JP2010256962A - Device and program for providing assembly information - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an assembly information providing device which distributes information related with an assembly to efficiently look back over the content of an assembly held in the past according to the interval of the holding periods of assemblies. <P>SOLUTION: The assembly information providing device includes: a storage means for storing the holding period of an assembly held in the past and the materials of proceedings as information related with the proceedings of the assembly; an acceptance means (S1003) for accepting the acquisition request of the information of the assembly accompanied by the designation of the holding period of the new assembly; and a providing means (S1010) for, when the interval of the holding periods of the assembly held in the past and the new assembly is shorter than a prescribed period (S1007), providing a part of the materials of proceedings of the assembly held in the past as assembly information (S1009), and for, when the interval is not shorter than the prescribed period (S1007), providing all the materials of proceedings of the assembly held in the past as the assembly information. <P>COPYRIGHT: (C)2011,JPO&INPIT

Description

  The present invention relates to a conference information providing apparatus and a conference information providing program for delivering conference information.

It is possible to record the minutes of the meeting in a database managed by the server and distribute the minutes stored in the database to the user's terminal via the network. A conference information provision system is used.
As a result, the user can easily obtain the minutes of the meeting held via the network, so that the user can easily look back on the contents of the meeting in which he / she participated, for example. Can do.

JP 2002-373232 A

  However, in the conference information providing system, the minutes of summarizing the content of the conference are uniformly distributed from the server to the user terminal regardless of the elapsed time from the time of the held conference. If you want to look back on the agenda of the meeting after a period of time has passed since the meeting you attended, you can look back on the agenda of the meeting efficiently with only the contents of the minutes. Therefore, there arises a problem that a sufficient amount of information necessary for this cannot be obtained.

  For example, the conference in which the user is participating is a conference that is continuously held a plurality of times, and the interval between the last held conference and the next conference to be held is the conference If it becomes longer due to the circumstances of participating members, etc., even if you try to look back on the contents of the previous meeting by the minutes of the previous meeting by the time of the next meeting, the memory will fade over time As a result, the agenda contents of the meeting that are not recorded in the minutes cannot be sufficiently supplemented with memory, or it takes time to recall the contents, and the agenda contents of the meeting cannot be efficiently reviewed. The problem arises.

  The present invention has been made in view of the above-described problems, and the conference is performed so that the content of the conference held in the past can be efficiently reviewed according to the interval of the holding time between the conferences. It is an object of the present invention to provide a conference information providing apparatus and a conference information providing program capable of providing information related to information.

  In order to achieve the above object, the conference information providing apparatus according to the present invention includes a storage means for storing a conference time that has been held in the past and a conference material that is information related to the conference agenda, and a new conference start time. A means for receiving a meeting information acquisition request, and a meeting held in the past if the interval between the meeting held in the past and the new meeting is shorter than a predetermined period. Providing means for providing a part of the agenda material as conference information, and providing all the agenda material of the conference held in the past as the conference information when the interval is not shorter than the predetermined period.

Furthermore, the conference information providing apparatus provided with each of the above means can be an image forming apparatus.
In addition, the conference information providing program according to the present invention includes a storage step for storing a holding time of a meeting held in the past and a meeting material which is information relating to the meeting agenda, and designation of a new meeting holding time. If the interval between the reception step for receiving the meeting information acquisition request and the time between the meeting held in the past and the new meeting is shorter than the predetermined period, one of the agenda materials of the meeting held in the past If the section is provided as conference information and the interval is not shorter than the predetermined period, the computer is caused to execute a providing step of providing all conference proceedings held in the past as conference information. Can do.

  By providing the above configuration, it is possible to adjust the amount of information related to conferences held in the past that is provided to the user according to the interval of the holding times between conferences. In the case where the user's memory related to the meeting has faded since a considerable period of time, all the proceedings related to the meeting can be provided, and the contents of the proceedings of the meeting have been faded while referring to the materials The memory can be revived efficiently, and the convenience of the user in the work of looking back on the agenda contents of the meeting can be improved.

  Here, the storage means stores identification information of a participant who attended the meeting held in the past, the accepting means accepts designation of a participant in the new meeting, and the providing means includes: In the case where the interval between the holding times is shorter than a predetermined period, if the designated participant does not correspond to the participant identified by the identification information, the conference information of all conference materials held in the past is displayed. It may be provided as.

As a result, if the user has not attended a meeting that has been held in the past, the user can be provided with all agenda materials related to the meeting. By referring to the materials, sufficient preliminary knowledge about the proceedings of the meeting can be obtained, and preparation for a newly held meeting can be made.
Here, the agenda material is composed of a plurality of pages, and includes conference material presented for each page in the conference, and speech information indicating the content of the speech about each page in the conference, and the providing means includes: Calculation means for calculating the amount of utterance in the utterance information for each page, extraction page specifying means for specifying a page from which the utterance information should be extracted according to the calculated amount of utterance, and the statement for each page It is good also as a creation means which extracts the said remark information about the specified page among information, and produces a part of said agenda material.

