JP2014154986A - Minute preparation system - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a minute preparation system capable of efficiently preparing convenient minutes.SOLUTION: A minute preparation system includes: conference information preservation means for registering conference information; conference information preservation means for preserving conference voice data or conference image data in association with the registered conference information; and minute preparation means for converting the preserved conference voice data or conference image data into text data, allocating related information optimum for a reader on the basis of the text data, associating the related information with the text data, and then preparing minutes.

Description

  The present invention relates to a technique for creating minutes of a meeting or the like.

  The conventional minutes creation support system has been configured to accept the proceeding contents of the input meeting, associate the proceeding contents of the meeting with audio or video, and create the minutes while maintaining the association. For example, Patent Document 1 creates a transcript (meeting minutes) by recognizing speech during a meeting, and creates a meeting while maintaining the association of meeting progress contents with a meeting video. For this reason, it is disclosed that a link can be attached between the description content of the minutes and the conference video, and which scene of the conference the description content corresponds to can be confirmed later.

  Further, Patent Document 2 discloses that a personal device used by a conference participant converts the participant's utterances into speech data that is audio data and transmits it to the minutes creation support server. The support server accumulates time information indicating the time of speech in the transmitted speech data and the address of the personal device that transmitted the speech data, and stores the accumulated speech data in a speech sentence. In addition to the conversion, the participant name stored in advance by the minutes creation support server in association with the address of the personal device that is the transmission source of the statement data is obtained, and each converted statement sentence and participation is obtained. It is disclosed to prepare minutes by arranging the names of people in chronological order.

JP 2006-268800 JP JP2003-150767

  However, the prior art minutes creation support system only associates the meeting audio or video with the minutes, mentions the speaker identification method and the output method of each utterance during the meeting, and automatically completes the minutes. It is not possible.

  The minutes creation system according to the present invention includes a meeting information storage means for registering meeting information, a meeting information storage means for storing meeting audio data or meeting video data in association with the registered meeting information, and a stored meeting The present invention is characterized by comprising a minutes creation means for converting voice data or meeting video data into text data, and assigning relevant information based on the text data and creating a minutes by associating the information with the text data.

  According to the present invention, highly convenient minutes can be efficiently created.

Configuration diagram of minutes creation support system according to an embodiment of the present invention Processing flow diagram of minutes creation support system according to an embodiment of the present invention Configuration diagram of minutes preparation support system equipped with a label pasting function according to an embodiment of the present invention Processing flow diagram of label sticking function according to an embodiment of the present invention Processing flow diagram of minutes display function according to an embodiment of the present invention The system block diagram which shows the additional information optimization function based on the Example of this invention The flowchart which shows the operation | movement of the optimal various information addition based on the Example of this invention.

Example 1
Embodiments of various information load functions according to the present invention will be described below with reference to the drawings. FIG. 1 is a system configuration diagram showing an embodiment of a minutes creation support system according to the present invention. This system includes a meeting creation support server 0110 that creates meeting minutes by associating previously registered meeting information with meeting audio or video data and other information, and data that holds meeting audio or video data for a certain period of time. The storage DB 0120 includes a conference information registration server 0130 for registering and holding conference information, and a client terminal 0140 for registering conference information and displaying minutes.

  The minutes creation support server 0110 includes a reference material allocation unit 0111, a conference information allocation unit 0112, a related information allocation unit 0113, and a conference data conversion unit 0114. Minutes creation support server 0110 searches for reference materials, participant information, related web pages based on previously registered conference information and conference audio or video data, and records the conference audio or video data as text Create minutes by linking to the relevant part of. The data storage DB 0120 includes a conference audio data storage unit 0121 and a conference video data storage unit 0122. The data storage DB 0120 holds conference audio or video data associated with the minutes for a certain period. The conference information registration server 0130 includes a conference information registration unit 0131, a conference information storage unit 0132, and a participant information storage unit 0133. The conference information registration server 0130 holds conference information and participant information associated with the minutes. Further, the client terminal 0140 registers conference information such as date and place and participant information, and displays the minutes created by the minutes creation support server 0110.

  Next, the operation of the entire minutes creation support system according to the first embodiment will be described. FIG. 2 is a flowchart for explaining processing of the minutes creation support system according to the embodiment of the present invention. The minutes creator uses the client terminal 0140 to designate the meeting for which the minutes are to be created and instructs the creation of the minutes (0201). Upon receiving the minutes creation instruction, the minutes creation server 0110 (0202) allocates the corresponding meeting information from the meeting information registration server 0130 that holds the meeting information, and checks whether the specified meeting information exists (0203) . At this time, if it is determined that the specified conference information exists (0204: Yes), it is confirmed whether the conference data is audio or video (0205). At this time, when it is determined that the conference data is audio (0205: Yes), the minutes creation server 0130 allocates the corresponding conference audio data from the data storage DB 0150 (0206), or the conference data is video. When it is determined (0205: No), the minutes creation server allocates the corresponding conference video data from the data storage DB (0207).

  Next, the meeting data is converted into text (0209), and from the appearance word, participants' profiles, handouts, products on the agenda, market trends, and related information such as the venue are searched through the network and assigned (0210). Next, the minutes are created by pasting the link of the meeting data and related information assigned to the description on the minutes (0211). The created minutes are displayed on the client terminal 0140 (0212). Thus, the conference information storage means for registering the conference information, the conference information storage means for storing the conference audio data or the conference video data in association with the registered conference information, and the stored conference audio data or the conference video data as text The minutes creation system that has a means to create minutes by converting to data, assigning relevant information based on the text data, and creating the minutes by associating with the text data can only automatically create the minutes. In addition, it is possible to refer to related materials by automatically pasting related information links to the minutes, and it is possible to improve the quality as well as the efficiency of making the minutes.

  In addition, by assigning reference materials corresponding to registered conference information and associating them with the converted text data, it is possible to refer to the materials used in the corresponding conference and based on the keywords included in the text data By assigning relevant information, it is possible to create more detailed minutes.

(Example 2)
Subsequently, an embodiment of a label sticking function according to an embodiment of the present invention will be described. FIG. 3 is a system configuration diagram showing an embodiment of a minutes creation support system equipped with the label pasting function. This system includes a minutes creation support server 0310 that creates minutes using labels pasted by operations on the client terminal, a data storage DB0320 that holds conference audio or video data for a certain period, an agenda and decisions Conference information registration server 0330 for registering and holding minutes output items, client terminal 0340 for registering minutes output items, labeling instructions, and minutes display, and meeting audio or video data temporarily And a temporary data storage server 0350 that stores the data in accordance with a request from the client terminal 0340 and a conference data collection device 0360 that collects conference audio data or video data.

  The minutes creation support server 0310 includes a minutes creation unit 0311, a data conversion unit 0312, and a speaker identification unit 0313. The minutes creation support server 0310 converts the conference audio or video data into text, identifies the speaker of each utterance from the speaker identification information included in the conference audio or video data, and attaches the label pasted to the conference data The meeting minutes are created by outputting the meeting audio or video data converted into text from the type to a specific location. The data storage DB 0320 includes a conference audio data storage unit 0321 and a conference video data storage unit 0322. The data storage DB 0320 holds conference audio or video data associated with the minutes for a certain period. The conference information registration server 0330 includes an output item registration unit 0331, an output item storage unit 0332, and a participant information storage unit 0333. The meeting information registration server 0330 holds minutes output item information (agenda, decision items, future schedule, etc.) and participant information.

  The client terminal 0340 registers conference information such as date and place, participant information, and output items of minutes. Also, the minutes created by the minutes creation support server 0310 are displayed. The data temporary storage server 0350 temporarily stores conference audio or video data. Also, in response to a label sticking instruction from the client terminal 0340, the labels of the output items of the minutes such as the agenda type and the decision items are pasted to the conference audio or video data. The conference data collection device 0360 collects conference audio or video.

  Next, labeling processing according to the embodiment of the present invention will be described with reference to FIG. Upon receiving the conference data collection instruction (0401), the conference data collection device 0360 starts collecting conference audio or video data (0402), and stores the conference data in the temporary data storage server 0350 (0403). When a keyword corresponding to a predetermined output item is extracted, it is determined that the comment should be extracted as an output item of the minutes (0404: Yes), and the corresponding label is attached to the temporary data storage server 0350. Attaching is instructed (0405). Then, the temporary data storage server 0350 attaches the corresponding label to the conference data (0406). When the agenda (agenda) is changed as the conference progresses (0407: Yes), the conference data collection device 0360 is instructed to change the agenda when a keyword corresponding to the change in the agenda is triggered (0408). ). Then, the conference data collection device 0360 changes the agenda type of the conference data (0409). The conference data stored in the data temporary storage server and having passed for a fixed time (0410: Yes) is transferred to the data storage DB 0320 (0411) and stored (0412).

  Next, FIG. 5 is a flowchart for explaining processing of the minutes creation support system according to the second embodiment of the present invention. Using the client terminal 0340, the minutes creator designates the meeting for which the minutes are to be created and instructs the creation of the minutes (0501). Upon receiving the minutes creation instruction (0502), the minutes creation server 0310 allocates the meeting information from the meeting information registration server 0330 that holds the meeting information, and confirms whether the designated meeting information exists (0503). At this time, if it is determined that the designated conference information exists (0504: Yes), it is confirmed whether the conference data is audio or video (0505). At this time, when it is determined that the conference data is audio (0505: Yes), the minutes creation server 0310 allocates the corresponding conference audio data from the data storage DB 0350 (0506), or the conference data is video. When it is determined (0505: No), the minutes creation server allocates the corresponding conference video data from the data storage DB 0350 (0507). Next, the meeting data is converted into text (0509), the agenda type of the meeting data is confirmed (0510), and output to the output location of the corresponding agenda (0511). Next, if the output item label is affixed to the conference data (0512: Yes), the label type is confirmed (0513), and the minutes are created by outputting the conference data to the output location of the corresponding label item (0514) ). The created minutes are displayed on the client terminal 0340 (0515). As described above, the apparatus has means for associating a predetermined output item with text data based on a predetermined keyword, and outputs the text data to a predetermined location based on the associated predetermined output item. With this configuration, it is possible to provide a highly convenient minutes in which conference audio or video data is described for each output item of the minutes. Note that this embodiment can be implemented in combination with the first embodiment.

Example 3
Hereinafter, an embodiment of an additional information optimization function according to the present invention will be described with reference to the drawings. FIG. 6 is a system configuration diagram showing an embodiment of the minutes creation support system of the present invention. This system searches for keywords extracted using conference audio or video data and a dictionary tool, assigns the most appropriate information for readers, and creates a minutes by creating a minutes. A data storage DB 0620 that holds the back number of audio or video data and minutes for a certain period, and a conference information registration server 0630 that can register conference information such as date and time and participants and keywords specific to the conference in advance Client terminal 0640 for registering conference information and displaying minutes, conference data collection device 0650 for collecting conference audio data or video data, and electronic phone book DB0660 for storing employee information and affiliated company profiles It is composed of

  The minutes creation support server 0610 includes a minutes creation unit 0611, a data conversion unit 0612, and a dictionary tool 0624. The minutes creation support server 0610 converts the conference audio or video data into text, and also converts the conference audio or video data to the Internet using the text of the conference audio or video data, the department information of the conference participants, and the keywords registered in advance. Search the keyword that is most suitable for the reader from the record back number, create a minutes by linking to the corresponding keyword part and outputting it.

