JP2013137593A - Schedule management system, terminal device for schedule management system, management device for schedule management system, schedule management method, schedule information notification program, and schedule registration program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To effectively utilize a schedule management function and the like such as a groupware using electronic mail.SOLUTION: In a local terminal device 1, registered mail creation sections 16 and 17 create a mail for registration for registering schedule in a management server device 2 corresponding to an electronic mail including schedule information, and a mail transmission control section performs processing for transmitting the created mail for registration. In the management server device 2, the mail for registration from the terminal device is acquired through LANI/F21, a mail for registration analysis section 24 extracts schedule information from the mail for registration, and a schedule registration section 28 registers a schedule in a schedule management table of a memory device 23.

Description

  The present invention relates to a system, apparatus, method, and program that enable effective use of, for example, a groupware schedule management tool used in an organization such as a company.

  Many mobile phone terminals are equipped with a schedule management function as one of basic functions. However, since it takes time to input and update, many people still use a paper notebook for schedule management. Therefore, Patent Document 1 described later discloses a technique that enables schedule information to be created and managed based on received mail received by the mobile phone terminal in order to effectively use the schedule management function of the mobile phone terminal. Has been. By using the technology, the user of the mobile phone terminal can register and manage a certain schedule of the other party with as little effort as possible.

JP 2009-259144 A

  In recent years, there are an increasing number of companies capable of managing employee schedules by using groupware. Groupware is software that supports collaborative work by a group by using an in-house LAN to improve information sharing and communication efficiency. However, the schedule management function of groupware, like the schedule management function of mobile phone terminals, takes time to input and update, so there are many companies that are not fully utilized. For this reason, the free time search at the time of the meeting call in the groupware is not effective.

  In view of this, it is conceivable that the groupware schedule management function can also be used by using the technique described in the above-mentioned Patent Document 1 while saving input as much as possible. However, the schedule in the company is often determined not only by the received e-mail, but also by the e-mail sent from itself. Even if schedule information can be extracted from an e-mail, in order to reflect this in groupware, software that links a so-called mailer and groupware is required. In addition, operations such as when registering duplicate schedules are operations for groupware, so if you are not well-versed in groupware, you will not be able to take appropriate action and promote the use of groupware. It has become.

  In view of the above, the present invention enables effective use of schedule management functions such as groupware using e-mail even if the user is not familiar with schedule management functions such as groupware. With the goal.

In order to solve the above problem, the schedule management system of the invention according to claim 1 comprises:
A schedule management system formed by connecting a terminal device and a management device for managing a schedule through a network,
The terminal device
In response to an email containing schedule information, forming means for forming a registration email for registering schedule information in the management device;
Transmission control means for performing processing for transmitting the registration mail to the management device,
The management device
Schedule storage means for storing schedule information;
Obtaining means for obtaining the registration mail;
An extracting means for analyzing the contents of the acquired registration mail and extracting schedule information;
Registration means for registering a schedule in the schedule storage means using the extracted schedule information.

  According to the schedule management system of the first aspect of the present invention, the terminal device forms a registration mail for registering the schedule in the management device in response to the email including the schedule information by the forming unit, The transmission control means performs processing to transmit this to the management apparatus. On the other hand, in the management device, the acquisition unit acquires the registration mail from the terminal device, the extraction unit extracts the schedule information from the acquired registration mail, and the registration unit stores the schedule information in the schedule storage unit according to the schedule information. Register the schedule.

  As a result, the management apparatus that manages the schedule information can be requested to perform schedule management through the e-mail, and can be caused to perform the schedule management, similarly to the other party that exchanges e-mails to specify the schedule. . In other words, the schedule management function in the management device can be used by using the familiar electronic mail. That is, even if the user is not familiar with the schedule management function in the management apparatus, the schedule management function in the management apparatus can be effectively utilized using electronic mail.

  According to the present invention, for example, even if the user is not familiar with the schedule management function such as the groupware, the schedule management function such as the groupware can be effectively utilized using the electronic mail.

It is a figure for demonstrating the structural example of the network system of embodiment, and the local terminal device 1 and the management server apparatus 2 connected to the said network system. 4 is a diagram for explaining an information table formed in a storage device 23. FIG. 6 is a flowchart for explaining a process of creating and transmitting a transmission mail and a registration mail performed in the local terminal device 1; It is a figure for demonstrating the example of the display screen used in the process of the flowchart shown in FIG. 6 is a flowchart for explaining a process of creating and sending a registration mail from a received mail performed in the local terminal device 1. It is a figure for demonstrating the example of the display screen used in the process of the flowchart shown in FIG. It is a flowchart for demonstrating the registration process of the schedule performed by the management server apparatus 2, and an equipment reservation. It is a flowchart following FIG. It is a flowchart for demonstrating the creation transmission process of the transmission mail and registration mail performed in the local terminal device 1 of 2nd Embodiment. It is a figure for demonstrating the example of the display screen used in the process of the flowchart shown in FIG. It is a figure for demonstrating the example of the transmission mail formed by the process of the flowchart shown in FIG. 9, and the example of the registration mail. 6 is a flowchart for explaining a process of creating and sending a registration mail from a received mail performed in the local terminal device 1. It is a figure for demonstrating the example of the display screen used in the process of the flowchart shown in FIG.

  Hereinafter, an embodiment of a system, apparatus, method, and program according to the present invention will be described with reference to the drawings. The system of the present invention can be formed by using any of a wide area network such as the Internet and a LAN formed in a company. In the embodiment described below, for example, a LAN system formed in a predetermined organization such as a company and a case where the present invention is applied to a device connected to the LAN system will be described as an example. The LAN system is also connected to a wide area network such as the Internet.

[First Embodiment]
[Network system configuration example]
FIG. 1 is a diagram for explaining a configuration example of a network system centered on a LAN system formed in a company, for example, a local terminal device connected to the network system, and a management server device. In the LAN system of this embodiment, a large number of local terminal devices 1 (1), 1 (2), 1 (3),..., A management server device 2, and a mail server device 3 are connected through a LAN 4. Is formed. Further, the mail server device 3 is connected to a wide area network 5 such as the Internet as shown in FIG.

  In this embodiment, a system formed by connecting a large number of local terminal devices 1 (1), 1 (2), 1 (3),... An embodiment of the schedule management system and schedule management method of the present invention is applied. Each of the local terminal devices 1 (1), 1 (2), 1 (3),... Is one to which an embodiment of the terminal device and schedule notification program of the present invention is applied. The management server device 2 is the one to which the management device and schedule registration program of the present invention are applied.

  In FIG. 1, a LAN 4 is a network formed in a predetermined organization using one or both of wired and wireless. The wide area network 5 is mainly the Internet. The mail server device 3 enables transmission / reception of electronic mail between the LAN 4 and the outside connected to the wide area network 5 and within the LAN 4. That is, the mail server device 1 has both a function as an SMTP (Simple Mail Transfer Protocol) server and a function as a POP (Post Office Protocol) server.

  Each of the local terminal devices 1 (1), 1 (2), 1 (3),... Is mainly a personal computer used by employees, and includes various application programs and performs various information processing. In addition, each of the local terminal devices 1 (1), 1 (2), 1 (3),... Has a so-called mailer (mail software) for sending and receiving e-mails. Can send and receive. The management server device 2 is equipped with groupware and manages employee schedules, meeting rooms in response to requests from local terminal devices 1 (1), 1 (2), 1 (3),. It is possible to perform reservation management of facilities such as.

  In recent years, schedule adjustments with other parties for meetings and meetings are often performed through electronic mail. In addition, even when a schedule is determined through a telephone call or directly, a schedule determined by e-mail is notified to the other party for confirmation. Therefore, the local terminal devices 1 (1), 1 (2), 1 (3),... According to the first embodiment are used when sending or receiving e-mails for schedule adjustment. Has a function of transmitting a schedule registration mail including schedule information to the management server apparatus 2 in accordance with an instruction from the user.

  This registration e-mail is created in correspondence with the e-mail to be transmitted or the received e-mail. In this specification, an e-mail that includes the user's schedule information and is transmitted to the management server device 2 to register the schedule is referred to as a registration e-mail in this specification. In the first embodiment, the registration mail created in each local terminal device 1 (1), 1 (2), 1 (3),... Is sent to each local terminal device 1 (1), 1 (2), 1 (3),... Are created by existing mailers that are installed on each.

