JP2021068280A - Information management system and information management device for technical intern training/specific skill - Google Patents

Abstract

To provide an information management system and an information management device related to technical intern training and a specific skill that can achieve a high level of compliance in employment of a foreign worker and improve a working environment thereof.SOLUTION: In an information management system, an information management device 2 includes: a management data storage unit 6 that stores management data of a plurality of management documents related to employment of foreign workers and management items related to each management document; a list storage unit 7 that stores a list of management data to be registered and stores scheduled registration dates associated with each management data; a management data registration unit 9 that performs processing related to management data registration; and an alert unit 10 that performs processing of alert message information generation related to unregistered management data.SELECTED DRAWING: Figure 2

Description

The present invention relates to an information management system and an information management device for managing management documents related to the employment of foreign workers.

In recent years, in Japan, the "technical intern training system" aims to contribute to the development of human resources who will be responsible for the economic development of the country by transferring the skills, techniques, and knowledge acquired through practical training in Japan to developing regions. Opportunities to hire foreign workers are increasing through the status of residence "specific skills" that enables the acceptance of new foreign human resources in industrial fields where labor shortages are serious.

Such a "technical intern training system" and a system related to the status of residence "specific skills" are the laws of "Immigration Control and Refugee Recognition Act" and "Act on Proper Implementation of Technical Intern Training and Protection of Technical Intern Trainees". It is stipulated that the system should be operated appropriately. In addition, in the "technical intern training system", a "supervisory organization" that applied for permission to the Organization for Technical Intern Training for Foreigners and received permission from the competent minister, and in the system related to "specific skills", corporate companies that employ foreign workers Foreign workers are directly or indirectly supported by a "registration support organization" that has been entrusted by a host organization such as a sole proprietor and registered by the Commissioner of the Immigration Control Agency.
Furthermore, in order for each organization involved in the employment of foreign workers, such as corporations that employ foreign workers (skilled trainees) and host organizations such as sole proprietors, to comply with compliance and improve CSR, for example, Apple In the case of suppliers, they are also subject to external audits based on the RBA (Responsible Business Alliance) Code of Conduct. As a result, the purpose of each system is achieved, and the working environment of foreign workers is secured and improved.

Regarding the employment of foreign workers, we will provide highly reliable human resources information for foreign technical intern trainees or former foreign technical intern trainees (people who have completed technical intern training in Japan and returned to their country of origin). A trainee information providing device that enables this has been proposed (Patent Document 1).

JP 2018-185698

However, in the past, legal audits were not properly operated, and there were cases where the support system for foreign workers by supervising organizations and registration support organizations was not fully functioning. In addition, there are many documents stipulated by law and necessary documents that must be prepared in order to undergo an external audit, and each organization involved in the employment of foreign workers continuously and comprehensively prepares these documents. In some cases it was not manageable. For this reason, receiving an external audit raises a hurdle, and at present, there is a problem that it is difficult for some organizations involved in the employment of foreign workers to utilize the external audit system. As a result, there are cases in which the above-mentioned organizations have not achieved a high level of compliance from an international perspective, which in turn deteriorates the working environment of foreign workers and improves the performance of foreign workers. It is considered to be one of the causes that cause various problems such as deterioration and disappearance.

In addition, the trainee information providing device according to Patent Document 1 aims to provide highly reliable human resources information in order to fully utilize foreign technical intern trainees who have acquired skills by using the technical intern training system. It only memorized basic information, and did not memorize necessary and sufficient documents for auditing.

The present invention has been made in view of the above points, and it is possible to realize a high level of compliance in each organization involved in the employment of foreign workers, and by extension, to improve the working environment of foreign workers. The purpose is to provide an information management system and an information management device that can improve performance and solve problems such as disappearance.

Hereinafter, in order to facilitate understanding of the present invention, the drawings will be described with reference numerals corresponding to the drawings showing the embodiments of the present invention, but the present invention is not limited thereto.

In order to achieve the above object, the information management system 1 according to the present invention
A system for managing information on the employment of foreign workers based on the status of residence of technical intern training and specific skills.
Management data storage unit 6, which stores management data of a plurality of management documents related to the employment of foreign workers and management items related to each management document.
List storage unit 7, which stores a list of management data to be registered and stores the scheduled registration date associated with each management data.
Management data registration unit 9, which performs processing related to management data registration,
An information management device 2 having an alert unit 10 that processes alert message information generation regarding unregistered management data, and
A receiving institution terminal 3 that is connected to the information management device 2 via a communication network and is operated by a receiving institution that employs foreign workers.
It has a management agency terminal 5 that is connected to the information management device 2 via a communication network and is operated by a management agency that manages document data of organizations and individuals involved in the employment of foreign workers.
The management data registration unit 9 registers the management data received from the receiving institution terminal 3 and the management agency terminal 5 in the management data storage unit 6.
When the alert unit 10 is accessed from the receiving institution terminal 3 and the management agency terminal 5, the alert unit 10 confirms the scheduled registration date stored in the list storage unit 7, and the management data and the list storage unit stored in the management data storage unit 6. Compare with the list of management data stored in 7, check whether management data has been registered by the scheduled registration date, and send alert message information to each terminal 3 and 5 for unregistered required management data. It is characterized by performing the processing to be performed.

