JP2016151778A - File management system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To facilitate recognizing the change of a file name.SOLUTION: A file management system 1 includes an input section 22, and a write section 23. The input section 22 receives an input of a file name. The write section 23 writes a file with the file name input by the input section 22, in a folder 33. When there is a file of the same file name as the input file name in the folder 33, the write section 23 writes the file with a new file name formed by adding additional information to the input file name, in the folder 33, and executes warning processing that gives a warning that the file name has been changed from the input file name.SELECTED DRAWING: Figure 1

Description

  The present invention relates to a file management system for writing a file of electronic data such as image data in a folder.

  2. Description of the Related Art Conventionally, there is known an image reading apparatus having a function called Scan to FTP (File Transfer Protocol) or Scan to SMB (Server Message Block) for writing a file of image data read from a document to a server or a shared folder. . In such a file management system including an image reading apparatus and a server or a computer terminal connected to the image reading apparatus via a network, a file name is input by a user, and an input file name and When a file with the same file name already exists, the file name of a file to be newly written is changed (for example, see Patent Document 1). Similarly, in a file management system in a single computer terminal such as a personal computer, if a file with the same file name as the input file name already exists in the folder in which a file such as document data is to be written, Some file names of newly written files are changed. By changing the file name in this way, overwriting of the existing file is prevented.

JP-A-2005-149251

  However, there is a problem that it is difficult for the user to notice that the file name has been changed simply by changing and writing the file name. If the user does not notice that the file name has been changed, it is difficult for the user to recognize which file is the newly written file in the folder. Browsing the newly written file, moving the file, and changing the file name The operability such as is reduced.

  An object of the present invention is to provide a file management system capable of easily recognizing that a file name has been changed.

  The file management system according to the present invention includes an input unit and a writing unit. The input unit accepts input of a file name of the file. The writing unit writes the file in the writing folder with the input file name input from the input unit. If there is already a file with the same file name as the input file name in the writing folder, the writing unit writes the file into the writing folder with the changed file name with additional information added to the input file name, and sets the file name of the file. Performs alert processing that alerts the user that the input file name has been changed.

  In this configuration, when the user is alerted, the user can easily notice that the file name has been changed from the input file name.

  In the above-described configuration, the input unit further accepts input of a mail transmission destination, the writing unit has a function of transmitting a mail describing a path including a directory of the writing folder to the transmission destination, and the writing unit includes: When the file is written in the writing folder with the changed file name, it can be configured to perform a warning process for the description in the mail.

  In this configuration, attention is given to the description in the mail that informs the directory of the writing folder, so the directory of the writing folder and the recognition of the change of the file name can be performed at the same time. improves.

  Further, the writing unit can be configured to perform an alerting process on at least a part of the description of the path.

  In this configuration, since a warning is given by the description of the path, it is easily recognized that the file name has been changed when the directory of the writing folder is recognized.

  Furthermore, the alerting process can be configured to display at least a part of the path in a color different from the display color when the file is written in the writing folder with the input file name.

  In this configuration, it is easily recognized by the color that the file name has been changed.

  Further, the alerting process can be configured to display at least a part of the path in a larger size than when the file is written in the writing folder with the input file name.

  In this configuration, since the path is conspicuous, it is easily recognized that the file name has been changed. It is preferable that the changed file name is included in the path.

  Furthermore, the alerting process can be configured to be a process of additionally describing in the mail that the file name of the file has been changed from the input file name.

  In this configuration, it is easily recognized that the file name has been changed by additional description such as characters and symbols.

  According to the present invention, it is possible to easily recognize that the file name has been changed.

1 is a block diagram showing a schematic configuration of a file management system according to a first embodiment of the present invention. It is a flowchart which shows the process sequence of the writing process of a writing part. It is a flowchart which shows the process sequence of the mail process of a writing part. It is a specific example of e-mail when alert processing is not performed. It is a specific example of an email when an alerting process is executed. It is a specific example of an email when a warning process is executed in the file management system according to the second embodiment. It is a specific example of an email when a warning process is executed in the file management system according to the third embodiment.

  As shown in FIG. 1, the file management system 1 according to the first embodiment includes an image reading device 2, a server 3, and one or more personal computers (hereinafter referred to as PCs) 4 and 5. The image reading device 2, the server 3, and the PCs 4 and 5 are connected to each other via a network line such as a LAN (Local Area Network) line.

  The server 3 includes a storage unit 31 and a LAN interface 32. A folder 33 in which a file can be written is formed in the storage unit 31. As an example, the folder 33 is set as a shared folder.

  The PC 4 includes a storage unit 41 and a LAN interface 42. A folder 43 in which a file can be written is formed in the storage unit 41. As an example, the folder 43 is set as a shared folder. The other PCs 5 are configured substantially the same as the PC 4.

  The image reading apparatus 2 includes a scanner unit 21, an input unit 22, a writing unit 23, and a LAN interface 24.

  The scanner unit 21 generates image data by irradiating light on a document and photoelectrically converting the amount of light reflected by the document.

  The input unit 22 is configured by, for example, a liquid crystal touch panel, and accepts input of various types of information to the image reading device 2. As an example, the input unit 22 receives an input of a file name when the image data generated by the scanner unit 21 is written as a file.

  The image reading apparatus 2 scans an FTP (File Transfer Protocol) or Scan to SMB (Server Message) that writes a file of image data read from a document by the scanner unit 21 to a folder 33 of the server 3 or a folder of the PC 4 or 5. Block) etc. The input unit 22 receives operations for selecting and executing these functions.

  The writing unit 23 is included in a control unit that controls the entire image reading apparatus 2 in an integrated manner. The writing unit 23 writes the file with the input file name input from the input unit 22 in the designated folder. The folder designated to write the file is the writing folder.

  Next, a processing procedure of the writing unit 23 when Scan to FTP is executed and a file is written in the folder 33 of the server 3 will be described. Note that when writing a file to the folder 43 of the PC 4 or 5, Scan to SMB is executed, and processing is performed in substantially the same processing procedure as when writing to the folder 33 of the server 3.

  As shown in FIG. 2, when the input unit 22 receives a file name, the writing unit 23 stores the file name as an input file name (S1).

  The writing unit 23 determines whether or not a file having the same file name as the input file name already exists in the folder 33 designated as the writing destination (S2). If no file having the same file name exists, The input file name is set as the write file name (S3), and if a file with the same file name already exists, the changed file name is set as the write file name (S4). As an example, the changed file name is a file name in which an underbar and a serial number are added to the end of the input file name.

  The writing unit 23 writes the file in the folder 33 with the write file name (S5). If the file cannot be normally written in the folder 33 (S6), the writing unit 23 executes predetermined error processing such as displaying that an error has occurred (S7), and returns to S1.

  The writing unit 23 determines whether or not the mail setting is made when the file can be normally written in the folder 33 (S8), and returns to S1 when the mail setting is not made. The e-mail setting is a setting for sending an e-mail in which a file is normally written in the writing folder and a path including the directory of the writing folder to a user input in advance from the input unit 22. As an example, the path includes a write file name and is hyperlinked.

  If the mail setting is made, the writing unit 23 executes mail processing (S9).

  As shown in FIG. 3, when the mail processing is executed, the writing unit 23 creates a mail header and body (S11). As described above, the mail text describes that the file was successfully written to the writing folder and the file path.

  When the writing file name is the same as the input file name, that is, when the file is written in the folder 33 with the file name input by the user (S12), the writing unit 23 creates the file in S11 as shown in FIG. The sent mail is transmitted to the designated user (S13). In FIG. 4, the underlined portion indicates that a hyperlink is set.

  When the writing file name is different from the input file name, that is, the writing unit 23 changes the file name from the input file name to the changed file name because the file having the file name input by the user already exists in the folder 33. When a file is written in the folder 33 with the changed file name, an alert process is performed on the description in the mail (S14), and the mail is transmitted to the designated user.

  The alerting process is a process of alerting that the file name has been changed from the input file name. As an example of the alerting process, performing a process of alerting that the file name has been changed from the input file name is described in at least a part of the path.

  By being alerted, the user can easily notice that the file name has been changed from the input file name. In addition, since a notice is given in the description in the e-mail notifying the directory of the folder 33, it is possible to simultaneously recognize the directory of the folder 33 and recognize that the file name has been changed. Will improve. Further, since a warning is given by the description of the path, it is easily recognized that the file name has been changed when the directory of the folder 33 is recognized.

  As shown in FIG. 5, in the first embodiment, as the alert process, the display color when the write file name 62 portion of the path 61 in the mail writes the file with the input file name in the folder 33 is displayed. A process of displaying in a different color from that is performed. As an example, when a file is written in the folder 33 with the input file name, the entire path is displayed in blue, and when the alert processing is performed, the portion of the file 61 to be written in the path 61 is red. The part other than the write file name 62 in the path 61 is displayed in blue. Thereby, it is easily recognized by the color that the file name has been changed. The color changed by the attention calling process is preferably a conspicuous color as much as possible. A warning color such as red is preferable.

  When the alerting process is performed, the entire path 61 may be displayed in a color different from the display color when the file is written in the folder 33 with the input file name.

  As shown in FIG. 6, in the file management system according to the second embodiment, as a warning process, at least a part of the path 61 and a case where a file is written in the folder 33 with the input file name (see FIG. 4). In this case, a process of displaying in a large size is performed.

  As an example, when a file is written in the folder 33 with an input file name as shown in FIG. 4, the path 61 is written in the same size as characters other than the path in the mail, and as shown in FIG. When the alert processing is performed, the path 61 is displayed in a size larger than characters other than the path in the mail.

  Since the path 61 is conspicuous, it is easily recognized that the file name has been changed. When the changed file name is included in the path 61, it is more easily recognized that the file name has been changed.

  As shown in FIG. 7, in the file management system according to the third embodiment, processing for additionally describing in the mail that the file name has been changed from the input file name is performed as the alert processing.

  The change of the file name is easily recognized by the additional description 63 such as characters and symbols to that effect.

  Note that the alerting process may be executed by a control unit of a device having a folder in which a file is stored. Specifically, when the file is stored in the folder 33 of the server 3, it is possible to configure the control unit of the server 3 to execute the alerting process. Similarly, when the file is stored in the folder 43 of the PC 4, it is possible to configure the control unit of the PC 4 to execute the alerting process.

  In addition, since the file management system of the present invention is applied to a single PC 4 and a file having the same file name as the input file name already exists in the write folder in which a file such as document data is to be written, a new file to be written When the file name is changed and written to the writing folder, a warning that the file name has been changed from the input file name is displayed, for example, in a pop-up.

  It is conceivable to construct a new embodiment by combining the technical features of the above-described embodiments.

  The above description of the embodiment is to be considered in all respects as illustrative and not restrictive. The scope of the present invention is shown not by the above embodiments but by the claims. Furthermore, the scope of the present invention is intended to include all modifications within the meaning and scope equivalent to the scope of the claims.

DESCRIPTION OF SYMBOLS 1 File management system 2 Image reader 22 Input part 23 Writing part 3 Server 33 Folder 4,5 PC
43 folders

Claims (6)

An input unit that accepts input of a file name of the file;
A writing unit that writes the file into a writing folder with the input file name input from the input unit;
The writing unit writes the file into the writing folder with a changed file name obtained by adding additional information to the input file name when a file having the same file name as the input file name already exists in the writing folder. A file management system for performing an alerting process for alerting that the file name of the file has been changed from the input file name. The input unit further accepts input of a mail destination,
The writing unit has a function of transmitting an email in which a path including a directory of the writing folder is described to the destination,
2. The file management system according to claim 1, wherein when the writing unit writes the file with the changed file name in the writing folder, the writing unit performs the alert processing in the description in the mail.   The file management system according to claim 2, wherein the writing unit performs the alerting process on at least a part of the path.   The said alerting process is a process of displaying at least a part of the path in a color different from a display color when the file is written in the writing folder with the input file name. File management system.   4. The file management system according to claim 3, wherein the alerting process is a process of displaying at least a part of the path in a size larger than when the file is written in the writing folder with the input file name. .   The file management system according to claim 2, wherein the alerting process is a process of additionally describing in the mail that the file name of the file has been changed from the input file name.

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