JP2012178075A - Web conference server and control method thereof, program, and storage medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a Web conference system which can flexibly perform management of a password when temporarily using a Web conference room.SOLUTION: If it is determined that a password is not set for a Web conference room, a password is set for the Web conference room, and if an exiting person from the Web conference room with the set password is the last exiting person, the set password is initialized.

Description

  The present invention relates to a conference room password management method in a Web conference system.

  2. Description of the Related Art Conventionally, a conference system that performs a conference using a plurality of terminal devices connected via a network is known. In many cases, a user who uses a Web conference room to be used and a usage time are set in advance to be usable. However, there has been proposed a conference control device that has a problem that a reservation is not made or a communication route is not secured but a user who wants to participate cannot participate and loses the opportunity to hold a conference. .

JP 2010-74561 A

  According to Patent Document 1, even a user who has not made a reservation can participate in a video conference if the connection line is available. However, even in this case, the setting of the conference room is set in advance, and there is a problem that the setting of the conference room including the setting of the password must be set in advance.

  Accordingly, an object of the present invention is to provide a web conference system that can flexibly manage passwords when a web conference room is temporarily used.

  An entrance request accepting unit that accepts an entrance request to the web conference room from the user terminal, a password setting judging unit that judges whether or not a password is set in the web conference room that accepted the entrance request, and a password setting judging unit If it is determined that the password has not been set, a password setting requesting unit that makes a password setting request, a password setting unit that sets the password received by the password setting requesting unit in the Web conference room, and a password that is set by the password setting unit A leaver detecting means for detecting a leaver from the set web conference room, and a password set means when the leaver detected by the leaver detecting means is the last leaver of the web conference room. Password initialization means for initializing a password is provided.

  ADVANTAGE OF THE INVENTION According to this invention, when using a web conference room temporarily, the web conference system which can manage a password flexibly can be provided.

It is a figure showing an example of composition of a Web conference system concerning an embodiment of the present invention. It is a block diagram which shows the hardware structural example of the information processing apparatus which can apply the web conference server in the web conference system which concerns on embodiment of this invention. It is a figure which shows the component in the web conference system which concerns on embodiment of this invention. It is a figure which shows an example of the room registration screen in the web conference system which concerns on embodiment of this invention. It is a figure which shows an example of the email transmission screen in the web conference system which concerns on embodiment of this invention. It is a figure which shows an example of the room list screen in the web conference system which concerns on embodiment of this invention. It is a figure which shows an example of the login screen in the web conference system which concerns on embodiment of this invention. It is a figure which shows an example of the room management table in the Web conference system which concerns on embodiment of this invention. It is a figure which shows an example of the screen of the web conference in the web conference system which concerns on embodiment of this invention. It is a flowchart which shows an example of the registration process of the web conference room (room) in the web conference system which concerns on embodiment of this invention. It is a flowchart which shows an example of the process at the time of Web conference room use in the Web conference system which concerns on embodiment of this invention. It is a flowchart which shows an example of the password management process of the free space in the Web conference system which concerns on embodiment of this invention.

  DESCRIPTION OF EMBODIMENTS Hereinafter, preferred embodiments of the present invention will be described in detail with reference to the accompanying drawings.

  FIG. 1 is a diagram showing a configuration of a Web conference system according to the present embodiment.

  As shown in FIG. 1, the Web conference server 101 communicates with an authentication server 102 and a client terminal 103 (information processing apparatus) connected to a network 104 via a network (communication medium).

  The web conference server 101 is a server that implements a web conference using a web browser. In order to provide an interface to the client terminal 103, the user can perform a Web conference by operating the client terminal 103 and accessing the Web conference server 101.

  The authentication server 102 is a server that centrally manages personal information such as employee name, affiliation, e-mail address, telephone number, user ID, and password.

  In this figure, the Web conference server 101 and the authentication server 102 are described as having different configurations for convenience, but it is also possible to adopt a configuration in which both functions are realized by one server. .

  The client terminal 103 is a personal computer operated by a user who uses the Web conference system, and a Web browser for accessing the Web conference server 101 and a dedicated module are installed. Note that this dedicated module is an ActiveX component that is downloaded from the Web conference server 101 via, for example, a Web browser. Note that a Web camera (not shown) is connected when transmitting a moving image of itself in a Web conference, and a microphone (not shown) is connected when transmitting audio. Also, a speaker (not shown) is connected to view the other party's voice.

  Next, the hardware configuration of the Web conference server 101 shown in FIG. 1 will be described with reference to FIG.