  On the other hand, when the management server device 2 acquires (receives) the registration mail from the local terminal devices 1 (1), 1 (2), 1 (3),... The schedule information is extracted and the schedule is registered using this. If the information necessary for registration of the schedule cannot be extracted from the registration email or if the schedule overlaps, a notification email is created to notify this, and the locality of the sender of the registration email Send to terminal device. As a result, the sender of the registration email creates and sends a registration email that includes the necessary information in the schedule information, changes the schedule, and creates a registration email that includes the new schedule information. You can take action to send.

  Further, the management server device 2 extracts a reservation request for equipment such as a conference room from the schedule information included in the registration mail, and performs reservation reservation for the equipment based on the reservation request. In this case as well, the equipment reservation request can be extracted from the registration e-mail. However, if the necessary information is insufficient or the equipment reservation is duplicated, create a notification e-mail to notify this and register it. To the email sender. As a result, the registration email sender creates and sends a registration email that includes information necessary for equipment reservation, or changes the equipment to use and creates and sends a new registration email. Or take action.

  As described above, in the system according to this embodiment, each of the local terminal devices 1 (1), 1 (2), 1 (3),... Is scheduled to the management server device 2 using electronic mail. Can be registered, and the use of facilities such as conference rooms can be reserved. Further, in the management server device 2, when inconvenience such as lack of information or duplicate registration occurs at the time of registration of a schedule or facility reservation, an e-mail for notifying this is sent from the management server device 2 to the requesting local terminal device. 1 (1), 1 (2), 1 (3),...

  Therefore, the users of the local terminal devices 1 (1), 1 (2), 1 (3),... Can know the occurrence of inconvenience in the management server device 2 by electronic mail. The users of the local terminal devices 1 (1), 1 (2), 1 (3),... Can respond to the occurrence of inconvenience in the management server device 2 by e-mail. In this way, even if each user of the local terminal devices 1 (1), 1 (2), 1 (3),... Does not know how to use the groupware of the management server device 2, the management server device 2 The schedule management function and facility reservation function can be used effectively.

[Configuration Example of Local Terminal Device 1]
Next, a configuration example of the local terminal device 1 (1) according to this embodiment will be described. The local terminal device 1 (1) has the configuration shown in the block diagram on the lower end side of FIG. Each of the local terminal devices 1 (2), 1 (3),... Has the same configuration as the local terminal device 1 (1). For this reason, unless otherwise indicated, the local terminal devices 1 (1), 1 (2), 1 (3),... Are collectively referred to as the local terminal device 1.

  The LAN I / F 11 of the local terminal device 1 is for performing communication through the LAN 4. Specifically, the LAN I / F 11 receives a signal from the LAN 4, converts it into data that can be processed by the own device, and takes it into the own device. Also, the LAN I / F 11 converts various transmission data supplied to a signal conforming to the protocol and sends the signal to the LAN 4. The control unit 12 controls each unit of the local terminal device 1 and is configured by connecting a CPU (Central Processing Unit), a ROM (Read Only Memory), and a RAM (Random Access Memory) through a CPU bus (not shown). Computer device.

  The storage device 13 is a hard disk drive (HDD) in this embodiment, and includes a hard disk as a recording medium, and writing / recording holding / reading / reading / writing data to / from the hard disk with various application programs and data obtained by various processes. Perform deletion. In this embodiment, in addition to the application program, the recording device 13 is also formed with a transmission mail file, a reception mail file, an address book data table, and the like. The operation unit 14 includes a keyboard, a mouse (pointing device), and the like, receives an operation input from the user, and supplies the received information to the control unit 12. The display unit 15 is for displaying various display information.

  The first registration mail creation unit 16 is controlled by the control unit 12 and creates a transmission mail to be transmitted to the other party. Then, since the outgoing mail to be created determines the schedule with the destination, the schedule is assumed to be managed using the schedule management function of the management server device 2. In this case, the user inputs schedule information in accordance with a very simple predetermined format for the outgoing mail to the intended destination, and includes the management server device 2 as the destination of the outgoing mail. In response to this, the first registration mail creation unit 16 creates a transmission mail that includes schedule information and is transmitted to the destination and the management server device 2. In this case, the transmission mail transmitted to the management server apparatus 2 becomes a registration mail for registering the schedule in the management server apparatus 2.

  Further, the second registration mail creating unit 17 is controlled by the control unit 12 to add information to the received mail from the other party and create a registration mail to be transferred to the management server device 2. That is, when the user of the local terminal device 1 displays and confirms the received mail addressed to his / her own device, since the schedule information is included, the user wants to manage the schedule using the schedule management function of the management server device 2. . In this case, the user makes the received mail a transfer mail, additionally describes schedule information for the received mail in accordance with a very simple predetermined format, and the management server device as a transfer destination (destination) 2 is specified. In response to this, the second registration mail creation unit 17 creates a transfer mail that additionally describes the schedule information and uses the management server apparatus 2 as the transfer destination.

  Then, the mail transmission control unit 18 performs a process of transmitting the transmission mail formed by the first registration mail generation unit 16 and the second registration mail generation unit 17 through the LAN I / F 11. In this embodiment, the transmission mail created by the first registration mail creation unit 16 determines (adjusts) the schedule and is transmitted to the target partner and the management server device 2. In addition, the forwarded mail created by the second registration mail creating unit 17 is transmitted to the management server device 2. In these cases, the electronic mail transmitted to the management server device 2 is a registration mail.

  As described above, when the electronic mail (sent mail) to be transmitted to the other party includes schedule information, the local terminal apparatus 1 can use the transmitted mail as a registration mail for the management server apparatus 2. It has a function. The local terminal device 1 has a function of transmitting the transmission mail to the management server device 2 as well. Further, when the electronic mail (received mail) received from the other party includes schedule information, the local terminal device 1 forms a registration mail to the management server apparatus 2 from the received mail, and this is sent to the management server apparatus. 2 has a function to transmit to.

[Configuration Example of Management Server Device 2]
Next, a configuration example of the management server device 2 of this embodiment will be described. The management server device 2 has the configuration shown in the block diagram on the upper end side in FIG. The LAN I / F 21 of the management server device 2 is for performing communication through the LAN 4 in the same manner as the LAN I / F 11 of the local terminal device 1 described above. The control unit 22 controls each unit of the management server device 2 and is a computer device configured by connecting a CPU, a ROM, and a RAM through a CPU bus (not shown).

  The storage device 23 is a hard disk drive (HDD), similar to the storage device 13 of the local terminal device 1 described above. The storage device 23 includes a hard disk as a recording medium, and includes various application programs and data obtained by various processes. Write to / hold record / read / delete. In this embodiment, the recording device 23 includes an employee information table, a schedule management table, a facility reservation management table, a transmission mail file, a reception mail file, and the like in addition to the application program.

  FIG. 2 is a diagram for explaining a management table formed in the storage device 23 of the management server device 2. As shown in FIG. 2A, the employee management table formed in the storage device 23 includes information such as “employee ID”, “name”, “e-mail address”, “affiliated department”, and the like. “Employee ID” is unique identification information assigned to each employee. “Name” is the name of each employee, “E-mail address” is the e-mail address assigned to each employee, and “Department” is information indicating the current department of each employee.

  Therefore, if the employee's e-mail address can be specified, the employee's name and department can be specified by referring to the employee management table shown in FIG. 2A. Note that the employee information table has various information such as the date of entry, transfer history, home address, educational history, qualification, and work history, for example. However, for simplicity of explanation, information that is not directly used in this embodiment is omitted in FIG. 2A.

  The schedule management table formed in the recording device 23 manages the schedule of each employee by employee and by date as shown in FIG. 2B. The example illustrated in FIG. 2B illustrates a part of the schedule for December 2011 on “November 2011”, for example, of “Taro XX” whose “employee ID” is “050001”. In this example, for Mr. Taro XX, on December 1, 2011, Mr. Tanaka of XX company from 14:00 in his company's A meeting room, and on December 2, 2011, 10:00 In the company C meeting room, it is registered and managed to have a meeting with Mr. Suzuki from YY. By using the schedule management table formed in the recording device 23, the schedule management function in the management server device 2 is realized.

  In addition, as shown in FIG. 2C, the facility reservation management table formed in the recording device 23 is a time period (time zone) in which use reservation is made for each facility (meeting room) by year, month, and day in this embodiment. Is managed. In each time period reserved for use, as shown in the lower right part of FIG. 2C, information such as the department to which the reservation belongs and the name of the reservation are also managed. The example shown in FIG. 2C shows a part of the facility reservation status in December 2011 on the last day of November 2011.

  That is, on December 1, 2011, there were two reservations for conference room A, “10 am to 12 pm” and “2 pm to 5 pm”. As for the conference room, it is managed that one reservation “from 1 pm to 5 pm” is entered. Further, on December 2, 2011, it is managed that one reservation “from 10 am to 12 pm” is entered for the conference room C. By using the equipment reservation management table formed in the recording device 23, the equipment reservation management function in the management server device 2 is realized.

  In this embodiment, the e-mail addressed to the own device acquired (received) by the management server device 2 through the mail server device 3 is a registration e-mail from the local terminal device 1. Therefore, the registration mail analysis unit 24 of the management server apparatus 2 analyzes the received mail (registration mail transmitted from the local terminal apparatus 1) acquired through the mail server apparatus 3, and extracts schedule information and facility reservation requests. To do. The deficiency information discriminating unit 25 checks the schedule information and the facility reservation request extracted by the registration mail analyzing unit 24 and discriminates whether there is any deficient information during registration.

  For example, when the shortage information determination unit 25 determines that there is insufficient information in the schedule information or the facility reservation request, the notification mail generation unit 26 generates a notification mail that notifies that there is insufficient information. Note that if it is determined that there is insufficient information necessary for the schedule information or the facility reservation request, the registration processing in the schedule registration unit 28 and the facility reservation registration unit 29 described later is not performed.

  In addition, the notification mail creation unit 26 determines whether a schedule or a facility is to be used when a schedule registration unit 28 described later detects duplicate schedules, or when a facility reservation registration unit 29 described later detects overlapping equipment reservations. Create a notification email to notify you that there are duplicate reservations. In addition, the notification mail creation unit 26 notifies that the schedule and the facility reservation are properly registered when the registration process is properly performed in the schedule registration unit 28 and the facility reservation registration unit 29 described later. Create an email. The mail transmission control unit 27 performs a process of transmitting, via the LAN I / F 11, the above-described notification mails generated by the notification mail generation unit 26 to the local terminal device 1 that is the transmission source of the registration mail that is the processing target. Do.

  Then, the schedule registration unit 28 performs processing for registering the schedule in the schedule management table formed in the recording device 23 based on the schedule information extracted by the registration mail analysis unit 24. If the schedules to be registered overlap in the schedule management table, the schedule registration unit 28 does not perform the registration process and notifies the notification mail creation unit 26 that the schedules according to the schedule information overlap. The schedule registration unit 28 also notifies the notification mail creation unit 26 that the schedule registration process has been properly performed even when the schedule is properly registered in the schedule management table.

  Further, the facility reservation registration unit 29 performs processing for registering the facility reservation in the facility reservation management table formed in the recording device 23 based on the facility reservation request extracted by the registration mail analysis unit 24. Note that the equipment reservation registration unit 29 does not perform registration processing when the equipment reservation to be registered overlaps in the equipment reservation management table, and notifies that the equipment reservation registration corresponding to the reservation request is duplicated. Notify In addition, the facility reservation registration 29 notifies the notification mail creation unit 26 that the facility reservation registration process has been properly performed even when the facility reservation is properly registered in the facility reservation management table.

  As described above, the management server device 2 registers the user's schedule in the schedule management table of the recording device 23 and the facility reservation in the facility reservation management table of the recording device 23 based on the registration mail from the local terminal device 1. It has a function to perform reservation registration. Further, as described above, the management server device 2 also has a function of transmitting various notification mails to the local terminal device 1 that is the transmission source of the registration mail.

[Processing of Local Terminal Device 1]
Next, a process for creating and sending a registration mail to the management server device 2 in the local terminal device 1 having the above-described configuration will be specifically described.

[Create and send outgoing email and registration email]
FIG. 3 is a flowchart for explaining a process of creating and transmitting a transmission mail and a registration mail performed in the local terminal device 1, and FIG. 4 is an example of a display screen used in the processing of the flowchart shown in FIG. It is a figure for demonstrating.

  When the control unit 12 of the local terminal device 1 accepts an input of an outgoing mail creation instruction through the operation unit 14, the control unit 12 reads an application program that performs the processing of the flowchart shown in FIG. 3 from the storage device 13 and executes it. Thus, the control unit 12 has a function as an application execution unit. Further, the predetermined operation input is, for example, for selecting a button display or a menu item associated with the process.

  And the control part 12 displays the mail preparation screen SD on the display part 15 (step S101). As shown in FIG. 4, the mail creation screen SD displayed in step S101 has various function buttons such as file, edit, display,... In the lower part of the function button display, there are input fields for “Destination”, “CC (Carbon Copy)”, “BCC (Blind Carbon Copy)”, and “Subject”. Is provided. Normally, the input field of “sender (sender)” is not displayed, and the information of “sender (sender)” is the sender account (sender name and electronic name) set in each local terminal device 1. Email address) is used.

  Then, when the user of the local terminal device 1 creates a transmission mail for schedule adjustment with the other party, it is assumed that the user wants to perform schedule registration in the management server device 2 as well. In this case, the control unit 12 of the local terminal device 1 accepts information input to each input field through the operation unit 14, but inputs an email address of the management server device 2, a keyword for schedule registration and facility reservation, and the like. The outgoing mail is received and created (step S102).

  Specifically, in step S <b> 102, the control unit 12 accepts an input of an e-mail address of a target partner in the “destination” field through the operation unit 14. In addition, the control unit 12 receives an input of an e-mail address assigned to the management server device 2 in the “BCC” field through the operation unit 14. The e-mail addresses entered in the “destination” and “BCC” fields can be registered in the address book data table of the storage device 13.

  Furthermore, in step S <b> 102, the control unit 12 accepts input of text information through the operation unit 14 in the text input field. In this case, the user inputs schedule information according to a very simple predetermined format. Here, for example, a very simple predetermined format includes, for example, only one character “mark” written in one line, and “date and time:...” And “location:... For example, place information is described. The schedule information input in this way becomes information for schedule registration and facility reservation in the management server device 2.

  In the case of the example shown in FIG. 4, “notation”, “date / time:”, “year”, “month”, “day”, “hour”, “˜”, “location:”, “conference room” are identified. “2011”, “12”, “1”, “14”, “17”, and “A” are schedule information data. As described above, the e-mail (send mail) to the other party created including the information input through the mail creation screen SD shown in FIG. 4 also becomes a registration mail to the management server device 2.

  Thereafter, it is assumed that an operation for selecting a transmission button or a transmission / reception button, which is a transmission operation, is received through the operation unit 14. In this case, the control unit 12 controls the mail transmission control unit 18 to transmit the transmission mail created by the first registration mail creation unit 16 to the other party (step S103). Then, the process shown in FIG. 3 ends. Then, as described above, the outgoing mail created through the mail creation screen SD shown in FIG. 4 includes the email address of the intended recipient in the “Destination” field, and the “BCC” field, The e-mail address of the management server device 2 is input. For this reason, the transmission mail is transmitted to the destination and the management server device 2.

  As described with reference to FIG. 4, when creating a transmission mail through the mail creation screen SD, as shown in FIG. 5, the facility reservation status confirmation screen SY is displayed and the facility is to be used. Check the reservation status of the conference room. By creating an outgoing e-mail for schedule adjustment based on this confirmation result, it is possible to eliminate inconveniences such as creating a meeting schedule in an unusable conference room. In this equipment reservation status confirmation screen SY, the control unit 12 accesses the management server device 2 through the LAN I / F 11 to acquire information on the equipment reservation management table of the target date, and displays it on the display unit 15. To display.

[Create and send registration email from received email]
FIG. 5 is a flowchart for explaining a process of creating and sending a registration mail from a received mail performed in the local terminal device 1, and FIG. 6 is an example of a display screen used in the process of the flowchart shown in FIG. It is a figure for demonstrating. Assume that the local terminal device 1 displays the schedule information to be registered when the received mail from the intended destination is displayed in response to an instruction input from the user. In this case, the user inputs an instruction to transfer the received mail through the operation unit 14 of the local terminal device 1. When receiving the received mail transfer instruction through the operation unit 14, the control unit 12 reads the application program for performing the processing of the flowchart shown in FIG. 5 from the storage device 13 and executes it.

  Then, the control unit 12 displays the received mail transfer screen RV on the display unit 15 (step S201). As shown in FIG. 6, the received mail transfer screen RV displayed in step S201 includes display of each function button from the upper end side, and input fields for “destination”, “CC (Carbon Copy)”, and “subject”. It is provided with a text entry field below it. In the received mail transfer screen RV, the input field of “sender (sender)” is not displayed, and the information of “sender (sender)” is the sender account set in each local terminal device 1. (Sender's name and email address) are used. In the case of the received mail transfer screen RV, the text created by the other party is displayed as it is in the text entry field.

  And the control part 12 of the local terminal device 1 receives the information input to each input column through the operation part 14, and produces the mail for registration to the management server apparatus 2 as a forwarding mail (step S202). Also in the process of step S202, input of a mail address of the management server device 2, a keyword for schedule registration, facility reservation, and the like is accepted in the text input field.

  That is, in step S <b> 202, the control unit 12 receives an input of an e-mail address assigned to the management server apparatus 2 as “destination” through the operation unit 14. For the input of the e-mail address in each column of “destination”, those registered in the address book data table of the storage device 13 can be used. Furthermore, in step S <b> 202, the control unit 12 receives an additional description input in the text input field through the operation unit 14. This additional description input is schedule information input in accordance with a very simple predetermined format, as in the case of the process in step S102 of the process shown in FIG. The input part of the schedule information is a part that becomes a keyword for schedule registration and facility reservation in the management server device 2.

  In the case of the example shown in FIG. 6, the information of the part shown as the additional description part Ad1 is a keyword or the like for schedule registration or facility reservation input according to a predetermined format. In this example, “Notice”, “Date and time: December 19, 2011, 13: 00-”, “Location: △△ Company”, “Destination: △△ Company Yamamoto”, “Requirements: New product "" Is added to the received mail. Then, the control unit 12 controls the second registration mail creating unit 17 to create a forwarded mail based on the input information as shown in FIG. In this way, the forwarded mail created including the information input through the received mail forwarding screen RV shown in FIG. 6 becomes the mail for registration to the management server device 2. In the case of the example shown in FIG. 6, “notation”, “date / time:”, “year”, “month”, “day”, “hour”, “˜”, “location:”, “company” , “Destination:” and “Sama” are used as identification keywords, and “2011”, “12”, “19”, and “13” are schedule information data.

  Thereafter, it is assumed that a transmission operation that is an operation of selecting a transmission button is accepted through the operation unit 14. In this case, the control unit 12 controls the mail transmission control unit 18 to transmit the forwarded mail created by the second registration mail creating unit 17 to the management server device 2 (step S203). Then, the process shown in FIG. As described above, the forwarded mail created through the received mail forwarding screen RV shown in FIG. 6 has the email address of the management server device 2 entered in the “destination” column. For this reason, the forwarding mail is transmitted to the management server device 2 and used as a registration mail.

  As described above, the local terminal device 1 forms a registration mail to the management server device 2 based on the transmitted mail or the received mail, and transmits the registration mail to the management server device 2, thereby registering schedules and facilities. Reservation registration can be requested. In addition, as described above, it is possible to cope with the existing mailer's outgoing mail creation function and received mail transfer function.

  Here, in order to make it possible to use keywords and the like in the management server device 2, an example has been described in which schedule information is input in a predetermined format, but the present invention is not limited to this. For example, schedule information may be described using a tag. That is, instead of providing the additional description part Ad1 as shown in FIG. 6, the schedule information to be notified to the management server device 2 by editing the text created by the other party in the text entry field using a tag. May be created.

For example, when using the description in the input field of the text in the example shown in FIG.
<Company name> △△ </ Company name><Name> Yamamoto </ Name>.

Next time <Monday> December 19 </ Monday><Time> 1:00 pm </ Time><Location> Our </ Location>, etc. The schedule information is edited using tags.

  Thus, the description using the tag can be easily parsed (interpreted) in the management server device 2. A tag set such as <company name> </ company name> can be easily entered by registering it in a predetermined dictionary provided in the local terminal device 1. For example, the tag set <company name> </ company name> is registered in the reading “tag 1”, and the tag set <name> </ name> is registered in the reading “tag 2”. deep. Thus, by inputting a reading corresponding to the target tag through the operation unit 14, a set of corresponding tags is read from the dictionary and displayed. Thereby, the schedule information using the tag can be easily edited.

[Processing of Management Server Device 2]
Next, the processing of the management server device 2 that receives and processes the registration mail from the local terminal device 1 as described above will be described. 7 and 8 are flowcharts for explaining the schedule and facility reservation registration processing performed in the management server device 2. The processing of the flowcharts shown in FIGS. 7 and 8 is processing that is repeatedly executed at a predetermined cycle by the control unit 22 of the management server device 2.

  The control unit 22 of the management server apparatus 2 that has executed the processes shown in FIGS. 7 and 8 first accesses the mail server apparatus 3 through the LAN I / F 21 and acquires (receives) the received mail addressed to itself. S301). The received mail acquired in step S301 is a registration mail from the local terminal device 1. Then, the control unit 22 determines whether there is a registration mail addressed to itself (whether it has been acquired) (step S302), and determines that there is no registration mail addressed to itself, Since there is no registration mail, the processing shown in FIGS. 7 and 8 is terminated.

  Assume that it is determined in the determination process in step S302 that there is a registration mail addressed to the own device. In this case, the control unit 22 performs the following process for each acquired registration mail. First, the control unit 22 controls the registration mail analysis unit 24 to analyze the acquired registration mail and extract schedule information and equipment reservation requests (step S303). Specifically, in step S303, first, the source e-mail address is extracted. This e-mail address is set in the local terminal device 1 and is information for specifying an employee (a person (subject) who performs schedule registration or facility reservation registration) as a sender of the registration mail. Further, as described above, the schedule information and the specific contents of the facility reservation request are extracted from the portions described with the letters “notation”, “date and time:”, and “location:”.

For example, it is assumed that the transmission mail (registration mail) in the example illustrated in FIG. 4 is transmitted to the management server device 2. It is assumed that the transmission mail (registration mail) is transmitted from the local terminal device 1 used by “Taro Taro” who is assigned the electronic mail address “xxxx @. In this case, from the registration mail having the contents shown in FIG.
As schedule information of Mr. Taro, whose email address is xxx @ ...
Date: December 1, 2011, 14: 00-17: 00 Location: Company A meeting room information can be extracted.

In the case of a registration mail (registration mail created from a transmission mail) in which the e-mail address of the management server device 2 is entered in the “BCC” field, the information specifying the other party is near the top of the mail text. Detects and extracts the description of the other party such as “Mr. The requirements may be those entered in the “subject” field of the e-mail. Therefore, in the case of the example shown in FIG.
Destination: Mr. Tanaka, XX Company Requirement: Information on meetings can be extracted.

Also, from the registration e-mail having the contents shown in FIG.
As an equipment reservation request for Mr. Taro, whose email address is xxx @…
Date: December 1st, 2011, 14: 00-17: 00 Location: Information on A meeting room can be extracted.

  The same processing can be performed for a registration mail (a registration mail created from a received mail) in which the e-mail address of the management server apparatus 2 is input in the “destination” field shown in FIG. However, in the case of a registration mail created from the received mail, the information for identifying the other party may be extracted from the information described in the “destination:” column of the additional description portion Ad1. The requirements may be those entered in the “subject” field of the e-mail.

  Thereafter, the control unit 22 controls the deficient information determination unit 25 to investigate whether there is deficient information in the extracted schedule information and facility reservation request (step S304). For example, in the case of schedule information, the date and time in the “Date:” column, the start time, and the description in the “Location:” column are indispensable information, and the presence or absence of these descriptions is confirmed. In the case of a facility reservation request, the specific information of the equipment such as the date, start time, end time in the “Date / Time:” column, and the meeting room name in the “Location:” column is regarded as essential information. The presence or absence of the description is confirmed.

  Based on the result of the process in step S304, the control unit 22 determines whether there is insufficient information in the extracted schedule information or facility reservation request (step S305). Assume that it is determined that there is insufficient information in the determination processing in step S305. In this case, the control unit 22 controls the notification mail creation unit 26 to create a notification mail notifying that the information is insufficient (step S306). In step S306, for example, a notification e-mail including descriptions such as “No date / time description”, “No start time description”, “No facility specifying information” is created. Then, the control unit 22 controls the mail transmission control unit 27 to transmit the notification mail created by the notification mail creation unit 26 in step S306 to the transmission source of the registration mail to be processed (step S307). ).

  Thereafter, the control unit 22 determines whether or not the registration mail to be processed is the last mail of the electronic mail acquired in step S301 (step S308). If it is determined in step S308 that it is not the last mail, the control unit 22 repeats the process from step S303 and performs the process for the next registration mail. If it is determined in step S308 that the mail is the last mail, the processes shown in FIGS. 7 and 8 are terminated.

  Further, it is assumed that it is determined that there is no insufficient information in the determination process in step S305. In this case, the control unit 22 controls the schedule registration unit 28 and the facility reservation requirement recording unit 29 to confirm duplication of schedules and facility reservations (step S309). That is, the schedule registration unit 28 refers to the schedule management table based on the schedule information and checks for duplicate registration of schedules. Further, the equipment reservation registration unit 29 checks the equipment reservation duplication by referring to the equipment reservation management table in response to the equipment reservation request. And the control part 22 discriminate | determines whether a schedule and equipment reservation overlap based on the confirmation result of step S309 (step S310).

  Assume that it is determined in the determination process in step S310 that schedules and facility reservations overlap. In this case, the control unit 22 controls the notification mail creation unit 26 to create a notification mail that notifies that the schedules and equipment reservations overlap (step S311). In step S311, for example, “Schedules from 14:00 on December 1, 2011 overlap. Please check.”, “Meeting room A is reserved from 14:00 on December 1, 2011. Separate Please make a reservation for the meeting room. " Then, the control unit 22 controls the mail transmission control unit 27 to transmit the notification mail created in step S311 to the transmission source of the registration mail that is the processing target (step S312).

  Thereafter, the control unit 22 determines whether the registration mail to be processed is the last mail of the electronic mail acquired in step S301 (step S313). If it is determined in step S313 that it is not the last mail, the control unit 22 repeats the process from step S303 and performs the process for the next registration mail. If it is determined in step S313 that the mail is the last mail, the processes shown in FIGS. 7 and 8 are terminated.

  Further, it is assumed that it is determined in the determination process in step S310 that schedules and facility reservations do not overlap. In this case, the process proceeds to step S314 in FIG. Then, the control unit 22 controls the schedule registration unit 28 to register the schedule corresponding to the schedule information extracted in step S303 in the corresponding column of the schedule management table of the recording device 23 (step S314).

  Thereafter, the control unit 22 controls the notification mail creating unit 26 to create a notification mail notifying that the registration of the schedule has been completed (step S315). In step S315, for example, a notification mail including a description such as “Registered schedule from 14:00 on December 1, 2011” is created. And the control part 22 controls the mail transmission control part 27, and transmits the notification mail which the notification mail preparation part 26 produced in step S315 to the transmission origin of the registration mail used as a process target (step S316). . With the process so far, the registration process of the schedule according to the registration mail is completed.

  Thereafter, the control unit 22 determines whether or not there is a facility reservation request in the information extracted in step S303 (step S317). It is assumed that it is determined that there is a facility reservation request in the determination process in step S317. In this case, the control unit 22 controls the facility reservation registration unit 29 to register the reservation information in the corresponding column of the facility reservation management table of the recording device 23 according to the facility reservation request extracted in step S303 (step S318). Thereafter, the control unit 22 controls the notification mail creation unit 26 to create a notification mail that notifies that the registration of the facility reservation is completed (step S319). In step S319, for example, a notification mail including a description such as “A conference room is reserved from 14:00 to 15:00 on December 1, 2011” is created. And the control part 22 controls the mail transmission control part 27, and transmits the notification mail produced in step S319 to the transmission origin of the registration mail used as a process target (step S320).

  Then, when it is determined in step S317 that there is no facility reservation request, and after the process of step S320, the process proceeds to step S321. In other words, the control unit 22 determines whether or not the registration mail to be processed is the last mail of the electronic mail acquired in step S301 (step S321). When it is determined in step S321 that it is not the last mail, the control unit 22 repeats the process from step S303 shown in FIG. 7 and performs the process for the next registration mail. If it is determined in step S325 that the mail is the last mail, the processes shown in FIGS. 7 and 8 are terminated. Thereby, when there is a facility reservation request, a facility reservation registration process is also performed.

  In this way, the management server device 2 extracts schedule information and equipment reservation requests from the registration mail transmitted from the local terminal device 1. Then, the management server device 2 registers the employee schedule in the schedule management table of the recording device 23 according to the extracted schedule information, or the facility reservation management of the recording device 23 according to the extracted facility reservation request. Equipment reservations can be registered in the table.

  Here, the case where schedule information and facility reservation requests are extracted using keywords or the like has been described as an example. However, when the schedule information and the facility reservation request are described using the tag as described above, the schedule information and the facility reservation request using the tag are extracted in step S303. .

[Effect of the first embodiment]
In the case of the first embodiment described above, the local terminal device 1 uses a conventional mailer function to send a registration mail including schedule information and a facility reservation request in accordance with a transmitted mail or a received mail. It can be created and transmitted to the management server device 2. On the other hand, the management server device 2 extracts the schedule information and the facility reservation request by analyzing the description information of the registration mail from the local terminal device 1, and uses it to use the schedule management table and the facility reservation table. Information can be registered. Therefore, the user of the local terminal device 1 can easily and reliably use the groupware schedule management function and the facility reservation function of the management server device 2 by using the familiar email. That is, the groupware of the management server device 2 can also be regarded as one of the counterparts, and the schedule management function and the facility reservation function of the management server device 2 can be used by notifying the necessary information by e-mail. Therefore, the user of the local terminal device 1 does not need to know how to use the groupware through the local terminal device used by the user, and the groupware of the management server device 2 can be effectively used.

  In addition, as described with reference to the flowcharts of FIGS. 7 and 8, in the registration mail from the local terminal device 1 to the management server device 2, when there is insufficient information in the schedule information or the facility reservation request, An e-mail notifying that the information is insufficient is returned to the local terminal device 1. In addition, when the schedule information and the equipment reservation corresponding to the registration mail schedule information and the equipment reservation request are duplicated, an electronic mail notifying that the registration is duplicated is returned to the local terminal device 1. In these cases, the management server device 2 does not register schedules or equipment reservations.

  For this reason, the local terminal device 1 that has received the e-mail notifying that the information is insufficient creates a registration e-mail supplementing the information and transmits it to the management server device 2. Thereby, it is possible to re-register the schedule and the equipment reservation. Similarly, in the local terminal device 1 that has received the e-mail notifying that the schedule or equipment reservation is a duplicate registration, a registration e-mail having the changed schedule information is created and transmitted to the management server device 2. . Thereby, it is possible to re-register the schedule and the equipment reservation. In other words, if the user of the local terminal device 1 is a person who can use e-mail, he / she can re-register schedules and equipment reservations by taking appropriate measures against information shortages and duplicate registrations. .

[Second Embodiment]
Next, a second embodiment of the system, apparatus, method, and program of the present invention will be described. Also in the second embodiment, for example, a network system centered on a LAN system formed in a company, and the local terminal device 1 and the management server device 2 connected to the network system are shown in FIGS. The configuration is the same as that described with reference to FIG. For this reason, also in this 2nd Embodiment, it demonstrates, referring FIG. 1, FIG. 2 as needed. And in this 2nd Embodiment, the process performed in the local terminal device 1 differs from the 1st Embodiment mentioned above. The management server device 2 is the same as the management server device 2 of the first embodiment described above also in the second embodiment, has the same function, and performs the same processing.

  In the local terminal device 1 according to the second embodiment, a new mailer is installed. When the new mailer creates a transmission mail for schedule adjustment, it only has to input some predetermined information, and the transmission mail to the other party and the registration mail to the management server device 2 And a function to create and transmit. Further, the new mailer has a function of extracting and displaying the schedule information when the received mail includes the schedule information, and supporting the creation of the registration mail in the management server device 2.

  That is, the local terminal device 1 according to the second embodiment has the functions of the first registration mail creation unit 16 and the second registration mail creation unit 17 shown in FIG. It is different from a local terminal device. Hereinafter, a process for creating and transmitting a transmission mail and a registration mail and a process for creating and transmitting a registration mail from the received mail performed in the local terminal device 1 according to the second embodiment will be described in detail.

[Create and send outgoing mail and registration mail in local terminal device 1]
FIG. 9 is a flowchart for explaining a process of creating and transmitting a transmission mail and a registration mail performed in the local terminal device 1 according to the second embodiment. FIG. 10 is a diagram for explaining an example of a display screen used in the process of the flowchart shown in FIG. FIG. 11 is a diagram for explaining an example of a transmission mail and an example of a registration mail formed by the processing of the flowchart shown in FIG.

  When the control unit 12 of the local terminal device 1 receives an instruction to create a transmission mail including schedule information through the operation unit 14, the control unit 12 reads an application program that performs the processing of the flowchart shown in FIG. Run. Then, the control unit 12 first displays the information input screen JN shown in FIG. 10 for mail creation on the display unit 15 (step S401). As shown in FIG. 10, the information input screen JN is provided with input fields of “destination”, “subject”, “date / time”, “location”, and “special notes”, and an “OK” button and “end”. A button is provided.

  In the “destination” field, an e-mail address of a destination to which an e-mail including schedule information is transmitted is input. The e-mail address can be input using information in the address book data table of the local terminal device 1. If a company name or name is registered, it is input in the “destination” field and displayed. You can also. In the “Subject” column, an outline of requirements to be notified by the e-mail is input. Further, in each of the “date and time” and “location” fields, as shown in FIG. 10, information indicating “when (date and time)” and “where (location)” constituting schedule information is input. Also, in the “special notes” column, information that should be notified to the other party in particular, for example, “I think we can show you the prototype on the day of the meeting.” “The technical department XX will be present.” Various information such as “etc.” is input.

  The control unit 12 accepts input of information to the information input screen JN displayed on the display unit 15 through the operation unit 14 (step S402), and determines whether or not the “OK” button is operated (step S403). When determining in step S403 that the “OK” button has not been received, the control unit 12 determines whether an “end” button has been received (step S404). If it is determined in step S404 that the end button has not been received, the control unit 12 repeats the processing from step S402 and receives input of information on the information input screen JN. If it is determined in step S404 that an end button has been received, the control unit 12 ends the processing shown in FIG. 9 without creating a transmission mail or a registration mail.

  When determining in step S403 that the “OK” button has been received, the control unit 12 controls the first registration mail creation unit 16 to create a transmission mail and a registration mail ( Step S405). In step S405, the first registration mail creating unit 16 creates a transmission mail and a registration mail based on the information input to the information input screen JN in step S402.

  For example, based on the information input on the information input screen JN shown in FIG. 10, as shown in FIG. That is, in the sent mail shown in FIG. 11A, the name and e-mail address of the sender of the sending account set in the local terminal device 1 are used in the “sender” column, and In the information input screen JN shown in FIG. 10, the destination e-mail address entered in the “destination” field is used. In addition, the current date and time managed by a time control unit (not shown) of the local terminal device 1 is used in the “transmission date and time” column, and the “subject” in the information input screen JN shown in FIG. The information entered in the column is used.

  The messages for the four lines below the “Subject” column are standard sentences prepared in advance, and the company name and the name of the user (user) are registered in the local terminal device 1 in advance. Used. The “description” below the standard sentence is a predetermined description, and the “date and time:...” And “location:...” Information are displayed on the information input screen JN shown in FIG. , Information input in each column of “location” is used. In the information input screen JN shown in FIG. 10, information input in the “special notes” column is described, for example, after a fixed sentence of 4 lines starting from “I am always indebted”. In this way, the first registration mail creation unit 16 creates a transmission mail to be transmitted to the intended destination.

  Further, for example, the registration mail for the management server device 2 shown in FIG. 11B is automatically generated based on the information input on the information input screen JN shown in FIG. That is, in the registration mail shown in FIG. 11B, the name of the sender and the e-mail address of the transmission account set in the local terminal device 1 are used in the “sender” column, and the “destination” column contains An e-mail address assigned to the management server device 2 is input. The e-mail address assigned to the management server device 2 can be registered in a predetermined memory of the local terminal device 1 and automatically used.

  The “description” below the “destination” column is a predetermined description, and the information “date and time:...” And “location:...” Is displayed on the information input screen JN shown in FIG. The information entered in the “Date” and “Location” fields is used. Further, the information of “destination:” is stored in the information input screen JN shown in FIG. 10 as the destination of the destination acquired from the address book data table referenced based on the e-mail address input in the “destination” field. Company name and name are used. Further, as the “requirement:” information, the information input in the “subject” field on the information input screen JN shown in FIG. 10 is used. Note that the registration mail shown in FIG. 11B is for the management server device 2, so even if information is input in the “special notes” column, it is not necessary to include this in the registration mail.

  Then, the control unit 12 controls the mail transmission control unit 18 to perform processing for transmitting the transmission mail or the registration mail created in step S405 to the other party (step S406). As a result, the transmission mail and the registration mail are transmitted to the other party (the reception box of the other party's mail server apparatus) through the LAN I / F 11. After the process of step S405, the control unit 12 ends the process shown in FIG.

  As described above, in the local terminal device 1 according to the second embodiment, necessary information is input to the information input screen JN (FIG. 10) displayed on the display unit 15 by the control unit 12. Then, the first registration e-mail creation unit 16 controlled by the control unit 12 functions to send the e-mail (FIG. 11A) to the target partner who is the schedule adjustment partner, and registration in the management server device 2. A mail for use (FIG. 11B) is automatically created. The created outgoing mail is sent to the intended destination, and the created registration mail is sent to the management server device 2.

  Therefore, the user of the local terminal device 1 simply inputs necessary items on the information input screen described with reference to FIG. 10, and sends the destination mail to the destination and the registration mail to the management server device 2. Can be automatically created and each of them can be sent appropriately.

Moreover, in the process of step S405 of the flowchart shown in FIG. 9, the registration mail transmitted to the management server apparatus 2 may describe schedule information using a tag. In this case, according to the example shown in FIG.
<Date> December 1, 2011 </ Date>
<Time> 14: 00 to 17:00 </ time>
<Location> Our meeting room </ Location>
<Destination> △△ Company Yamamoto <// Destination>
<Requirement> Meeting </ Requirement>
It becomes the description. Thus, by using the description using the tag, it is possible to easily and accurately extract the schedule information and the facility reservation request in the management server device.

[Create and send registration mail from received mail at local terminal device 1]
FIG. 12 is a flowchart for explaining the process of creating and sending a registration mail from the received mail performed in the local terminal device 1, and FIG. 13 is an example of a display screen used in the process of the flowchart shown in FIG. It is a figure for demonstrating. It is assumed that the local terminal device 1 accepts a predetermined operation for displaying a received mail from a selected target other party from a received mail taken from the mail server device 3 and stored in a received mail file of the recording device 13. In this case, the control unit 12 reads out the application program for performing the processing of the flowchart shown in FIG. 12 from the storage device 13 and executes it.

  Then, the control unit 12 displays the selected received mail on the display unit 15 (step S501). In step S501, the received mail is displayed on the display unit 15 as shown in FIG. 13A. In this case, on the display screen of the received mail, various function buttons such as file, edit, display,... Are displayed at the upper end, and “sender:”, “address:”, “Sent date:”, “Subject:”, and “Text” fields are provided. In this example, a “schedule” button for performing schedule registration and facility reservation registration on the management server device 2 based on the received mail is provided at the lower left portion of the display screen of the received mail. It has been.

  Thereafter, the control unit 12 receives an operation input from the user through the operation unit 14 (step S502), and determines whether or not the received operation input is an operation on the “schedule” button (step S503). When it is determined in the determination process in step S503 that the received operation input is not an operation for the “schedule” button, the control unit 12 performs a process according to the received operation input (step S504).

  When it is determined in the determination process in step S503 that the received operation input is an operation for the “schedule” button, the control unit 12 controls the second registration mail creating unit 17 to display the displayed received mail. Analysis is performed to extract schedule information and equipment reservation requests (step S505). Thereafter, the control unit 12 displays the information extracted in the second registration mail creation unit 17 and the guidance information on the display unit 15 (step S506). In step S506, as shown in FIG. 13B, a display screen of the extracted information and the like is displayed on the display unit 15.

  As shown in FIG. 13B, each column of “user:”, “schedule:”, “date / time:”, “location:” is provided on the display screen, and various guidance information and the like are provided below the columns. Is displayed. In addition, an “OK” button and an “End” button are provided on the display screen. In this example, the e-mail address input in the “destination” column of the received mail is extracted and displayed in the “user:” column as information for specifying the user of the local terminal device 1.

  Further, the word “meeting” indicating the contents of the schedule is extracted from the description in the “subject” column of the received mail, and this is displayed in the “schedule:” column. In addition, the date and time information “December 19, 2011 13: 00” is extracted from the words “December 19 (Monday)” and “From 1:00 pm” included in the body of the received mail. , Displayed in the "Date:" column. Further, “Δ △” obtained by referring to the address book data table of the recording device 13 based on the sender's e-mail address “aaa @ ...” from the wording “in our company” included in the body of the received mail. The location information “Company” is displayed in the “Location:” column.

  Then, as shown in FIG. 13A, since the year of the year is not described in the body of the received mail, it is confirmed whether or not the description “2011” supplemented by the local terminal device 1 is correct. Guidance information that prompts you is displayed. In addition, since there is no description of the scheduled end time in the body text of the received mail, guidance information for prompting the input of the scheduled end time is displayed, and the location is specified based on the sender's email address, so that the location is Guidance information that prompts the user to confirm whether or not it is correct is displayed. In addition, guidance information for notifying that there is no equipment reservation request is displayed in the text of the received mail because there is no description information such as “your company meeting room” that requires equipment reservation.

  And the control part 12 receives the operation input from a user through the operation part 14 (step S507). Specifically, in step S507, correction input and selection input for the “OK” button and “End” button in the “User:”, “Schedule:”, “Date:”, and “Location:” fields shown in FIG. Will be accepted. Thereafter, the control unit 12 determines whether or not the operation input received in step S507 is a selection input of the “OK” button (step S508). When it is determined in the determination process in step S508 that the selection input is not the “OK” button, the control unit 12 determines whether the operation input received in step S507 is a selection input for the “end” button (step S507). S509).

  If it is determined in the determination process in step S509 that the input is not a selection input for the “end” button, the process from step S507 is repeated to continue accepting operation input for the display screen shown in FIG. 13B. If it is determined in step S509 that the “end” button is selected, the process shown in FIG. 12 is terminated without creating and sending a registration mail.

  Also, in the determination process of step S508, it is determined that the operation input accepted in step S507 is a selection input of the “OK” button. In this case, the control unit 12 controls the second registration mail creating unit 17 to respond to the schedule information and facility registration request extracted from the received mail and modified through the display screen shown in FIG. 13B. In response, a registration mail to the management server device 2 is created (step S510). The registration mail created in step S510 is the same as that described with reference to FIG. 11B.

  Then, the control unit 12 controls the mail transmission control unit 18 to transmit the registration mail created in step S510 to the management server device 2 (step S511). The processing shown in FIG.

  As described above, in the local terminal device 1 according to the second embodiment, it is possible to form accurate schedule information by extracting schedule information from the received mail and supplementing the information based on the extracted schedule information. . Based on the formed schedule information, a registration mail to the management server device 2 can be created and transmitted to the management server device 2. Also in step S510 of FIG. 12, as in the case of the above-described example, a registration mail in which schedule information is described using tags may be created.

[Effect of the second embodiment]
In addition to the effects of the first embodiment described above, in the case of the second embodiment, information when the user of the local terminal device 1 performs schedule registration and facility reservation registration with the management server device 2 Can be reduced as much as possible. Therefore, the groupware of the management server device 2 can be used more easily.

[Modifications, etc.]
In the case of the first embodiment described above, when a registration mail is created from a transmission mail, the transmission mail to the other party is created as usual. And from the text of the created outgoing mail, “Our XX Conference Room” is the conference room of my company. For this reason, the company name, address, and person in charge are derived from the description in the text of the outgoing mail and the address book data table. As the schedule information, the wording “ (Sentence) can be created and sent in the registration email.

  In addition, when creating a registration mail from the received mail and sending it, if there is a description of “our company conference room” in the received mail, “our company” will be the other party. Therefore, the company name, address, and person in charge are derived from the descriptions in the text and the address book data table. As the schedule information, it is also possible to create a word (sentence) “speaking with XX from Shinjuku XX company in the previous meeting room” and send it in a registration mail.

  That is, the schedule information is not limited to that of the above-described embodiment, and includes information obtained from the description of the transmitted mail and received mail, information obtained by referring to the address book data table from the description, and the like. Can be created.

  Moreover, the import and export of schedule information can support the formats of CSV (comma delimited), Outlook Express schedule data, XML, TEXT, and various groupware.

  In addition, when actually adjusting the schedule using e-mail with the other party, a consultation will be made to see if it is okay based on the schedule decided first, and if it is okay, the schedule will be decided. For example, the schedule may be changed and the patient consulted again. Even in such a case, when the confirmation e-mail is transmitted to the other party at the stage where the schedule is finally determined, as described in the first and second embodiments described above. A registration mail may be created and transmitted to the other party and the management server device 2. Further, the determined schedule information may be described in a reply mail (received mail) indicating that the consulted schedule is acceptable, and a response to transfer to the management server device 2 may be taken. In any case, since the access from the local terminal device 1 to the management server device 2 can be performed through electronic mail, an appropriate response can be taken using the familiar electronic mail.

  In addition, the schedule adjustment with the other party is performed by e-mail, but registration to the management server apparatus 2 is not considered at all, and it may be considered that it is registered to the management server apparatus 2 later. In this case, it is also possible to register a schedule and equipment reservation based on the accumulated transmitted mail and received mail. In this case, basically, the target e-mail is read out from the accumulated sent mail as in the case of the process of creating and sending the registration mail from the received mail in the first and second embodiments described above. It is sufficient to create a transfer mail supplementing necessary items and send it to the management server device 2.

  In addition, it is possible to perform batch processing for registration of schedules and equipment reservations based on the accumulated sent mail and received mail. In this case, one or more e-mails to be processed are selected from the accumulated sent and received e-mails, schedule information is extracted based on the e-mails, and a registration e-mail including them is created. Thus, means for performing processing to be transmitted to the management server device 2 may be provided by software or the like.

  In the first and second embodiments described above, the local terminal device 1, the management server device 2, and the mail server device 3 are described as being connected to the LAN 4. However, the present invention is not limited to this. . The local terminal device 1 only needs to be in an environment in which e-mail can be transmitted and received between the target partner and the management server device 2. Therefore, the local terminal device 1, the management server device 2, and the mail server device 3 only need to be connected to a wide area network 5 such as the Internet so as to be able to send and receive electronic mail.

  Therefore, for example, when the local terminal device 1 is, for example, a notebook personal computer that is disconnected from the LAN 4 and taken out when the user goes out, the local terminal device 1 can be connected to the Internet and can communicate with the Internet. However, it is possible to register a schedule and facility reservation for the management server device 2.

  In the above-described embodiment, the local terminal device 1 has been described as a personal computer. However, the present invention is not limited to this. For example, various communication devices having communication functions and capable of sending and receiving e-mail, such as information terminals called tablet-type terminals and pad-type terminals, mobile phone terminals, and high-function mobile phone terminals called smartphones, are used for the local terminal device 1. Can be used as

[Others]
As is clear from the description of the above-described embodiment, the function as the terminal device forming means is realized by the first and second registration mail creating units 16 and 17 of the local terminal device 1. . Further, the function as the transmission control means of the terminal device is realized by the mail transmission control unit 18 of the local terminal device 1. Further, the functions of the schedule storage means and the reservation information storage means of the management apparatus are realized by the storage device 23 of the management server apparatus 2, and the function as the acquisition means is realized by the cooperation of the LAN I / F 21 and the control unit 22. doing. Also, the registration mail analysis unit 24 realizes the functions of the management device as extraction means and reservation request extraction means. The function of the registration unit of the management apparatus is realized by the schedule registration unit 28 of the management server apparatus 2. The function of the reservation registration unit of the management apparatus is realized by the facility reservation registration unit 29 of the management server apparatus 2.

  Further, the operation unit 14 of the local terminal device 1 realizes the function as the reception unit of the terminal device. The shortage information determination unit 25 of the management server device 2 realizes the functions of the management device determination means and the reservation request shortage determination means. Further, the notification mail creating unit 26 of the management server device 2 realizes the functions of the shortage notification mail forming means, duplicate registration mail formation means, reservation request shortage mail formation means, and reservation duplicate mail formation means of the management device. The functions of the management device shortage notification mail transmission unit, duplicate registration mail transmission processing unit, reservation request shortage mail transmission processing unit, and reservation duplicate mail transmission processing unit are realized by the mail transmission control unit 27 of the management server device 2. ing.

  The processes shown in FIGS. 3, 5, 7, and 8 and the processes shown in FIGS. 9, 12, 7, and 8 correspond to the schedule management method of the present invention. Moreover, the program which performs the process according to the flowchart of FIG.3, FIG.5, FIG.9, FIG.12 is a schedule information notification program performed with a terminal device. A program for executing processing according to the flowcharts of FIGS. 7 and 8 is a schedule registration program executed by the management apparatus.

  Therefore, by forming a program for executing the processing according to the flowcharts of FIGS. 3 and 5, or FIGS. 9 and 12, and mounting the program on a local terminal device such as a personal computer, the terminal device of the present invention is provided. realizable. Similarly, the management apparatus according to the present invention can be realized by forming a program for executing processing according to the flowcharts of FIGS. 7 and 8 and mounting the program on a management server apparatus on which groupware is mounted. .

  DESCRIPTION OF SYMBOLS 1 ... Local terminal device, 11 ... LAN I / F, 12 ... Control part, 13 ... Storage device, 14 ... Operation part, 15 ... Display part, 16 ... 1st registration mail preparation part, 17 ... For 2nd registration Mail creation unit, 18 ... mail transmission control unit, 2 ... management server device, 21 ... LAN I / F, 22 ... control unit, 23 ... storage device, 24 ... registration mail analysis unit, 25 ... missing information determination unit, 26 ... Notification mail creation unit, 27 ... mail transmission control unit, 28 ... schedule registration unit, 29 ... facility reservation registration unit, 3 ... mail server device, 4 ... LAN

Claims (13)

A schedule management system formed by connecting a terminal device and a management device for managing a schedule through a network,
The terminal device
Forming means for forming a registration e-mail including the schedule information for registering a schedule in the management device in response to an e-mail including the schedule information transmitted to the other party or received from the other party;
Transmission control means for performing processing for transmitting the registration mail to the management device,
The management device
Schedule storage means for storing the schedule;
Obtaining means for obtaining the registration mail;
An extracting means for analyzing the contents of the acquired registration mail and extracting schedule information;
A schedule management system comprising: registration means for registering a schedule in the schedule storage means using the extracted schedule information. The schedule management system according to claim 1,
The terminal device
A reception means for receiving input of information from the user;
The forming means forms the registration mail based on information inputted through the receiving means in response to the electronic mail including schedule information. The schedule management system according to claim 1,
The terminal device
A receiving means for receiving input of predetermined information for creating an e-mail to a destination including schedule information and the e-mail for registration to the management device;
The forming means forms the registration mail using the predetermined information when the predetermined information is input through the accepting means, and when the e-mail including the schedule information is an received e-mail, A schedule management system, wherein the registration mail is formed in accordance with the description items of the received electronic mail. A schedule management system according to claim 1, 2 or 3,
The management device
Reservation information storage means for storing facility reservation information;
Reservation request extraction means for analyzing the content of the received registration mail and extracting a reservation request for equipment;
A schedule management system comprising: reservation registration means for performing reservation registration of equipment in the reservation information storage means using the extracted reservation request. A schedule management system according to any one of claims 1, 2, 3, or 4,
The management device
Determining means for determining whether or not there is insufficient information in the schedule information extracted by the extracting means;
A shortage notification mail forming means for forming a shortage notification mail for notifying that there is insufficient information when it is determined that there is insufficient information by the determination means;
A schedule management system comprising: a shortage notification mail transmission processing unit that performs a process of transmitting the shortage notification mail to a transmission source of the schedule information. A schedule management system according to any one of claims 1, 2, 3, 4, or 5,
The registration unit of the management device checks whether registration using the schedule information is a duplicate registration, and executes registration when the registration is not a duplicate registration,
The management device
A duplicate registration email forming means for forming a duplicate registration email notifying that the schedule information is duplicate registration when it is detected by the registration means to be duplicate registration;
A schedule management system comprising: a duplicate registration mail transmission processing unit that performs a process of transmitting the duplicate registration mail to a transmission source of the schedule information. The schedule management system according to claim 4,
The management device
Reservation request shortage determination means for determining whether there is insufficient information in the reservation request extracted by the reservation request extraction means;
Reservation request deficiency mail forming means for forming a reservation request deficiency mail for notifying that there is deficient information when the reservation request deficiency determination means determines that there is deficient information;
A schedule management system comprising: a reservation request shortage mail transmission processing unit that performs processing for transmitting the reservation request shortage mail to a transmission source of the reservation request. The schedule management system according to claim 4,
The reservation registration means of the management device confirms whether or not registration using the reservation request results in duplicate registration, and executes registration when it does not result in duplicate registration,
The management device
Reservation duplicate mail forming means for forming a reservation duplicate mail notifying that the equipment reservation is duplicated when it is detected that the reservation registration means is duplicate registration;
A schedule duplication mail transmission processing unit for performing processing for sending the reservation duplication mail to a transmission source of the reservation request. The terminal device of the schedule management system formed by connecting a terminal device and a management device for managing a schedule through a network,
Forming means for forming a registration e-mail including the schedule information for registering a schedule in the management device in response to an e-mail including the schedule information transmitted to the other party or received from the other party;
Transmission control means for performing a process of transmitting the registration mail to the management device. The management device of the schedule management system formed by connecting a terminal device and a management device for managing a schedule through a network,
Schedule storage means for storing schedule information;
An acquisition means for acquiring a registration mail including schedule information for registering a schedule from the terminal device;
An extracting means for analyzing the contents of the acquired registration mail and extracting schedule information;
A management device comprising: registration means for registering a schedule in the schedule storage means using the extracted schedule information. A schedule management method used in a schedule management system formed by connecting a terminal device and a management device for managing a schedule through a network,
In the terminal device,
A forming unit forms a registration mail including the schedule information for registering a schedule in the management apparatus in response to an electronic mail including schedule information transmitted to or received from the other party. Forming process;
A transmission control step for performing a process of transmitting the registration mail to the management device;
In the management device,
An acquisition step in which an acquisition unit acquires the registration mail; and
An extraction step in which the extraction means analyzes the content of the acquired registration mail and extracts schedule information;
A schedule management method comprising: a registration step of registering a schedule in a schedule storage unit that stores the schedule information by using the extracted schedule information. A schedule information notification program executed by a computer installed in the terminal device of a schedule management system formed by connecting a terminal device and a management device for managing a schedule through a network,
Formation of forming a registration mail including the schedule information for registering the schedule in the management apparatus by the forming means in response to an email including the schedule information transmitted to the other party or received from the other party Steps,
And a transmission control step for performing a process of transmitting the registration mail to the management apparatus. A schedule registration program executed by a computer installed in the management device of a schedule management system formed by connecting a terminal device and a management device for managing a schedule through a network,
An acquisition step for acquiring a registration e-mail including schedule information for registering a schedule from the terminal device;
An extraction step in which the extraction means analyzes the content of the acquired registration mail and extracts schedule information;
A registration program for executing registration of a schedule in a schedule storage unit for storing the schedule information by using the extracted schedule information.

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