JP2011253454A - Information processing system, information processor, information processing method and computer program - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a work flow system for easily making a plurality of applications for which attachment documents are required in a batch.SOLUTION: When receiving a work flow application, a scan ticket to be used for attaching a document required for the work flow is issued. When a user selects the scan ticket to make an image processor execute scan processing, the image processor transmits both the scan ticket and electronic image data to a server device. The server device attaches the electronic image data to the application data associated with the scan ticket.

Description

  The present invention relates to a workflow system using a computer, and more particularly to a workflow system for processing an application that requires an attached document.

  2. Description of the Related Art Conventionally, an application for payment of transportation expenses when a business trip or going out is performed in a business workflow system using a computer. In general, when using train or bus transportation, the accounting process is done only by applying on the workflow system. However, when using certain transportation such as taxis or bullet trains, the receipt Submission is required. In the conventional business workflow system, in the case of a transportation expense application that requires the receipt of a receipt, after the application in the business workflow system is applied, the necessary receipt is pasted on the mount and submitted.

  Therefore, in Patent Document 1, when an application for payment of transportation expenses is made in the workflow system, it is automatically determined whether or not the application requires a receipt, and it is determined that the application requires a receipt. A technique related to a workflow system is disclosed in which a mount for pasting a receipt is printed out and an applicant attaches a receipt to the receipt and submits it on paper. In this technology, a barcode that can identify the application number for which transportation expenses have been applied is printed on a special mount that is printed out. Therefore, in the accounting department to which the mount with a receipt attached is submitted, the barcode is read with a barcode reader. By reading the code, matching with the application number can be performed easily.

JP 2002-279146 A

  However, in the invention disclosed in Patent Technology 1, while the application is received electronically by the workflow system, the receipt necessary for the approval is sent later, and the processing by introducing the workflow system will be performed. The speed and efficiency are not necessarily improved.

  For the above, for example, the receipt is read by the scanner unit of the multifunction device, the receipt image data is created using the electronic function, and the image data is attached to the application made in the workflow system. It is expected to speed up the processing and increase the efficiency.

  In that case, the applicant who applied for transportation expenses must perform the operation of digitizing the receipt with the multifunctional machine and then applying with the application data attached, which has a problem that the operation burden is heavy . In that case, since it is necessary to specify which image data is to be attached to which application data, there is a possibility that human error will occur when attaching.

  In order to improve work efficiency, there are many users who collectively apply for multiple applications when actually applying for transportation expenses etc., even if the application for transportation expenses is processed using the workflow system It can be said that there is a need for a mechanism that makes it easy to put together applications as is done.

  Therefore, in view of the above-described problems, the present invention makes it possible to collectively perform a plurality of various application processes that require attached documents, and to suppress human error in attaching attached documents. An object is to provide a workflow system.

  In order to achieve the above object, an information processing system of the present invention has the following configuration. That is, an information processing system including a management server that accepts an application content applied for from a client device and an image processing device that includes a reading mechanism, wherein the management server responds to application data submitted from the client device. A first generation means for generating scan ticket data used in an image reading process in the image processing apparatus to attach an attached file; and scan ticket data in response to a request for scan ticket data from the image processing apparatus A first transmission means for transmitting the image processing apparatus to the image processing apparatus, wherein the image processing apparatus is used by a requesting means for requesting scan ticket data to the management server and a user operating the image processing apparatus. A scan ticket that displays a list of possible scan ticket data and is used for image scanning Receiving means for receiving data designation, second generating means for generating electronic image data by performing image reading processing by the image reading mechanism using the scan ticket data received by the receiving means, and the second A second transmission unit configured to transmit the electronic image data generated by the generation unit to a designated transmission destination; and the management server further associates the electronic image data transmitted from the image processing apparatus with the scan ticket data. The attachment means attached to the application data, the judgment means for judging whether or not the expiration date of the scan ticket has been reached, and the scan ticket that is judged to have reached the expiration date by the judgment means is disabled and specified by the scan ticket. And executing means for executing the processing.

  In order to achieve the above object, an information processing apparatus of the present invention has the following configuration. That is, an information processing apparatus capable of communicating with a client apparatus and an image processing apparatus provided with a reading mechanism, in order to attach an attached file to application data applied from the client apparatus. First generation means for generating scan ticket data used in image reading processing; and first transmission means for transmitting scan ticket data to the image processing apparatus in response to a request for scan ticket data from the image processing apparatus; The electronic image data obtained as a result of the image reading process by the reading mechanism of the image processing apparatus using the scan ticket data transmitted by the first transmitting means is attached to the application data associated with the scan ticket data Attachment means to determine and whether to determine whether the expiration date of the scan ticket has been reached And stage, the scan ticket is determined to have reached the expiration date in the determination unit is unusable, characterized in that it comprises an execution unit for executing a process specified by the scan ticket.

  ADVANTAGE OF THE INVENTION According to this invention, while being able to make the application which needs to attach a document collectively, it becomes possible to suppress generation | occurrence | production of the artificial mistake of attachment of a document.

It is a system configuration figure showing an example of a system configuration of a workflow system of the present invention. It is a figure which shows an example of the hardware constitutions of the information processing apparatus applicable as a server apparatus in the workflow system of this invention. FIG. 2 is a diagram illustrating an example of a hardware configuration of a multifunction peripheral that can be applied as an image forming apparatus in the workflow system of the present invention. It is a figure which shows the outline | summary of the process performed by the workflow system of this invention. It is a flowchart which shows the detail of the new application reception process of step S402 of FIG. 5 is a flowchart showing details of a scan process using a scan ticket in step S404 of FIG. 7 is a flowchart showing details of scan data storage processing in step S626 in FIG. 6. It is a flowchart which shows the detail of the scan completion determination process of step S709 of FIG. It is a flowchart which shows the detail of the batch process of step S406 of FIG. It is a figure which shows an example of a structure of the new application screen displayed on the display apparatus of a client apparatus. 3 is a diagram illustrating an example of a configuration of a display screen displayed on a display unit that configures an operation unit of the multifunction machine 103. FIG. It is a figure which shows an example of a structure of the screen for inputting the instruction | indication of completion of use of scan ticket data. 4 is a diagram illustrating an example of a data configuration of a scan ticket data table stored in an external memory 211 of the server apparatus 101. FIG. 3 is a diagram illustrating an example of a data configuration of a scan file data table stored in an external memory 211 of the server apparatus 101. FIG.

  First, the technical features of the present invention will be mentioned. The technical feature of the present invention will be briefly described. In an image processing system including a server device that accepts application contents applied from a client device and an image processing device that includes an image reading mechanism, the server device applies from the client device. When an attached document such as a receipt is required for the submitted application item, a scan ticket in which instructions for executing image reading are defined by the image processing device is generated, and a scan ticket request from the image processing device is generated. Accordingly, the scan ticket is transmitted to the image processing apparatus to perform the image reading process, and the image obtained by performing the image reading process is received and stored in association with the application content.

  Hereinafter, an example of an embodiment of the present invention will be described with reference to the drawings. FIG. 1 is a configuration diagram showing an example of a system configuration of an information processing system according to the present invention. The information processing system of the present invention includes a server apparatus 101, client apparatuses 102-1 and 102-2 (hereinafter collectively referred to as client apparatus 102), and multifunction machines 103-1 and 103-2 (hereinafter collectively referred to as multifunction apparatus 103). And the like, and a LAN 104 or the like.

  When the server apparatus 101 receives a request for starting a specific workflow from the client apparatus 102, the server apparatus 101 generates workflow processing data of a type that has received the start request. In addition, when an attached document, such as a taxi receipt in a transportation fee application, is necessary for the workflow that has accepted the start request, the scanner setting when reading the document using the scanner function of the multifunction device 103, Scan ticket data defining scan ticket completion conditions, conditions for combining image data created using the same scan ticket, workflow application data for attaching image data created by scan processing using a scan ticket, etc. create. The data structure of the scan ticket data will be described later with reference to FIG. Note that the function of issuing a scan ticket and the function of managing workflow data may be provided by different server devices. In addition, the server apparatus 101 identifies a process to be performed when the use of the scan ticket data is completed according to the scan ticket data, and executes the process. In the present embodiment, an example in which the application process by the workflow is advanced to the next activity will be described. However, the process to be performed when the use of the scan ticket data is completed is not limited thereto, and may be an email transmission or the like.

  The client device 102 is a terminal device used by a user who applies for a workflow, and the workflow provided by the server device 101 to the server device 101 in accordance with an operation command input according to an operation using a user input unit. Make various application requests in the function. At that time, the input request necessary for setting the scan ticket used for the electronic image creation process of the item to be applied and the electronic image of the document used for the application is accepted by the operation through the input unit by the user, and the application request according to the input instruction And issue a scan ticket to the server apparatus 101.

  The multifunction machine 103 is an image processing apparatus used for electronic image data creation processing for documents attached to various applications. When creating electronic image data of a document attached to an application, the multifunction machine 103 requests the server apparatus 101 for a scan ticket corresponding to the user. In accordance with a user operation instruction, an instruction to select a scan ticket to be used for creating an electronic image is received, and an electronic image creation process for a document is performed in accordance with the setting of the selected scan ticket.

  The network 104 is a communication network for connecting the server apparatus 101, the client apparatus 102, and the multifunction machine 103 so that they can communicate with each other. The above is an example of the configuration of the information processing system of the present invention.

  Next, a hardware configuration of the information processing apparatus applicable to the server apparatus 101 in FIG. 1 will be described with reference to FIG.

  In FIG. 2, reference numeral 201 denotes a CPU that comprehensively controls each device and controller connected to the system bus 204. Further, the ROM 203 or the external memory 211 is necessary to realize a BIOS (Basic Input / Output System) or an operating system program (hereinafter referred to as OS) that is a control program of the CPU 201 and functions executed by each server or each PC. Various programs to be described later are stored.

  A RAM 202 functions as a main memory, work area, and the like for the CPU 201. The CPU 201 implements various operations by loading a program necessary for execution of processing from the ROM 203 or the external memory 211 into the RAM 202 and executing the loaded program.

  An input controller 205 controls input from an input device 209 such as a keyboard and a pointing device. A video controller 206 controls display on a display device such as the display device 210. These are used by the operator as needed.

  A memory controller 207 is connected to the hard disk (HD), flexible disk (FD), or PCMCIA card slot for storing a boot program, various applications, font data, user files, editing files, various data, etc. via an adapter. The access to the external memory 211 such as a compact flash (registered trademark) memory is controlled.

  A communication I / F (interface) controller 208 is connected to and communicates with an external device via a network (for example, the LAN 104 shown in FIG. 1), and executes communication control processing in the network. For example, communication using TCP / IP is possible.

  Note that the CPU 201 enables display on the display device 210 by executing outline font rasterization processing on a display information area in the RAM 202, for example. Further, the CPU 201 enables a user instruction with a mouse cursor (not shown) on the display device 210.

  The processing of each step shown in the flowchart to be described later for realizing the present invention is executed by a program that can be read and executed by a computer, and the program is recorded in the external memory 211. Then, it is executed by the CPU 201 by being loaded into the RAM 202 as necessary. Furthermore, definition files and various information tables used when executing the program are also stored in the external memory 211, and a detailed description thereof will be described later.

  Since the client apparatus 102 in FIG. 1 also has a hardware configuration substantially similar to that of the server apparatus 101, detailed description thereof is omitted.

  Next, the hardware configuration of the multifunction machine 103 of FIG. 1 will be described with reference to FIG. FIG. 3 is a block diagram illustrating an example of a hardware configuration of the MFP 103 in FIG.

  In FIG. 3, reference numeral 316 denotes a controller unit which is connected to a scanner 314 functioning as an image input device and a printer unit 312 functioning as an image output device, while being connected to a LAN (for example, the LAN 104 shown in FIG. 1) or a public line (WAN). ) (For example, PSTN or ISDN) to input / output image data and device information.

  In the controller unit 316, reference numeral 301 denotes a CPU, which is a processor that controls the entire system. A RAM 302 is a system work memory for the CPU 301 to operate, and is also a program memory for recording a program and an image memory for temporarily recording image data.

  A ROM 303 stores a system boot program and various control programs. A hard disk drive (HDD) 304 stores various programs for controlling the system, image data, and the like.

  An operation unit interface (operation unit I / F) 307 is an interface unit with the operation unit 308. Further, the operation unit I / F 307 serves to transmit the key information (for example, pressing of the start button) input from the operation unit 308 to the CPU 301.

  A network interface (network I / F) 305 is connected to a network such as the LAN 104 and inputs / outputs data. A modem 306 is connected to a public line and inputs / outputs data such as FAX transmission / reception.

  Reference numeral 318 denotes an external interface (external I / F), which is an I / F unit that accepts external inputs such as USB, IEEE 1394, printer port, RS-232C, and the like, and is required when performing user authentication in this embodiment. A card reader 319 for reading a non-contact IC card (storage medium) is connected to the external I / F unit 318. The CPU 301 can control reading of information from the IC card by the card reader 319 via the external I / F 318, and can acquire information read from the IC card. The above devices are arranged on the system bus 309.

  An image bus interface (image bus I / F) 320 connects the system bus 309 and an image bus 315 that transfers image data at high speed, and is a bus bridge that converts a data structure. The image bus 315 is configured by a PCI bus or IEEE1394. The following devices are arranged on the image bus 315.

  A raster image processor (RIP) 310 develops vector data such as a PDL code into a bitmap image. A printer interface (printer I / F) 311 connects the printer unit 312 and the controller unit 316 and performs synchronous / asynchronous conversion of image data. A scanner interface (scanner I / F) 313 connects the scanner 314 and the controller unit 316 and performs synchronous / asynchronous conversion of image data.

  An image processing unit 317 corrects, processes, and edits input image data, and performs printer correction, resolution conversion, and the like on print output image data. In addition to this, the image processing unit 317 performs image data rotation and compression / decompression processing such as JPEG for multi-valued image data and JBIG, MMR, MH for binary image data. Then, the image processing unit 317 drives the scanner unit 314 to perform image processing on the image data read and convert it into a file outputable format (for example, a PDF format file). A file of image data can be transmitted to an external device via the network I / F 305.

  The scanner unit 314 illuminates an image on paper as a document and scans it with a CCD line sensor, thereby converting it into an electrical signal as raster image data. The original paper is set on the tray of the original feeder, and when the apparatus user gives a reading start instruction from the operation unit 308, the CPU 301 gives an instruction to the scanner 314, and the feeder feeds the original paper one by one to read the original image. I do.

  The printer unit 312 is a part that converts raster image data into an image on paper. The method is an electrophotographic method using a photosensitive drum or a photosensitive belt, and ink is ejected from a micro nozzle array directly on the paper. There is an inkjet method for printing an image, but any method may be used. The activation of the printing operation is started by an instruction from the CPU 301. The printer unit 312 has a plurality of paper feed stages so that different paper sizes or different paper orientations can be selected, and has a paper cassette corresponding thereto.

  The operation unit 308 has an LCD display unit, and a touch panel sheet is pasted on the LCD. The operation unit 308 displays an operation screen of the system. When a displayed key is pressed, the position information is displayed on the operation unit I / F 307. To the CPU 301 via The operation unit 308 includes, for example, a start key, a stop key, an ID key, a reset key, and the like as various operation keys.

  Note that the display unit has different display performance depending on the printer, and a printer that can be operated via a touch panel, a printer that simply has a liquid crystal screen and displays a character string (displays the print status and the name of the document being printed). Is structured.

  Here, the start key of the operation unit 308 is used when starting a document image reading operation. At the center of the start key, there are two color LEDs, green and red, which indicate whether or not the start key can be used. Further, the stop key of the operation unit 308 functions to stop the operation in operation. The ID key of the operation unit 308 is used when inputting the user ID of the user. The reset key is used when initializing settings from the operation unit.

  The card reader 319 reads information stored in the non-contact IC card under the control of the CPU 301 and notifies the CPU 301 of the read information via the external I / F 318.

  With the configuration described above, the printer 300 can transmit the image data read from the scanner 314 to the LAN 104, and print out the print data received from the LAN 104 by the printer unit 312.

  Further, the image data read from the scanner 314 can be faxed to the public line by the modem 306, and the image data received by fax from the public line can be output by the printer unit 312.

  Next, an overview of processing executed by the server apparatus 101 will be described with reference to FIG. A program for causing the CPU 201 of the server apparatus 101 to perform this processing is stored in the external memory 211. The CPU 201 downloads the program to the RAM 202 as necessary, and performs this processing according to the control.

  While executing this process, the CPU 201 always accepts new applications for various applications and accepts scan ticket requests from the multi-function peripheral 103 from the workflow system from the client apparatus 102.

  When a new application in the workflow system is received from the client apparatus 102 (YES in step S401), the CPU 201 advances the process to step S402, and performs a new application reception process by the CPU 201 of the server apparatus 101 and the CPU of the client apparatus 102. . Details of this processing will be described later with reference to FIG.

  When receiving a scan ticket request from the multi-function peripheral 103 (YES in step S403), the CPU 201 advances the process to step S404, and executes a scan process using the scan ticket by the CPU 201 of the server apparatus 101 and the CPU 301 of the multi-function peripheral 103. Details of this processing will be described later with reference to FIG. Note that the multifunction peripheral 103 issues a scan request using the scan ticket to the server apparatus 101 by accepting an instruction to press the scan ticket button 1101 on the display screen 1100 shown in FIG. Details of the display screen 1100 will be described later.

  The CPU 201 completes the use of the scan ticket for the scan ticket that has reached the expiration date at every predetermined timing set in advance, and applies for a workflow associated with the scan ticket. Batch processing is performed to shift to the next activity (step S406). Details of this processing will be described later with reference to FIG. The above is the outline of the processing performed by the server apparatus 101.

  Next, with reference to FIG. 5, it is a flowchart which shows the detail of the new application reception process of step S402 of FIG. The CPU 201 of the server apparatus 101 loads a program for causing the CPU 201 stored in the external memory 211 to execute the processes of steps S501 to S506 into the RAM 202, and performs the process according to the control of the loaded program. Similarly, the CPU 201 of the client apparatus 102 loads a program for causing the CPU of the client apparatus 102 to execute the processes of steps S511 to S515 stored in the external memory to the RAM, and performs the main process according to the control of the loaded program. Will do.

  First, when authentication processing of a user who operates the client apparatus 102 that has requested a new application is completed in a step (not shown), the CPU 201 of the server apparatus 101 displays screen information for causing the display apparatus to display a new application screen. Is transmitted to the client apparatus 102 that has made the request (step S501). The client device 102 that has received the screen information displays a new application screen according to the screen information on the display device (step S511). In this step, the new application screen shown in FIG. 10 is displayed on the display device of the client device 102.

  Here, the configuration of the new application screen will be described with reference to FIG. FIG. 10 is a configuration diagram illustrating an example of a configuration of a new application screen.

  In the new application screen 1000, the following controls are prepared to accept input of various setting information.

  The application type selection unit 1001 is a selection unit for selecting which application is to be approved by the workflow system, and is one of “transportation expense application”, “relationship expense application”, and “business trip settlement”. Can be selected.

  Further, the type of application is not limited to these, and other application items may be provided, or of course, these items may not be provided. In addition, when making an application, a screen (not shown) separate from this screen. In the case of transportation expenses application, when, where, what kind of errands are used, the transportation used, and the usage It is necessary to input the amount of payment, or in the case of an application for a companion fee, it is necessary to input when, to whom, for what reason and how much. This input data is registered as detailed data of the workflow application. A plurality of detailed data may be linked to application data of one workflow. The user operates the client device 102 as necessary to make a registration request to the server device 101. These pieces of information are registered in a workflow management DB (not shown).

  The scan ticket setting check box 1002 is a check box for designating whether to use a scan ticket for a new application according to information input on this screen. For example, in the case of application for transportation expenses, this check box is checked when it is necessary to attach a receipt, such as when using a taxi. You do not need to check this because you do not necessarily need a receipt for transportation expenses application for the use of trains and buses. When the scan ticket setting check box 1002 is checked, the scan ticket is set by the control described below.

  The scan ticket name input field 1003 is an input field for inputting the name of the scan ticket, and the user can input an arbitrary name. When the scan ticket is selected, the name input in the scan ticket name input field is displayed.

  The scan ticket type selection unit 1004 determines whether the scan ticket can be used only for one scan (one time only) or can be used repeatedly for a plurality of scans (multiple scans are possible). It is a specification part for specifying. When “multiple scanning is possible” is selected, “completion condition” setting and “joining condition” setting are performed.

  When “multiple scans are possible” is selected in the scan ticket type selection unit 1004, a completion condition for a plurality of scan data and a combination condition for a plurality of scan files are set. As the completion condition setting, any one of date / time designation 1005, number of cases designation 1006, OCR 1007, and completion information transmission 1008 is accepted.

  When the designation of the date / time designation 1005 is accepted, the date / time designation input field (month) 1005-1 and the date / time designation input field (day) 1005-2 are valid, and the input of the date and time as the scan ticket completion condition is accepted. It becomes possible. In this case, when the input date and time is reached, the use of the scan ticket is completed, the electronic image data created using the scan ticket is attached before that, and the workflow processing is transferred to the next activity. . Note that the completion of the use of the scan ticket means that the scan ticket cannot be used any more. If it is determined that the use of the scan ticket is completed, the CPU 201 uses the scan ticket. Attach the created electronic image data and move the application workflow to the next activity.

  When the designation of the number designation 1006 is accepted, the number entry column 1006-1 becomes valid, and the number entry can be accepted. In this case, when the scan processing is performed for the number of input cases, the use of the scan ticket is completed, and the workflow is transferred to the next activity with the electronic image data for the number of cases attached.

  When the designation of the OCR 1007 is accepted, the end condition input field (OCR) 1007-1 becomes valid, and it becomes possible to accept the input of the character string (or character string pattern) used for the end determination. In this case, when the character string (character string pattern) input to the end condition input field (OCR) is detected as a result of performing the OCR process on the electronic image data created using the scan ticket, The use of the scan ticket is completed, electronic image data created using the scan ticket so far is attached, and the workflow processing is transferred to the next activity.