  FIG. 2 is a block diagram illustrating a hardware configuration example of an information processing apparatus applicable to the Web conference server 101. Note that the block diagram of FIG. 2 can also be applied to the authentication server 102 and the client terminal 103.

  As illustrated in FIG. 2, the Web conference server 101 includes a central processing unit (CPU) 201, a random access memory (RAM) 203, a read only memory (ROM) 202, an input controller 205, and a video controller 206 via a system bus 204. The memory controller 207, the communication I / F controller 208, and the like are connected.

  The CPU 201 comprehensively controls each device and controller connected to the system bus 204.

  Further, the ROM 202 or the external memory 211 will be described later, which is necessary for realizing the functions executed by each server or each PC, such as BIOS (Basic Input / Output System) and OS (Operating System) which are control programs of the CPU 201. Various programs are stored. Further, information necessary for carrying out the present invention is stored. The external memory may be a database.

  The RAM 203 functions as a main memory, work area, and the like for the CPU 201. The CPU 201 implements various operations by loading a program or the like necessary for executing the processing from the ROM 202 or the external memory 211 to the RAM 203 and executing the loaded program.

  The input controller 205 controls input from a keyboard (KB) 209 or a pointing device such as a mouse (not shown).

  The video controller 206 controls display on a display device such as the display 210. The display device may be a display device such as a liquid crystal display. These are used by the administrator as needed.

  The memory controller 207 is an external storage device (hard disk (HD)), flexible disk (FD), or PCMCIA (Personal Computer) that stores a boot program, various applications, font data, user files, editing files, various data, and the like. Controls access to an external memory 211 such as a Compact Flash (registered trademark) memory connected to a Memory Card International Association (Card Memory) card slot via an adapter.

  The communication I / F controller 208 is connected to and communicates with an external device via the network 104, and executes communication control processing in the network. For example, communication using TCP / IP (Transmission Control Protocol / Internet Protocol) is possible.

  The CPU 201 can display on the display 210 by executing an outline font rasterization process on a display information area in the RAM 203, for example. Further, the CPU 201 enables a user instruction using a mouse cursor (not shown) on the display 210.

  Various programs to be described later for realizing the present invention are recorded in the external memory 211 and executed by the CPU 201 by being loaded into the RAM 203 as necessary. Furthermore, definition files and various information tables used when executing the program are also stored in the external memory 211, and a detailed description thereof will be described later.

  FIG. 3 is a diagram schematically showing the components in the web conference system and their relationship.

  A system administrator 302 is an administrator of the entire Web conference system 301, and registers, changes, and deletes groups and group administrators, and performs various settings related to the Web conference system.

  The group manager 304 is a manager in the Web conference system, and registers, changes, and deletes general users and hearing users, rooms, and tags in the group.

  The general user 305 is a user who actually performs a conference within the group, and can reserve, change, and delete the conference room, and can participate in the reserved conference and participate in the free space. Note that the group manager can reserve a conference room and participate in a conference in the same manner as a general user.

  In addition, there are “guest users” who can participate only in meetings invited by e-mail, and “listening users” who listen to meetings held in groups.

  In order to hold a conference, it is necessary to register a room, and the room manager registers the room.

  A room refers to a web conference room. A room is a room in which the date and time and participants are restricted, and the conference room 306 that needs to be reserved before the conference is held. There are two types of free space 307 that can be freely joined, and can be used whenever a conference is available, even if a conference is not reserved. “Conference room” and “free space” both mean Web conference rooms in a broad sense. The user uses “conference room” and “free space” depending on the content of the conference.

In the free space, a Web conference room name and password can be set when the free space is used.
Next, an example of a room registration screen is shown using FIG.

  FIG. 4 is a diagram showing an example of a room registration screen in the web conference system according to the embodiment of the present invention.

  When the room registration menu 401 is pressed from the Web conference room menu, it is displayed on the display screen of the client terminal.

  The room name 402 registers the name of the Web conference room that is the room to be registered. In the room name (reading) 403, the reading of the room name is input. The room type 404 is a field for inputting a room type. In this embodiment, “free space” and “conference room” are selected and input from the pull-down menu. Here, whether or not a password is assigned to the free space when the free space is selected is set. Whether or not a password is set is set by checking the “with password” checkbox that is displayed to allow entry when a free space is selected.

  In the capacity 405, the capacity of the room to be registered is set. The room can be used up to the capacity set here.

  In addition, the use of the hearing function 406, the use of the recording function 407, the usage form 408, and the like can be designated by selecting a radio button.

  After inputting the necessary items, the registration button 409 is pressed to be stored in the room management table of the Web conference server.

  FIG. 8 is a diagram showing an example of a room management table of the Web conference system according to the embodiment of the present invention.

  The set items such as room name, creator, password, capacity, hearing function, recording function, usage, etc. are stored in the image shown in the figure and used as needed.

  FIG. 5 is a reservation screen for a Web conference room set as a conference room in the room type.

  It is possible to input from the conference room reservation menu 501 from the Web conference room menu. It can also be displayed from a room list screen described later.

  The group manager 304 or the general user 305 logs in to the web conference server 101 through a browser displayed on the display (display unit) 210 of the client terminal 103 and then transitions from the top screen (not shown) to the web conference room menu. After that, the conference room reservation 501 is selected to reserve the conference room.

  When reserving a conference room, input items such as a room name 502, a room title 503, a use date 504, a use time 505, a participant 506, a guest participant 507, and a conference recording 508, and a reservation button 509 is clicked. Press. This completes the reservation of the conference room.

  FIG. 6 is a diagram showing an example of a room list screen in the web conference system according to the embodiment of the present invention. Displayed when the room list menu is selected from the web conference room menu.

  It can be seen that a conference room 601 and a free space 602 are set as Web conference rooms, and two “seminar room” and “reception meeting room” are set as the room names in the conference room. It can be seen that three free space, “free space”, “vacant room” and “lounge” are set in the free space. If (unused) is displayed next to the room name here, it can be seen that the room is unused and can be used freely.

  In the icon display field 603, an icon indicating a state set for the Web conference room is displayed. The meaning of the icons will be described using the icon table 610. The hearing function 606 can be heard when there is an icon, and cannot be heard when there is no icon. The recording function 607 can record when there is an icon, and cannot record when there is no icon. The usage 608 is a data conference when there is an icon and a video conference when there is no icon. The password setting 609 has a password when there is an icon and no password when there is no icon. These display the contents registered on the room registration screen of FIG.

  FIG. 7 is a diagram showing an example of a login screen in the Web conference system according to the embodiment of the present invention. It is a password screen displayed when a user enters a free space where a password is set.

  When the first user enters the room regardless of the type of participation (listening or participation), a password setting screen 701 is displayed. The password entered here is set as the password for the free space.

  When the second and subsequent users enter the room, the password input screen 702 is displayed, and the user can enter the room when the same password set on the password setting screen 701 is input.

  The password set here is valid as long as there are users who have entered the free space, and is set when all the users who have entered the room have left (nobody has entered the free space). The entered password is initialized. The initialization may be to erase the password or to set an arbitrary default password.

  FIG. 9 is a diagram showing an example of a web conference screen in the web conference system according to the embodiment of the present invention. It is a figure which shows an example of the screen as which the free space was selected as a web conference room. The same screen is displayed when a conference room is selected as the Web conference room.

  The user can hold a web conference while viewing the moving image of each participant and his own moving image (or the moving image of the group manager) via the web browser.

  FIG. 10 is a flowchart illustrating an example of registration processing of a web conference room (room) in the web conference room system according to the present embodiment.

  The process starts when the room registration menu 401 in FIG. 4 is selected.

  In step S1001, the room registration screen shown in FIG. 4 is activated. Displayed by selecting room registration from a main menu (not shown).

  In step S1102, room details are set. In step S1103, room registration is executed.

  FIG. 11 is a flowchart showing an example of processing when the web conference room is used in the web conference system according to the embodiment of the present invention.

  The process is started by accessing the Web conference server from the user terminal 103.

  In step S1101, the user terminal 103 requests the web conference server to access the web conference room.

  In step S1102, access is accepted, and in step S1103, the type of the accepted web conference room is determined.

  If the type of the Web conference room is “conference room”, the process proceeds to step S1105, and usage control is performed according to the content set for the conference room.

On the other hand, if the type of the web conference room is “free space”, the process advances to step S1104 to determine whether “with password” is set for the web conference room.

  If there is a password, the process proceeds to password management processing in step S1107. On the other hand, if there is no password, the process advances to step S1106 to perform usage control according to the contents set for the free space.

FIG. 12 is a flowchart showing an example of a free space password management process in the Web conference system according to the embodiment of the present invention.
This corresponds to the password management process in step S1107 in FIG.

  In step S1201, it is determined whether a password has been set. If no password is set, the process advances to step S1206 to display the password setting screen 701 on the user terminal and set the password.

  On the other hand, if a password has been set, the process advances to step S1202 to display a password input screen 702 on the user terminal and accept the password input. If the password is different, login is not allowed.

  Next, in step S1203, entry is permitted, and in step S1204, usage control is performed according to the content set for the free space.