The information management device 2 according to the present invention
A device for managing information on the employment of foreign workers based on the status of residence of technical intern training and specific skills.
A management data storage unit 6 that stores a plurality of management documents related to the employment of foreign workers and management data of management items related to each of the management documents, and a management data storage unit 6.
A list storage unit 7 that stores a list of management data to be registered and also stores a scheduled registration date associated with each management data.
Management data registration unit 9 that performs processing related to management data registration,
It has an alert unit 10 that processes alert message information generation related to unregistered management data, and has.
Communication network to the receiving institution terminal 3 operated by the accepting institution that employs foreign workers, and the management agency terminal 5 operated by the management agency that manages the document data of organizations and individuals involved in the employment of foreign workers. Connected via
The management data registration unit 9 registers the management data received from the receiving institution terminal 3 and the management agency terminal 5 in the management data storage unit 6.
When the alert unit 10 is accessed from the receiving institution terminal 3 and the management agent terminal 5, the alert unit 10 confirms the scheduled registration date stored in the list storage unit 7, and the management data and the list storage unit stored in the management data storage unit 6. A process of comparing with the list of management data stored in 7 to confirm whether or not the management data has been registered until the scheduled registration date, and sending alert message information to each terminal 3 and 5 for the unregistered management data. It is characterized by performing.

In the present invention, the management documents included in the list of management data include not only legal documents certifying the implementation of matters stipulated by law and audit documents required to be submitted at the time of external audit, but also foreign workers. Documents certifying the implementation of work necessary for improving the working environment, such as support for foreign workers, such as documents related to compliance of the compliance system of each organization involved in employment, and each organization involved in employment of foreign workers Includes supplementary documents for maintaining and improving the compliance system.
Furthermore, the management items included in the list of management data include management items related to management documents such as basic information on foreign workers, educational status, and necessary procedures. Then, if the management data is not registered in the management data storage unit 6 even after the scheduled registration date, alert message information indicating that there is unregistered management data in each terminal 3 and 5 is transmitted. There is. This makes it possible to centrally and comprehensively manage management data related to the employment of foreign workers. In addition, since the management agent can confirm the management data that has not been registered by the receiving organization via the management agent terminal 5, it is possible to encourage each organization to register the management data or to register the management data on behalf of the organization. , Management data can be collected reliably.

In the present invention, there is a scheduled registration date calculation unit 11 that calculates the scheduled registration date of management data based on the input reference date, associates the calculated scheduled registration date with the corresponding management data, and stores it in the list storage unit 7. You may. By adopting such a configuration, it is possible to calculate a plurality of scheduled registration dates based on one reference date, and it is not necessary to individually input the scheduled registration dates associated with each management data. , It is possible to save the trouble of input and reduce and prevent erroneous input.

In the present invention, a first reference date that needs to be input as a reference date and a second reference date that is input as a management item corresponding to the scheduled registration date calculated by the scheduled registration date calculation unit may be used. By adopting such a configuration, by using the second reference date input as the management item corresponding to the scheduled registration date calculated by the scheduled registration date calculation unit 11, the forgetting to input the reference date is reduced and prevented. be able to.

In the present invention, when the technical intern training system is supervised by a group, the supervising organization (an organization that plays a role of confirming and instructing whether the technical intern training is properly carried out at the receiving organization) together with the above terminals 3 and 5). It is also possible to have a supervising organization terminal 4 operated in. However, foreigners can use the technical intern training system of a company alone (for example, a Japanese company directly accepts staff from overseas corporations to carry out technical intern training) or through a system related to specific skills. When hiring workers, the supervising organization terminal 4 is not required.

According to the information management system and the information management device according to the present invention, when a part of the management data regarding the employment of a foreign worker is unregistered, an alert message information to that effect is transmitted. Therefore, the management data can be centrally and comprehensively managed. In addition, since the management agency is configured so that the management agency can check the management data that has not been registered by the receiving organization via the management agency terminal, it is possible to encourage each organization to register the management data or to register the management data on behalf of the host organization. Yes, it is possible to ensure the collection of management data. As a result, it is possible to achieve a high level of compliance in each organization involved in the employment of foreign workers, which in turn can improve the working environment of foreign workers, leading to improved performance and problems such as disappearance. It can lead to resolution.

It is a conceptual diagram which shows the outline of one Embodiment of an information management system. It is a block diagram which shows the schematic structure of the information management system of FIG. It is a conceptual diagram which shows an example of the hardware configuration of an information management apparatus. It is a sequence diagram which shows the process about the registration of management data performed between an information management apparatus and a management agency terminal. It is a flowchart which shows the process about confirmation of unregistered management data in an information management apparatus. This is an example of a screen displayed on the management agency terminal when there is unregistered management data. It is a flowchart which shows the process about the calculation of the scheduled registration date in an information management apparatus.

Hereinafter, an embodiment of the information management system according to the present invention will be described with reference to FIGS. 1 to 7. In this embodiment, the case of accepting technical intern trainees as employment of foreign workers through the group supervision type of the "technical intern training system" will be described. "Group supervision type" means that the supervising organization, which plays the role of confirming and instructing whether the technical intern training is properly implemented at the host organization, recruits technical intern training candidates and dispatches them to Japan. It is a format in which trainees are accepted and technical intern training is carried out at the "accepting institution".
The information management system according to the present invention is a company-only "technical intern training system" in which a Japanese company accepts staff from overseas corporations and conducts technical intern training, and further, a system related to "specific skills". It can also be applied when hiring foreign workers through.

(Overview of information management system)
As shown in FIG. 1, the information management system 1 according to the embodiment of the present invention includes an information management device 2, a receiving organization terminal 3, a supervising organization terminal 4, and a management agency terminal 5. .. The information management device 2 is connected to the receiving organization terminal 3, the supervising organization terminal 4, and the management agency terminal 5, respectively, via a communication network such as the Internet. Further, the management agency terminal 5 is capable of communicating with a transmission organization terminal (not shown) via a communication network.

Such an information management system 1 is a management document related to employment of foreign workers (acceptance of technical intern trainees) in each process of the following (1) to (14) in accepting technical intern trainees and management related to the management documents. It is used to manage management data such as items.
(1) Decision to accept technical intern trainees at the host organization (2) Selection of supervising organization and sending organization (3) Recruitment of technical intern trainee candidates, interviews, decision of technical intern trainees (4) On-site training of technical intern trainees (5) Preparation for technical intern trainees to come to Japan, visit to Japan (6) Implementation of training after technical intern trainees come to Japan (7) Implementation of technical intern trainee training at the host organization after arrival of technical intern trainees (8) Acceptance by the supervising organization Legal visits to institutions, regular interviews and support for technical intern trainees, submission of audit reports to the Foreign Technical Intern Training Organization (9) Regular interviews by the management agency, voluntary inspections of the host organization, company housing checks, confirmation of recreation implementation (10) ) Audit by the RBA auditing organization on the receiving organization, supervising organization, sending organization, and management agency (11) Irregular intern training by the Foreign Technical Intern Training Program (12) Conducting the technical intern training test by the prefectural technical intern training association / designated testing institution (13) ) Renewal of status of residence / renewal of employment contract by occupation (14) Return of technical intern trainee (completion of technical intern training)

Here, the management documents regarding the employment of foreign workers (acceptance of technical intern trainees) are the accepting organizations, supervising organizations, sending organizations, management agents, technical intern trainees, in the steps (1) to (14) above. This is a document prepared by each organization involved in accepting technical intern trainees, such as the family of technical intern trainees, the Organization for Technical Intern Training for Foreigners, and external auditing organizations such as the RBA auditing organization, regarding the acceptance of technical intern trainees. Specifically, the management documents certify the implementation of matters stipulated by law, such as (a) documents submitted at the time of audits of technical intern trainees by the supervising organization and audits of the supervising organizations by the Organization for Technical Intern Training for Foreigners. In addition to legal documents, (b) not only audit documents that need to be submitted for external audits such as RBA audits, but also (c) certify the implementation of work necessary to improve the working environment such as support for foreign workers. Includes supplementary documents such as documents and documents related to the maintenance and improvement of the compliance system of each organization involved in accepting technical intern trainees. (A) Legal documents include, for example, technical intern training plan certification, post-immigration training implementation schedule, technical intern trainee pledge, and pledge of the agency sending organization regarding the certification of technical intern training plan. (B) Examples of the audit documents include a diary of technical intern trainees, a management book of technical intern trainees, a worker list, a labor management book, and the like. (C) As supplementary documents, for example, a company explanatory material prepared by the receiving organization in the process (3), an departure report prepared by the sending organization at the time of departure of the technical intern trainee in the process (5), ( In the process of 14), in addition to the return report prepared by the supervising organization at the time of entry of the technical intern trainee, contracts and estimates between each organization, license certificate, officers of the organization, major shareholders, business contents, etc. Documents related to compliance with the compliance system of each organization, such as data tables, can be mentioned.

Management items related to employment of foreign workers (acceptance of technical intern trainees) include basic information on technical intern trainees, confirmation of educational status, procedures necessary for technical intern trainees to enter Japan, life after entry and return to Japan. Refers to items related to management documents such as schedules related to necessary procedures. Management items include, for example, the name of the technical intern trainee, date of birth, contact information in the country of origin, basic information such as Japanese rank, information on the schedule and results of the Japanese Language Proficiency Test / Skill Test, and technical intern trainees. Information on check items for pre-immigration preparation, pre-assignment preparation to the training destination, preparation for returning to Japan, etc., application date for technical intern training plan certification, visa application date for technical intern trainees, various types after arrival Examples include application for procedures and procedure dates.

In such an information management system 1, in each of the steps (1) to (14), the receiving organization, the supervising organization, and the management agent access the information management device 2 using the terminals 3, 4, and 5, and each management. The management data such as documents and management items are registered in the information management device 2, and whether or not the management data is registered is confirmed.

(Explanation of Information Management Device 2 and Terminals 3, 4, 5)
As shown in FIG. 2, the information management device 2 of the present embodiment has a management data storage unit 6 that stores management data related to acceptance of technical trainees, a list of management data scheduled to be registered, and registration of each management data. It has a list storage unit 7 in which a scheduled date is stored. Further, the information management device 2 has a control unit 8 that processes the operation of each unit of the information management device 2, and the control unit 8 has a management data registration unit 9, an alert unit 10, and a scheduled registration date calculation unit 11. doing.
The management data registration unit 9 performs processing related to registration of management data from the receiving organization terminal 3, the supervising organization terminal 4, and the management agency terminal 5. The alert unit 10 performs a process of generating alert message information regarding unregistered management data. The scheduled registration date calculation unit 11 performs processing related to the calculation of the scheduled registration date based on the predetermined reference date.
Then, when the information management device 2 is accessed from the receiving organization terminal 3, the supervising organization terminal 4, and the management agency terminal 5 via the communication network, the information on the management data related to the employment of foreign workers is transmitted to each terminal 3, 4 Send to 5.

The management data storage unit 6 stores management documents and management items transmitted from the receiving organization terminal 3, the supervising organization terminal 4, and the management agency terminal 5 to the information management device 2.

The list storage unit 7 stores a list of management documents and management items to be registered in the management data storage unit 6 of the information management device 2, and also corresponds to the scheduled registration date for registering the management documents and management items. It is stored in association with the management documents and management items to be performed. Scheduled registration dates for management documents and management items are set based on the base date. Scheduled registration dates for management documents include, for example, an interview date, an employment contract date, an entry date, a proficiency test date, and a return date. Scheduled registration dates for management items include, for example, an interview date based on the interview date for basic information of technical intern trainees, a date corresponding to three months before the examination date for the Japanese Language Proficiency Test application date, and skills. Regarding the date of implementation of the test measures, the date corresponding to 3 months after the application based on the test application date can be mentioned.

The management data registration unit 9 has a function of accepting registration processing by storing the management data transmitted from the receiving organization terminal 3, the supervising organization terminal 4, and the management agency terminal 5 to the information management device 2 in the management data storage unit 6. Have.

When the alert unit 10 accesses the information management device 2 from the receiving organization terminal 3, the supervising organization terminal 4, and the management agency terminal 5, the alert unit 10 confirms the scheduled registration date stored in the list storage unit 7 and stores the management data. The management data stored in the unit 6 is compared with the list of the management data stored in the list storage unit 7, and an alert message is displayed on each terminal 3, 4, and 5 for the management data that has not been registered on the scheduled registration date. To do.

The scheduled registration date calculation unit 11 calculates the scheduled registration date based on the reference date. The base date includes a first base date that needs to be input in advance and a second base date that is input as a management item corresponding to the scheduled registration date calculated by the scheduled registration date calculation unit 11. For example, when the interview date of the technical intern trainee candidate is registered as a management item as the first reference date, the scheduled registration date calculation unit 11 calculates the scheduled registration date with the interview date as the reference date, and the calculated registration. The scheduled date is associated with the corresponding management data and stored in the list storage unit 7. Subsequently, for example, when the Japanese-Language Proficiency Test Date is registered as a management item linked to the scheduled registration date with the interview date as the reference date, the alert unit 10 sets the Japanese-Language Proficiency Test date as the second reference date. The scheduled registration date to be used as the reference date is calculated, and the scheduled registration date calculated in association with the management data is registered in the list storage unit 7. The first reference date may be one or a plurality.

In the present embodiment, the scheduled registration date is calculated by the scheduled registration date calculation unit 11, but the present invention is not limited to this, and for example, the scheduled registration date is directly input. May be good.

The receiving institution terminal 3 is operated by the terminal operator at the accepting institution that carries out the technical intern training of technical intern trainees, and when the information management device 2 is accessed, a list of management data such as management documents and management items is displayed. At the same time, it is used to perform a process of registering management data such as management documents and management items created and managed by the receiving organization in the information management device 2. In the list of management data displayed on the receiving organization terminal 3, only the management data registered in the information management device 2 under the responsibility of the receiving organization may be displayed, or all the management data may be displayed. .. Further, on the receiving institution terminal 3, the contents of the management data already registered in the information management device 2 are displayed.

The management documents registered in the information management device 2 under the responsibility of the accepting organization include, for example, recruitment of technical intern trainee candidates in the above-mentioned process (3), interviews, company explanations, documents related to employment contracts, and (5). Arrangements for company housing, etc. in the process, documents related to the creation of educational materials, documents related to the provision of training allowances in the process (6) and records of training conducted after entering Japan, documents related to practical training and recreation in the process (7), and application for the skill test Documents, documents related to renewal / change of status of residence in the process of (13), etc. can be mentioned. Further, examples of the management items registered in the information management device 2 under the responsibility of the receiving organization include a diary of technical intern trainees, a shift management table, and a list of technical intern trainees. Management data to be registered in the information management device 2 from the receiving organization terminal 3 includes legal documents, audit documents, documents certifying the implementation of work necessary for improving the working environment, such as support for foreign workers, and foreign countries. It also includes supplementary documents set independently to maintain and improve the compliance system of each organization involved in the employment of human workers, as well as management items related to each document.

The supervising organization terminal 4 is operated by a terminal operator in the supervising organization, and when the information management device 2 is accessed, a list of management data is displayed and the management data created and managed by the supervising organization is managed. It is used to perform the process of registering in the device 2. In the list of management data displayed on the supervising organization terminal 4, only the management data registered in the information management device 2 under the responsibility of the supervising organization may be displayed, or all the management data may be displayed. Further, the content of the management data already registered in the information management device 2 is displayed on the supervising organization terminal 4.

The management documents registered in the information management device 2 under the responsibility of the supervising organization include, for example, the above-mentioned documents related to the pre-immigration training implementation record in the process (4), the technical intern training plan certification and the status of residence in the process (5). Documents related to application for issuance of certification certificate, documents related to preparation for sending trainees such as confirmation of ticket arrangement status, documents related to training implementation records of technical intern trainees during the domestic training period in process (7), acceptance including regular interviews with technical intern trainees Documents related to institutional visit audits, documents related to the audit of the Organization for Technical Intern Training in the process (11), documents related to the application for the skill test in the process (12), documents related to the application for renewal / change of status of residence in the process (13) And so on. The management items registered in the information management device 2 under the responsibility of the supervising organization include, for example, the application date and visa application date for the technical intern training plan certification in the process (5), and the technical intern trainee in the process (12). Basic information and schedule for certification exams can be mentioned. Management data to be registered in the information management device 2 from the supervising organization terminal 4 includes legal documents, audit documents, documents certifying the implementation of work necessary for improving the working environment, such as support for foreign workers, and foreigners. It also includes supplementary documents set independently to maintain and improve the compliance system of each organization involved in the employment of workers, as well as related management items related to each document.

The management agency terminal 5 is operated by the terminal operator in the management agency that supports the receiving organization, and when the information management device 2 is accessed, a list of management data is displayed and various management data are informationed. It is used to perform the process of registering in the management device 2. A list of all management data is displayed on the management agency terminal 5. Further, the management agency terminal 5 displays the contents of the management data already registered in the information management device 2.

Here, the management agent receives and receives the management documents created by the sending organization through the supervising organization and the management documents created and held by the technical intern trainees through various delivery means such as E-mail, delivery, and direct delivery. Check the contents of the management documents that you have completed. The management agency terminal 5 is also used to register the checked management documents in the information management device 2. Examples of the management documents created by the sending organization include a list of candidates for technical intern trainees in the process (3), and records of Japanese language education and training conducted before coming to Japan. Examples of the management documents prepared and held by the technical intern trainee include documents related to the company explanation to the family of the technical intern trainee who passed the interview in the process (3), and an employment contract with the accepting organization. Further, the management agent can register the management data registered under the responsibility of not only the sending organization and the technical intern trainee but also the receiving organization in the information management device 2 on behalf of the receiving organization.

As shown in FIG. 3, the information management device 2 of the present embodiment has a CPU 12 (Central Processing Unit), a RAM 13 (Random Access Memory), a ROM 14 (Read Only Memory), and an HDD (Hard Disk Drive) as hardware configuration means. ), A storage device 15 such as a flash memory, an input device 16 such as a keyboard and a mouse, an output device 17 such as a display and a printer, and a communication control device 18 for connecting to a communication network, and each device 12 to 18 Is connected by a bus.
The hardware configuration of the terminals 3, 4, and 5 is the same as that of the information management device 2. For this reason, their details will be omitted.
The hardware configuration means included in the information management device 2 and the terminals 3, 4, and 5 are not limited to the configuration means of the present embodiment.

The CPU 12 performs arithmetic processing according to the program while developing the program and data for executing the processing for functioning the information management device 2 and the constituent means of the terminals 3, 4, and 5 stored in the ROM 14 in the RAM 13. As a result, the operations of the information management device 2 and the terminals 3, 4, and 5 are controlled. The CPU 12 of the information management device 2 calculates a management data registration unit 9 that accepts processing related to registration of management data from terminals 3, 4, and 5, an alert unit 10 that operates an alert function related to management data, and a scheduled registration date. It is configured to also function as the scheduled registration date calculation unit 11.

The storage device 15 stores an OS (Operating System) and an application program. Further, the storage device 15 of the information management device 2 includes a management data storage unit 6 for storing management data related to acceptance of technical trainees, a list of management data, and a list storage unit 7 for storing the scheduled registration date of each management data. ..

The input device 16 and the output device 17 function as a user interface when the operator of the information management device 2 and the terminals 3, 4, and 5 operates the information management device 2 and the terminals 3, 4, and 5.

The communication control device 18 is connected to a communication network such as a wired / wireless LAN or the Internet, and functions as an interface for mutually transmitting and receiving data between the information management device 2 and the terminals 3, 4, and 5.

In addition to the storage location of the program to be processed so that the information management device 2 and the constituent means of the terminals 3, 4, and 5 function, the contents of the program, the processing method for each constituent means to function is the present embodiment. For example, each component means may be processed so as to function by executing a program corresponding to each component means. Further, the program may be executed by reading the program stored in the external memory device.

(Operation of information management device 2 and terminals 3, 4, 5)
The flow of processing performed between the information management device 2 and the terminals 3, 4, and 5 will be described.
As shown in FIG. 4, first, the management agent terminal 5 logs in to the information management device 2 by the operation by the management agent terminal operator (S01), and then the information is information from the management agent terminal 5 by the operation by the management agent terminal operator. When the management device 2 is requested to display the management data list (S02), the alert unit 10 of the information management device 2 confirms the presence or absence of unregistered management data (S03).

The confirmation of unregistered management data by the alert unit 10 of the information management device 2 will be described.
As shown in FIG. 5, the alert unit 10 confirms the scheduled registration date stored in the list storage unit 7 when there is an access from the management agent terminal 5 (S031), and manages the data stored in the management data storage unit 6. The data is compared with the list of management data stored in the list storage unit 7 (S032), and if there is unregistered management data by the scheduled registration date (Yes in S033), the control unit 8 acts as a management agent. The management data list information is transmitted to the terminal 5 (S04), and alert message information indicating the number and names of unregistered management data is transmitted to the management agency terminal 5 (S034, S04). On the other hand, when there is no unregistered management data (No in S033), the control unit 8 transmits the management data list information to the management agency terminal 5 (S04), and the alert unit 10 has 0 unregistered management data. Message information indicating that there is no unregistered management data such as is transmitted to the management agency terminal 5 (S035, S04).

The system and device according to the present invention are not limited to the processing of the present embodiment. For example, when there is no unregistered management data, when the control unit 8 transmits information regarding a list of management data ( S04), the alert unit 10 does not have to send the message information indicating that there is no unregistered management data to the management agency terminal 5.
Further, in the present embodiment, regarding the timing of access from the management agent terminal 5 to the information management device 2 in the processing process in which the alert unit 10 displays the alert message, in the present embodiment, the management agent terminal 5 is transferred to the information management device 2. The explanation has been made using the case where the display of the management data list is requested, but the present invention is not limited to this. For example, when a login request is made to the information management device 2 as an access from the management agency terminal 5 to the information management device 2, the presence or absence of unregistered management data is confirmed, and the first screen of the management agency terminal 5 after login is displayed. An alert message may be displayed.

Based on the list information of the management data received from the control unit 8 of the information management device 2 and the (alert) message information received from the alert unit 10 in this way, the management agency terminal 5 sends the list of management data to the output device 17 and ( Alert) Display a message (S05).
As shown in FIG. 6, when there is unregistered management data, the display of the alert message on the output device 17 (display) of the management agency terminal 5 includes, for example, display of the number of unregistered management data and unregistered management. The characters of the document name and management item name are displayed in bold, the color is different from other characters, and the name of the unregistered management document and the name of the management item are unregistered such as "not yet". A display to that effect can be considered.
On the other hand, when there is no unregistered management data, the message is displayed, for example, a display in which the number of unregistered management data is 0, a name of a registered management document, and a message corresponding to the name of a management item. It is possible to display that it has been registered, such as "already".

Subsequently, when the management agency terminal 5 requests the information management device 2 to register the management data (S06), the management data registration unit 9 of the information management device 2 transfers the data of the management document itself and the management document to the information management device. Information on the management data such as the registration date registered in 2 is received from the management agency terminal 5, stored in the management data storage unit 6, and the management data is updated (S07).

When the information management device 2 has an update process to the management data storage unit 6, the alert unit 10 confirms the scheduled registration date stored in the list storage unit 7 and the management data stored in the management data storage unit 6. , The presence or absence of unregistered management data is confirmed by comparing the list of management data stored in the list storage unit 7 (S08). Then, the control unit 8 of the information management device 2 transmits information regarding the updated list of management data and (alert) message information to the management agency terminal 5 (S09), and receives the information from the control unit 8 of the information management device 2. Based on the management data list information and the (alert) message information received from the alert unit 10, the management agency terminal 5 displays the updated management data list and (alert) message on the output device 17 (S10).

The flow from S01 to S10 performed between the information management device 2, the receiving engine terminal 3, and the supervising organization terminal 4 is the same as the flow of processing performed between the information management device 2 and the receiving engine terminal 3 described above. Therefore, the detailed explanation is omitted.

The processing flow of the scheduled registration date calculation unit 11 of the information management device 2 will be described.
As shown in FIG. 7, when the interview date of the skill trainee candidate is registered in the management data storage unit 6 of the information management device 2 as the first reference date from any of the terminals 3, 4, and 5 (S11), The scheduled registration date calculation unit 11 calculates the scheduled registration date with the interview date as the reference date (for example, the day corresponding to XX months from the interview date) (S12), and the management data corresponding to the calculated scheduled registration date (S12). For example, it is registered in the list storage unit 7 in association with the management item regarding the basic information of the skill trainee (S13). Next, management data (Japanese-Language Proficiency Test Date as a management item related to basic information of skill trainees) linked to the scheduled registration date with the interview date as the reference date from any of the terminals 3, 4, and 5 is the management data. When registered in the storage unit 6 (S14), the registration schedule calculation unit 11 calculates the scheduled registration date with the Japanese-Language Proficiency Test date, which is the second reference date, as the reference date (for example, 〇〇 before the Japanese-Language Proficiency Test date). (S15), the calculated registration date is linked with the corresponding management data (for example, the Japanese-Language Proficiency Test application date as a management item related to the educational status of skill trainees) and registered in the list storage unit 7. (S16).

According to the information management system 1 and the information management device 2 according to the present embodiment, the list of management data includes legal documents certifying the implementation of matters stipulated by law and audits that need to be submitted at the time of external audit. Not only documents, but also documents certifying the implementation of work necessary for improving the working environment, such as support for foreign workers, such as documents related to compliance of each organization involved in accepting technical trainees, and foreign workers. It includes management documents including supplementary documents for maintaining and improving the compliance system of each organization involved in employment, and management items related to management documents such as basic information of technical trainees, educational status, necessary procedures, etc. Then, if the management data is not registered in the management data storage unit 6 even after the scheduled registration date, an alert message indicating that there is unregistered management data in each terminal 3, 4, 5 is displayed. ing.
This makes it possible to centrally and comprehensively manage management data related to the acceptance of technical intern trainees. In addition, since the management agent can confirm the management data that has not been registered by the receiving organization or the supervising organization through the management agent terminal 5, each organization is encouraged to register the management data or the management data is registered on behalf of the organization. It is possible to collect management data reliably.

As a result, according to the information management system 1 and the information management device 2 according to the present embodiment, a high level of compliance can be achieved in each organization involved in the employment of foreign workers, so that the working environment of foreign workers can be achieved. It can improve the performance of foreign workers and solve problems such as disappearance.

