JP2011107959A5

JP2011107959A5 -

Info

Publication number: JP2011107959A5
Application number: JP2009262003A
Authority: JP
Filing date: 2009-11-17
Publication date: 2012-08-30
Anticipated expiration: 2029-11-17

Description

上記課題を解決するために、本発明の一態様は、１台以上の情報処理装置で構成され、ネットワークを介して外部機器と通信可能に接続する文書管理システムであって、前記文書管理システムは、文書データおよび第１のユーザ識別情報を関連付けて記憶する第１の記憶手段と、前記文書データから所定の第１の条件に該当する第１の文書データが、前記第１のユーザ識別情報と関連付くよう記憶する第２の記憶手段と、前記外部機器から第２のユーザ識別情報を受信する受信手段と、前記第２のユーザ識別情報を前記第２の記憶手段から検索する第１の検索手段と、前記第１の検索手段により前記第２のユーザ識別情報が検索された場合に、検索された前記第２のユーザ識別情報と関連付く第１の文書データに基づいたリストを前記外部機器に送信するリスト送信手段と、を備えることを特徴とする。 In order to solve the above problems, one aspect of the present invention is a document management system including one or more information processors and communicably connected to an external device via a network, wherein the document management system A first storage unit that stores document data and first user identification information in association with each other, and first document data corresponding to a predetermined first condition from the document data is the first user identification information and A second storage unit for storing in association, a receiving unit for receiving a second user identification information from the external device, and a first search for retrieving the second user identification information from the second storage unit A list based on first document data to be associated with the retrieved second user identification information when the second user identification information is retrieved by the means and the first retrieval means, And list transmission means for transmitting data to the device .

また、本発明の他の態様は、１台以上の情報処理装置で構成され、ネットワークを介して外部機器と通信可能に接続する文書管理方法であって、文書データおよび第１のユーザ識別情報を関連付けて記憶媒体に記憶し、前記文書データから所定の第１の条件に該当する第１の文書データが、前記第１のユーザ識別情報と関連付くよう記憶媒体に記憶し、前記外部機器から第２のユーザ識別情報を受信し、前記第２のユーザ識別情報を、前記第１の条件に該当する第１の文書データに関連付けられた前記第１のユーザ識別情報から検索し、前記第２のユーザ識別情報が検索された場合に、検索された前記第２のユーザ識別情報と関連付く第１の文書データに基づいたリストを前記外部機器に送信することを特徴とする。Further, another aspect of the present invention is a document management method comprising one or more information processing apparatuses, and communicably connecting to an external device through a network, comprising: document data and first user identification information The first document data corresponding to a predetermined first condition is stored in the storage medium so as to be associated with the first user identification information from the document data in association with the first device. Receiving the second user identification information, searching for the second user identification information from the first user identification information associated with the first document data corresponding to the first condition; When the user identification information is retrieved, a list based on first document data associated with the retrieved second user identification information is transmitted to the external device.

また、本発明の更に他の態様は、１台以上の情報処理装置で構成され、ネットワークを介して外部機器と通信可能に接続する文書管理装置あって、文書データおよび第１のユーザ識別情報を関連付けて記憶する第１の記憶手段と、前記文書データから所定の第１の条件に該当する第１の文書データが、前記第１のユーザ識別情報と関連付くよう記憶する第２の記憶手段と、前記外部機器から第２のユーザ識別情報を受信する受信手段と、前記第２のユーザ識別情報を前記第２の記憶手段から検索する第１の検索手段と、前記第１の検索手段により前記第２のユーザ識別情報が検索された場合に、検索された前記第２のユーザ識別情報と関連付く第１の文書データに基づいたリストを前記外部機器に送信するリスト送信手段とを備えることを特徴とする。Further, according to still another aspect of the present invention, there is provided a document management apparatus comprising one or more information processors and communicably connected to an external device through a network, wherein document data and first user identification information First storage means for storing in association; and second storage means for storing first document data corresponding to a predetermined first condition from the document data in association with the first user identification information; A receiving means for receiving second user identification information from the external device; a first search means for searching the second user identification information from the second storage means; and the first search means Providing a list transmission unit for transmitting a list based on first document data associated with the retrieved second user identification information when the second user identification information is retrieved to the external device Special To.

Claims

A document management system comprising one or more information processing apparatuses and communicably connected to an external device via a network, comprising:
The document management system
First storage means for storing document data and first user identification information in association with each other;
Second storage means for storing first document data corresponding to a predetermined first condition from the document data in association with the first user identification information;
Receiving means for receiving second user identification information from the external device;
First search means for searching the second storage means from the second storage means;
When the second user identification information is searched by the first search unit, a list based on first document data associated with the searched second user identification information is transmitted to the external device. List transmission means,
Document management system comprising: a.

And an authentication unit that authenticates the second user identification information based on the first user identification information in response to the reception unit receiving the second user identification information.
2. The document management system according to claim 1, wherein the list transmission unit transmits the list when the second user identification information is authenticated by the authentication unit .

An authentication result transmission unit that transmits an authentication result to an external device;
The list transmission means is
3. The document management system according to claim 1 , wherein, when the authentication result is a result of authenticating the second user identification information, the list is transmitted together with the transmission of the authentication result .

A second search unit for searching first document data corresponding to the predetermined first condition from the document data;
Monitoring means for monitoring whether or not a predetermined second condition is satisfied;
Search execution means for executing the second search means when the predetermined second condition is satisfied;
Recording means for recording the first document data retrieved by the retrieval execution means in the second storage means so as to be associated with the first user identification information;
The document management system according to any one of claims 1 to 3, characterized in that it comprises a.

The predetermined second condition is at least one of the following conditions: when document data is added to the storage means when a predetermined date and time comes, and when a storage amount of the document data exceeds a predetermined volume The document management system according to claim 4, wherein the document management system comprises:

And third memory means for storing one or more of the first user identification information in association with any one or more of the predetermined first conditions.
The second search means searches the document data associated with the first user identification information for first document data corresponding to the predetermined first condition associated with the first user identification information. The document management system according to claim 4 or 5 , characterized in that:

The document management system according to any one of claims 1 to 6 , wherein the list is a list of deletion candidates of the document data .

  A document management method comprising one or more information processing apparatuses and communicably connected to an external device via a network, comprising:
  Document data and first user identification information are associated with each other and stored in a storage medium;
  The first document data corresponding to a predetermined first condition is stored in the storage medium so as to be associated with the first user identification information from the document data.
  Receiving second user identification information from the external device;
  The second user identification information is searched from the first user identification information associated with the first document data corresponding to the first condition,
  A document management system characterized by transmitting a list based on first document data associated with the retrieved second user identification information when the second user identification information is retrieved to the external device. Method.

  A document management device that is configured with one or more information processing devices and communicably connected to an external device via a network,
  First storage means for storing document data and first user identification information in association with each other;
  Second storage means for storing first document data corresponding to a predetermined first condition from the document data in association with the first user identification information;
  Receiving means for receiving second user identification information from the external device;
  First search means for searching the second storage means from the second storage means;
  When the second user identification information is searched by the first search unit, a list based on first document data associated with the searched second user identification information is transmitted to the external device. List transmission means,
  A document management apparatus comprising: