automatically delete the electronic document when the current time exceeds the time limit after addition.

Alternatively, the processing according to the deadline information may be a notification that the deadline is likely to be exceeded (pre-deadline processing) a threshold period (for example, one month) before the deadline is exceeded.

Specifically, the deadline processing unit 142 acquires deadline information associated with one or more electronic documents, subtracts a threshold value from the deadline indicated by the deadline information, and subtracts a threshold value from the deadline indicated by the deadline information. It is determined whether or not the current time has exceeded the time limit after subtraction. Then, when the current time exceeds the time limit after subtraction, the time limit processing unit 142 notifies that the time limit is likely to be exceeded.

In addition, it is preferable that the deadline processing unit 142 performs pre-deadline processing and deadline processing for each of one or more electronic documents. Furthermore, in the deadline processing after the deadline preprocessing, if the deletion instruction is not accepted even after a predetermined period (for example, 3 days, 1 week, etc.) has passed since the notification, the deadline processing unit 142 It is more preferred to also carry out an aftertreatment. However, the deadline processing unit 142 may perform deadline processing and post-deadline processing without pre-deadline processing.

Further, for example, timing information is stored in the storage unit 11, and the deadline processing unit 142 performs the above processing based on the stored timing information. Timing information is information about the timing at which the deadline processing unit 142 performs processing. The timing information is, for example, a period, but may be a set of one or more times.

The deadline processing unit 142 holds, for example, the time at which the previous process was performed (hereinafter referred to as the previous processing time), and uses the current time indicated by the built-in clock of the MPU or the like and the held previous processing time, Determining whether the elapsed time since the previous processing exceeds or exceeds the time corresponding to the cycle indicated by the timing information, and determines whether the elapsed time since the previous processing is the time corresponding to the cycle indicated by the timing information. If it exceeds or is equal to or greater than, the above processing is performed.

Alternatively, the deadline processing unit 142 determines whether the current time indicated by the built-in clock of the MPU or the like matches any one of the one or more times indicated by the held timing information. may match any one of the one or more times indicated by the timing information, the above processing may be performed.

The type processing unit 143 performs processing on each of one or more electronic documents stored in the storage unit 11 according to type information associated with the electronic document.

The processing according to the type information is, for example, displaying a pattern indicating the type information on the icon of the electronic document. Specifically, for example, the storage unit 11 stores a first pattern indicating that the original is a paper document and a second pattern indicating that the original is an electronic document. The type processing unit 143 acquires type information associated with the electronic document corresponding to each of one or more icons stored in the storage unit 11, and selects the first or second type information corresponding to the acquired type information. The second pattern is acquired from the storage unit 11, and the process of associating the acquired first or second pattern with the icon is performed.

Alternatively, the process according to the type information may also display the type information of the electronic document when displaying the electronic document. Specifically, for example, in response to the output instruction receiving unit 121 receiving an output instruction, the type processing unit 143 selects, for each one or more document identifiers included in the output instruction, the electronic document identified by the document identifier. The paired type information may be acquired from the storage unit 11 and the acquired type information may be delivered to the electronic document output unit 151 in a pair with the type information.

Alternatively, the processing according to the type information may be such that when the original is an electronic document, the electronic document cannot be deleted. Specifically, the type processing unit 143 acquires, for example, type information paired with the electronic document for each of one or more electronic documents stored in the storage unit 11, and the acquired type information indicates that the original is an electronic document. information indicating deletion prohibition is associated with the electronic document. When indicating that the original is a paper document, the type processing unit 143 may associate the electronic document with information indicating that it can be deleted, or may associate nothing with the electronic document. .

Alternatively, the processing according to the type information may be to notify that the electronic document cannot be deleted when the original is an electronic document. Specifically, the type processing unit 143 acquires, for example, type information paired with one or more electronic documents, and when the acquired type information indicates that the original is an electronic document, Information indicating that a deletion prohibition notice is to be sent is associated with the electronic document. Note that when indicating that the original is a paper document, the type processing unit 143 may associate, for example, information indicating that the electronic document is to be notified that it can be deleted, or that the electronic document is prohibited from being deleted. Information indicating that no notification is to be made may be associated, or nothing may be associated.

The electronic document output unit 151 acquires from the storage unit 11 one or more electronic documents identified by one or more document identifiers included in the accepted output instruction, and stores the acquired one or more electronic documents with the One or more pieces of type information passed are associated with each other and output to the display. This results in that when one or more electronic documents are displayed on the display, type information for each of the one or more electronic documents is also displayed.

The attribute value acquisition unit 144 acquires predetermined character strings from each of one or more electronic documents, and acquires attribute values corresponding to the character strings.

Specifically, for example, one or more pieces of correspondence information are stored in the storage unit 11 . Correspondence information is information indicating the correspondence between character strings and attribute values. Correspondence information is composed of, for example, a pair of a character string and an attribute value. Specifically, the corresponding information is, for example, a pair of the character string "account book" and the attribute value "10 years storage", a pair of the character string "automatic update every $ year" and the attribute value "$ year update", etc. However, the data structure is irrelevant. Note that "$" is a variable, for example, a number such as "2" or "0.5".

For example, the attribute value acquisition unit 144 searches for each of one or more electronic documents using one or two or more character strings forming correspondence information as a key, and determines whether or not a character string matching the key is included. is determined, and if a matching character string is included, a process of acquiring the attribute value corresponding to the character string from the correspondence information is performed.

Alternatively, the attribute value acquiring unit 144 acquires the title of the electronic document (for example, a character string at the beginning of the document) for each of one or more electronic documents, and uses one or more stored correspondence information to acquire You can also get the attribute value corresponding to the character string that is specified.

Alternatively, the attribute value acquisition unit 144 performs morphological analysis on each of the one or more electronic documents stored in the storage unit 11, thereby obtaining a correspondence information group that is a set of one or more correspondence information as described above. Attribute values may be acquired from new electronic information received by the electronic document receiving unit 122 by using the configured corresponding information group. Note that the target of morphological analysis may be the entire text of each electronic document, or a specific portion (for example, a title, summary column, etc.).

The output unit 15 outputs various information. The various types of information are, for example, an electronic document, an icon of the electronic document, type information, a first or second pattern, a notice that the electronic document can be deleted, and the like. Output is a concept that includes display on a display, sound output from a speaker, printout on a printer, storage on a recording medium, delivery of processing results to other programs, transmission to an external device, and the like.

The output unit 15 displays information such as an electronic document on a display or transmits the information to the terminal device 2, for example. However, information such as electronic documents may be stored in the storage unit 11 or printed out by a printer, and the form of output does not matter.

The electronic document output unit 151 outputs electronic documents. For example, when the output instruction receiving unit 121 receives an output instruction, the electronic document output unit 151 acquires from the storage unit 11 one or more electronic documents identified by one or more document identifiers included in the output instruction, output to the display. Thereby, one or more electronic documents indicated by the user are displayed on the display.

Alternatively, when the type processing unit 143 acquires one or more types of information in response to the acceptance of the output instruction as described above, and delivers it to the electronic document output unit 151 in pairs with one or more document identifiers, the electronic document is output. The unit 151 associates one or more electronic documents acquired from the storage unit 11 with one or more types of information handed over from the type processing unit 143, and outputs them to the display. As a result, one or more sets of the electronic document and the type information are displayed on the display.

Alternatively, instead of the combination of the electronic document and type information as described above, the electronic document output unit 151 displays a combination of the icon of the electronic document and the first or second pattern indicating the type information on the display. You may

For example, a terminal identifier is stored in the terminal storage unit 21 forming the terminal device 2 .

The terminal reception unit 22 receives, for example, output instructions, deletion instructions, electronic documents, and the like.

The terminal processing unit 23 determines, for example, whether the terminal receiving unit 22 has received an output instruction or the like.

The terminal transmission unit 24 , for example, transmits the output instruction received by the terminal reception unit 22 and the terminal identifier stored in the terminal storage unit 21 to the document processing apparatus 1 .

The terminal reception unit 25 receives an electronic document from the document processing apparatus 1, for example, in response to transmission of an output instruction.

The terminal output section 26 outputs, for example, the electronic document received by the terminal reception section 25 . The output is usually displayed on the display in the terminal device 2, but the output mode is not limited.

The storage unit 11 and the terminal storage unit 21 are preferably non-volatile recording media such as hard disks and flash memories, but can also be realized by volatile recording media such as RAM.

It does not matter how the information is stored in the storage unit 11 or the like. For example, information may be stored in the storage unit 11 or the like via a recording medium, or information transmitted via a network, a communication line, or the like may be stored in the storage unit 11 or the like. Alternatively, information input via an input device may be stored in the storage unit 11 or the like. Any input device such as a keyboard, mouse, touch panel, or the like may be used.

The reception unit 12, the output instruction reception unit 121, the electronic document reception unit 122, and the terminal reception unit 22 may or may not include input devices. The reception unit 12 and the like can be realized by the driver software of the input device, or by the input device and its driver software.

The receiving unit 13 and the terminal receiving unit 25 are usually realized by wired or wireless communication means (for example, a communication module such as a NIC (Network interface controller) or a modem). receiving module). Note that the reception function of the reception unit 12 and the like can also be realized in the same manner.

The processing unit 14, the storage unit 141, the expiration processing unit 142, the type processing unit 143, the attribute value acquisition unit 144, and the terminal processing unit 23 can usually be implemented by an MPU, memory, or the like. The processing procedure of the processing unit 14 and the like is normally realized by software, and the software is recorded in a recording medium such as a ROM. However, the processing procedure may be realized by hardware (dedicated circuit).

The output unit 15, the electronic document output unit 151, and the terminal output unit 26 may or may not include output devices such as displays and speakers. The output unit 15 and the like can be realized by the driver software of the output device, or by the output device and its driver software.

The terminal transmission unit 24 is usually realized by wired or wireless communication means, but may be realized by broadcasting means (for example, a broadcasting module). A transmission function such as the output unit 15 can also be implemented in the same manner.

Next, the operation of the information system will be explained using the flowchart of FIG. FIG. 2 is a flow chart for explaining the operation of the document processing apparatus 1. As shown in FIG.

(Step S<b>201 ) The processing unit 14 determines whether or not the receiving unit 13 has received the reading result from the terminal device 2 . If the receiving unit 13 has received the reading result from the terminal device 2, the process proceeds to step S202; otherwise, the process proceeds to step S203.

(Step S202) The accumulation unit 141 accumulates in the storage unit 11 the location identifier included in the reading result received in step S201. After that, the process returns to step S201.

(Step S203) The processing section 14 determines whether or not the electronic document reception section 122 has received the electronic document. If the electronic document accepting unit 122 has accepted the electronic document, the process proceeds to step S204; otherwise, the process proceeds to step S205.

(Step S204) The storage unit 141 stores the electronic document accepted in step S203 in the storage unit 11 in association with the location identifier.

(Step S205) The attribute value acquisition unit 144 sets the initial value 1 to the variable i. The variable i is a variable for sequentially selecting unselected correspondence information among the one or more correspondence information stored in the storage unit 11 .

(Step S206) The attribute value acquiring unit 144 determines whether or not the electronic document accepted in step S203 contains the i-th character string. If the received electronic document contains the i-th character string, the process proceeds to step S207; otherwise, the process returns to step S201.

(Step S207) The attribute value acquisition unit 144 acquires the attribute value corresponding to the i-th character string.

(Step S208) The storage unit 141 stores the attribute value acquired in step S207 in the storage unit 11 in association with the electronic document accepted in step S203.

(Step S209) The attribute value acquisition unit 144 increments the variable i. After that, the process returns to step S206.

(Step S210) The time limit processing unit 142 determines whether or not to perform processing according to the time limit information using, for example, the timing information of the storage unit 11 and the current time indicated by the built-in clock of the MPU. If processing according to the time limit information is to be performed, the process proceeds to step S211; otherwise, the process returns to step S201.

(Step S211) The deadline processing unit 142 sets the initial value 1 to the variable j. The variable j is a variable for sequentially selecting unselected electronic documents from one or more electronic documents stored in the storage unit 11 .

(Step S212) The expiration processing unit 142 determines whether or not there is a j-th electronic document. If the j-th electronic document exists, the process proceeds to step S213, and if the j-th electronic document does not exist, the process returns to step S201.

(Step S213) The deadline processing unit 142 performs processing according to the deadline information associated with the j-th electronic document.

(Step S214) The deadline processing unit 142 increments the variable j. After that, the process returns to step S212.

Note that in the flowchart of FIG. 2, the processing of steps S205 to S209 is executed for the electronic document in response to acceptance or accumulation of the electronic document. One or more electronic documents stored in the storage unit 11 may be executed sequentially or in parallel at the same timing or in response to a user instruction.

In the flow chart of FIG. 2, the process starts when the power of the document processing apparatus 1 is turned on or when the program is started, and the process ends when the power is turned off or an interrupt to end the process. However, the trigger for starting or ending processing does not matter.

A specific operation example of the information system according to the present embodiment will be described below. Various modifications are possible in the following description, and the scope of the present invention is not limited in any way.

FIG. 3 is a schematic diagram of services provided by the information system of this example. When an information system operating company receives a request for digitization from a client such as a customer company, it first provides a "receiving service" for receiving paper documents via a partner carrier. Next, the operating company provides a "scanning service" that scans the received paper documents and digitizes them in a legally compliant manner. The scanning service includes not only the digitization of paper documents received by the pick-up service, but also the digitization of paper documents that have already been deposited. A scanned image of a paper document is converted to PDF, and the electronic document in PDF format is stored in a server on the cloud. The requester can view the electronic document stored in the server in this manner using a browser or the like.

In addition, the operator also stores the received paper documents. The operating company takes out the stored paper documents at the request of the client and delivers them to the client via the carrier. Furthermore, the operating company also takes over and re-stores the documents thus delivered.

The information system of this example comprises a document processing device 1 and two or more terminal devices 2 . The two or more terminal devices 2 are communicably connected to the document processing device 1 via a network such as a wireless LAN or the Internet. The document processing apparatus 1 is a server of an operating company that operates an information system.

One of the two or more terminal devices 2 (hereinafter, terminal device 2a) is a mobile terminal carried by an employee a of the operating company, and the other one (hereinafter, terminal device 2b) is the client b's is a PC.

The terminal storage unit 21 of the terminal device 2a stores a terminal identifier "a" that also serves as a user identifier. Similarly, the terminal storage unit 21 of the terminal device 2b stores a terminal identifier "b" that also serves as a user identifier.

The storage unit 11 of the document processing apparatus 1 stores, for example, two or more pieces of correspondence information as shown in FIG. FIG. 4 is a data structure diagram of correspondence information. Correspondence information consists of pairs of character strings and attribute values. Attribute values include deadline information and update cycle information.

Each of the two or more pieces of correspondence information stored in the storage unit 11 is associated with an ID (for example, "1", "2", etc.). For example, correspondence information corresponding to ID "1" (hereinafter sometimes referred to as correspondence information 1) is composed of a pair of a character string "account book" and an attribute value "save for 10 years, Null". Note that "Null" is a flag indicating that information such as correspondence information does not have that element. Similarly, the correspondence information (correspondence information 2) corresponding to the ID "2" is composed of a pair of the character string "receipt" and the attribute value "save for 5 years, Null". Correspondence information 3 is composed of a pair of a character string "automatically updated every 2 years" and an attribute value "Null, updated 2 years".

Further, in the storage unit 11, for example, one or more pieces of electronic document information as shown in FIG. 5 can be stored. Electronic document information is information related to electronic documents.

FIG. 5 is a data structure diagram of electronic document information. Electronic document information includes, for example, location identifiers, box identifiers, electronic documents, type information, and attribute values. Attribute values include deadline information and update cycle information.

Although not shown, the electronic document information usually also has time information. The time information is information indicating the time when the electronic document information was accumulated in the storage unit 11 (hereinafter referred to as accumulation time) or the time when it was most recently updated (update time). Note that the time information may indicate the time when the original was created (creation time).

Two or more pieces of electronic document information stored in the storage unit 11 are associated with IDs (for example, "1", "2", etc.). For example, electronic document information corresponding to ID "1" (hereinafter sometimes referred to as electronic document information 1) includes location identifier "safe", box identifier "B1", electronic document Xe, type information "paper original", and has an attribute value of "Keep 10 years, Null".

Similarly, the electronic document information (electronic document information 2) corresponding to ID "2" includes location identifier "library, second shelf", box identifier "B2", electronic document Ye, type information "paper original", and attribute It has the value "Keep 5 years, Null". Further, the electronic document information 3 has a location identifier "", a box identifier "", an electronic document Ze, type information "electronic original", and an attribute value "Null, 2-year cycle".

A client b who uses the information system configured as described above for the first time accesses the homepage of the operating company via the terminal device 2b, and first registers client information. The client information is information about the client. The requester information is, for example, a user identifier, a requester's name, an address, etc., but any information about the requester may be used.

When the registration is completed, the client information about the client b is stored in the storage unit 11 of the document processing apparatus 1, and the client b requests the operating company to store and digitize the paper documents or to store the electronic documents. can do.

It is assumed that client b first requests storage and digitization of two or more paper documents. In this case, the requester b inputs document information and a request for storage and digitization via the terminal device 2b. Document information is information relating to one or more paper documents to be archived and digitized. The document information is, for example, the number of paper documents, storage period, etc., but any type of information is available as long as it is information related to one or more paper documents. The input document information is sent to the document processing apparatus 1 together with a request for storage and digitization, and is stored in the storage unit 11 of the document processing apparatus 1 in association with the client information.

Also, in response to the request for storage and digitization, the operating company sends one or more boxes (two boxes B1 and B2 in this example) as shown in FIG. 6 to the requester b. . A seal printed with the code C1 is attached to the box B1. Embedded in code C1 is the location identifier "safe". A seal printed with the code C2 is attached to the box B2. Code C2 is embedded with the location identifier "library, second shelf".

Although not shown, each of the two boxes B1 and B2 also has, for example, a box identifier (eg, "B1", "B2", etc.) and a label describing the client information of the client b. Attached. However, if there is only one box for client b, the box identifier may be omitted.

Further, although not shown, company information may be printed on each of the two boxes B1 and B2. Corporate information is information about the operating company. The company information is, for example, a company name, address, etc., but any type of information is acceptable as long as it is information related to an operating company. However, company information may be included on the above label.

For example, the processing unit 14 of the document processing apparatus 1 preferably stores a set of sets of box identifiers and code images in the storage unit 11 in association with the client information of the client b. The sets of pairs of box identifiers and code images are pairs of box identifier B1 and code C1 images, box identifier B2 and code C2 images, and the like.

One of the two or more paper documents (hereinafter referred to as paper document Xp) is a ledger with a retention period of 10 years and has a character string "ledger". Another one of the two or more paper documents (hereinafter referred to as paper document Yp) is a contract that is automatically renewed every two years and has a character string "automatically renewed every two years".

Client b stores one or more paper documents including paper document Xp (hereinafter referred to as first paper document group) in box B1, and stores one or more other paper documents including paper document Yp (hereinafter referred to as second paper documents) are stored in the box B2. Then, the client b ships these two boxes B1 and B2 to the operating company via, for example, a carrier designated by the operating company.

When the two boxes B1 and B2 arrive at the operating company, employee a uses the camera of the terminal device 2 to first read the code C1 present on the box B1.

In the terminal device 2, the terminal reception unit 22 receives the read result (that is, the code C1), and the terminal transmission unit 24 treats the received code C1 as the terminal identifier “b” stored in the terminal storage unit 21. , to the document processing apparatus 1.

In the document processing apparatus 1, the receiving section 13 receives the code C1, and the terminal processing section 23 acquires the location identifier "safe" from the received code C1. The storage unit 141 stores the acquired location identifier “safe” in the storage unit 11 in association with the box identifier “B1”.

Next, the staff member a takes out the first group of paper documents from the box B1 and reads the first group of paper documents through the scanner of the document processing apparatus 1 . The scanner, for example, reads paper documents Xp and outputs electronic documents Xe. The electronic document Xe is a scanned image of the paper document Xp.

In the document processing apparatus 1, the electronic document reception unit 122 receives the electronic document Xe, and the accumulation unit 141 stores the received electronic document Xe and the type information "electronic original" in association with the location identifier "safe". Stored in unit 11 . The type information “paper original” is acquired based on the fact that the electronic document Xe is a scanned image of the paper document Xp.

The accepted electronic document Xe includes the character string “book”, and the attribute value acquiring unit 144 uses the correspondence information 1 (see FIG. 4) stored in the storage unit 11 to extract the character string Acquire the attribute value “10-year retention, Null” corresponding to “ledger”. The storage unit 141 stores the acquired attribute value “10-year storage, Null” in the storage unit 11 in association with the electronic document Xe. As a result, the storage unit 11 stores the electronic document information 1 shown in FIG.

The same processing as above is performed for each of the other paper documents in the first paper document group. Then, when the processing for the first paper document group is completed, the electronic document reception unit 122 outputs the location identifier "safe" together with the fact that reading is completed. As a result, a screen such as that shown in FIG. 7 is displayed on the display of the terminal device 2a. This screen displays the string "Importing is complete. Put the documents back into the box and put the box containing the documents into the safe." and a map showing the location of the safe where the documents are stored have.

The staff member a refers to the screen, stores the first group of paper documents in the box B1 again, and stores the box B1 containing the first group of paper documents in the safe.

Subsequently, staff member a uses the camera of terminal device 2 to read code C2 present in box B2. In the terminal device 2, the terminal reception section 22 receives the reading result (code C2), and the terminal transmission section 24 transmits the received code C2 and the terminal identifier "b" to the document processing apparatus 1.

In the document processing apparatus 1, the receiving section 13 receives the code C2, and the terminal processing section 23 acquires the location identifier "bookstore, second shelf" from the received code C2. The storage unit 141 stores the acquired location identifier in the storage unit 11 in association with the box identifier “B2”.

Next, staff member a takes out the second paper document group from box B2 and reads it. The scanner, for example, reads a paper document Yp and outputs an electronic document Ye. The electronic document Ye is a scanned image of the paper document Yp.

In the document processing apparatus 1, the electronic document reception unit 122 receives the electronic document Ye, and the storage unit 141 associates the received electronic document Ye and the type information “paper original” with the location identifier “library, second shelf”. and stores it in the storage unit 11 . The type information “paper original” is also acquired based on the fact that the electronic document Ye is a scanned image of the paper document Yp.