  If it is determined in step S1205 that the user is leaving, it is determined in step S1206 whether the user is the last person leaving the free space. (That is, there is no user in the free space entering the room.)

  If the result of determination is that the person has left the room, in step S1208, the password set in step S1206 is initialized. On the other hand, if it is not the last evacuee, the process is terminated as it is.

  As a result, the password can be set when the user enters the free space for which the password is set for the first time, and the password can be initialized when the last exiter leaves. it can. The next user can set a new password and use the free space.

  It should be noted that the configuration and contents of the various data described above are not limited to this, and it goes without saying that the various data and configurations are configured according to the application and purpose.

  Although one embodiment has been described above, the present invention can take an embodiment as, for example, a system, apparatus, method, program, or recording medium, and specifically includes a plurality of devices. The present invention may be applied to a system including a single device.

  As described above, a recording medium that records a program that implements the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus stores the program stored in the recording medium. It goes without saying that the object of the present invention can also be achieved by executing the reading.

  In this case, the program itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program constitutes the present invention.

  As a recording medium for supplying the program, for example, a flexible disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, DVD-ROM, magnetic tape, nonvolatile memory card, ROM, EEPROM, silicon A disk or the like can be used.

  Further, by executing the program read by the computer, not only the functions of the above-described embodiments are realized, but also an OS (operating system) operating on the computer based on an instruction of the program is actually It goes without saying that a case where the function of the above-described embodiment is realized by performing part or all of the processing and the processing is included.

  Furthermore, after the program read from the recording medium is written to the memory provided in the function expansion board inserted into the computer or the function expansion unit connected to the computer, the function expansion board is based on the instructions of the program code. It goes without saying that the case where the CPU or the like provided in the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

  Further, the present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Needless to say, the present invention can be applied to a case where the present invention is achieved by supplying a program to a system or apparatus. In this case, by reading a recording medium storing a program for achieving the present invention into the system or apparatus, the system or apparatus can enjoy the effects of the present invention.

  Furthermore, by downloading and reading a program for achieving the present invention from a server, database, etc. on a network by a communication program, the system or apparatus can enjoy the effects of the present invention.

101 Web conference server 102 Authentication server 103 Client terminal 104 Network

Claims (5)

A web conference server capable of accepting a request to enter a web conference room from a user terminal connected via a network,
An entry request accepting means for accepting an entry request to the web conference room from a user terminal;
Password setting determination means for determining whether or not a password is set in the Web conference room that has received the room entry request;
A password setting requesting unit for requesting setting of a password when the password setting determining unit determines that a password is not set; and
Password setting means for setting the password accepted by the password setting request means in the Web conference room;
An exit detection means for detecting an exit from a web conference room for which a password is set by the password setting means;
A password initialization unit that initializes a password set by the password setting unit when the exit detected by the exit detection unit is a final exit of the web conference room;
A web conference server characterized by comprising: The web meeting room display control means for displaying the web meeting room can be used.
The web conference room display control means, when a password is set in the web conference room, controls the display of the web conference room so that it can be identified that the password is set. The web conference server according to claim 1. It is possible to set a first web conference room in which a user and a password are registered in advance, and a second web conference room in which a password is set when used,
4. The web conference server according to claim 1, wherein when a request for entering the first web conference room is accepted, password initialization by the password initialization unit is not executed. A method for controlling a web conference server capable of accepting a request to enter a web conference room from a user terminal connected via a network,
An entrance request receiving step for receiving an entrance request to the web conference room from a user terminal;
A password setting determination step for determining whether or not a password is set in the web conference room that has received the room entry request;
A password setting request step for making a password setting request when it is determined in the password setting determination step that a password is not set;
A password setting step for setting the password accepted in the password setting request step in the Web conference room;
An exit detection step for detecting an exit from a web conference room in which a password is set in the password setting step;
A password initialization step of initializing a password set by the password setting means when the exit detected by the exit detection step is a final exit of the web conference room;
A method for controlling a Web conference server, comprising: A program that can be executed by a web conference server that can accept a request to enter a web conference room from a user terminal connected via a network,
The web conference server
An entry request accepting means for accepting an entry request to the web conference room from a user terminal;
Password setting determination means for determining whether or not a password is set in the Web conference room that has received the room entry request;
A password setting requesting unit for requesting setting of a password when the password setting determining unit determines that a password is not set; and
Password setting means for setting the password accepted by the password setting request means in the Web conference room;
An exit detection means for detecting an exit from a web conference room for which a password is set by the password setting means;
A password initialization unit that initializes a password set by the password setting unit when the exit detected by the exit detection unit is a final exit of the web conference room;
The program for functioning as a web conference server characterized by having.

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