JP2017027162A - System for creating and managing workflow and handling record book by linking workflow for my-number management with handling record - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an in-house human resources information system that can comprehensively process in-house human resources information on the basis of My-Number.SOLUTION: An in-house human resources information system comprises an information processing unit, a display unit, and an information recording unit. The information processing unit includes: an input unit for inputting in-house human resources information; an information management unit for processing the input in-house human resources information on the basis of My-Number allocated to in-house objects; and an information communication unit for transmitting the processed in-house human resources information to have a display unit display it.SELECTED DRAWING: Figure 1

Description

  The present invention relates to an in-house personnel related information system that can collectively process in-house personnel related information based on a My Number.

  Organizations such as companies create and manage various forms on the computer system that describe personnel-related information such as employee entry, transfer, and retirement. The My Number System (Social Security / Tax Number System) was introduced in January 2016, and companies have to collect and manage My Numbers, which require strict information management, from employees and business partners. It is required to establish a computer system system such as creating a system corresponding to my number within the company and a business flow.

JP 2008-59242 A JP 2014-041490 A

Patent Document 1 describes an information processing system using a unique number.
Patent Document 2 describes a bank account transfer system using My Number.

  The above-mentioned Patent Document 1 relates to business processing, but requires a specific identification mark. Patent Document 2 uses My Number, but its range of use is limited to bank account transfers.

  Accordingly, there is a need to provide an in-house personnel related information system that can collectively process in-house personnel related information based on universal identification signs. In addition, since the data includes personal information, we want information for accurate management of cutting, importance, retention period, etc., and it is desirable that an access history, which is a management requirement for confidential information, should remain. There is.

  In order to solve the above problems, the present invention provides the following solution.

The first invention is
An information processing unit;
A display unit;
An information recording unit;
With
The information processing department
An input section for inputting personnel-related information in the organization;
An information management unit that processes the input of personnel information related to the organization based on the My Number assigned to the subject in the organization;
An information communication unit that transmits the processed personnel information related to the organization and displays the information on the display unit;
It is a personnel related information system in the organization characterized by having.

  According to said structure, the collective management of the personnel related information in an organization by my number is attained.

  According to a second aspect of the invention, the information management unit includes an information management information instruction unit related to information management information such as cutting, importance, and retention period of the personnel management information in the organization. It is a personnel related information system in the organization.

  According to the above configuration, it becomes easy to manage information such as cutting, importance, and retention period of personnel-related information in the organization.

  According to a third aspect of the present invention, the information management unit includes an information history recording instruction unit related to an information history such as a target, date, and processor that processed the personnel-related information in the organization. 2 is an internal personnel-related information system described in 2.

  According to the above configuration, it is possible to record an information history such as a target, date and time, processor, etc., which processed the intra-organization personnel related information.

  According to the present invention, in-house personnel information can be collectively managed. Furthermore, it becomes easy to manage information such as cutting, importance, and retention period of information related to personnel within the organization. Furthermore, an information history such as an object, date, and processor who processed the personnel information related to the organization can be recorded.

It is a figure which shows the whole of the business flow of registration of an object person's my number which concerns on one Embodiment (at the time of joining a company) of this invention, and the internal personnel-related information processing, and the part of 100 to 150 is a structure of this invention. It is a figure which shows the functional block of the organization related personnel information processing which concerns on one Embodiment (at the time of joining a company) of this invention. It is a figure which shows an example (input screen) of the detail of the organization personnel related information screen which concerns on one Embodiment (at the time of joining a company) of this invention. It is a figure which shows an example (linked display screen) of the detail of the organization personnel related information screen which concerns on one Embodiment (at the time of joining a company) of this invention.

      Hereinafter, an embodiment for carrying out the present invention will be described.

  According to the announcement by the Japanese government (Cabinet Secretariat), the My Number System (Social Security / Tax Number System) was introduced in January 2016, and companies, etc., gave My Numbers, which require strict information management, to employees and business partners. It is said that it will be necessary to collect and manage the system, and to establish a system that corresponds to the My Number in the organization, and to establish an operational system such as a business flow. The outline of the My Number system is explained as follows: Has been.

  “My numbers are used only by the national and local governments in procedures established by laws or local ordinances in the three fields of social security, tax and disaster prevention. From January 2016 onwards, My pension, medical insurance, employment insurance, welfare benefits, tax procedures, etc. will require my number to be included on the application form. "

  “Private business operators are engaged in procedures for enrolling employees' health insurance, employee pensions, etc., and making salary withholding slips. In addition, securities companies and insurance companies also pay dividends and insurance claims. My number is required to carry out these procedures after January 2016. Those who receive salary payments or those who have transactions with financial institutions are required to work or purchase securities. It is necessary to show the personal number of the person or family to a financial institution such as a company, insurance company, etc. In addition, when a private company asks an outside person to write a lecture or a manuscript and pays the compensation, You have to collect it, so you need to have your external number (or corporate number) provided by those outside. "