Further, according to the information management system 1 and the information management device 2 according to the present embodiment, the scheduled registration date calculation unit 11 calculates the scheduled registration date based on the reference date, and lists it in association with the corresponding management data. It is designed to be stored in the storage unit 7. Therefore, it is possible to calculate a plurality of scheduled registration dates based on one reference date, and it is not necessary to individually input the scheduled registration dates associated with each management data, which saves the trouble of inputting. It is possible to reduce and prevent erroneous input. Further, by using the second reference date input as the management item corresponding to the scheduled registration date calculated by the scheduled registration date calculation unit 11, it is possible to reduce or prevent forgetting to input the reference date. As a result, it becomes possible to more reliably collect management data regarding the acceptance of technical intern trainees and centrally and comprehensively manage them.

The present invention is not limited to the configuration of each of the above-described embodiments.
Further, in the information management system 1 and the information management device 2 according to the present embodiment, one case is defined as one case in which the receiving organization accepts skill trainees from one sending organization in one country through one supervising organization, and each case. However, the information management system 1 and the information management device 2 according to the present invention are not limited to this, and can correspond to various acceptance methods.

1 Information management system 2 Information management device 3 Accepting institution terminal 4 Supervising organization terminal 5 Management agency terminal 6 Management data storage unit 7 List storage unit 8 Control unit 9 Management data registration unit 10 Alert unit 11 Scheduled registration date calculation unit

Claims (6)

A system for managing information on the employment of foreign workers based on the status of residence of technical intern training and specific skills.
Management data storage unit that stores management data of multiple management documents related to the employment of foreign workers and management items related to each management document.
A list storage unit that stores a list of management data to be registered and also stores the scheduled registration date associated with each management data.
Management data registration department that performs processing related to management data registration,
Alert section that processes alert message information generation for unregistered management data,
Information management device with
A receiving agency terminal that is connected to an information management device via a communication network and is operated by a receiving agency that employs foreign workers.
A management agency terminal that is connected to an information management device via a communication network and is operated by a management agency that manages document data of organizations and individuals involved in the employment of foreign workers.
Have,
The management data registration unit registers the management data received from the receiving institution terminal and the management agency terminal in the management data storage unit, and registers the management data in the management data storage unit.
When the alert unit is accessed from the receiving organization terminal or the management agency terminal, the alert unit confirms the scheduled registration date stored in the list storage unit, and is stored in the management data stored in the management data storage unit and the list storage unit. Information management characterized by comparing with the list of management data, confirming whether management data has been registered by the scheduled registration date, and sending alert message information to each terminal for unregistered management data. system. A request characterized by having a scheduled registration date calculation unit that calculates the scheduled registration date of management data based on the input reference date, associates the calculated scheduled registration date with the corresponding management data, and stores it in the list storage unit. The information management system according to item 1. Claim 2 is characterized in that a first base date that needs to be input as a base date and a second base date that is input as a management item corresponding to the scheduled registration date calculated by the scheduled registration date calculation unit are used. Described information management system. A device for managing information on the employment of foreign workers based on the status of residence of technical intern training and specific skills.
A management data storage unit that stores multiple management documents related to the employment of foreign workers and management data of management items related to each of the management documents.
A list storage unit that stores a list of management data to be registered and stores the scheduled registration date associated with each management data.
The management data registration department that performs processing related to management data registration,
An alert section that processes alert message information generation for unregistered management data,
Have,
Through a communication network, the receiving institution terminal operated by the accepting institution that employs foreign workers and the management agency terminal operated by the management agency that manages the document data of organizations and individuals involved in the employment of foreign workers. Connected,
The management data registration unit registers the management data received from the receiving institution terminal and the management agency terminal in the management data storage unit, and registers the management data in the management data storage unit.
When the alert unit is accessed from the receiving organization terminal or the management agency terminal, the alert unit confirms the scheduled registration date stored in the list storage unit, and is stored in the management data stored in the management data storage unit and the list storage unit. Information characterized by comparing with the list of management data, confirming whether management data has been registered by the scheduled registration date, and sending alert message information to each terminal for unregistered management data. Management device. It is characterized by having a scheduled registration date calculation unit that calculates the scheduled registration date of management data based on the input reference date, links the calculated scheduled registration date with the corresponding required management data, and stores it in the list storage unit. The information management device according to claim 4. An information management device characterized by using a first reference date that needs to be input as a reference date and a second reference date that is input as a management item corresponding to the scheduled registration date calculated by the scheduled registration date calculation unit.

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