  When the designation of the completion information transmission 1008 is accepted, every time the scanning process using the scan ticket is completed, the CPU 301 of the MFP 103 inputs a designation as to whether or not the use of the scan ticket is completed ( 12) is displayed on the operation unit 308, and control is performed so as to receive an input of the completion of use of the scan ticket from the user using the scan ticket. When the use completion input is received, the CPU 201 of the server apparatus 101 completes the use of the scan ticket and shifts the workflow processing to the next activity.

  When “multiple scans are possible” is selected in the scan ticket type selection unit 1004, setting input is also accepted for the combination condition. Whether or not individual electronic image data created using the same scan ticket is combined into one electronic image data when the workflow process is transferred to the next activity, as a setting input for the combination condition In this case, the conditions for the order of combination are accepted.

  Whether or not the electronic image data is to be combined is determined according to the selection of “not perform” 1009 or “perform” 1010 to combine a plurality of scan files. In addition, when “perform” 1010 is selected, designation of any of scan order 1010-1, OCR result order 1010-2, and arbitrary designation 1010-3 is accepted as the combination order.

  When the designation of the scan order 1010-1 is received, the CPU 201 of the server apparatus 101 combines the electronic image data so that the electronic image data created first becomes the previous page. When the designation of the OCR result order 1010-2 is received, the electronic image data is combined so that the earlier date information included in the electronic image data acquired as a result of the OCR process becomes the previous page. When the arbitrary designation 1010-3 is designated, the CPU 201 performs the electronic image data combination processing in accordance with the combination order information input on the client apparatus 102 or the multifunction peripheral 103.

  The new application button 1011 is a button used when making a new application in accordance with each of the above-described controls. When the new application button 1011 is pressed, the CPU of the client apparatus 102 makes a request to the server apparatus 101. New application data is sent according to the input information for this screen. The cancel button 1012 is a button used to end the display of this screen. When the cancel button 1012 is pressed, the CPU of the client apparatus 102 discards information input to this screen. End the display of this screen. The above is description of an example of a structure of the new application screen 1000 of FIG.

  Returning to the description of FIG. The CPU 201 of the client device 102 inputs an application type (application type selection unit 1001) and sets detailed settings (other than the application type selection unit 1001) according to the operation of the user input device 209 via the new application screen 1000 displayed in step S511. When input is accepted (steps S512 and S513) and an instruction to press the new application button 1011 is accepted, the setting information received on the new application screen 1000 is transmitted to the server apparatus 101 as new application data (step S514).

  When the CPU 201 of the server apparatus 101 receives new application data from the client apparatus 102 (step S502), it creates workflow data based on the application data and registers it in a workflow management DB (not shown) (step S503). In the workflow management DB, an applicant, an application type, an approver, an application date, detailed data, and the like are registered as data items. Then, it is determined whether to create a scan ticket (step S504). The CPU 201 makes this determination according to data indicating whether or not the scan ticket setting check box 1002 is checked in the new application data acquired from the client device 102.

  The new application data transmitted when the new application button 1011 is pressed while the scan ticket setting check box 1002 is checked includes information for causing the CPU 201 of the server apparatus 101 to create a scan ticket. Therefore, the CPU 201 determines YES in the determination process in step S504, creates a scan ticket according to the new application data, and stores it in the scan ticket data table (step S505). If step S505 is completed or if it is determined in step S504 that the scan ticket is not to be created, the CPU 201 advances the process to step S506, and obtains processing result information as a result of accepting new application data. Send to.

  When the client apparatus 102 receives the processing result information from the server apparatus 101, the client apparatus 102 updates the display of the screen displayed on the display apparatus based on the information. The above is the detailed description of the new application acceptance process in step S402 of FIG.

  Here, the data structure of the scan ticket data table will be described with reference to FIG. FIG. 12 is a diagram showing an example of the data structure of the scan ticket data table.

  As shown in FIG. 12, the scan ticket data table 1300 includes, as data items, a scan ticket ID (ST-ID) 1301, a target user 1302, a scan ticket name 1303, a type 1304, a file format 1305, a resolution 1306, a plurality of 1307, and a completion condition. 1308, a combination 1309, a combination order specification 1310, and a workflow ID 1311.

  The ST-TD 1301 is a data item for registering ID information for uniquely identifying scan ticket data. The target user 1302 is a data item for registering user information that can use scan ticket data. For example, in the case of scan ticket data used for a workflow for application for transportation expenses, information on the applicant for the workflow is registered. Not limited to this, it is of course possible to take a method of accepting user information that can be used when creating scan ticket data and registering the user information. The scan ticket name 1303 is a data item for registering the input information input in the scan ticket name input field 1003 in FIG. The type 1304 is a data item for registering the application type of the workflow selected by the application type selection unit 1001 in FIG.

  A file format 1305 and resolution 1306 are data items for registering settings when scanning a document using a scan ticket. The file format 1305 includes information on a file format to be created (for example, TIFF, PDF, etc.). However, the resolution read by the scanner is registered in the resolution 1306. These settings may be determined according to the application type, or a control for performing scanner reading settings may be added to the new application screen 1000 in FIG. I do not care.

  A plurality 1307 is a data item for registering information indicating whether “multiple scans are possible” or “one time only” is selected in the scan ticket selection unit 1004 of the new application screen 1000 of FIG. For example, when multiple applications are selected, “◯” is registered, and when “one time only” is selected, data is not registered in this data item. The completion condition 1308 is a data item in which information indicating which combination condition (date designation 1005, number designation 1006, OCR 1007, completion information transmission 1008) is selected on the new application screen 1000 in FIG. Note that date / time information is registered when date / time designation is selected as a combination condition, number-of-case information is registered when number-of-cases designation is selected, and character string information is registered when OCR 1007 is selected.

  The combination 1309 is a data item for registering information indicating which of the files to be combined / not combined with the combination condition of FIG. 10 is selected. For example, when “join” is selected, “◯” is registered, and when “do not perform” is selected, data is not registered in this data item. The join order designation 1310 indicates which one of the scan order 1010-1, the OCR result order 1010-2, and the arbitrary designation 1010-3 is selected on the new application screen of FIG. This is a data item for registering information to be indicated. The workflow ID is a data item for registering an ID for identifying application data for a workflow to which electronic image data created by a scan process using the scan ticket is attached. The above is the description of the configuration of the scan ticket data table in FIG.

  In the present invention, when a new application for a workflow is made, it is specified whether to create scan ticket data, and the scan ticket data created at the time of application and the workflow are stored in association with each other. In addition, since the scan ticket data that has been created is configured to be read at the time of scanning, it is not necessary to perform the read setting every time scanning is performed, and if the same scan ticket is used, the same read setting is used. Scanning can be performed.

  Also, since the scan ticket is set with information on which workflow application data is attached to the electronic image data created by the scan process using the scan ticket, the user can select which workflow at the time of scanning. It is not necessary to specify whether electronic image data should be attached to the application data, leading to an improvement in work efficiency and an effect of reducing attachment mistakes.

  Next, details of the scan processing using the scan ticket in step S404 in FIG. 4 will be described with reference to FIG. The CPU 201 of the server apparatus 101 loads a program for causing the CPU 201 stored in the external memory 211 to execute the processes of steps S621 to S627 to the RAM 202, and performs the process according to the control of the loaded program. Similarly, the CPU 301 of the MFP 103 loads a program for causing the CPU 301 stored in the HDD 304 to execute the processes of steps S601 to S614 into the RAM 302, and performs this process according to the control of the loaded program. . Of course, the program for causing the multi-function peripheral 103 to perform the processing of the step may have a configuration provided by the server apparatus 101.

  First, after performing user authentication processing in a step (not shown), the CPU 301 of the multifunction peripheral 103 transmits a scan ticket list request corresponding to the login user specified by user authentication to the server apparatus 101 (step S601). ). When the CPU 201 of the server apparatus 101 receives the list request from the MFP 103 (step S621), the CPU 201 searches the scan ticket data table 1300, acquires the scan ticket data corresponding to the login user (step S622), and acquires it. The scan ticket data is transmitted to the MFP 103 that has requested the scan ticket data (step S623).

  When acquiring the scan ticket data corresponding to the login user, the CPU 301 of the multi-function peripheral 103 determines whether it is necessary to acquire scan file information from the server apparatus 101. The CPU 301 determines that it is necessary to acquire scan file information in this determination process when at least one of the plurality of 1307 data items of the acquired scan ticket data is information indicating that scanning is possible a plurality of times. Become.

  Here, the configuration of the scan file data table will be described with reference to FIG. FIG. 14 is a diagram showing an example of the configuration of the scan file data table. The scan file data table 1400 is a data table for managing information of electronic image data created by the scan processing using the scan ticket in the multifunction machine 103.

  As shown in FIG. 14, the scan file data table includes, as data items, an ST-ID (scan ticket ID) 1401, an SF-ID (scan file ID) 1402, a scan file name 1403, a scan date 1404, and a combination order 1405. It is configured.

  The ST-ID 1401 is a data item for registering information indicating the ID of the scan ticket selected when creating the scan file (electronic image file). This ST-ID 1401 is associated with the ST-ID 1301 of FIG.

  The SF-ID 1402 is ID information for uniquely identifying a scan file, and unique information is registered for scan files having the same SF-ID. A scan file name 1403 is a data item for registering information indicating the name of the scan file.

  The scan date / time 1404 is a data item for registering the date / time information when the scan file was created by the scan processing using the scan ticket. The joining order 1405 is a data item for registering joining order information when joining a plurality of scan tickets created using the same scan ticket. When “do not do” is specified in the join condition when setting the scan ticket, the CPU 201 of the server apparatus 101 does not register data for this data item.

  Of course, the scan file data table may include a data item other than the data items shown in FIG. 14, or the unnecessary data items may be deleted from the data items shown in FIG. 14. Absent. The above is the description of the scan file data table.

  Returning to the description of FIG. If the CPU 301 of the MFP 103 determines in step S603 that it is necessary to acquire scan file information, the process proceeds to step S604, and a scan file information request is transmitted to the server apparatus 101. At that time, the CPU 301 of the multi-function peripheral 103 transmits the ST-ID 1301 of scan ticket data indicating that the plurality 1307 can be scanned a plurality of times to the server apparatus 101. Upon receiving the scan file information request (step S624), the CPU 201 of the server apparatus 101 searches the scan file data table based on the received ST-ID information received from the multi-function peripheral 103, and the acquired ST-ID is ST-ID. Scan file data registered in the ID 1401 is acquired and transmitted to the multi-function peripheral 103 (step S625). When the CPU 201 of the server apparatus 101 determines that there is a scan ticket that can be scanned a plurality of times in the scan ticket data acquired in step S622, it acquires scan file information corresponding to the scan ticket data. Of course, the configuration may be such that the scan ticket data and the scan file information are transmitted to the multi-function peripheral 103 together.

  If the CPU 301 of the MFP 103 determines NO in step S603, or after acquiring scan file information from the server apparatus 101 (step S605), a display screen (UI) 1200 shown in FIG. Will do.

  Here, a configuration of a display screen (UI) displayed on the operation unit 308 of the multifunction machine 103 will be described with reference to FIG. FIG. 12 is a diagram illustrating an example of a configuration of a display screen (UI) displayed on the operation unit 308 of the multifunction machine 103 when performing scan processing using a scan ticket.

  In the figure, reference numeral 1101 denotes a scan ticket button. When an instruction to press this button is received, the CPU 301 of the multifunction machine 103 requests the server apparatus 101 for a scan ticket. Thereafter, the display screen shown in this figure is displayed on the operation unit 308.

  In the figure, reference numeral 1102 denotes a scan ticket selection column, which is a selection column for allowing the user to select a scan ticket to be used for scanning processing of attached documents. In order to allow the user to select the correct scan ticket, the scan ticket selection field uses the scan ticket name as the scan ticket information, information indicating whether the scan ticket can be scanned multiple times, and the scan ticket. Information on the last scan date and time when the scan process was performed, and information such as the number of scans performed using the scan ticket are displayed. The scan ticket selection field 1102 displays information on scan tickets that can be used by the logged-in user. Note that scan tickets that have already been used are not displayed.

  In the scan ticket selection column 1102, the scan ticket data selected according to the user's operation instruction is subjected to black and white inversion processing as in 1102-1 so that it is possible to recognize which scan ticket the user has selected. . Of course, as long as the display form can recognize the scan ticket selected by the user, other display forms such as changing the font of the selected scan ticket data or changing the character color may be adopted.

  In the scan history display column 1103, scan file information created using the scan ticket selected in the scan ticket selection column 1102 is displayed. As the scan file information, the scan file name and the scan date and time of each scan file are displayed. When a scan ticket designated to combine scan files is selected in the scan ticket selection column 1102, the scan file information is registered in the scan history display column 1103 in the combination order. When a scan ticket designated to not combine scan files is selected, the scan dates are displayed in order from the oldest.

  Further, when creating a scan ticket (when making a new application), if the arbitrary designation 1010-3 is selected in the join condition designation on the new application screen in FIG. 10, the join order change instructing unit 1103 in the figure. -1 becomes valid, and when any of “▲” is pressed, the scan file combination priority of the row of “▲” is increased by 1 (for example, 2 → 1), and “▼” When a pressing instruction is accepted, the scan file combination priority is lowered by 1 (for example, 2 → 3). In that case, the CPU 301 changes the display order of the scan history according to the changed combination order.

  A scan file name designation button 1104 is a button used to input the name of a scan file whose scan file name is “<< current scan >>” in the scan history display field 1103. The CPU 301 displays a file name input screen (not shown) on the operation unit 308 and accepts an input of a scan file name.

  The scan start button 1105 is a button used to start a scan process using the scan ticket selected in the scan ticket selection field 1102. When this button is pressed, the CPU 301 is set to scan ticket data. The document is scanned with the resolution, the file format file set in the scan ticket data is created, and the scan file data is transmitted to the server apparatus 101. When the input of the scan file name is accepted, the file with the file name is created. When the scan file name is not accepted, the file is created using, for example, the date and time information on the scan processing.

  Finally, a supplementary explanation of the display screen (UI) 1200 will be given. As shown in FIG. 12, this display screen (UI) 1200 includes a “MY scan ticket” tab and a “fixed scan ticket” tab. When the “MY Scan Ticket” tab is specified, as shown in FIG. 12, the scan ticket data created by applying the workflow is selected, and the image data necessary to proceed with the workflow processing is created. Will be processed. On the other hand, when the “Fixed Scan Ticket” tab is selected, it is a scan ticket that can be used by multiple users with settings such as the resolution, file format, and storage location of the created file that are not related to workflow processing. Can be selected, and scan processing is performed under the conditions set in the selected scan ticket. Further, the scan ticket can define a process for the scan image created by the scan process, and the CPU 201 of the server apparatus 101 sets the process set in the scan ticket data for the scan file acquired together with the scan ticket data. Will do.