The electronic document Ye includes the character string “automatically updated every 2 years”, and the attribute value acquisition unit 144 uses the correspondence information 2 (see FIG. 4) to obtain the character string “automatically updated every 2 years”. Acquire the attribute value “Null, updated 2 years” corresponding to “updated”. The accumulation unit 141 associates the acquired attribute value “Null, updated 2 years” with the electronic document Ye and accumulates it in the storage unit 11 . As a result, the electronic document information 2 shown in FIG. 5 is further stored in the storage unit 11 .

The same processing as above is performed for each of the other paper documents in the second paper document group. Then, when the process for the second paper document group is completed, the electronic document reception unit 122 outputs the fact that the process is completed together with the location identifier "library, second shelf". The staff member a stores the second group of paper documents in the box B2 again, and stores the box B2 containing the second group of paper documents on the second shelf in the library.

Furthermore, the client b also requests the operating company to store the electronic document Ze. The electronic document Ze is a receipt with a storage period of five years.

In the terminal device 2b, the electronic document Ze is stored in the terminal storage unit 21, and when the terminal reception unit 22 receives an instruction to request storage of the electronic document Ze, the terminal transmission unit 24 receives the electronic document Ze is sent to the document processing apparatus 1 together with the terminal identifier "b".

In the document processing apparatus 1, the electronic document reception unit 122 receives the electronic document Ye, and the storage unit 141 stores the received electronic document Ze and the type information “electronic original” as the location identifier “Null” and the box identifier “ Null” and stored in the storage unit 11 . The type information “electronic original” is acquired based on the fact that the electronic document Ze is not a scanned image (that is, the corresponding paper document is not stored).

The electronic document Ze includes the character string “receipt”, and the attribute value acquisition unit 144 uses the correspondence information 3 (see FIG. 4) to obtain the attribute value “ Save for 5 years, Null” is acquired. The storage unit 141 stores the acquired attribute value “5-year storage, Null” in the storage unit 11 in association with the electronic document Ze. As a result, the electronic document information 3 shown in FIG. 5 is further stored in the storage unit 11 .

At present, the storage unit 11 stores three pieces of electronic document information 1-3. The timing information in the storage unit 11 indicates that the process corresponding to the deadline information is to be performed at 9:00 every morning. The deadline processing unit 142 acquires deadline information or update cycle information from each of the three pieces of electronic document information 1 to 3 in response to the fact that the current time indicated by the built-in clock of the MPU or the like indicates "9:00". , performs processing according to the obtained expiration information or update period information.

The processing performed by the expiration processing unit 142 is, for example, the following processing. The expiration processing unit 142 acquires the creation time (for example, “May 10, 2008”) together with the expiration information “10 years storage” from the electronic document information 1, and extracts the creation time from the date part of the current time. Subtract Then, the expiration processing unit 142 determines whether or not the subtraction result exceeds "10 years" included in the expiration information, and stores the electronic document information 1 when the subtraction result exceeds "10 years". Delete from part 11. Therefore, the electronic document information 1 is deleted when the current time becomes "May 11, 2018, 9:00".

In addition, the following processing is also performed. The expiration processing unit 142 acquires the accumulation time (for example, “May 20, 2013”) from the electronic document information 3 together with the expiration information “5 years storage”, and extracts the accumulation time from the date part of the current time. Subtract Then, the expiration processing unit 142 deletes the electronic document information 3 when the result of the subtraction exceeds "5 years" included in the expiration information. Therefore, the electronic document information 3 is deleted when the current time becomes "May 21, 2018, 9:00".

Alternatively, the expiration processing unit 142 acquires the type information from the electronic document information when the subtraction result as described above exceeds the retention period included in the expiration information, and the type information indicates "paper original". If the type information indicates "electronic original", the electronic document information does not need to be deleted. In this case, the electronic document information 1 is deleted when the current time becomes "May 11, 2018 9:00", but the electronic document information 3 is deleted when the current time becomes "May 21, 2018". It is not deleted even after 9:00 on the day.

Furthermore, the following processing is also performed. The expiration processing unit 142 acquires the update time (for example, “May 30, 2016”) from the electronic document information 2 together with the update cycle information “two-year cycle”, and obtains the update from the date part of the current time. Subtract the time. Then, the expiration processing unit 142 determines whether or not the subtraction result exceeds “two years” included in the update cycle information. Update. Therefore, the electronic document information 2 is updated when the current time becomes "09:00 on May 31, 2018".

In this example, the document is read after the code is read, but the order may be reversed.

Also, in this example, employee a of the operating company reads the code and the document by himself, but either the code or the document is read by another employee. may be broken. Specifically, the accumulation unit 141 accumulates the location identifier, which is the result of reading the code of one or more boxes, in the storage unit 11 in association with the box identifier that identifies the box. The electronic document reception unit 122 also stores the electronic document group, which is the result of reading the paper document group of one or more boxes, in the storage unit 11 in association with the box identifier that identifies the box. As a result of this, as a result of linking the location identifier and the electronic document group via the box identifier, it becomes possible for separate personnel to read the code and read the document.