  “My number system is a system related to all employees in social security and tax procedures. From January 2016 onwards, by the time of submission of each form, etc. for tax and social security procedures. All employees, including part-time employees, will receive their own numbers in order, and the numbers will be included in documents such as withholding slips, health insurance, welfare pensions, employment insurance, etc. Personal information (specific personal information) must be managed appropriately. "

“To prevent impersonation, please verify your identity strictly.
Since identity verification using only a number can lead to impersonation, the Japanese system does not allow identity verification using only a number. In addition to verifying that the number is correct, you must verify your identity to ensure that you have the correct number. In the case of a procedure by an agent, (1) a legal copy of a family register, etc., or a voluntary agent, “confirmation of proxy” by proxy (2) “identification of agent”, ( 3) “Personal number confirmation” must be performed. "

“Identity verification requires“ number verification ”and“ identity verification ”.
If the employee has a "personal number card", number verification and identity verification are only possible with this card. For employees who do not have a personal number card, the confirmation of the number is basically based on the “notification card” that will be mailed after October 2015. "

“My number has restrictions on use, provision and collection.
First of all, the scope of use of My Number is limited to social security, tax, and disaster countermeasures under the current law, so only if it is necessary to prepare administrative documents for social security and tax, You can ask for my number.
For example, My Number cannot be used as an employee number or customer management number. In addition, you may not ask for My Number unless you are allowed to do so by law. For example, in the case of salary withholding, employees will write the dependent's My Number and their own My Number on the tax deduction form and submit it to the employer. As a general rule, the time for requesting the provision is the time of occurrence of the relevant affairs, but it is understood that it can be requested when the occurrence of such affairs can be expected, such as when a contract is concluded. Regarding collection, we cannot collect specific personal information unless it is permitted by law. For example, taking notes, printing out, and making a copy of another person's My Number is a “collection”. "

  “Businesses must take necessary and appropriate safety management measures to prevent leaks, loss, damage and other appropriate management of My Numbers and specific personal information, and are necessary and appropriate for employees. When handling specific personal information, it is important to clarify the scope of affairs that handle My Numbers. "

  “There is also a limit on the storage (disposal) of My Numbers. Certain personal information, which is personal information that includes My Numbers, must not be stored unless limited by law. However, it is possible to keep it only when it is necessary to carry out the affairs specified in a limited way by law. For example, if there is a continuous relationship such as an employment contract, the My Number provided by the employee, etc. will be used for salary withholding, health insurance, and welfare annuity insurance. It is understood that it is possible to keep specific personal information continuously because it is necessary to use it continuously for the next fiscal year for reporting work, etc. On the other hand, if limited by law Except for the fact that specific personal information cannot be collected or stored, it is no longer necessary to carry out office work on social security and tax procedure documents. It must be discarded or deleted as soon as possible, and it is possible to continue storing other information after masking or deleting it to the extent that it cannot be restored. Storage (disposal) is limited, and on the premise of disposal or deletion, if it is a paper document, it can be managed by age so that it is easy to dispose of it. It would be desirable to build a mechanism for deleting them. "

  Companies, etc., create and manage various forms on a daily basis that describe personnel-related information such as employee entry, transfer, and retirement. The inventor pays attention to the fact that this My Number is assigned to each employee. By attaching My Number to the data of various forms, the inventor's forms can be easily obtained from a vast number of forms. We have developed a system that can search and manage the addition, change, and deletion of the description in a batch. Furthermore, when connecting My Numbers acquired from employees and business partners with specific personal information, maintaining confidentiality and access history are important points, so we developed a system that responds accordingly.

FIG. 1 shows a business flow of registration of My Number of an object person and information processing related to personnel within an organization according to an embodiment of the present invention. Intra-organization personnel-related information is input to the information processing unit at 100, and the input intra-organization personnel-related information is processed at 110 based on the My Number assigned to the in-organization target person, and the processed information Is sent at 120, recorded at 130, and displayed at 160. Since the intra-organization personnel related information includes information management information such as cutting, importance, and retention period of the intra-organization personnel related information, processing is performed at 140 according to the instruction. In addition, 150 is instructed to record all or a part of the processing history of the subject, date and time, processor, etc., which processed the intra-organization personnel related information. These are also displayed at 160.
FIG. 2 shows functional blocks of the in-organization personnel-related information system according to the embodiment of the present invention. An input unit for inputting intra-organization personnel related information to the information processing unit corresponds to 201. The information processing unit 202 that processes the input in-house personnel-related information includes an information management unit 203 that is allocated to the in-organization target person and is assigned to My Number, and an information communication unit 204 that transmits and receives the in-house personnel related information. .
An information recording unit in which information is recorded corresponds to 205.
Reference numeral 206 denotes an information management information instructing unit for instructing information management information such as cutting, importance, and retention period of the internal personnel related information in the internal personnel related information. An information history record instructing unit 207 for recording the processing history of the subject, date and time, processor, etc., which has processed the in-house personnel related information.
A display screen on which such information is displayed corresponds to 208.