  The above is an example of the configuration of the display screen (UI) 1200 displayed on the operation unit 308 of the multifunction machine 103.

  Returning to the description of FIG. After the display screen (UI) 1200 is displayed on the operation unit 308 (after the processing in step S606), the CPU 301 of the multi-function peripheral 103 accepts a scan ticket selection instruction via the display screen 1200 (step S607). If the scan ticket is a scan ticket that can be scanned a plurality of times, and the join order designation is arbitrary, and if a scan file join order change request is received (YES in step S608), the join order is changed. A change process is performed (step S609). Note that the selection of the scan ticket can be changed until it is determined that the scan request issued by accepting the pressing of the scan start button 1105 on the display screen (UI) 1200 is accepted.

  If it is determined that a scan request issued by accepting pressing of the scan start button 1105 on the display screen (UI) 1200 is accepted (YES in step S610), the process proceeds to step S611, and is selected in step S607. The document scan process is executed according to the scan ticket setting.

  When performing the scanning process, it may be necessary to scan a plurality of documents. To cope with this situation, if a scan instruction is received without using a feeder and the document is placed on the platen, check whether there is another document to be scanned and perform another scan. When an input indicating that there is a document to be performed is received, the scanning process using the same scan ticket is continued.

  Then, scan data (electronic image data) in a specified format set in the scan ticket is generated according to the information obtained by scanning, and the scan data and combination order information (when the combination order is arbitrarily specified) are generated in the server apparatus 101. (Step S613). When the scan data transmission destination is set to the scan ticket, the scan data is transmitted to the transmission destination set to the scan ticket. Here, the ST-ID of the scan ticket used for scanning is also transmitted. When the scan processing is performed using the scan ticket created by selecting the completion information transmission 1008 in the completion condition setting on the new application screen 1000 in FIG. Such a scan ticket completion screen 1200 is displayed, and an input as to whether or not scanning of a document necessary for the application is completed is accepted. In this case, in step S613, this information is also transmitted to the server apparatus 101. When accepting an instruction to press “Yes” 1201 on the scan ticket completion screen in FIG. 12, the CPU 301 of the multifunction machine 103 notifies the server apparatus 101 of the completion of the use of the scan ticket. Upon receiving this notification, the server apparatus 101 completes the use of the scan ticket. On the other hand, when the “NO” 1202 is pressed, the scan ticket can be continuously used.

  When the scan data or the like is acquired from the multi-function peripheral 103, the CPU 201 performs a scan data storage process (step S626). Details of this processing will be described later with reference to FIG.

  After the scan data saving process in step S626 is completed, the CPU 201 of the server apparatus 101 transmits the processing result to the multi-function peripheral 103 (step S627). Upon receiving the processing result, the multifunction peripheral 103 side displays a screen including at least information indicating whether the processing has ended normally or an error has occurred on the operation unit 308 (step S614). The above is the detailed description of the scan processing using the scan ticket in step S404 in FIG.

  In the present invention, scan settings (resolution and file format) and electronic image data to be created are attached by a simple operation of selecting scan ticket data used when attaching a file to workflow application data. Since application data is determined, work efficiency can be improved. In addition, when a scan ticket is selected, its name or the like is displayed, so that there is also an effect of suitably preventing a selection mistake by the user.

  Next, with reference to FIG. 7, the details of the scan data storing process in step S626 of FIG. 6 will be described. A program for causing the CPU 201 of the server apparatus 101 to execute the processing shown in the figure is stored in the external memory 211. The CPU 201 loads the program into the RAM 202 as necessary, and performs the processing according to control by the loaded program. Execute.

  First, when the CPU 201 receives a scan file and combination order information (only when transmitted from the multi-function peripheral 103) from the multi-function peripheral 103 (step S701), the scan ticket data having ST-ID information included in the received information is received. Obtained from the scan ticket data table (step S702).

  Thereafter, it is determined whether or not pre-processing such as tilt correction processing or OCR processing of the scan file is necessary (step S703), and if it is determined that pre-processing is necessary (YES), the pre-processing for the scan file is performed. Execute the process. For example, the CPU 201 determines that pre-processing is necessary when determining the completion of use of the scan ticket based on the OCR result, or when file combination in the order according to the OCR result is specified. .

  If it is determined in step S703 that no pre-processing is necessary (NO), the scan file received in step S701 is executed after the pre-processing in step S704 (or the pre-processing is performed on the scan file in step S704). The electronic image file) is stored in a predetermined directory or the like, and the data of the scan file is registered in the scan file data table (step S705).

  After the process of step S705 is completed, the CPU 201 determines whether the scan ticket data acquired in step S702 is a scan ticket that can be scanned a plurality of times (multiple scans ?: step S706).

  If it is determined that the scan ticket can be scanned a plurality of times (YES in step S706), the process proceeds to step S707 to determine whether it is necessary to set the scan file combination order. In the case of a scan ticket configured to combine scan files, it is determined that the scan file combination order is set. If it is determined that the scan file combination order is to be set (YES in step S707), the CPU 201 advances the process to step S708 to set the scan file combination order. For example, when the scan order is set as the join order, the join order information acquired from the MFP 103 is obtained when the join order of the scan file is set to the lowest order and the arbitrary designation is set as the join order. The connection order is set according to. When arbitrary designation or an OCR result is selected as the join order, it may be necessary to change the join order other than the scan file created by the current scan process. In that case, the information is also changed.

  Thereafter, it is determined whether the scan process using the scan ticket data acquired in step S702 is completed (scan completion determination process: step S709). Details of this processing will be described later with reference to FIG.

  If it is determined that the scan process using the scan ticket is completed after the process of step S708 is completed (YES in “all scan completed?” In step S710), the process proceeds to step S711. On the other hand, if it is determined that the processing has not been completed, this processing is terminated.

  In step S711, if there is another scan file (related scan file) created using the scan ticket acquired in step S702, the related scan file is acquired from a predetermined directory (step S711). Thereafter, it is determined whether the setting of scan ticket data combining 1309 is information for combining scan files (“combining files?”: Step S712). If the information is information for combining files, the scan file acquired in step S701 and the related scan file acquired in step S711 are combined in the specified combination order (step S713).

  When it is determined NO in the determination process of step S706, or after the combination process of step S713 is completed, the CPU 201 advances the process to step S714, and the scan file acquired in step S701, the related scan file acquired in step S711, or step S713. The combined scan file created in step S 702 is registered as an attached document for the application associated with the scan ticket acquired in step S 702 (step S 714), and the workflow processing is shifted to the next activity (step S 715).

  After that, the scan ticket information acquired in step S702 is deleted from the scan ticket data table 1300 (step S716), and the scan process using the scan ticket is performed, and the scan file created from the scan file data table 1400 is scanned. Is deleted (step S717). The above is the detailed description of the scan file saving process in step S626 of FIG.

  In the present invention, by adopting such a configuration, it is possible to appropriately determine completion of use of a scan ticket that can be used a plurality of times, and to advance the workflow to the next activity. By having such a function, it becomes possible to make multiple different applications (same application type) with one application data, so the number of required applications and approvals is reduced. Can reduce the burden on the business.

  Next, the details of the scan completion determination process in step S709 of FIG. 7 will be described with reference to FIG. A program for causing the CPU 201 of the server apparatus 101 to execute this processing is stored in the external memory 211 or the like. When the CPU 201 executes this processing, the CPU 201 loads the program into the RAM 202 and performs the processing according to the control by the loaded program. Execute the process according to.

  The CPU 201 determines whether the scan ticket data that is the target of scan completion determination is a scan ticket that is set to be scanned a plurality of times (step S801). If it is determined that the ticket is not a scan ticket that can be scanned multiple times (NO in step S801), the process proceeds to step 809.

  On the other hand, if it is determined that the scan ticket has been set so that it can be scanned multiple times (YES in step S801), the process proceeds to step S802, and whether date and time designation is set as a completion condition (new in FIG. 10). Whether date designation 1005 is selected on the application screen 1000). If it is determined in step S802 that the date / time condition is set, it is determined whether the designated date / time for completion of the scan ticket has been reached (step S803). If the CPU 201 determines that the specified date has been reached (YES in step S803), the process proceeds to step S810. If it is determined that the specified date has not been reached (NO in step S803), the process proceeds to step S809.

  If it is determined NO in the process of step S802, the CPU 201 advances the process to step S804, and determines whether or not the number designation is set as the completion condition (whether or not the number designation 1006 is selected on the new application screen 1000 in FIG. 10). judge. If it is determined in the determination process in step S804 that the number of cases has been set, it is determined whether the scan file created using the scan ticket has reached the specified number (step S805). If CPU 201 determines that the specified number has been reached (YES in step S805), the process proceeds to step S810. If CPU 201 determines that the specified number has been reached (NO in step S805), the process proceeds to step S809.

  If it is determined NO in the process of step S804, the CPU 201 advances the process to step S806, and determines whether an OCR result is specified as a completion condition (whether OCR 1007 is selected on the new application screen in FIG. 10). In the determination processing in step S806, it is determined whether information matching the character string (or character string pattern) used for completion determination is obtained by the OCR processing (step S807). If CPU 201 determines that it has been obtained (YES in step S807), the process proceeds to step S810. If CPU 201 determines that it has not been obtained (NO in step S807), the process proceeds to step S809.

  If it is determined NO in step S806, since completion information transmission from the multifunction device 103 is set as a completion condition, the CPU 201 determines whether completion information has been received from the multifunction device 103 (step S808). If it is determined that the completion information has been received (YES in step S808), the process proceeds to step S810. If it is determined that the completion information has not been received (NO in step S808), the process proceeds to step S809.

  When the CPU 201 proceeds to step S809 as a result of performing this process, the scan using the target scan ticket is not completed. When the process proceeds to step S810, the scan is completed. Is determined. The above is the details of the scan completion determination process in step S709 of FIG.

  Next, details of the batch processing in step S406 of FIG. 4 will be described with reference to FIG. A program for causing the CPU 201 to execute this processing is stored in the external memory 211 or the like. When executing this processing, the CPU 201 loads the program into the RAM 202 and loads the program according to the control of the program. To do.

  In this process, the CPU 201 performs the processes of steps S901 to S910 on all the scan ticket data registered in the scan ticket data table shown in FIG.

  First, the CPU 201 acquires scan ticket data to be subjected to completion determination processing from the scan ticket data table 1300 (step S901), and performs scan completion determination processing based on the scan ticket (step S902). The scan completion determination process is as already described with reference to FIG.

  As a result of the scan completion determination process, if it is determined that the scan process using the scan ticket has been completed (YES in step S903), the process proceeds to step S904, and the scan process using the scan ticket from the scan file data table is performed. The created scan file information (related scan information: specified by ST-ID 1400) is acquired (step S904). If the scan ticket setting is a setting for combining scan files (YES in step S905), a file combination process for combining the related scan files acquired in step S904 in accordance with the combination order information is performed (step S906).

  If NO is determined in step S905, the related scan file acquired in step S904 is determined, and if YES is determined in step S905, the combined file created by combining the related scan files in step S906 is the scan ticket. Is registered as attached data of the application corresponding to (step S907), and the workflow of the application is transferred to the next activity (step S908). Thereafter, the scan ticket information is deleted from the scan ticket data table 1300, and the scan file information corresponding to the scan ticket is deleted from the scan file data table 1400 (steps S909 and S910).

  The above processing is repeated until the above processing is performed for all the scan ticket data registered in the scan ticket data table 1300. The above is the detailed description of the batch processing in step S406 in FIG.

  In the present invention, by adopting such a configuration, it is possible to appropriately determine the completion of the use of a scan ticket that can be used a plurality of times, particularly according to the date and time conditions, and to advance the workflow to the next activity. By having such a function, it becomes possible to make multiple different applications (same application type) with one application data on a weekly basis, monthly basis, etc., so that the number of required applications and approvals can be reduced. This reduces the workload on the applicant and approver.

  According to the embodiment described above, when an attachment file is required for the application contents to the workflow system, a scan ticket used for attaching the attachment file to the application data is issued and the scan ticket is used. Then, the scan processing apparatus is performed in the image processing apparatus. The scan ticket is associated with the application data, and the electronic image data created using the scan ticket is attached to the associated application data. Therefore, the scan ticket is selected and the scan process is performed. With this simple operation, it is possible to attach attachment files appropriately to application data.

  In addition, according to the present embodiment, it is possible to set whether or not the scan ticket can be used a plurality of times, thereby, for example, a transportation expense application in which a plurality of applications are collectively performed. It is possible to suitably cope with the application method often performed in the application process. Thereby, it becomes possible to reduce the load concerning the application work of the applicant and the approver.

(Other examples)
In the above description, an example of a workflow system using a scan ticket has been described. However, when a scan process using a scan ticket is completed, a process performed by the server apparatus 101 is defined in the scan ticket, thereby allowing other processes to be performed. Of course, it does not matter even if it performs.

  For example, instead of applying for a workflow, it is created as a result of registering e-mail information attached with electronic image data created by scan processing using a scan ticket in advance and performing scan processing using the scan ticket. The scan ticket may be used by attaching the electronic image data to the electronic mail and transmitting the electronic mail to a specified destination when the use of the scan ticket is completed. In addition, it is of course possible to use a scan ticket such as registering electronic image data created using scan ticket data in a document management system.

  As described above, the program according to the present invention is a program that can be executed by the computer as the management server 100 and the multifunction peripheral 300 in accordance with the processing of the flowcharts shown in FIGS. The management server 100 and the program that can be executed by the multifunction machine 300 are stored. Note that the program in the present invention may be a separate independent program for each processing method of each apparatus in FIGS.

  As described above, a recording medium that records a program that implements the functions of the above-described embodiments is supplied to a system or apparatus, and a computer (or CPU or MPU) of the system or apparatus stores the program stored in the recording medium. It goes without saying that the object of the present invention can also be achieved by executing the reading.

  In this case, the program itself read from the recording medium realizes the novel function of the present invention, and the recording medium storing the program constitutes the present invention.

  As a recording medium for supplying the program, for example, a flexible disk, hard disk, optical disk, magneto-optical disk, CD-ROM, CD-R, DVD-ROM, magnetic tape, nonvolatile memory card, ROM, EEPROM, silicon A disk or the like can be used.

  Further, by executing the program read by the image management server 110, the information processing terminal, the computer, or the imaging device, not only the functions of the above-described embodiments are realized, but also on the computer based on the instructions of the program. It goes without saying that a case where the operating OS (operating system) or the like performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

  Furthermore, after the program read from the recording medium is written to the memory provided in the function expansion board inserted into the computer or the function expansion unit connected to the computer, the function expansion board is based on the instructions of the program code. It goes without saying that the case where the CPU or the like provided in the function expansion unit performs part or all of the actual processing and the functions of the above-described embodiments are realized by the processing.

  Further, the present invention may be applied to a system composed of a plurality of devices or an apparatus composed of a single device. Needless to say, the present invention can be applied to a case where the present invention is achieved by supplying a program to a system or apparatus. In this case, by reading a recording medium storing a program for achieving the present invention into the system or apparatus, the system or apparatus can enjoy the effects of the present invention.

  Furthermore, by downloading and reading a program for achieving the present invention from a server, database, etc. on a network by a communication program, the system or apparatus can enjoy the effects of the present invention. In addition, all the structures which combined each embodiment mentioned above and its modification are also included in this invention.

  In addition, each process realized by the above-described software can be realized as firmware or hardware configuration, and each process can be realized as each means. The technical scope of the present invention is realized by such firmware or hardware configuration. Is also included.

101 Server apparatus 102-1 and 102-2 Client apparatus 103-1 and 103-2 MFP 104 Network 201 CPU
202 RAM
203 ROM
204 System Bus 205 Input Controller 206 Video Controller 207 Memory Controller 208 Communication Interface (I / F) Controller 209 Input Device 210 Display Device 211 External Memory

Claims (9)

An information processing system that includes a management server that accepts application details applied from a client device, and an image processing device that includes a reading mechanism,
The management server
First generation means for generating scan ticket data used in an image reading process in the image processing device in order to attach an attached file to the application data requested from the client device;
In response to a request for scan ticket data from the image processing apparatus, first transmission means for transmitting the scan ticket data to the image processing apparatus;
With
The image processing apparatus includes:
Request means for requesting scan ticket data to the management server;
A reception unit that displays a list of scan ticket data that can be used by a user who operates the image processing apparatus, and that accepts designation of scan ticket data used for image reading processing;
Second generation means for generating electronic image data by performing image reading processing by the image reading mechanism using the scan ticket data received by the receiving means;
Second transmission means for transmitting the electronic image data generated by the second generation means to a designated transmission destination;
The management server further includes:
Attachment means for attaching the electronic image data transmitted from the image processing apparatus to application data associated with the scan ticket data;
A determination means for determining whether the expiration date of the scan ticket has been reached;
An information processing system comprising: an execution unit that disables a scan ticket determined to have reached the expiration date by the determination unit, and executes a process specified by the scan ticket. The scan ticket data includes setting information when performing image reading processing using an image reading mechanism,
The image processing apparatus further includes setting means for performing image reading setting according to setting information set in the scan ticket data,
The information processing system according to claim 1, wherein the second generation unit performs image reading processing according to setting information set by the setting unit and generates the electronic image data. The application data is application data for a workflow system approval request,
The information processing system according to claim 1, wherein the execution unit performs a process of advancing the workflow of the application data to the next activity as the process specified by the scan ticket. The information processing system according to any one of claims 1 to 3, wherein at least one of date and time information and the number of times the scan ticket is used can be set as a condition for the expiration date of the scan ticket. . An information processing method performed by an information processing system including a management server that accepts an application content applied from a client device and an image processing device that includes a reading mechanism,
A first generation unit of the management server generates first scan ticket data used in an image reading process in the image processing device in order to attach an attached file to the application data applied from the client device. Generation process of
A requesting step of requesting scan ticket data to the management server by the requesting unit of the image processing apparatus;
A first transmission step in which first transmission means of the management server transmits scan ticket data to the image processing apparatus in response to a request for scan ticket data from the image processing apparatus;
An accepting step in which the accepting means of the image processing apparatus displays a list of scan ticket data that can be used by a user operating the image processing apparatus, and accepts designation of scan ticket data to be used for image reading processing;
Second generation means for generating electronic image data by performing image reading processing by the image reading mechanism using the scan ticket data received in the receiving step by the second generating means of the image processing apparatus;
A second transmission step in which the second transmission means of the image processing apparatus transmits the electronic image data generated in the second generation step to a designated transmission destination;
An attachment step in which the attachment means of the management server attaches the electronic image data transmitted from the image processing apparatus to application data associated with the scan ticket data;
A determination step of determining whether the determination means of the management server has reached the expiration date of the scan ticket;
An information processing method comprising: an execution step in which the execution means of the management server disables the scan ticket determined to have reached the expiration date in the determination step and executes a process specified by the scan ticket . A computer program that is executed in an information processing system that includes a management server that accepts application details applied from a client device and an image processing device that includes a reading mechanism,
The management server
First generation means for generating scan ticket data used in an image reading process in the image processing device in order to attach an attached file to the application data requested from the client device;
In response to a request for scan ticket data from the image processing device, the scan ticket data is made to function as a first transmission means for transmitting to the image processing device,
The image processing apparatus;
Request means for requesting scan ticket data to the management server;
A reception unit that displays a list of scan ticket data that can be used by a user who operates the image processing apparatus and receives designation of scan ticket data to be used for image reading processing;
Second generation means for generating electronic image data by performing image reading processing by the image reading mechanism using the scan ticket data received by the receiving means;
Second transmission means for transmitting the electronic image data generated by the second generation means to a designated transmission destination;
Function as
The management server further
Attachment means for attaching the electronic image data transmitted from the image processing apparatus to application data associated with the scan ticket data;
A determination means for determining whether the expiration date of the scan ticket has been reached;
A computer program, wherein a scan ticket determined to have reached the expiration date by the determining means is made unusable and functions as an executing means for executing a process specified by the scan ticket. An information processing apparatus capable of communicating with a client apparatus and an image processing apparatus including a reading mechanism,
First generation means for generating scan ticket data used in an image reading process in the image processing device in order to attach an attached file to the application data requested from the client device;
In response to a request for scan ticket data from the image processing apparatus, first transmission means for transmitting the scan ticket data to the image processing apparatus;
The electronic image data obtained as a result of the image reading process by the reading mechanism of the image processing apparatus using the scan ticket data transmitted by the first transmission unit is attached to application data associated with the scan ticket data. Attachment means;
A determination means for determining whether the expiration date of the scan ticket has been reached;
An information processing apparatus comprising: an execution unit that disables a scan ticket that is determined to have reached the expiration date by the determination unit, and that executes a process specified by the scan ticket. An information processing method performed by an information processing apparatus capable of communicating with a client apparatus and an image processing apparatus including a reading mechanism,
A first generation step of generating scan ticket data used in an image reading process in the image processing device in order to attach an attached file to the application data applied from the client device;
A first transmission step of transmitting scan ticket data to the image processing device in response to a request for scan ticket data from the image processing device;
Attachment for attaching electronic image data obtained as a result of image reading processing by the reading mechanism of the image processing apparatus using the scan ticket data transmitted in the first transmission step to application data associated with the scan ticket data Process,
A determination process for determining whether the expiration date of the scan ticket has been reached;
An information processing method comprising: an execution step of disabling the scan ticket determined by the determining means to have reached the expiration date and executing a process specified by the scan ticket. A computer program for causing a computer to function as an information processing apparatus capable of communicating with a client apparatus and an image processing apparatus including a reading mechanism,
The computer,
First generation means for generating scan ticket data used in an image reading process in the image processing device in order to attach an attached file to the application data requested from the client device;
In response to a request for scan ticket data from the image processing apparatus, first transmission means for transmitting the scan ticket data to the image processing apparatus;
Attachment for attaching electronic image data obtained as a result of the image reading process by the reading mechanism of the image processing apparatus using the scan ticket data transmitted by the first transmission means to application data associated with the scan ticket data Means,
A determination means for determining whether the expiration date of the scan ticket has been reached;
A computer program, wherein a scan ticket determined to have reached the expiration date by the determination means is made unusable and functions as an execution means for executing a process specified by the scan ticket.

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