  The data storage DB 0620 includes a conference audio data storage unit 0621, a conference video data storage unit 0622, and a minutes storage unit 0623. The data storage DB 0620 holds conference audio or video data associated with the minutes for a certain period. The back number of minutes created in the past is retained for a certain period. The conference information registration server 0630 includes a conference information storage unit 0631 and a keyword storage unit 0632. The conference information registration server 0630 holds conference information registered in advance, such as project name, date / time, place, and participants, and keywords specific to the conference.

  The client terminal 0640 registers conference information such as project name / date / time / location / participant and keywords specific to the conference in advance. The minutes created by the minutes creation support server 0610 and the back number of the minutes saved in the data saving DB are displayed. The conference data collection device 0650 collects conference audio or video. The electronic phone book DB0660 stores profiles such as company names, department names, names, telephone numbers, and email addresses of employees and affiliated companies.

  Next, the operation of the load information optimization function according to the third embodiment will be described. FIG. 7 is a flowchart for explaining the additional information optimization processing of the present invention. The minutes creator uses the client terminal 0640 to designate the meeting for which the minutes are to be created and instruct the creation of the minutes (0701). Receiving the minutes creation instruction, the minutes creation server 0610 (0702) allocates the meeting information from the meeting information registration server 0630 holding the meeting information, and confirms whether the designated meeting information exists (0703). If it is determined that the specified conference information exists (0704: Yes), the participant information registered in the conference information is searched from the electronic phone book DB (0705), and the participant information is hit. If it does (0706: Yes), link the relevant participant's profile to the relevant location (0707). Next, it is confirmed whether the conference data is audio or video (0708). At this time, if it is determined that the conference data is audio (0708: Yes), the minutes creation server 0610 allocates the corresponding conference audio data from the data storage DB 0650 (0709), or the conference data is video. When it is determined (0708: No), the minutes creation server allocates the corresponding conference video data from the data storage DB 0650 (0710). Next, the meeting data is converted to text (0712), and the keyword found using the dictionary tool is searched from the affiliation information of participants and keywords specific to the meeting registered in advance (0713). : Yes), the third candidate from the top of all hit URLs is linked to the corresponding keyword output location (0715). Next, if the minutes back number of the project is stored in the data storage DB0650 (0716: Yes), search the description of the keyword searched on the Internet from the back number of the stored minutes (0717) and search If the keyword in the list is hit (0718: Yes), the description in the back number of the minutes is linked to the output location of the corresponding keyword in the minutes being created (0719).

  According to the above-described embodiment, it is possible to expect an effect that an item to be confirmed can be confirmed immediately by linking the optimum information to the reader.

Claims (5)

Meeting information storage means for registering meeting information;
Meeting information storage means for storing meeting audio data or meeting video data in association with the registered meeting information;
Minutes creation means for creating the minutes by converting the stored meeting audio data or meeting video data into text data, and assigning related information based on the text data and associating with the text data;
Minutes creation system characterized by having a.   2. The minutes creation system according to claim 1, wherein the minutes creation means allocates reference materials corresponding to the registered meeting information and associates them with the text data.   3. The minutes creation system according to claim 1, wherein the minutes creation means allocates related information based on a keyword included in the text data. Means for associating a predetermined output item with the text data based on a predetermined keyword;
The minutes preparing means is:
The minutes creation system according to any one of claims 1 to 3, wherein the minutes are created by outputting the text data to a prescribed location based on the associated prescribed output items. Minutes creation means to create minutes by linking the best information for readers,
Data conversion means for converting meeting audio or video data into text,
It has a dictionary tool that extracts keywords from conference audio or video data,
When receiving the minutes creation instruction from the client terminal, the minutes creation means searches for the meeting information designated from the meeting information storage server, and from the previously registered participant information and information of the specific keyword, A system characterized by creating minutes by linking information that is optimal for the reader.

Images