Specifically, for example, a second code in which a box identifier is embedded, which is different from the code in which the location identifier is embedded, is attached to each of the one or more boxes, and the staff member a reads the code of each box Immediately before or immediately after reading, the second code on the box is also read. Another staff member may also read the second code on each box immediately before or after reading the paper documents in that box.

Alternatively, either or both of the reading of the code and the reading of the document may be performed by the requester. Specifically, for example, each box is attached with the second code as described above, and the client b also reads the second code of the box immediately before or after reading the code of each box. Each time a pair of the code and the second code is read in the terminal device 2b, the terminal reception section 22 receives the pair, and the terminal transmission section 25 transmits the received pair to the document processing apparatus 1. When the reading is completed, the client b stores the paper document group in each box, and ships one or more boxes in which the paper document group is stored to the operating company.

In the document processing apparatus 1, the receiving unit 13 receives the pair, and the storage unit 141 associates the location identifier indicated by the received code with the box identifier indicated by the received second code and stores it in the storage unit 11. do. When the above one or more boxes arrive at the operating company, for example, staff member a reads the paper documents in each box. At that time, staff member a also reads the second code of the box immediately before or immediately after reading the paper documents in each box.

In the document processing device 1, every time a paper document group is read in pair with the reading of the second code, the electronic document reception unit 122 receives the pair of the second code and the document information group, and the storage unit 141 The document information group is stored in the storage unit 11 in association with the box identifier indicated by the second code.

As described above, according to the present embodiment, the document processing apparatus 1 generates a code that is present in a box in which one or more paper documents are stored and that corresponds to a location identifier that identifies the storage location of the box. Receiving a read result, which is a result of reading, accepting one or more electronic documents obtained by digitizing one or more paper documents stored in a box, and storing the location identifier in association with one or more electronic documents. Thus, it is possible to establish a correspondence between the storage location of the paper document and the electronic document obtained by digitizing the paper document.

Each of the one or more electronic documents is associated with expiration information indicating a storage obligation expiration date, and the document processing apparatus 1 processes the electronic document according to the expiration information associated with the electronic document. By doing so, it is possible to perform processing according to the storage obligation expiration date.

Each of the one or more electronic documents is associated with type information specifying whether the original is a paper document or an electronic document. By performing processing according to the type information contained therein, it is possible to perform processing according to the type of the original.

Further, the document processing apparatus 1 acquires a predetermined character string from each of one or more electronic documents, acquires an attribute value corresponding to the character string, and associates the attribute value with the electronic document containing the character string. By accumulating, the attribute values of documents can be automatically acquired and managed.

Furthermore, the processing in this embodiment may be realized by software. Then, this software may be distributed by software download or the like. Also, this software may be recorded on a recording medium such as a CD-ROM and distributed. Note that this also applies to other embodiments in this specification. The software that implements the document processing apparatus 1 in this embodiment is, for example, the following program.

That is, this program causes the computer to read a code present in a box in which one or more paper documents are stored and which is the result of reading a code corresponding to a location identifier specifying the storage location of the box. A reception unit 13 for receiving results, a reception unit 12 for receiving one or more electronic documents obtained by digitizing one or more paper documents stored in the box, and the correspondence between the location identifier and the one or more electronic documents. It is a program for functioning as an accumulation unit 141 for attaching and accumulating data.

FIG. 8 is an external view of a computer system 900 that implements the document processing apparatus 1 and the like by executing the program according to this embodiment. The embodiments can be implemented by computer hardware and computer programs executed thereon. In FIG. 8, computer system 900 comprises computer 901 including disk drive 905 , keyboard 902 , mouse 903 , display 904 , camera 917 and scanner 918 . The entire system including the keyboard 902, mouse 903, display 904, camera 917, and scanner 918 may be called a computer.

FIG. 9 is a diagram showing an example of the internal configuration of a computer system 900. As shown in FIG. In FIG. 9, a computer 901 includes a disk drive 905, an MPU 911, a ROM 912 for storing programs such as a bootup program, and a ROM 912 for storing programs such as a bootup program. A RAM 913 that provides storage space, a storage 914 that stores application programs, system programs, and data, a bus 915 that interconnects the MPU 911, ROM 912, etc., and provides connections to networks such as external networks and internal networks. It has a network card 916 , a camera 917 and a scanner 918 . The storage 914 is, for example, a hard disk, SSD, flash memory, or the like.

