JP2022134790A - Data management system, communication management device, communication management method, and program - Google Patents

Abstract

To solve the problem in which it is difficult to notify a user that data has been received according to a position of a terminal because a notification according to positional information of the user cannot be transmitted with conventional techniques.SOLUTION: A transmission/reception unit 51 of a communication management device 5 receives various information as predetermined reception information included in a facsimile document transmitted by a communication device 2 after transmitted (transferred) by a data processing device 3 (step S106). After that, the transmission/reception unit 51 transmits, to a communication terminal 8, a notification generated based on positional information of the communication terminal 8 corresponding to a user identified as an address of a transmission destination of the communication device 2 and the predetermined reception information (steps S121 and S134).SELECTED DRAWING: Figure 15

Description

The present invention relates to a data management system, communication management device, communication management method and program.

In recent years, a part of the received document is sent to the communication terminal used by the recipient user, and based on the current location information of the communication terminal, a device near the communication terminal is selected as the output destination. Techniques for transmitting received documents are already known.

For example, when the location management server 20 identifies the image processing device 10b closest to the recipient's location, in the image processing device 10a, the communication control unit 36a reads the document with the document ID from the transmission document storage unit 32a, A technique is known in which a document is transmitted to the image processing device 10b using the device ID of the image processing device 10b received as a response (see, for example, Japanese Unexamined Patent Application Publication No. 2002-100002).

However, in the conventional technology, since it is not possible to send a notification according to the location information of the user, there is a problem that it is difficult to notify that data has been received according to the location of the terminal.

In order to solve the above-described problems, the invention according to claim 1 provides a data processing device that receives data transmitted by a communication device, communicates with the data processing device, and manages data received by the data processing device. a communication management device, wherein the data processing device includes: receiving means for receiving data transmitted by the communication device; and predetermined reception information related to the data received by the receiving means. and transmitting means for transmitting to the communication management device, wherein the communication management device includes receiving means for receiving the predetermined reception information transmitted by the data processing device, and and transmitting means for transmitting to said communication terminal a notification generated based on the location information of the communication terminal corresponding to the specified user and said predetermined received information. offer.

As described above, according to the present invention, it is possible to notify that data has been received according to the position of the terminal by transmitting a notification according to the position information associated with the movement of the user. play.

1 is an overall configuration diagram showing an example of a communication system according to an embodiment; FIG. It is a figure which shows an example of the hardware constitutions of the communication apparatus which concerns on this embodiment. It is a figure which shows an example of the hardware constitutions of the data processor which concerns on this embodiment. It is a figure which shows an example of the hardware constitutions of the communication management apparatus and communication terminal which concern on this embodiment. It is a figure which shows an example of the hardware constitutions of the position information provision apparatus which concerns on this embodiment. It is a figure showing an example of functional composition of a communications system concerning this embodiment. It is a figure showing an example of functional composition of a communications system concerning this embodiment. 3A is a conceptual diagram showing an example of a transmission information management table according to the embodiment, and FIG. 3B is a conceptual diagram showing an example of a received document management table according to the embodiment; FIG. (A) is a conceptual diagram showing an example of a user terminal management table according to this embodiment, and (B) is a conceptual diagram showing an example of a reception information management table according to this embodiment. 3A is a conceptual diagram showing an example of a device position management table according to the embodiment, and FIG. 3B is a conceptual diagram showing an example of a received document management table according to the embodiment; FIG. FIG. 7 is a sequence diagram showing an example of position information acquisition processing according to the embodiment; FIG. 5 is a sequence diagram showing an example of data reception processing according to the embodiment; It is a flowchart which shows an example of acquisition of the positional information of a user, a communication terminal, and a data processing apparatus which concern on this embodiment, and determination processing. 4 is a sequence diagram showing an example of message transmission processing according to the first embodiment; FIG. FIG. 9 is a sequence diagram showing another example of message transmission processing according to the first embodiment; FIG. 11 is a sequence diagram showing an example of processing for determining a distance between a user and a transmission source according to a modification of the first embodiment; 9 is a flowchart showing an example of determination processing according to the distance between a user and a transmission source according to a modification of the first embodiment; FIG. 11 is an overall configuration diagram showing an example of a communication system according to a second embodiment; FIG. FIG. 11 is a sequence diagram showing an example of processing for determining whether or not a received document can be printed according to the second embodiment; FIG. 11 is a flow chart showing an example of processing for determining whether or not a received document can be printed according to the second embodiment; FIG. FIG. 11 is an overall configuration diagram showing an example of a communication system according to a third embodiment; FIG. 12 is a sequence diagram showing an example of processing for determining whether or not a received document can be printed according to the third embodiment; It is an example of a screen display of a communication terminal when a document having confidentiality equal to or higher than a predetermined standard is received. It is an example of a screen display of a communication terminal when a document having confidentiality below a predetermined standard is received. It is an example of a screen display of a communication terminal displaying a list of received documents. FIG. 10 is another screen display example of the communication terminal displaying a list of received documents. FIG. It is an example of a screen display of a communication terminal displaying the contents of a received document. It is an example of the screen display of the communication terminal when the user is within a predetermined distance from the transmission source. It is an example of a screen display of a communication terminal that notifies a user that a document has been received and that printing is to be executed. It is an example of a screen display of a communication terminal that notifies a user that a document has been transferred after being received and that printing is to be executed.

DETAILED DESCRIPTION OF THE INVENTION Embodiments for carrying out the invention will be described below with reference to the drawings. In addition, if there is an overlapping portion in the description of the drawings, the description will be omitted.

[First embodiment]
A first embodiment will be described with reference to FIGS. 1 to 15. FIG.

[Overall Configuration of Communication System]
FIG. 1 is an overall configuration diagram showing an example of a communication system according to this embodiment. As shown in FIG. 1, the communication system 1 has devices including a communication device 2, a data processing device 3, a communication management device 5, a data processing device 7, and a communication terminal 8. FIG. Furthermore, the communication system 1 includes a data management system 4 constructed from the data processing device 3 and the communication management device 5 . Here, the communication device 2 and the data processing device 3 are connected to each other by a public line 50 such as a telephone line and an ISDN line. The data processing device 3 , communication management device 5 , data processing device 7 and communication terminal 8 are connected to each other via a communication network 100 . Here, the communication network 100 is constructed by the Internet, a mobile communication network, a LAN (Local Area Network), or the like. The communication network 100 includes not only wired communication but also wireless communication such as 3G (3rd Generation), 4G (4th Generation), 5G (5th Generation), WiMAX (Worldwide Interoperability for Microwave Access), or LTE (Long Term Evolution). A network of communications may be included. The communication system 1 further includes a data management display system constructed from the data processing device 3 , the communication management device 5 and the communication terminal 8 . The communication system 1 further includes a data transfer display system constructed from a data processor 3 , a communication management device 5 , a data processor 7 and a communication terminal 8 .

<Communication device>
The communication device 2 is, for example, a facsimile device, and transmits and receives data, documents, and various information related to facsimile communication through a telephone line or an ISDN line, which are examples of the public line 50 . In addition to the facsimile device, the communication device 2 includes an image forming device such as an MFP (Multifunction Peripheral/Product/Printer) having a facsimile function.

<Data processors 3 and 7>
The data processing device 3 includes an image forming device (MFP: Multi-Function Peripheral) having a facsimile function. The data processing device 3 receives data (facsimile data) such as a facsimile document transmitted by the communication device 2 , performs predetermined processing, transfers (transmits) the data to the communication management device 5 , and transmits the data to the communication device 2 . It has a function to reply (send). The data processing device may be a single facsimile device other than the MFP.

<Communication management device>
The communication management device 5 is realized by an information processing device (computer system) having a general OS installed and having a server function. The communication management device 5 communicates with the data processing device 3, manages data received by the data processing device 3, and exchanges various data (information) with other data processing devices 7 and communication terminals 8. I do. The communication management device 5 may be a general PC (Personal Computer).

<Communication terminal>
The communication terminal 8 is implemented by an information processing device (computer system) on which a general OS is installed. The communication terminal 8 receives predetermined notifications based on various data (information) received by the data processing device 3 and various data themselves from the communication management device 5 via the communication network 100 . The communication terminal 8 may be, for example, a communication terminal having a communication function such as a smart phone, a tablet terminal, a PDA (Personal Digital Assistant), or a wearable PC (sunglass type, wristwatch type, etc.). Furthermore, the communication terminal 8 may be a commonly used PC. That is, the communication terminal 8 may be a terminal capable of operating software such as browser software.

●Terms●
Data and information transmitted and received between the facsimile device and the data processing device 3, which are examples of the communication device 2 in the present embodiment, the data processing device 3 and the communication management device 5, and the communication management device 5 and data processing Data and information transmitted/received to/from the device 7 are hereinafter described using the term "fax document". The facsimile data included in this facsimile document includes, for example, data forming text such as characters, and data forming images such as photographs, pictures, and drawings.

[Hardware configuration]
<Hardware Configuration of Communication Device>
FIG. 2 is a diagram showing an example of the hardware configuration of the communication device according to this embodiment. The communication device 2 is, for example, a facsimile device, and as shown in FIG. It has hardware resources including a keyboard 211 , a pointing device 212 , a microphone 213 , a speaker 214 , a sound input/output I/F 215 , a scanner 16 , a plotter 217 and a bus line 218 .

Among them, the CPU 201 controls the operation of the communication device 2 as a whole. The ROM 202 stores programs used to drive the CPU 201 . A RAM 203 is used as a work area for the CPU 201 . The HD 204 stores various data such as programs. The HDD controller 205 controls reading or writing of various data to/from the HD 204 under the control of the CPU 201 . The display 206 is an example of display means for displaying various information such as cursors, menus, windows, characters, numeric keys, execution keys, and images. Note that the MODEM 207 converts analog signals received via the public line 50 into digital signals for various processing within the communication device 2 . Furthermore, the MODEM 207 has a function of converting the digital signal processed within the communication device 2 into an analog signal for transmission via the public line 50 . The analog I/F 209 is an analog signal interface connected to the public line 50 . The CODEC 208 is a hardware resource arranged between the MODEM 207 and the analog I/F 209, and is a device that bi-directionally encodes (encodes) and decodes (decodes) data using an encoding method. A bus line 218 is an address bus, a data bus, or the like for electrically connecting each component such as the CPU 201 shown in FIG.

Network I/F 210 is an interface for data communication using communication network 100 . The keyboard 211 is a type of input means having a plurality of keys for inputting characters, numerical values, various instructions, and the like. The pointing device 212 is a type of input means for selecting or executing various instructions, selecting a processing target, moving a cursor, or the like. Input means may be not only the keyboard 211 and the pointing device 212 but also a touch panel, a voice input device, or the like. The microphone 213 is a kind of voice input means for inputting voice and ambient sounds (sound signals). The speaker 214 is a kind of audio output means for outputting an output sound signal obtained by converting an input sound signal. A sound input/output I/F 215 is a circuit for processing input/output of sound signals between the microphone 213 and the speaker 214 under the control of the CPU 201 . The scanner 216 is a kind of reading means for reading a document such as text and images to be sent to a destination device, and is a hardware resource configured by a reading element such as a CCD (Charge Coupled Device) image sensor. The plotter 217 is a kind of printing means for printing the document transmitted from the transmission source device on thermal paper, plain paper, or the like.