  FIG. 3 shows a screen display of the in-house personnel related information system according to the embodiment of the present invention. FIG. 3A is a screen at the input stage, and FIG. 3B is a display screen.

  A computer that implements an organization personnel-related information system of the present invention includes an arithmetic device such as a CPU that executes arithmetic processing of a program, a storage device such as a RAM and a hard disk that store information, and a display device such as a display (screen). , An input device such as a keyboard and a pointing device (such as a mouse and a numeric keypad), and a communication device that transmits and receives processing results of the arithmetic device and information stored in the storage device via a network such as the Internet or a LAN. Each function realized on the computer is executed when a processing unit (program, module, etc.) is read into the arithmetic unit. When each function uses information stored in the storage device in the processing, each function reads the corresponding information from the storage device, and uses the read information in processing in the arithmetic device as appropriate. Each means in the present invention is only logically distinguished in function, and may be physically or virtually the same area.

  Next, an example of the configuration of a computer that realizes the intra-organization personnel-related information system of the present invention will be described with reference to the functional block diagram of FIG.

  The input unit 201 that inputs organization-related personnel-related information to the information processing unit is an input device of a person-in-charge terminal that is a computer used by the person in charge of input.

  The information management unit 203 and the information communication unit 204 of the information processing unit 202 are arithmetic devices such as a CPU that executes arithmetic processing of programs.

  The information recording unit 205 that stores attribute information (name, address, status, salary, etc.) related to the subject of the in-house personnel-related information system of the present invention is a storage device such as a hard disk that stores information. is there.

  When registering a target person, “New target person registration” is selected, an input screen for the target person information is displayed, and input of the target person information is accepted. The intra-organization personnel information input here is received by the information communication unit 204 which is a communication device that transmits and receives via a network such as the Internet or a LAN. The transmitted / received personnel information in the organization is temporarily stored in the RAM of the information management unit 203 or the like, and finally stored in the information recording unit 205.

  When updating the personnel related information in the organization, the information management unit 203 identifies the target person from the information related to the target person stored in the information recording unit 205 based on the My Number received by the information communication unit 204. .

  The information management unit 203 specifies a series of information in the form relating to the specified target person, and processes the series of information in the specified form in accordance with a predetermined condition.

  The information communication unit 204 transmits a series of information in the updated form to a display device such as a display that is the display unit 208.

  By the way, these pieces of information may need to be updated, but they may be forgotten. Therefore, based on the My Number, the personnel management information in the organization is transferred from the information management information instruction unit 206 to the information management unit 203 together with information management information such as the cutting, importance, and retention period of the personnel management information in the organization. Sent.

  By displaying the information management information on a display device 208 such as a display which is a display unit for displaying a display screen, the person in charge can know the necessity of the correspondence.

  The history of these changes is stored in the information recording unit 205 by the information history recording instruction unit 207 together with the access authority history of the person who made the change, so if you want to view this, check the latest screen Alternatively, the information may be retrieved from the information recording unit 205 based on the information of my number.

  As mentioned above, although this invention was demonstrated using embodiment, it cannot be overemphasized that the technical scope of this invention is not limited to the range as described in the said embodiment. It will be apparent to those skilled in the art that various modifications or improvements can be added to the above-described embodiments. Further, it is apparent from the scope of the claims that the embodiments added with such changes or improvements can be included in the technical scope of the present invention.

  The intra-organization personnel-related information system of the present invention can process the intra-organization personnel information collectively, which is highly convenient. It is possible to manage information such as cutting, importance, and retention period of information related to personnel within the organization. It is possible to record the processing history of the subject, date and time, processor, etc. that processed the personnel information related to the organization.

100 information input 110 information processing 120 information transmission 130 information recording 140 information management information instruction 150 information history recording instruction 160 information display

201 Input unit 202 Information processing unit 203 Information management unit 204 Information communication unit 205 Information recording unit 206 Information management information instruction unit 207 Information history recording instruction unit 208 Display unit

Claims (3)

An information processing unit;
A display unit;
An information recording unit;
With
The information processing unit includes an input unit for inputting personnel-related information in the organization,
An information management unit that processes the input of personnel information related to the organization based on the My Number assigned to the subject in the organization;
An information communication unit that transmits the processed personnel information related to the organization and displays the information on the display screen;
In-house personnel-related information system characterized by having The intra-organization personnel related information according to claim 1, wherein the information management unit includes an information management information instruction unit related to information management information such as cutting, importance, and retention period of the intra-organization personnel related information. system 3. The organization according to claim 1 or 2, wherein the information management unit includes an information history record instructing unit for information processing such as a target, date and time of processing the personnel information related to the organization. HR related information system

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