A program that causes the computer system 900 to execute the functions of the document processing apparatus 1 or the like may be stored on a disk 921 such as a DVD or CD-ROM, inserted into the disk drive 905 and transferred to the storage 914 . Alternatively, the program may be transmitted to computer 901 over a network and stored in storage 914 . Programs are loaded into RAM 913 during execution. Note that the program may be loaded directly from disk 921 or from the network. Also, the program may be read into the computer system 900 via another removable recording medium (eg, DVD, memory card, etc.) instead of the disk 921 .

The program does not necessarily have to include an operating system (OS) or a third-party program that causes the functions of the document processing apparatus 1 or the like to be executed in the computer details 901 . A program may contain only those portions of instructions that call the appropriate functions or modules in a controlled manner to produce the desired result. How the computer system 900 operates is well known and will not be described in detail.

The computer system 900 described above is a server or a stationary PC, but the terminal device 2 may be realized by a portable terminal such as a tablet terminal, a smartphone, or a notebook PC. In this case, for example, the keyboard 902 and mouse 903 are replaced with a touch panel, the disk drive 905 with a memory card slot, and the disk 921 with a memory card. A camera 917 can be substituted for the scanner 918 . However, the above is just an example, and the hardware configuration of the computer that implements the document processing apparatus 1 and the like is irrelevant.

Also, the number of computers that execute the above programs may be singular or plural. That is, centralized processing may be performed, or distributed processing may be performed.

Further, in each of the above embodiments, two or more communication means (for example, the terminal transmission unit 24 and the terminal reception unit 25) existing in one device may be physically realized by one medium. Needless to say.

Further, in each of the above embodiments, each process may be implemented by centralized processing by a single device, or may be implemented by distributed processing by a plurality of devices.

It goes without saying that the present invention is not limited to the above-described embodiments, and that various modifications are possible and are also included within the scope of the present invention.

INDUSTRIAL APPLICABILITY As described above, the document processing apparatus according to the present invention has the effect that it is possible to establish a correspondence between the storage location of paper documents and electronic documents obtained by digitizing the paper documents. is useful as

1 document processing device 2, 2a, 2b terminal device 11 storage unit 12 reception unit 13 reception unit 14 processing unit 15 output unit 21 terminal storage unit 22 terminal reception unit 23 terminal processing unit 24 terminal transmission unit 25 terminal reception unit 26 terminal output unit 121 output instruction reception unit 122 electronic document reception unit 141 accumulation unit 142 time limit processing unit 143 type processing unit 144 attribute value acquisition unit 151 electronic document output unit

Claims (3)

a receiving unit that receives a result of reading a code that is present in a box in which a paper document is stored and that corresponds to a location identifier that identifies the storage location of the box;
a reception unit that receives an electronic document obtained by digitizing the paper document stored in the box;
an accumulation unit that associates and accumulates the location identifier and the electronic document;
The electronic document is associated with expiry information indicating a storage obligation expiration date and type information specifying whether the original is a paper original, which is a paper document, or an electronic original, which is an electronic document;
Document processing further comprising: a deadline processing unit that deletes an electronic document whose type information is a paper original and does not delete an electronic document whose type information is an electronic original in response to a storage obligation deadline indicated by the deadline information being exceeded. Device. A document processing method realized by a receiving unit, a receiving unit, a storage unit, and a deadline processing unit,
a receiving step in which the receiving unit receives a reading result obtained by reading a code present in a box in which paper documents are stored and corresponding to a location identifier specifying a storage location of the box;
a reception step in which the reception unit receives an electronic document obtained by digitizing the paper document stored in the box;
an accumulation step in which the accumulation unit associates and accumulates the location identifier and the electronic document;
The electronic document is associated with expiry information indicating a storage obligation expiration date and type information specifying whether the original is a paper original, which is a paper document, or an electronic original, which is an electronic document;
A deadline processing step in which the deadline processing unit deletes the electronic document whose type information is the paper original and does not delete the electronic document whose type information is the electronic original, in response to the retention obligation deadline indicated by the deadline information being exceeded. A document processing method further comprising: the computer,
a receiving unit that receives a result of reading a code that is present in a box in which a paper document is stored and that corresponds to a location identifier that identifies the storage location of the box;
a reception unit that receives an electronic document obtained by digitizing the paper document stored in the box;
functioning as an accumulation unit that associates and accumulates the location identifier and the electronic document;
The electronic document is associated with expiry information indicating a storage obligation expiration date and type information specifying whether the original is a paper original, which is a paper document, or an electronic original, which is an electronic document;
the computer,
To further function as a deadline processing unit that deletes an electronic document whose type information is a paper original and does not delete an electronic document whose type information is an electronic original in response to the expiration of the storage obligation period indicated by the expiration information. program.

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