<Hardware Configuration of Data Processor>
FIG. 3 is a diagram showing an example of the hardware configuration of the data processing device according to this embodiment. The data processing device 3 is, for example, an MFP, and includes hardware resources including a controller 310, a short-range communication circuit 320, an engine control unit 330, an operation panel 340, and a network I/F 350 as shown in FIG. ing.

Among these, the controller 310 includes a CPU 301, a system memory (MEM-P) 302, a north bridge (NB) 303, a south bridge (SB) 304, an ASIC (Application Specific Integrated Circuit) 305, a storage unit, which is the main part of the computer. , a local memory (MEM-C) 306 , an HDD controller 307 , and an HD 308 as a storage unit.

Among these, the CPU 301 is a control unit that performs overall control of the data processing device 3 . The NB 303 is a bridge for connecting the CPU 301, the MEM-P 302, the SB 304 and the AGP bus 321, and connects a memory controller that controls reading and writing to the MEM-P 302, a PCI (Peripheral Component Interconnect) master and an AGP target. have.

The MEM-P 302 is composed of a ROM 302a, which is a memory for storing programs and data for realizing each function of the controller 310, and a RAM 302b, which is used as a drawing memory for expansion of programs and data, memory printing, and the like. The programs stored in the RAM 302b are recorded in a computer-readable recording medium such as a CD-ROM, CD-R, DVD, etc., in an installable or executable format and provided. may

SB 304 is a bridge for connecting NB 303 with PCI devices and peripheral devices. The ASIC 305 is an image processing IC (Integrated Circuit) having hardware elements for image processing, and serves as a bridge that connects the AGP bus 321, PCI bus 322, HD 308, and MEM-C 306, respectively. This ASIC 305 includes a PCI target and an AGP master, an arbiter that arbitrates the driving timing of each signal according to a predetermined priority in the ASIC 305, a memory controller that controls the MEM-C 306, image data rotation, etc. by hardware logic. and a PCI unit that transfers data between the scanner unit 331 and the printer unit 332 via the PCI bus 322 . The ASIC 305 may be connected to a USB (Universal Serial Bus) interface or an IEEE 1394 (Institute of Electrical and Electronics Engineers 1394) interface.

MEM-C 306 is a local memory used as an image buffer for copying and an encoding buffer. The HD 308 is a storage for accumulating image data, accumulating font data used for printing, and accumulating forms. The HD 308 controls reading or writing data to or from the HD 308 under the control of the CPU 301 . The AGP bus 321 is a bus interface for graphics accelerator cards proposed to speed up graphics processing, and can speed up the graphics accelerator card by directly accessing the MEM-P 302 with high throughput. .

Further, the short-range communication circuit 320 is provided with a short-range communication circuit antenna 320a. The short-range communication circuit 320 is a communication circuit for NFC, Bluetooth (registered trademark), or the like.

Furthermore, the engine control section 330 is configured by a scanner section 331 , a printer section 332 and a FAX section 333 . The operation panel 340 also includes a panel display unit 340a such as a touch panel for displaying current setting values, a selection screen, and the like, and for accepting input from the operator, and setting values for conditions related to image formation, such as density setting conditions. An operation panel 340b is provided that includes a numeric keypad for receiving a start key for receiving a copy start instruction, and the like. The controller 310 controls the entire data processing device 3, such as drawing, communication, and input from the operation panel 340, for example. The scanner unit 331 or printer unit 332 includes an image processing part such as error diffusion and gamma (γ) conversion. Further, the FAX unit 333 includes an analog I/F, a modem (MODEM), a speaker, etc. for performing facsimile communication using an analog line (public line 50) connecting with the communication device 2 .

The data processing apparatus 3 can switch and select the document box function, the copy function, the printer function, and the facsimile function in sequence using the application switching key of the operation panel 340 . The document box mode is set when the document box function is selected, the copy mode is set when the copy function is selected, the printer mode is set when the printer function is selected, and the facsimile mode is set when the facsimile mode is selected.

Network I/F 350 is an interface for data communication using communication network 100 . The short-range communication circuit 320 and network I/F 350 are electrically connected to the ASIC 305 via the PCI bus 322 . Note that the data processing device 3 is not limited to the MFP described above as long as it has a configuration capable of providing its own position information.

Since the data processing device 7 has the same configuration as each hardware resource from the CPU 301 to the network I/F 370 of the data processing device 3, detailed description thereof will be omitted.

<Hardware configuration of communication management device and communication terminal>
FIG. 4 is a diagram showing an example of the hardware configuration of the communication management device and communication terminal according to this embodiment. The communication management device 5 is constructed by a computer, and as shown in FIG. Hardware including I / F 509 keyboard 511, pointing device 512, DVD-RW (Digital Versatile Disk Rewritable) drive 514, media I / F 516, sound input / output I / F 517, microphone 518, speaker 519, sensor 520 and bus line 510 have resources.

Among them, the CPU 501 controls the operation of the communication management device 5 as a whole. The ROM 502 stores programs used to drive the CPU 501 . A RAM 503 is used as a work area for the CPU 501 . The HD 504 stores various data such as programs. The HDD controller 505 controls reading or writing of various data to the HD 504 under the control of the CPU 501 . The display 506 is an example of display means for displaying various information such as cursors, menus, windows, characters, and images. Note that the display 506 may be a touch panel display provided with input means. An external device connection I/F 508 is an interface for connecting various external devices. The external device in this case is, for example, a USB memory or a USB device. Network I/F 509 is an interface for data communication using communication network 100 . A bus line 510 is an address bus or data bus for electrically connecting each component such as the CPU 501 shown in FIG.

Also, the keyboard 511 is a kind of input means having a plurality of keys for inputting characters, numerical values, various instructions, and the like. A pointing device 512 is a type of input means for selecting or executing various instructions, selecting a processing target, moving a cursor, or the like. The input means may be not only the keyboard 511 and pointing device 512, but also a touch panel, a voice input device, or the like. A DVD-RW drive 514 controls reading or writing of various data to a DVD-RW 513 as an example of a removable recording medium. It should be noted that not only DVD-RW but also DVD-R or Blu-ray Disc (Blu-ray Disc. Blu-ray is a registered trademark, hereinafter omitted) or the like may be used. A media I/F 516 controls reading or writing (storage) of data to a recording medium 515 such as a flash memory.

The communication terminal 8 is constructed by a computer, and as shown in FIG. Since each hardware resource up to 512 and the configuration of the media I/F 516 are the same, detailed description thereof will be omitted. The microphone 818 is a kind of built-in sound collecting means for inputting sound (sound signal). The speaker 819 is a kind of audio output means for outputting audio (sound signal). A sound input/output I/F 817 is a circuit that processes input/output of sound signals between the microphone 818 and the speaker 819 under the control of the CPU 801 . The sensor 820 is, for example, an acceleration sensor, and detects movement of the communication terminal 8 accompanied by acceleration. Here, if the communication terminal 8 is a general PC, it may be provided with hardware resources equivalent to the DVD-RW drive 514 provided in the communication management device 5 .

The computer shown in FIG. 4 is an example, and may be a HUD (Head Up Display) device, industrial machinery, network home appliance, mobile phone, smartphone, tablet terminal, game machine, PDA (Personal Digital Assistant), or the like. good too.

Furthermore, each of the above programs may be recorded in a computer-readable recording medium in an installable format or executable format file, or may be downloaded via a network and distributed. Examples of recording media include CD-Rs (Compact Disc Recordable), DVDs (Digital Versatile Disks), Blu-ray Discs, SD cards, and USB memories. Also, the recording medium can be provided domestically or internationally as a program product. For example, the communication management device 5 implements the communication management method according to the present invention by executing the program according to the present invention.

<Hardware Configuration of Location Information Providing Device>
FIG. 5 is a diagram showing an example of the hardware configuration of the positional information providing device according to this embodiment. The location information providing device 10 is constructed by a computer, and has hardware resources including a CPU 1001, a ROM 1002, a RAM 1003 and a communication I/F 1004 as shown in FIG. Also, the CPU 1001 , ROM 1002 , RAM 1003 and communication I/F 1004 are connected to each other via a bus line 1010 . The CPU 1001, ROM 1002, RAM 1003, and communication I/F 1004 are equipped with the same hardware resources as the CPUs, ROMs, RAMs, and buses in the communication device 2, data processing devices 3 and 7, and communication management device 5 described above. , detailed description is omitted.

[Functional configuration of communication system]
Next, the functional configuration of this embodiment will be described with reference to FIGS. 6 to 10. FIG. 6 and 7 are diagrams showing an example of the functional configuration of the communication system according to this embodiment.

<Functional Configuration of Communication Device>
As shown in FIG. 6 , the communication device 2 has a transmission/reception section 21 , an operation reception section 22 , a display control section 24 , a registration section 26 , a generation section 27 and a memory/read section 29 . Each of these functional units operates according to a command from the CPU 201 according to a program for the communication device 2 developed in the RAM 203 from at least one of the ROM 202 and the HD 204 by one of the hardware resources shown in FIG. It is a function or means realized by The communication device 2 also has a storage unit 2000 constructed from at least one of the ROM 202 and the HD 204 shown in FIG.

<<Each functional configuration of the communication device>>
Next, each functional configuration of the communication device 2 will be described in detail. The transmitting/receiving unit 21 of the communication device 2 shown in FIG. 6 is mainly realized by the processing of the CPU 201 for the analog I/F 209 shown in FIG. Send and receive various data related to fax documents. In this embodiment, the transmission/reception unit 21 functions as an example of at least one of transmission means and reception means.

The operation reception unit 22 is mainly implemented by the CPU 201 processing signals generated by various operations received by the keyboard 211 and pointing device 232 shown in FIG. It accepts various operations related to it. In this embodiment, the operation receiving unit 22 functions as an example of operation receiving means.

The display control unit 24 is mainly realized by the processing of the display 206 shown in FIG. In the present embodiment, the display control section 24 functions as an example of display control means.

The registration unit 26 is mainly realized by the processing of the CPU 201 shown in FIG. In this embodiment, the registration unit 26 functions as an example of registration means.

The generation unit 27 is mainly implemented by the processing of the CPU 201 shown in FIG. In the present embodiment, the generation unit 27 functions as an example of generation means.

The memory reading unit 29 is mainly realized by the processing of the CPU 201 shown in FIG. or In the present embodiment, the memory reading unit 29 functions as an example of memory reading means.

<Functional Configuration of Data Processor 3>
As shown in FIG. 6, the data processing device 3 includes a transmission/reception unit 31, an operation reception unit 32, an acquisition unit 33, a display control unit 34, a judgment unit 35, an authentication unit 36, an execution unit 37, and a memory reading unit 39. have Each of these functional units operates according to instructions from the CPU 301 according to the program for the data processing device 3 developed from at least one of the ROM 302a and the HD 308 to the RAM 302b by one of the hardware resources shown in FIG. It is a function or means realized by The data processing device 3 also has a storage unit 3000 constructed from at least one of the ROM 302a and the HD 308 shown in FIG. The storage unit 3000 also stores a data processing program executed by the data processing device 3 .

●Transmission information management table●
FIG. 8A is a conceptual diagram showing an example of a transmission information management table according to this embodiment. A transmission information management DB 3001 configured by a transmission information management table as shown in FIG. 8A is built in the storage unit 3000 . In this transmission information management table, items of transmission source FAX number, transmission source name, reception date and time, communication time, and communication result are stored and managed in association with each transmission source identification information. Among these, the transmission source identification information is information for identifying the transmission device 2, and is given as SID001, SID002, etc., for example.

The sender FAX number is a number given to the communication device 2 which is the sender, and is a number of a predetermined number of digits given when facsimile communication is performed via the public line 50 . Additionally, the fax number may be country code information beginning with +81.

The name of the transmission destination is given as the name of a company, a corporation such as an organization, a private office, a school, each facility, etc. in which the communication device 2 of the transmission source is installed.

The reception date and time indicates the date and time when the data processing device 3 received the facsimile document transmitted by the communication device 2 . The communication time is the time required for the communication device 2 to perform facsimile communication with the data processing device 3. Even the time given by the communication device 2 is calculated from the clock information in the data processing device 3. Any time is acceptable.

The communication result indicates the result of facsimile communication performed between the communication device 2 and the data processing device 3, and is managed as status information such as "OK" or "Error". In this embodiment, the transmission information management DB 3001 functions as an example of transmission information management means.

●Incoming document management table●
FIG. 8B is a conceptual diagram showing an example of a received document management table according to this embodiment. In the storage unit 3000, a received document management DB 3002 configured by a received document management table as shown in FIG. 8B is constructed. In this received document management table, items such as destination identification information, source name, bibliographic information, received document name, keyword, and necessity of confidentiality are stored and managed in association with each source identification information. Among these, the destination identification information is information for identifying the data processing device 3, and is given as DID001, DID002, etc., for example.

The name of the destination is given the name of the department of the company where the data processing device 3 of the destination is installed, the name of the corporation such as an organization, the private office, the school, each facility, etc., and the name of the department. The destination names stored and managed here are, for example, A Development Section 1, B Design 2G, and the like.

The bibliographic information is various types of information in facsimile communication executed between the communication device 2 and the data processing device 3. For example, CSI indicating source information transmitted from the communication device 2 according to a standard protocol in facsimile communication, facsimile Information including RTI and the like indicating source information transmitted from the communication device 2 using a non-standard protocol in communication is stored and managed. As the bibliographic information, the number of pages of the received document, the image size, etc. may be managed.

The received document name is a document name indicating a document transmitted from the communication device 2 to the data processing device 3, and is included in header information when the communication device 2 transmits the document. As for the received document name, an arbitrary name may be given to the document received by the data processing device 3 based on text information using OCR or the like, and the document may be stored and managed in the data processing device 3 .

The keyword indicates confidential information included in the header information and text of the facsimile document received by the data processing device 3 and whose confidentiality exceeds a predetermined standard. is. Keywords include, for example, "private", "confidential", and "invention notification".

Confidentiality Necessity is an item associated with a keyword and indicates whether or not the received document needs to be treated as confidential information. If there is information registered as a keyword, the necessity of confidentiality is managed as "required", and if there is no information registered as the keyword, the necessity of confidentiality is managed as "no".

<<Each functional configuration of the data processor>>
Next, each functional configuration of the data processing device 3 will be described in detail. The transmission/reception unit 31 of the data processing device 3 shown in FIG. 6 is mainly implemented by the processing of the CPU 301 for the network I/F 350 shown in FIG. It transmits and receives various data (or information) to and from the communication management device 5 . In this embodiment, the transmitting/receiving section 31 functions as an example of at least one of transmitting means and receiving means.

The operation reception unit 32 is mainly implemented by the CPU 301 processing signals generated by various operations received by the operation panel 340b of the operation panel 340 shown in FIG. accepts an input operation such as a destination when replying or forwarding a received document in . In this embodiment, the operation reception unit 32 functions as an example of operation reception means.

The acquisition unit 33 is mainly realized by the processing of the CPU 301 shown in FIG. In the present embodiment, the acquisition unit 33 functions as an example of acquisition means.

The display control unit 34 is mainly realized by the processing of the CPU 301 for the panel display unit 340a of the operation panel 340 shown in FIG. Various information is displayed on the operation panel 340 . In this embodiment, the display control unit 34 functions as an example of display control means.

The determination unit 35 is mainly implemented by the processing of the CPU 301 shown in FIG. 3 and performs various determinations in the data processing device 3 . In this embodiment, the determination unit 35 functions as an example of determination means.

The authentication unit 36 is mainly implemented by processing of the panel display unit 340a of the operation panel 340 shown in FIG. conduct. In this embodiment, the authentication unit 36 functions as an example of authentication means.

The execution unit 37 is mainly realized by the processing of the CPU 301 for the printer unit 332 shown in FIG. In this embodiment, the execution unit 37 functions as an example of execution means.

The memory reading unit 39 is mainly realized by the processing of the CPU 301 on at least one of the ROM 302a and the HD 308 shown in FIG. Various data (or information) are read out from the . In the present embodiment, the memory reading unit 39 functions as an example of memory reading means.

<Functional configuration of communication management device>
As shown in FIG. 6 , the communication management device 5 has a transmission/reception section 51 , a measurement acquisition section 53 , a display control section 54 , a judgment section 55 , a generation section 57 and a memory/read section 59 . Any of the hardware resources shown in FIG. It is a function or means realized by an action. Further, the communication management device 5 has a storage unit 5000 constructed by the ROM 502 or the HD 504 shown in FIG.

●User terminal management table●
FIG. 9A is a conceptual diagram showing an example of a user terminal management table according to this embodiment. In the storage unit 5000, a user terminal management DB 5001 configured by a user terminal management table as shown in FIG. 9A is constructed. In this user terminal management table, each item of user name, user terminal location information, and user terminal connection information is associated with each terminal identification information and stored and managed. Among these, the terminal identification information is information for identifying the communication terminal 8 corresponding to the user specified as the destination, and is given as TID001, TID002, etc., for example. As the user name, the name of the user who uses the communication terminal 8 corresponding to the destination name included in the destination name transmitted by the data processing device 3 is given. Note that the sender name is included in predetermined reception information described later. Furthermore, the communication terminal 8 corresponding to the user specified as the destination indicates the communication terminal 8 having the terminal identification information corresponding to the user specified as the destination. Hereinafter, when describing each operation and each process, it may simply be referred to as a communication terminal 8 for the sake of convenience.

The user terminal location information is information indicating the location information of the communication terminal 8, and the current latest location information may be stored and managed. As for the user terminal location information, information obtained by Wi-Fi (registered trademark, hereinafter omitted), GPS (Global Positioning System), etc. may be stored and managed. In the example of FIG. 9A, information such as "on the move" and "Yokohama office building 2nd floor" is provided.

The user terminal connection information is information for connecting the communication terminals 8, and represents, for example, which Wi-Fi each communication terminal 8 is connected to. In the example of FIG. 9A, information such as "Ebina Office Wi-Fi" and "Yokohama Office Wi-Fi" is provided.

● Receiving information management table ●
FIG. 9B is a conceptual diagram showing an example of a reception information management table according to this embodiment. A reception information management DB 5002 configured by a reception information management table as shown in FIG. 9B is constructed in the storage unit 5000 . In this reception information management table, each item of device identification information, device IP address, received document bibliographic information, received document name, and received document URL is stored and managed in association with each destination identification information. Among these, the destination identification information is information for identifying the data processing device 3 or the data processing device 7 returned or transferred from the communication management device 5, and is given as DID001, DID002, for example.

The device identification information is information for identifying a destination device, and is given as MID001, MID002, etc., for example.

As the received document bibliographic information, the same information as the bibliographic information stored and managed in the received document management table is stored and managed.

The received document URL is stored and managed as URL information when the received document represented by the received document name is stored and managed on a predetermined cloud server connected via the communication network 100, for example.

●Equipment position management table●
FIG. 10A is a conceptual diagram showing an example of the device location management table according to this embodiment. In the storage unit 5000, a device position management DB 5003 configured by a device position management table as shown in FIG. 10A is constructed. In this device location management table, a device name, device location information 1, and device location information 2 are associated with each device identification information and stored and managed. Among these, the device name indicates the name of the data processing device 3 or the data processing device 7, and is managed under names such as the Ebina MFP 30 and the headquarters MFP 5, for example.

The device location information 1 is information indicating the location of the data processing device 3 or the data processing device 7 managed by the device name, and is managed by information such as the 15th floor of the Ebina office and the 2nd floor of the head office, for example. Furthermore, the device location information 2 is location information given by GPS information of the data processing device 3 or data processing device 7 managed by the device name, for example, information such as 139.388177 east longitude, 35.457877 north latitude, 139.370124 east longitude, and 35.440987 north latitude. managed by

<<Each functional configuration of the communication management device>>
Next, each functional configuration of the communication management device 5 will be described in detail. The transmission/reception unit 51 of the communication management device 5 shown in FIG. 6 is mainly implemented by processing of the external device connection I/F 508 and the network I/F 509 shown in FIG. The transmitting/receiving unit 51 transmits/receives various data (or information) to/from the data processing device 3 , the data processing device 7 and the communication terminal 8 via the communication network 100 . In this embodiment, the transmitting/receiving unit 51 functions as an example of at least one of transmitting means and receiving means.

The measurement acquisition unit 53 is mainly realized by the processing of the CPU 501 shown in FIG. 4, measures the position of the communication terminal 8 based on the sensor output obtained from the sensor 820 of the communication terminal 8, and Acquire the user terminal location information shown. Further, the measurement acquisition unit 53 acquires position information of the locations where the data processing device 3 and the data processing device 7 are installed. In the present embodiment, the measurement acquisition unit 53 functions as an example of measurement means.

The display control unit 54 is mainly implemented by the processing of the CPU 501 on the display 506 shown in FIG. In this embodiment, the display control unit 54 functions as an example of display control means.

The judgment unit 55 is mainly implemented by the processing of the CPU 501 shown in FIG. 4 and makes various judgments in the communication management device 5 . Furthermore, the determination unit 55 determines the positional relationship between the communication terminal 8 and the data processing device 3 and the data A positional relationship with the processing device 7 is determined. In this embodiment, the determination unit 55 functions as an example of determination means.

The generation unit 57 is mainly realized by the processing of the CPU 501 shown in FIG. . In addition, the generation unit 57 performs read processing of the transferred document when receiving a browse completion response of the received document. In the present embodiment, the generation unit 57 functions as an example of generation means.

The memory reading unit 59 is mainly realized by the processing of the CPU 501 shown in FIG. or In the present embodiment, the memory reading unit 59 functions as an example of memory reading means.

<Functional Configuration of Data Processor 7>
As shown in FIG. 7, the data processing device 7 includes a transmission/reception unit 71, an operation reception unit 72, an acquisition unit 73, a display control unit 74, a judgment unit 75, an authentication unit 76, an execution unit 77, and a memory reading unit 79. have Each of these functional units operates according to an instruction from the CPU 701 according to a program for the data processing device 7 developed from at least one of the ROM 702a and the HD 708 to the RAM 702b by any of the hardware resources shown in FIG. It is a function or means realized by The data processing device 7 also has a storage unit 7000 constructed from at least one of the ROM 702a and the HD 708 shown in FIG. In addition, the data processing program executed by the data processing device 7 is stored in the storage unit 7000 .

●Incoming document management table●
FIG. 10B is a conceptual diagram showing an example of a reception information management table according to this embodiment. In the storage unit 7000, a reception information management DB 7001 configured by a reception information management table as shown in FIG. 10B is constructed. In this reception information management table, items such as device identification information, destination name, received document bibliographic information, and received document URL are associated with each destination identification information and stored and managed. Since these items are common to the items stored and managed in the received document management table forming the received document management DB 3002 and the received information management table forming the received information management DB 5002 described above, description thereof will be omitted. .

<<Each functional configuration of the data processor>>
Since each function of the data processing device 7 shown in FIG. 7 is the same as each function of the data processing device 3 described above, detailed description thereof will be omitted.

<Functional configuration of communication terminal>
As shown in FIG. 7 , the communication terminal 8 has a transmission/reception section 81 , an operation reception section 82 , a detection section 83 , a display control section 84 and a memory/read section 89 . 4 operates according to instructions from the CPU 801 according to the program for the communication terminal 8 developed on the RAM 803 from at least one of the ROM 802 and the HD 804. It is a function or means realized by The communication terminal 8 also has a storage unit 8000 constructed by the ROM 802 or HD 804 shown in FIG. Further, a communication processing program executed by the communication terminal 8 is stored in the storage unit 8000 . Further, the storage unit 8000 stores and manages received document information related to the fax document transmitted by the communication device 2 and user location information of the user who owns or uses the communication terminal 8 .

<<Each function configuration of the communication terminal>>
Next, each functional configuration of the communication terminal 8 will be described in detail. The transmission/reception unit 81 of the communication terminal 8 shown in FIG. 7 is mainly realized by the processing of the external device connection I/F 808 and the network I/F 809 shown in FIG. to transmit and receive various data (or information) to and from the communication management device 5. In this embodiment, the transmitting/receiving section 81 functions as an example of at least one of transmitting means and receiving means.

The operation reception unit 82 is mainly implemented by the CPU 801 processing signals generated by various operations received by the keyboard 811 and the pointing device 812 shown in FIG. Accept input for selection. Also, as the keyboard 811 and pointing device 812, an operation button (having a UI that can be pressed or tapped) or the like may be used. In this embodiment, the operation reception unit 82 functions as an example of operation reception means.

Detector 83 is mainly realized by processing of sensor 820 shown in FIG. In this embodiment, the detection unit 83 functions as an example of detection means.

The display control unit 84 is mainly implemented by processing of the display 806 shown in FIG. In the present embodiment, the display control section 84 functions as an example of display control means.

The memory reading unit 89 is mainly realized by the processing of the CPU 801 shown in FIG. or In the present embodiment, the memory reading unit 89 functions as an example of memory reading means.

<Functional configuration of location information providing device>
As shown in FIG. 7, the location information providing device 10 has a communication section 101, a location information management section 106 and a storage/reading section 109. FIG. Each of these functional units is realized by any one of the hardware resources shown in FIG. function or means to The location information providing device 10 also has a storage unit 10000 constructed by the ROM 1002 shown in FIG.

<<Each functional configuration of the location information providing device>>
Next, each functional configuration of the positional information providing device 10 will be described in detail. Communication unit 101 of positional information providing apparatus 10 shown in FIG. 7 is mainly realized by processing of communication I/F 1004 shown in FIG. Send and receive various data (or information) between In this embodiment, the communication unit 101 functions as an example of communication means.

The location information management unit 106 is mainly realized by the processing of the CPU 1001 shown in FIG. In response to a request from the management device 5 , the corresponding position information is read from the storage unit 10000 and provided to the communication terminal 8 . In this embodiment, the location information management unit 106 functions as an example of location information management means.

The memory reading unit 109 is mainly implemented by processing the ROM 1002 and the RAM 1003 shown in FIG. Various data (or information) are read out from the . In this embodiment, the memory reading unit 109 functions as an example of memory reading means.

[Processing or operation of the embodiment]
Next, each process or operation in the communication system according to the first embodiment will be described with reference to FIGS. 11 to 15. FIG. In the first embodiment, the communication terminal 8 corresponding to the user specified as the destination of the document transmitted from the communication device 2 to the data processing device 3 is outside the predetermined range of the place where the data processing device 3 is installed. , and the case where the data processing device 7 to which the received document is to be transferred is located outside the predetermined range of the installation location. FIG. 11 is a sequence diagram showing an example of position information acquisition processing according to this embodiment. FIG. 23 is an example of a screen display of a communication terminal when a document having confidentiality equal to or higher than a predetermined standard is received, and FIG. An example of a screen display of a communication terminal when a document is received, FIG. 25 is an example of a screen display of a communication terminal displaying a list of received documents, and FIG. 26 is another screen of a communication terminal displaying a list of received documents. A display example, FIG. 27 is a screen display example of a communication terminal displaying the contents of a received document. It should be noted that the embodiment will be described on the assumption that the communication terminal 8 and the location information providing device 10 have already established a state in which they can communicate with each other according to a predetermined communication protocol. Similarly, the description will be made on the premise that communication between the communication terminal 8 and the communication management device 5 is established in advance by a predetermined communication protocol.

<Acquisition of location information>
As shown in FIG. 11 , first, the user of the communication terminal 8 activates, for example, a location information acquisition application that operates on the communication terminal 8, and performs predetermined processing for acquiring the location information of the communication terminal 8. I do. When the communication terminal 8 receives predetermined processing for acquiring location information by the user, the transmission/reception unit 81 of the communication terminal 8 transmits a location information acquisition request to the location information providing device 10 (step S11). ). Accordingly, the communication unit 101 of the location information providing device 10 receives the location information acquisition request transmitted by the transmission/reception unit 81 of the communication terminal 8 . At this time, the terminal identification information of the communication terminal 8 is included in the location information acquisition request.

Next, the location information management unit 106 of the location information providing device 10 acquires the current location information of the communication terminal 8 (step S12). At this time, the position information management unit 106 can acquire the position information of the communication terminal 8 by using radio waves of Wi-Fi, using the global positioning system in GPS, or the like. Specifically, when Wi-Fi is used, the storage reading unit 109 of the location information providing device 10 cooperates with the location information management unit 106 to obtain the surrounding information using the Wi-Fi radio waves. The MAC address information and radio wave strength of the wireless LAN device are temporarily stored in the storage unit 10000, and the position information of the communication terminal 8 is read. When GPS is used, storage/reading unit 109 cooperates with position information management unit 106 to temporarily store position information acquired using radio waves from GPS satellites in storage unit 10000. , the position information of the communication terminal 8 is read.

After reading the acquired position information, the communication unit 101 transmits a position information acquisition response to the communication terminal 8 (step S13). As a result, the transmission/reception unit 81 of the communication terminal 8 receives the location information acquisition response transmitted by the location information providing device 10 . At this time, the location information acquisition response includes the terminal identification information of the communication terminal 8 and the current location information of the communication terminal 8 .

After receiving the position information acquisition response, the storage/reading unit 89 stores the position information included in the received acquisition response in the storage unit 8000 as user position information (step S14). The communication terminal 8 may repeatedly execute the above-described position information acquisition process from steps S11 to S14 at predetermined time intervals.

Note that the predetermined process for acquiring the position information by the user performed before step S11 may be omitted by automatically performing the process of step S11 at predetermined time intervals.

Similarly, the transmission/reception unit 51 of the communication management device 5 transmits a position information acquisition request to the communication terminal 8 (step S21). As a result, the transmission/reception unit 81 of the communication terminal 8 receives the location information acquisition request transmitted by the transmission/reception unit 51 of the communication management device 5 . At this time, the terminal identification information of the communication terminal 8 is included in the location information acquisition request.

Next, the memory reading unit 89 of the communication terminal 8 reads the current location information of the communication terminal 8 stored in the storage unit 8000 (step S22).

After reading the acquired position information, the transmission/reception unit 81 transmits a position information acquisition response to the communication management device 5 (step S23). As a result, the transmission/reception unit 51 of the communication management device 5 receives the location information acquisition response transmitted by the communication terminal 8 . At this time, the location information acquisition response includes the terminal identification information of the communication terminal 8 and the user terminal location information, which is the current location information of the communication terminal 8 .

After receiving the location information acquisition response, the storage/reading unit 59 of the communication management device 5 stores and registers the received user terminal location information in the user terminal management DB 5001 (see FIG. 9A) (step S24). . The communication management device 5 may repeatedly execute the above-described position information acquisition processing from steps S21 to S24 at predetermined time intervals.

Note that in the communication system according to the present embodiment, for example, when the processes of steps S11 and S13 described above are executed, another device or the like may exist between the communication terminal 8 and the location information providing device 10. . That is, each piece of information (data) transmitted/received between the communication terminal 8 and the location information providing device 10 may be transmitted/received once via another device. The configuration and processing method described above are also applicable to other processing steps between the communication terminal 8 and the location information providing device 10 .

Furthermore, in the communication system according to the present embodiment, another device or the like may exist between the communication management device 5 and the communication terminal 8, for example, when the processes of steps S21 and S23 described above are executed. That is, each piece of information (data) transmitted/received between the communication management device 5 and the communication terminal 8 may be transmitted/received once via another device. The configuration and processing method described above can also be applied to other processing steps between the communication management device 5 and the communication terminal 8 .

FIG. 12 is a sequence diagram showing an example of data reception processing according to this embodiment. In addition, in the embodiment, it is assumed that a predetermined communication protocol has been established in advance for facsimile communication between the communication device 2 and the data processing device 3 . Further, it is assumed that the data processing device 3 and the communication management device 5 are already in a state of being able to communicate with each other according to a predetermined communication protocol. In the communication device 2 , first, an operation screen related to the facsimile function is displayed on the display 206 by the display control unit 24 . On this operation screen, when an operator who operates the communication device 2 operates a send button for selecting a destination and sending a fax document, the operation accepting unit 22 accepts an operation for the send button. After that, the document is read by the scanner 216, and the document file related to the read document is generated by the generation unit 27. FIG. After a series of these processes, the transmission/reception unit 21 sends the document file generated by the generation unit 27 to the data processing device 3 corresponding to the FAX number selected from the destinations registered in the registration unit 26. Send (step S101). As a result, the transmission/reception unit 31 of the data processing device 3 receives the transmission document file transmitted by the communication device 2 . The transmission document file transmitted by the communication device 2 is an example of a transmission file (transmission data) relating to facsimile communication.

At this time, the transmission document file includes transmission source identification information, transmission source FAX number, transmission source name, reception date and time, communication time, and communication information managed by transmission information management DB 3001 (see FIG. 8A) as transmission source information. Contains results. Further, the transmission document file contains transmission source identification information, transmission destination identification information, transmission destination name, bibliographic information, reception document name, Contains keywords. The bibliographic information includes CSI information such as the sender's FAX number, RTI information such as the sender's name, date and time of reception, communication time and communication result, number of pages and image size. The keyword indicates confidential information included in the header information and body text of the facsimile document received by the data processing device 3 and whose confidentiality exceeds a predetermined standard. It is text information. In other words, the keywords include texts that are interpreted as having a certain level of confidentiality, such as "private", "confidential", and "invention registration form". In this embodiment, when the above text is included in the received fax document, it is determined that the confidentiality of the received fax document file is equal to or higher than a predetermined standard. On the other hand, if the received fax document file does not contain any of the texts described above, it is determined that the confidentiality of the received fax document file is below a predetermined standard. The data processing device 3 can obtain the above-described keyword by character code conversion using an OCR (Optical Character Recognition/Reader) provided in the FAX unit 333, for example. In this embodiment, for the sake of convenience, "received document file or fax document file" will be referred to as "received document", and "transmitted document file or fax document file" will be referred to as "transmitted document". Describe.

After receiving the transmission document transmitted by the communication device 2, the storage/reading unit 39 of the data processing device 3 temporarily stores the received document in the storage unit 3000 (step S102), and searches for information (OCR search) in the received document. (Step S103).

Subsequently, the determination unit 35 determines whether or not the received document has confidentiality equal to or higher than a predetermined standard (step S104). Judgment as to whether or not the document has a confidentiality level equal to or greater than a predetermined standard is, for example, based on the text information ("private", "confidential", "invention notification form", etc.) representing the confidentiality of the document included in the above-mentioned keyword. This is done depending on whether or not it is included in the received document. In other words, if the received document contains at least one of the keywords described above, it is determined that the received document has a degree of confidentiality equal to or greater than a predetermined standard. If it is determined that the received document has a degree of confidentiality equal to or higher than the predetermined standard (step S104; YES), the storage/reading unit 39 sends the received document to the transmission information managed by the transmission information management DB 3001 (see FIG. 8A). Source identification information, source name, source FAX number, date and time of reception, communication time and communication result are included.

Subsequently, the storage/reading unit 39 stores the transmission information and the reception information included in the received document in the transmission information management DB 3001 (see FIG. 8A) and the reception document management DB 3002 (see FIG. 8B), respectively. (step S105).

On the other hand, if it is determined that the received document is less than the predetermined security level (step S104; NO), the transmitting/receiving section 31 transfers the received document, which is an example of predetermined received information, to the communication management device 5. (Step S106). As a result, the transmission/reception unit 51 of the communication management device 5 receives the received document transmitted (transferred) by the data processing device 3 . That is, the transmitting/receiving section 31 transmits to the communication management device 5 information according to confidentiality included in the received document. At this time, the transferred received document includes the following predetermined received information related to received data. The predetermined reception information includes the name of the sender, CSI information as bibliographic information described in step S101, RTI information, date and time of reception, communication time, communication result, number of pages, and image size. Further, the predetermined reception information includes the name of the received document, the URL of the received document indicating the storage location of the received document, the device identification information of the receiving device, the name of the receiving device, and the device information of the receiving device. The device information of the receiving device is, for example, the serial number and IP address. Furthermore, the bibliographic information may include character information obtained by OCR.

After receiving the received document, the storage/reading unit 59 stores transfer information related to the received document in the received information management DB 5002 (see FIG. 9B) (step S107).

After executing step S105, the transmitting/receiving unit 31 of the data processing device 3 sends a high security level document to the communication management device 5 indicating that it has received a high security level document having confidentiality higher than a predetermined standard. is sent (step S109). Thereby, the transmission/reception unit 51 of the communication management device 5 receives the reception notification of the high security level document transmitted by the data processing device 3 . This high security level document reception notification is an example of predetermined reception information relating to the received document. That is, the transmitting/receiving section 31 transmits to the communication management device 5 information according to confidentiality included in the received document. At this time, the reception notification of the high security level document may be transmitted asynchronously with each process from step S106 to step S108, which will be described later, performed by the communication management apparatus 5. FIG. This high security level document reception notification is also one of the predetermined reception information related to the reception data described above.

<Acquisition of location information of communication terminal and determination processing>
Subsequently, the determination unit 55 identifies the user, acquires the position information of the communication terminal 8, and makes various determinations (step S108). FIG. 13 is a flow chart showing an example of acquisition and determination processing of location information of a user, a communication terminal, and a data processing device according to this embodiment. First, the acquisition unit 52 cooperates with the storage/readout unit 59 to retrieve the document file indicated by the received document name transmitted by the data processing device 3, the transmission source information indicating which communication device the document was transmitted from, and which data processing device. and destination information indicating to whom (destination name) it is addressed. For acquisition of these information, it is possible to perform processing using OCR as described above. Next, the acquiring unit 52 searches the user terminal management DB 5001 (see FIG. 9A) using, for example, the destination (user name) acquired from OCR as a search key, thereby obtaining the corresponding terminal identification information, usage information, and so on. acquires user terminal location information and user terminal connection information. Further, the acquisition unit 52 uses the device identification information of the data processing device 3 that received the fax document, which is managed in the received information management DB 5002 (see FIG. 9B), as a search key to search the device location management DB 5003 (see FIG. 10 (B)). A)) is retrieved to obtain the device position information of the corresponding data processing device 3 (step S108-1). At this time, the position information of the data processing device 3 may be position information preset at the time the data processing device is installed. The longitude/latitude information and the like to be displayed are given.

Subsequently, the determination unit 55 determines the positional relationship of the communication terminals 8 from the obtained position information of the communication terminals 8 and the position information of the data processing device 3 . Specifically, the determination unit 55 determines whether or not the communication terminal 8 exists outside (step S108-2). Specifically, the determination unit 55 determines that the communication terminal 8 (the user who owns it) is outside the predetermined range of the data processing device 3 and is installed in a location different from the data processing device 3 . determines whether it exists outside the range of Here, the determination of whether or not it exists outside the predetermined range is based on the user terminal position information indicated by the communication terminal 8 at the present time, which is acquired by the measurement acquisition unit 53.
(1) Exists outside the dotted line circle given by a predetermined radius centered on the data processing device 3 or outside the Wi-Fi connection information range indicated by the Wi-Fi connection information to which the data processing device 3 is connected whether or not
is done in In addition, another determination of whether or not it exists outside a predetermined range is
(2) Exists outside the dotted line circle given by a predetermined radius centered on the data processing device 7 or outside the Wi-Fi connection information range indicated by the Wi-Fi connection information to which the data processing device 7 is connected whether or not
is done in In other words, if both (1) and (2) apply, the determination unit 55 determines that the communication terminal 8 exists outside the home. decide not to.

When it is determined that the communication terminal 8 exists outside (step S108-2; YES), the generation unit 57 generates a message (message H or message L) according to the security level, and performs subsequent processing. , the transition is made to circle A (step S108-3).

On the other hand, if it is determined that the communication terminal 8 does not exist outside (step S108-2; NO), the determination unit 55 determines whether the communication terminal 8 is within the first range including the place where the data processing device 3 is installed. Determine whether terminal 8 exists. For example, the determination unit 55 determines whether or not the communication terminal 8 exists (whether or not there is a user) within a circle having a predetermined radius centered on the place where the data processing device 3 is installed (step S108-4). If it is determined that the communication terminal 8 exists (the user exists) within the first range where the data processing device 3 is installed (step S108-4; YES), the generation unit 57 receives the document. Then, a print execution message is generated, and the process proceeds to circle B (step S108-5).

On the other hand, if it is determined that the communication terminal 8 does not exist within the first range including the place where the data processing device 3 is installed (step S108-4; NO), the determination unit 55 determines that the data processing device 3 determines whether or not the communication terminal 8 exists within a second range including the place where the is installed. For example, the determination unit 55 determines whether or not the communication terminal 8 exists (whether or not there is a user) within a circle having a predetermined radius centered on the place where the data processing device 3 is installed (step S108-6). If it is determined that the communication terminal 8 exists (there is a user) within the first range within the predetermined range where the data processing device 7 is installed (step S108-6; YES), the generation unit 57 , and generates a document reception and print execution message, and transitions to circle C as subsequent processing.

If it is determined that the communication terminal 8 does not exist within the predetermined range where the other data processing device 7 is installed (there is no user) (step S108-6; NO), the determination unit 55 performs step S108. Back to -2. It should be noted that there is a case where the measurement acquisition unit 53 cannot acquire the position information of the communication terminal 8 as a case where the process returns to step S108-2. This corresponds to a case where the user who owns the communication terminal 8 is moving and the position information of the communication terminal 8 cannot be determined (not stationary). In such a case, the determination unit 55 may repeat the determination process after step S108-2.

In addition, in the communication system according to the present embodiment, for example, when the processes of steps S106 and S109 described above are executed, another device or the like may exist between the data processing device 3 and the communication management device 5. . In other words, each piece of information (data) transmitted and received between the data processing device 3 and the communication management device 5 may be transmitted and received once via another device. The configuration and processing method described above can also be applied to other processing steps between the data processing device 3 and the communication management device 5 .

<Message transmission processing to communication terminal>
<<Message transmission when high security level document is received>>
Next, a process of transmitting the first notification from the communication management device 5 to the communication terminal 8 owned by the user will be described. FIG. 14 is a sequence diagram illustrating an example of message transmission processing according to the first embodiment. FIG. 15 is a sequence diagram illustrating another example of message transmission processing according to the first embodiment. FIG. 23 is a screen display example of a communication terminal when a document having confidentiality equal to or higher than a predetermined standard is received. FIG. 24 is a screen display example of a communication terminal when a document having confidentiality below a predetermined standard is received.

In FIG. 14, as a process (circle (A)) when the determination unit 55 determines that the user is outside, the transmission/reception unit 51 sends the communication terminal 8 location information and a predetermined The notification generated based on the received information is transmitted (step S121). Thereby, the transmission/reception unit 81 of the communication terminal 8 receives the notification to the user transmitted by the communication management device 5 . At this time, the notification related to the predetermined received information includes message H, which is an example of the first notification indicating that the high security level document has been received.

●Screen display example●
After receiving the first notification, the display control unit 84 of the communication terminal 8 displays the document reception notification screen 8101 shown in FIG. 23 on the display 806 of the communication terminal 8 (step S122). At this time, on the document reception notification screen 8101, "FAX reception information", "<Notice of reception of FAX document (confidential)>", and a document having confidentiality equal to or higher than a predetermined standard has been received for the user. It contains notification content indicating that Also, the document reception notification screen 8101 includes a first notification (message H). The content of the first notification is to urge the user to go directly to the data processing device 3 to retrieve the document from the viewpoint of security since the received document has a security level higher than or equal to a predetermined level. is displayed. Furthermore, in another area of the document reception notification screen 8101, a confirmation button 8111 is displayed. Accordingly, after confirming the content of the first notification, the user can operate (press, tap, etc.) the confirmation button 8111 to transition from this screen to another screen. In this way, when a document having confidentiality equal to or greater than a predetermined standard is received, the communication management device 5 notifies the communication terminal 8 of the reception of the document having confidentiality equal to or greater than the predetermined standard by pushing ( Send. At this time, the communication management device 5 can send a push notification using, for example, FCM (Firebase Cloud Messaging), which is an example of a push notification server. In other words, the transmission/reception unit 51 of the communication management device 5 does not transmit a received document having confidentiality higher than or equal to a predetermined standard to the communication terminal 8, and the display control unit 84 of the communication terminal 8 does not Contents related to confidential received documents are not displayed. As a result, the communication management device 5 and the communication terminal 8 can ensure a certain level of security for the destination user and the communication terminal 8 owned by the user. As described above, the communication management device 5 can also serve as the service provider's server when sending a predetermined message to the communication terminal 8 .

<< Send message when receiving low security level document >>
In FIG. 15, when the determination unit 55 determines that the user is away from home and receives a low security level document, which is a document having confidentiality below a predetermined standard, the transmission/reception unit 51 sends the communication terminal 8 to send a notification to the user (step S131). Thereby, the transmission/reception unit 81 of the communication terminal 8 receives the notification to the user transmitted by the communication management device 5 . At this time, the notification to the user includes a message L, which is an example of a second notification indicating that the low security level document has been received. The contents of this second notification include contents to the effect that the facsimile document has been received, current location information of the user, and contents prompting selection of a method of obtaining the received document.

●Screen display example●
After receiving the second notification, the display control section 84 of the communication terminal 8 causes the display 806 of the communication terminal 8 to display the document reception notification screen 8102 shown in FIG. 24 (step S132). At this time, on the document reception notification screen 8102, as the contents of the second notification, "FAX reception information", "<Notice of reception of FAX document>", and a document having confidentiality less than a predetermined standard is displayed to the user. Contains notification content indicating that the message was received by The document reception notification screen 8102 also includes a second notification (message L). As the content of the second notification, the text notification content indicating the current location information of the user is displayed. Further, the following three process selection buttons 8112, 8113 and 8114 and an OK button 8115 are displayed by the display control unit 84 on the document reception notification screen 8102 . A process selection button 8112 is a selection button for viewing the received document on this communication terminal 8 . The process selection button 8113 is a selection button for selecting to pick up the received document from the recipient Ebina office. A process selection button 8114 is a selection button for selecting to have the received document forwarded to another office to which the received document was forwarded.

When the user selects the process selection button 8112 and operates the OK button 8115, the user can browse the details of the received document on screens shown in FIGS. 25 to 27, which will be described later. This will be explained in detail later.

When the process selection button 8113 is selected by the user and the OK button 8115 is operated, first, the measurement acquisition unit 53 of the communication management device 5 cooperates with the storage/readout unit 59 to select the usage data acquired in step S24. The user terminal location information is read out by searching the user terminal management DB 5001 (see FIG. 9A) using the user identification information as a search key. By repeating this process at regular time intervals, the measurement acquisition unit 53 can periodically measure the position information of the communication terminal 8 . By this periodic measurement, the communication management device 5 can grasp the moving state of the user and the fact that the user has arrived at the office where the fax document was received. Related processing can be performed.

Similarly, when the process selection button 8114 is selected by the user and the OK button 8115 is operated, the measurement acquisition unit 53 of the communication management device 5 performs , in cooperation with the memory reading unit 59, reads out the user terminal location information acquired in step S24 by searching the user terminal management DB 5001 (see FIG. 9A) using the user identification information as a search key. . By repeating this process at regular time intervals, the measurement acquisition unit 53 periodically measures the position information of the communication terminal 8 . By this periodic measurement, the communication management device 5 can periodically measure the position information of the communication terminal 8 . By this periodic measurement, the communication management device 5 can grasp the moving state of the user and the fact that the user has arrived at another place of business. becomes possible to do.

In this way, when a document having confidentiality below a predetermined standard is received, the communication management device 5 sends the document below the security level to the communication terminal 8 corresponding to the user specified as the destination of the received document. send a notification that it has received As a result, the display control unit 84 of the communication terminal 8 causes the document reception notification screen 8102 to display the processing selection buttons 8112, 8113, 8114 and the OK button. Note that the buttons for selecting each process described above are not limited to the process selection buttons 8112, 8113, and 8114. FIG. The processing selection buttons to be displayed may be arbitrarily set as long as the usage scene of the user in the communication system 1 and the display of the display 806 of the communication terminal 8 are permitted.

Furthermore, as described above, in the processing of steps S131 and S132, the transmission/reception unit 51 of the communication management device 5 and the display control unit 84 of the communication terminal 8 use a UI (User Interface) as shown in FIG. provided to those As a result, a message to the effect that the document addressed to the user has been received is transmitted and displayed to the user who owns the communication terminal 8, and the user is allowed to select a desired method for obtaining the received document. becomes possible. Therefore, it is possible to provide a data management system that does not restrict the movement of a user who receives a facsimile document.

Returning to FIG. 15, after executing step S131, the storage/reading unit 59 of the communication management device 5
Corresponding received document information is retrieved by searching the received information management DB 5002 (see FIG. 9B) using the device identification information of the receiving device, which is one of the predetermined received information related to the received document (received data), as a search key. read out. Furthermore, the measurement acquisition unit 53 searches the user terminal management DB 5001 (see FIG. 9A) using the terminal identification information or the user name as a search key, thereby reading the corresponding user terminal location information (step S133). ). If the device identification information is MID001, the received document information read at this time includes the device IP address, received document bibliographic information, received document name, and received document URL. Furthermore, the user terminal location information read at this time is the user terminal location information obtained by the periodic processing executed in steps S21 to S24. That is, even in the process of step S133, the process may be periodically repeated to acquire the latest position information of the communication terminal 8 (acquire according to changes in the position information). Note that the periodic acquisition of the position information of the communication terminal 8 executed in step S133 may be performed periodically when the position information of the communication terminal 8 is acquired in the process of step S108-1 described above. good.

Subsequently, the transmitting/receiving unit 51 transmits to the communication terminal 8 a notification related to predetermined reception information changed according to the position information of the communication terminal 8 as a notification to the user. That is, the transmitting/receiving unit 51 transmits to the communication terminal 8 a notification generated based on the position information of the communication terminal 8 corresponding to the user specified as the destination of the communication device 2 and the predetermined received information. (Step S134). Thereby, the transmission/reception unit 81 of the communication terminal 8 receives the notification to the user transmitted by the communication management device 5 . At this time, the notification to the user includes the current location information of the communication terminal 8 owned by the user, the device IP address as one of the received data processing device information, the received document bibliographic information, the received document name and Contains the incoming document URL. At this time, the generation unit 57 notifies the user that the location information corresponding to □□ in the portion of “Your current location information is □□” included in the document reception notification screen 8102. may be updated as the current latest location information, and the notification (message) described above may be constantly updated.

Furthermore, in cooperation with the updating process by the generation unit 57, the measurement acquisition unit 53 measures the respective distances between the communication terminal 8, the data processing device 3, and the data processing device 7, and displays them on the communication terminal 8. The display order of the process selection buttons 8112, 8113 and 8114 to be displayed may be controlled. For example, when the measurement acquisition unit 53 determines that the current position information of the communication terminal 8 is approximately halfway between the data processing device 3 and the data processing device 7, the processing selection buttons are displayed in the order shown in FIG. They may be ordered as 8112, 8113 and 8114. On the other hand, when the measurement acquisition unit 53 determines that the current location information of the communication terminal 8 is near the data processing device 3, the processing selection buttons 8112 and 8113 are switched in order from the top. and 8114. In that case, similarly, when the measurement acquisition unit 53 measures that the current position information of the communication terminal 8 is near the data processing device 7, the process selection buttons 8112 and 8114 are switched in order from the top. They may be ordered as selection buttons 8114 , 8112 and 8113 . At that time, the generation unit 57 cooperates with the measurement acquisition unit 53 to notify (message content) may also be changed as appropriate.

Subsequently, the storage/reading unit 89 of the communication terminal 8 stores various types of information related to the notification to the user in a predetermined area of the storage unit 8000 . At this time, the display control unit 84 causes the display 806 to display a document reception notification screen 8102 as shown in FIG. On the document reception notification screen 8102, a message changed according to the position information of the communication terminal 8 measured in step S134 described above, and process selection buttons 8112, 8113 and 8114 ordered according to the position information of the communication terminal 8 are displayed. is displayed. At this time, the display control unit 84 further displays the process selection button for the data processing device closest to the communication terminal 8 by highlighting, blinking, or the like so as to be distinguishable from the other process selection buttons, so that the user can use the button. The user may be urged to preferentially select the process selection button. Further, the display control unit 84 causes the display 806 to display the received document browsing screen 8103 as shown in FIG. 25 (step S135). Note that the communication terminal 8 may store and manage a dedicated data table instead of the predetermined area provided in the storage unit 8000 for storing and managing various information related to notification to the user. good.

Subsequently, the operation accepting unit 82 accepts an operation for browsing the transfer document by the user (step S136). The browsing operation of the forwarded document by the user is as follows:
・Operation of the process selection button 8112 and OK button 8115 on the document reception notification screen 8102 ・Selection of content to be viewed on the received document viewing screen 8103 and operation of the Next button 8116 ・Selection and operation of the document file to be viewed on the received document viewing screen 8104 Operation of browse button 8117 is included. In this case, the user selects No. on the received document browsing screen 8103 shown in FIG. 1 document is selected, and the Next button 8116 is operated. A specific process example and a screen example in the process of step S136 will be described below.

First, when the user selects the process selection button 8112 displayed on the communication terminal 8 and operates the OK button 8115, the display control unit 84 causes the display 806 of the communication terminal 8 to display the received document viewing screen shown in FIG. A screen 8103 is displayed on the display 806 . At this time, the received document viewing screen 8103 displays a list of received fax documents that have been received by the data processing apparatus 3 (Ebina MFP 30) as a list of received documents.

The contents of the list of received fax documents displayed here are information having items of "No.", "Date and Time", "Sender" and "Recipient". If the content to be displayed cannot be displayed on the received document viewing screen 8103, the display control unit 84 displays a scroll bar on the received document viewing screen 8103 and prompts the user to perform a scroll operation. You may provide UI which can confirm the hidden display content. At this time, a received fax document addressed to Hanako Magome, No. 1 information is displayed so as to be distinguishable from other received fax documents. As an example of displaying the document so as to be distinguishable from other received fax documents, for example, the target item may be hatched, displayed in bold, or surrounded by a rectangular frame. Further, by pressing or tapping the part displayed in such a distinguishable manner and operating the next button 8116, the display control unit 84 causes the display 806 of the communication terminal 8 to display a screen as shown in FIG. A received document browsing screen 8104 is displayed on the display 806, and the file name of the received fax document is displayed on the screen. At this time, No. The received documents 2, 3, 4, etc. are not addressed to the owner of the communication terminal 8 (Hanako Magome). Therefore, the operation reception unit 82 receives No. 1 by Hanako Magome. The selection and selection of faxed documents for numbers 2, 3, 4, etc. may be rejected. Specifically, for example, the operation reception unit 82 is associated with the destination identification information other than the destination identification information corresponding to the owner (Hanako Magome) of the communication terminal 8 and the destination name (Riko Co., Ltd.). The document indicated by the received document name may be excluded from selection, or No. When an item other than the item related to 1 is selected, the next button 8116 may be hidden.

In FIG. 26, the operation reception unit 82 of the communication terminal 8 has a number selected by the user. When the 1 document "20201120_File003.pdf" is selected and the browse button 8117 is operated, the transfer document browse operation is accepted. The above is a specific example of the transfer document viewing operation by the user.

Upon receiving the transfer document viewing operation by the user, the storage/reading unit 89 reads out the PDF of the corresponding transfer document among the various information managed in the predetermined area of the storage unit 8000 (step S137). At this time, instead of reading the PDF of the transfer document, the storage reading unit 89 may access the transfer document (received document) URL and download the corresponding file from the accessed URL to the communication terminal 8 .

After reading or downloading the transfer document, the display control section 84 displays a document content display screen 8105 as shown in FIG. S138). FIG. 27 shows an example in which a report document stating, for example, "monthly production volume of OO product (reference)" is displayed together with a representative diagram.

Then, when the return button 8118 is operated by the user, the display control unit 84 may cause the display 806 to display the received document viewing screen 8104 shown in FIG. 26 again. At this time, the transmission/reception unit 81 transmits a browse completion response of the received document to the communication management device 5 (step S139). As a result, the transmission/reception unit 51 of the communication management device 5 receives the received document browsing completion response transmitted by the communication terminal 8 .

After receiving the browse completion response of the received document, the generation unit 57 of the communication management apparatus performs read processing of the transferred document (step S140).

By executing the above process, the user who owns the communication terminal 8 can display the content of the received fax document with confidentiality below a predetermined standard sent to the communication terminal 8 on the display of the communication terminal 8. can be checked with Furthermore, the user can grasp the notification contents that change as the user moves from the contents displayed on the communication terminal 8 . Note that the processing sequence between the communication management device 5 and the communication terminal 8 shown in FIG. 16 is not limited to this, and the content and order of processing can be changed as appropriate without departing from the gist of the present invention. .

[Main effects of the present embodiment]
As described above, according to the present embodiment, the transmission/reception unit 51 of the communication management device 5 uses receives various information (step S106). After that, the transmitting/receiving unit 51 transmits to the communication terminal 8 a notification generated based on the position information of the communication terminal 8 corresponding to the user specified as the destination of the communication device 2 and the predetermined received information. (Steps SS121, S134). As a result, by transmitting a notification according to the location information associated with the movement of the user, it is possible to notify that the data has been received according to the location of the terminal.

[Modification of the first embodiment]
Next, a modified example of the first embodiment will be described. FIG. 16 is a sequence diagram illustrating an example of processing for determining the distance between the user and the transmission source according to the modification of the first embodiment. First, the transmitting/receiving unit 51 of the communication management device 5 transmits a transmission source information acquisition request to the data processing device 3 (step S151). As a result, the transmission/reception unit 31 of the data processing device 3 receives the transmission source information acquisition request transmitted by the communication management device 5 . At this time, the terminal identification information is included in the transmission source information acquisition request.

Upon receiving the transmission source information acquisition request transmitted by the communication management device 5, the transmission/reception unit 31 transmits a transmission source information acquisition response to the communication management device 5 (step S152). As a result, the transmission/reception unit 51 of the communication management device 5 receives the transmission source information acquisition response transmitted by the data processing device 3 . At this time, the sender name and sender FAX number are included in the sender information acquisition response.

The storage/reading unit 59 of the communication management device 5 that has received the transmission source information acquisition response stores the transmission source information in a predetermined area of the storage unit 5000 (step S153).

After storing the transmission source information, the determination unit 55 performs processing according to the distance between the communication terminal 8 and the transmission source communication device 2 (step S154). Details of the process of step S154 will be described later.

<Determining the distance between the user and the sender>
FIG. 17 is a flowchart illustrating an example of determination processing according to the distance between the user and the transmission source according to the modification of the first embodiment. First, the measurement acquisition unit 53 measures the distance between the position information of the communication terminal 8 and the transmission source communication device 2 . Specifically, the measurement acquisition unit 53 cooperates with the storage reading unit 59 to search the user terminal management DB 5001 (see FIG. 9A) using the terminal identification information as a search key to obtain the corresponding usage data. acquire the location information of the user terminal. Further, the measurement acquisition unit 53 acquires the location information of the transmission source from the transmission source information (for example, FAX number) included in the received document transmitted (transferred) by the data processing device 3 (step S154-1). The measurement acquisition unit 53 calculates the distance between the location information of the communication terminal 8 and the communication device 2 that is the transmission source by performing a calculation such as obtaining a difference from each of the acquired location information. Note that the method of acquiring the location information of the transmission source is, for example, that the communication management device 5 accesses a predetermined site where the FAX number is open to the public, so that the address and location information of the transmission source corresponding to the FAX number are obtained. etc.

Subsequently, the determination unit 55 determines whether or not the communication terminal 8 exists within a predetermined distance from the communication device 2 based on each of the acquired position information (step S154-2). When it is determined that the communication terminal 8 exists within the predetermined distance from the communication device 2 (step S154-2; YES), the generation unit 57 sends the communication owned by the user as a notification to be transmitted to the communication terminal 8. A guidance message 1 to the terminal 8 is generated, and this flow is exited as subsequent processing (circle (D)) (step S154-3). Here, guidance message 1 is treated as an example of the third notification.

On the other hand, when it is determined that the communication terminal 8 is not within the predetermined distance from the communication device 2 (step S154-2; NO), the determination unit 55 determines whether the communication terminal 8 is moving. (Step S154-4). For example, the determination unit 55 determines whether the communication terminal 8 is moving by measuring the location information of the communication terminal 8 for a predetermined period and determining whether the location information exceeds a certain threshold. You can judge by Furthermore, the determination of whether the communication terminal 8 is in motion by the determination unit 55 is, for example, performed by the measurement acquisition unit 53 with respect to the sensor 820 (acceleration sensor, azimuth sensor, etc.) provided in the communication terminal 8 for a predetermined time or longer. The determination may be made based on whether or not a continuously changing sensor output has been obtained.

If it is determined that the communication terminal 8 is moving (step S154-4; YES), the determination unit 55 further determines whether the communication terminal 8 is approaching the communication device 2 (step S154- 5). At this time, the determination as to whether or not the position information is approaching also takes the difference in the position information measured by the measurement acquisition unit 53 for a predetermined period of time. It is possible to determine that they are approaching. When it is determined that the communication terminal 8 is approaching the communication device 2, the generation unit 57 generates a guidance message 2 to the communication terminal 8 owned by the user as a notification to be transmitted to the communication terminal 8. , and exits from this flow as subsequent processing (circle (D)) (step S154-6). Here, guidance message 2 is treated as an example of the fourth notification.

On the other hand, when it is determined that the communication terminal 8 is not moving (step S154-4; NO), and when it is determined that the communication terminal 8 is not approaching (separating from) the communication device 2 (step S154-5). ; NO), the determination unit 55 exits this flow without performing anything.

Returning to FIG. 16, the transmitting/receiving unit 51 transmits guidance message 1 or guidance message 2 as the third or fourth notification to the communication terminal 8 (step S155). Thereby, the transmission/reception unit 81 of the communication terminal 8 receives the guidance message 1 or the guidance message 2 transmitted by the communication management device 5 .

After receiving the guidance message 1 or the guidance message 2, the display control unit 84 causes the display 806 to display notification contents as shown in FIG. 28 below (step S156). Note that the first to fourth notifications described above are examples of notifications transmitted to the communication terminal 8 .

●Screen display example●
FIG. 28 is a screen display example of the communication terminal when the user is within a predetermined distance from the transmission source. When the communication terminal 8 owned by the user is within a predetermined distance from the communication device 2 or when the communication device 2 is approaching, the display control unit 84 of the communication terminal 8 causes the display 806 of the communication terminal 8 to display , the document reception notification screen 8106 shown in FIG. display. In the example shown in FIG. 28, the display control unit 84 notifies that the communication terminal 8 is within a predetermined distance of the communication device 2 as the third notification (guidance message 1), and requests a visit to the transmission source. A document reception notification screen 8106 including a prompting guidance message is displayed on the display 806 . At that time, the display control unit 84 further displays a “Yes button” 8119 and a “No button” 8120 for receiving the selection of judgment by the user on the document reception notification screen 8106 . This allows the user to operate any button. For example, the guidance message exemplified here can be used when the gist of the message is, for example, from the sender, "I would like to consult with you about XX. I would appreciate it if you could call me when it is convenient for you." Content that is valid for both receiving receivers. The screen display example in this case is the same as when the display control unit 84 displays guidance message 2, which is an example of the fourth notification.

[Main effects of the modification of the embodiment]
As described above, according to the modified example of the embodiment, the transmission/reception unit 51 of the communication management device 5 causes the communication terminal 8 corresponding to the user specified as the destination to When it is determined that the communication terminal 8 is within the distance (step S154-2; YES) or the communication terminal 8 is approaching the communication device 2 (step S154-5; YRS), the third notification or the fourth notification is transmitted to the communication terminal 8 (step S155). After that, the display control unit 84 of the communication terminal 8 causes the display 806 to display the third notification (guidance message 1) or the fourth notification (guidance message 2) transmitted by the communication management device 5 (step S156). encourage people to make decisions. As a result, the effect of the first embodiment can be obtained, and the user who is scheduled to receive the document can be given an opportunity to obtain the document directly from the source of the document. Therefore, there is an effect that it is possible to reduce security problems that occur in document transmission/reception performed via a communication network for the user who receives the document.

[Second embodiment]
Next, a second embodiment will be described with reference to FIGS. 18 to 20 and 29. FIG. In the second embodiment, the communication terminal 8 corresponding to the user specified as the destination of the document transmitted from the communication device 2 to the data processing device 3 is within a predetermined range of the place where the data processing device 3 is installed. A case will be described in which the object exists in the specified range or enters the predetermined range from the outside. FIG. 18 is an overall configuration diagram showing an example of a communication system according to the second embodiment. Since the configuration of the communication system according to the second embodiment is common to each device, each hardware configuration, and each functional configuration in the communication system according to the first embodiment, description thereof will be omitted here.

FIG. 19 is a sequence diagram illustrating an example of processing for determining whether a received document can be printed according to the second embodiment. First, as the process circled (B) after the process of step S108-5, the transmitting/receiving unit 51 of the communication management device 5 transmits a return of the received document and a notification to the user to the data processing device 3 ( step S201). As a result, the transmission/reception unit 31 of the data processing device 3 receives the return of the received document and the notification to the user transmitted by the communication management device 5 . At this time, the return of the received document and the notification to the user include the received document and the received message.

Next, the storage/reading unit 39 of the data processing device 3 stores and saves the returned received document in a predetermined area of the storage unit 3000 (step S202). At this time, the storage/reading unit 39 uses the same search key for the received document management DB 3002 (see FIG. 8B) to perform the reverse processing (communication management transmission from the device 5 to the data processing device 3).

Subsequently, in the process of step S108-4 described above, the determination unit 55 confirms that the communication terminal 8 is within the predetermined range where the data processing device 3 is installed. Therefore, the transmitting/receiving section 51 transmits a document reception message indicating that the document has been received to the communication terminal 8 (step S203). As a result, the transmission/reception section 81 of the communication terminal 8 receives the document reception message transmitted by the communication management device 5 . At this time, the received message includes the device name (for example, Ebina MFP 30) of the data processing device 3 that received the fax document.

The reason why the communication management device 5 transmits the received message to the communication terminal 8 is that the user who owns the communication terminal 8 is not ready to print the received fax document on the Ebina MFP 30 of the Ebina office. This is to give an advance notice that the received document will be printed by the Ebina MFP 30 after confirming that the destination user has entered the Ebina office and logged in to the Ebina MFP 30 . In other words, the transmission of the received message by the transmitting/receiving unit 51 of the communication management device 5 and the display of the received message by the display control unit 84 of the communication terminal 8 are performed by the user who owns the communication terminal 8 to the Ebina MFP 30. It also has a function to prompt the login process.

●Screen display example●
FIG. 29 is an example of a screen display of a communication terminal that notifies the user that a document has been received and that printing is to be executed. In FIG. 29, the display control unit 84 causes the display 806 to display the document reception notification screen 8107 (step S204). At this time, the display control unit 84 displays "FAX reception information", "<notice of reception of FAX document>", and document reception including the content of the document having confidentiality less than a predetermined standard received for the user. A notification screen 8107 is displayed on the display 806 . Furthermore, the display control unit 84 displays a document reception notification screen 8107 including notification content indicating that the user has entered the office (Ebina office) where the data processing device 3 that first received the received document is installed. Displayed on the display 806 . This notification content is treated as an example of the fifth notification content. Furthermore, the display control unit 84 displays a confirmation button 8121 operated by the user in the document reception notification screen 8107 .

When the user confirms the notification contents and operates the confirmation button 8121, the operation reception unit 82 of the communication terminal 8 receives the user's operation, and the transmission/reception unit 81 transmits the document reception message to the communication management device 5. is sent (step S205). As a result, the transmission/reception unit 51 of the communication management device 5 receives the acknowledgment of the received message transmitted by the communication terminal 8 .

Starting from the reception of the acknowledgment of the received message, the transmitting/receiving section 51 transmits a print execution instruction of the received document to the data processing device 3 (step S206). As a result, the transmission/reception unit 31 of the data processing device 3 receives the print execution instruction transmitted by the communication management device 5 .

Subsequently, the determination unit 35 of the data processing device 3 determines whether the received document can be printed (step S207). The details of this determination of whether or not the received document can be printed will be described with reference to FIG. 20 below.

<Determination of presence/absence of login processing>
FIG. 20 is a flowchart illustrating an example of processing for determining whether a received document can be printed according to the second embodiment. First, the acquisition unit 33 of the data processing device 3 acquires the destination name and processing information included in the received document received from the communication device 2 (step S207-1).

Subsequently, the determination unit 35 determines whether or not the user has logged in to the data processing device 3 via the authentication unit 36 after the user has entered the predetermined range where the data processing device 3 is installed. (step S207-2). If it is determined that the user has logged in to the data processing device 3 (step S207-2; YES), the execution unit 37 prints the received document and exits this flow (step S207-3).

On the other hand, if it is determined that the user has not logged in to the data processing device 3 (step S207-2; NO), the determination unit 35 repeats the determination process of step S207-2 to Wait for the login process to take place.

Returning to FIG. 19, the transmitting/receiving unit 31 of the data processing device transmits a print completion notification indicating that the printing of the received document has been completed to the communication management device 5 (step S208). As a result, the transmission/reception unit 51 of the communication management device 5 receives the print completion notification transmitted by the data processing device 3 .

Subsequently, the generating unit 57 of the communication management device 5 generates a read flag as read processing of the received document (transferred document) transferred by the data processing device 3 and associates it with the received document (step S209).

After that, the transmitting/receiving section 51 transmits a print completion notification indicating that the printing of the received document is completed to the communication terminal 8 (step S210). As a result, the transmission/reception unit 81 of the communication terminal 8 receives the print completion notification transmitted by the communication management device 5 .

[Main effects of the present embodiment]
As described above, according to this embodiment, the transmission/reception unit 51 of the communication management device 5 transmits a document reception message indicating that the document has been received to the communication terminal 8 (step S203). After that, starting from confirmation by the user, the transmission/reception unit 51 transmits a print execution instruction for the received document to the data processing device 3 (step S206). The determination unit 35 of the data processing device 3 that has received the print execution instruction prints the received document after confirming that the login process has been performed by the user (step S207-3). As a result, the effect of the first embodiment is obtained, and the communication management device 5 and the data processing device 3 print the received document addressed to the user in front of the user who is the destination. be able to Therefore, it is possible to ensure the privacy and security of the user who receives the document.

[Third Embodiment]
Next, a third embodiment will be described with reference to FIGS. 21 to 22 and 30. FIG. In the third embodiment, the communication terminal 8 corresponding to the user identified as the destination of the document transmitted from the communication device 2 to the data processing device 3, and the data processing device 7 transferred from the data processing device 3 A case will be described where the device exists within a predetermined range of the place where it is installed, or enters the predetermined range from the outside. FIG. 21 is an overall configuration diagram showing an example of a communication system according to the third embodiment. Since the configuration of the communication system according to the third embodiment is common to each device, each hardware configuration, and each functional configuration in the communication system according to the first embodiment and the second embodiment, it will not be described here. omitted.

FIG. 22 is a sequence diagram illustrating an example of processing for determining whether a received document can be printed according to the third embodiment. 22 are the same as steps S201 to S210 in FIG. 19 described in the second embodiment, and detailed description thereof will be omitted. Here, it is assumed that the data processing device 7 and the communication terminal 8 have already established a state in which they can communicate with each other according to a predetermined communication protocol. The reason why the communication management apparatus 5 transmits the received message to the communication terminal 8 in step S203 is that the user who owns the communication terminal 8 receives the received fax document from the head office MFP 5 of the head office to which the transfer destination is located. This is to give advance notification that the received document will be printed by the head office MFP 5 after confirming that the print preparation is complete and that the user who is the destination has entered the head office office and logged in to the head office MFP 5 . In other words, the transmission of the received message by the transmitting/receiving unit 51 of the communication management device 5 and the display of the received message by the display control unit 84 of the communication terminal 8 are performed by the user who owns the communication terminal 8 to the head office MFP 5. It also has a function to prompt the login process.

●Screen display example●
FIG. 30 is an example of a screen display of a communication terminal that notifies the user that the document has been transferred after being received and that the document is to be printed. The screen display example shown in FIG. 30 is almost the same as the screen display example shown in FIG. to change the contents of the . In other words, the display control unit 84 includes notification content to the effect that the received document was transferred from the Ebina office where the data processing device 3, which was first received, was installed to the Omori office where the data processing device 7 was installed. A document reception notification screen 8108 is displayed on the display 806 . Further, the document reception notification screen 8108 includes notification content indicating that the user has entered the office (head office) where the data processing device 7 is installed. This notification content is treated as an example of the fifth notification content. Further, the display control unit 84 causes the confirmation button 8122 operated by the user to be displayed in the document reception notification screen 8108 .

Note that in the communication system according to the present embodiment, for example, when the processes of steps S301 and S307 described above are executed, another device or the like may exist between the communication management device 5 and the data processing device 7 . That is, each piece of information (data) transmitted/received between the communication management device 5 and the data processing device 7 may be transmitted/received once via another device. The configuration and processing method described above can also be applied to other processing steps between the communication management device 5 and the data processing device 7 .

[Main effects of the present embodiment]
As described above, according to this embodiment, the transmission/reception unit 51 of the communication management device 5 transmits a document reception message indicating that the document has been received to the communication terminal 8 (step S303). After that, starting from confirmation by the user, the transmitting/receiving section 51 transmits a print execution instruction for the received document to the data processing device 7 (step S306). The determination unit 35 of the data processing device 3 that has received the print execution instruction prints the received document after confirming that the login process has been performed by the user (step S207-3). As a result, the effect of the first embodiment can be obtained, and the communication management device 5 and the data processing device 7 can send the user, who is the addressee, in an environment (place) in line with the user's activity range. You will be able to print received documents addressed to you. Therefore, there is an effect that it is possible to prevent unnecessary stress from being applied to the user who receives the document when the user moves.

[Supplement to the embodiment]
The above communication management device 5 decodes the header information of the received facsimile document or the entire received document by OCR, determines whether the document is of a security level or higher, and then communicates with the user specified as the destination. The terminal 8 may be provided with necessary information.

Also, each function of the above-described embodiments can be realized by one or a plurality of processing circuits. As used herein, the term "processing circuitry" includes devices programmed by software to perform functions, such as processors implemented by electronic circuitry. This device is, for example, a processor, an ASIC (Application Specific Integrated Circuit) designed to perform each function described above, a DSP (digital signal processor), an FPGA (field programmable gate array), an SOC (System on a chip), GPU (Graphics Processing Unit), and conventional circuit modules.

Furthermore, the text and various tables obtained by OCR processing in the above-described embodiment may be generated by the learning effect of machine learning, and by classifying the data of each associated item by machine learning, No need to use OCR or tables. Here, machine learning is a technology for making a computer acquire human-like learning ability, and the computer autonomously generates algorithms necessary for judgment such as data identification from learning data taken in advance, It is a technology that applies this to new data and makes predictions. The learning method for machine learning may be supervised learning, unsupervised learning, semi-supervised learning, reinforcement learning, or deep learning. A combined learning method may be used, and any learning method for machine learning may be used.

So far, the data management system, the communication management device, the communication management method, and the program according to one embodiment of the present invention have been described. Additions, changes, deletions, etc., can be made within the range that a person skilled in the art can conceive, and as long as the action and effect of the present invention are exhibited in any aspect, it is included in the scope of the present invention.

1 communication system 2 communication device 3 data processing device 5 communication management device 7 data processing device 8 communication terminal 31 transmitting/receiving unit (an example of receiving means, an example of transmitting means)
51 Transceiver (an example of receiving means, an example of transmitting means)
53 measurement acquisition unit (an example of measurement means)
55 Determination unit (an example of determination means)
57 generation unit 57 (an example of generation means)

JP 2011-045034 A

Claims (10)

A data management system comprising: a data processing device that receives data transmitted by a communication device; and a communication management device that communicates with the data processing device and manages data received by the data processing device,
The data processing device is
receiving means for receiving data transmitted by the communication device;
transmitting means for transmitting predetermined reception information related to the data received by the receiving means to the communication management device;
has
The communication management device
receiving means for receiving the predetermined reception information transmitted by the data processing device;
transmitting means for transmitting to the communication terminal a notification generated based on the position information of the communication terminal corresponding to the user specified as the destination of the transmission destination of the communication device and the predetermined received information;
having
A data management system characterized by: The transmission means of the data processing device,
transmitting information corresponding to confidentiality contained in the data to the communication management device as the predetermined received information;
The data management system according to claim 1, characterized by: The transmission means of the data processing device,
if the confidentiality is equal to or greater than a predetermined standard, then reception notification information indicating that the data has been received is transmitted to the communication management apparatus as the predetermined received information, and if the confidentiality is less than the predetermined standard; and transmitting the reception notification information and the received data as the predetermined reception information to the communication management device.
3. The data management system according to claim 2, characterized by: A data management system according to any one of claims 1 to 3,
The communication management device further
determining means for determining the positional relationship of the communication terminal from the positional information of the communication terminal, the positional information of the data processing device, and another data processing device different from the data processing device;
The determination means is
Whether the communication terminal exists within a first range including the location where the data processing device is installed, or whether it exists within a second range including the location where the other data processing device is installed , and whether it exists in neither the first range nor the second range,
A data management system characterized by: A data management system according to any one of claims 1 to 4,
The communication management device further
Having measuring means for measuring the distance between the communication terminal and the communication device,
A data management system characterized by: A data management system according to claim 5,
The communication management device further
generating means for generating the notification to be transmitted to the communication terminal according to the distance between the communication terminal and the communication device measured by the measuring means and the movement state of the communication terminal;
A data management system characterized by: The data transmitted by the data processing device to the communication management device is data related to facsimile communication transmitted by the communication device to the data processing device.
7. The data management system according to any one of claims 1 to 6, characterized by: A communication management device that communicates with a data processing device that receives data transmitted by a communication device and manages data received by the data processing device,
receiving means for receiving predetermined reception information related to the data transmitted by the data processing device;
transmitting means for transmitting to the communication terminal a notification generated based on the position information of the communication terminal corresponding to the user specified as the destination of the transmission destination of the communication device and the predetermined received information;
having
A communication management device characterized by: A communication management method executed by a communication management device that communicates with a data processing device that receives data transmitted by a communication device and manages data received by the data processing device,
a receiving step of receiving predetermined reception information related to the data, which is transmitted by the data processing device;
a transmission step of transmitting to the communication terminal a notification generated based on the position information of the communication terminal corresponding to the user specified as the destination of the transmission destination of the communication device and the predetermined reception information;
perform an action including
A communication management method characterized by: A program for causing a computer to function as each means according to claim 8.

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