  As a result, when the interval between meetings is short and the user's memory about the contents of meetings held in the past is not weakened, the amount of statements in the meeting is large. Because it is possible to extract only the information of the important part and provide it to the user, the user can efficiently hold in the past without paying extra effort to select the necessary information from the provided information. You can look back on the contents of the meeting.

  Here, the agenda material is composed of a plurality of pages, and includes conference material presented for each page in the conference, and speech information indicating the content of the speech about each page in the conference, Receiving a keyword specification for the information of the meeting related to the acquisition request, the providing means detecting whether or not the specified keyword is included in the remark information for each page; The speech information about a page may include a creating unit that extracts the speech information about a page in which a specified keyword is detected and creates a part of the agenda material.

  As a result, when the interval between meetings is short and the user's memory about the contents of meetings held in the past is not weakened, the user designates information that he / she wants to look back on with keywords. Since it is possible to receive the meeting information that extracts only the information that includes the keyword from the agenda materials of the meetings held in the past, the user can focus on the information that he / she wants to look back on efficiently in the past. You can review the contents of the agenda of the meeting.

Here, the storage means stores the holding time and agenda materials for a plurality of meetings held in the past, and the reception means responds to the acquisition request from the plurality of meetings held in the past. Upon receiving the selection of the conference, the providing means may provide the conference information for the agenda material of the selected conference.
As a result, conference information is provided for a conference selected by the user from a plurality of conferences held in the past. Therefore, the user must select a conference that requires conference information according to his / her needs. It is possible to improve user convenience in selecting necessary conference information.

Here, the storage means stores the holding time and the agenda material for a plurality of conferences held in the past, and the agenda material indicates the conference material presented at the conference and the content of remarks at the conference Remark information is included, and the accepting means is a keyword receiving means for receiving designation of a keyword for the meeting related to the acquisition request;
A detection unit that detects whether or not a specified keyword is included in the message information in each of the plurality of conferences, and a meeting in which the specified keyword is detected among the plurality of conferences according to the acquisition request Specifying means for specifying as a meeting, and the providing means may provide the meeting information for the agenda material of the specified meeting.

Thereby, since the conference information is provided to the user for the conference in which the keyword specified by the user is included in the remark information in the conference among a plurality of conferences held in the past, the user can hold a new conference. Before, it is possible to easily receive provision of meeting information of a meeting related to the item by designating an item that the user wants to look back on as a keyword.
Here, the storage means stores the holding time and agenda materials for a plurality of conferences held in the past, the plurality of conferences are conferences held continuously,
The accepting means identifies a meeting held immediately before the new meeting is held among the plurality of meetings as a meeting related to the acquisition request, and the providing means is for the agenda material of the identified meeting, The conference information may be provided.

As a result, in meetings held continuously, the meeting held immediately before the meeting that is considered to be most closely related to the newly held meeting is automatically identified as the meeting related to the acquisition request. The user can easily receive the conference information of the conference closely related to the newly held conference without designating the conference related to the acquisition request one by one.
Here, the storage means further stores identification information of participants who attended each of the plurality of meetings held in the past, and the reception means accepts designation of participants in the new meeting, If the designated participant does not correspond to any participant identified by the identification information stored in the storage means, the agenda material of the plurality of conferences held in the past is provided. All may be provided as the conference information.

  Thereby, in the meeting continuously held, when the designated participant does not participate in any of the plurality of meetings held in the past, this is detected, and the participant Will be provided with all agenda materials from multiple meetings held in the past, so that the participant will have sufficient content from all previous meetings before the start of a new meeting. You can keep track of it and deepen your preliminary knowledge for a new meeting.

1 is a diagram illustrating a configuration example of a conference information providing system 100. FIG. 2 is a functional block diagram illustrating a configuration of the image forming apparatus 1. FIG. It is a figure which shows the specific example of meeting list information. It is a figure which shows the specific example of meeting management information. It is a schematic diagram which shows the structure of meeting information imagely. It is a figure which shows the specific example of a speaker specific table. It is the figure which showed typically the flow of the input / output of meeting information at the time of meeting holding. It is a flowchart which shows operation | movement of a meeting information update process. It is a flowchart which shows operation | movement of a digest page specific process. It is a flowchart which shows the operation | movement of the meeting information delivery process which the control part 10 performs. Specific examples of GUI display for accepting selection of a scheduled conference and GUI display for accepting designation of a participant name for the selected conference are shown. The specific example of the GUI display for accepting selection of the held meeting is shown. 10 is a flowchart illustrating a modified example of the operation of the conference information distribution process performed by the control unit 10. 10 is a flowchart illustrating a modified example of the operation of the conference information distribution process performed by the control unit 10. It is a flowchart which shows the operation | movement of the related meeting specific process which the control part 10 performs.

Hereinafter, an embodiment of a conference information providing system 100 according to the present invention will be described.
[1] Configuration of Conference Information Providing System 100 FIG. 1 is a diagram illustrating a configuration example of the conference information providing system 100 according to the present embodiment. As shown in FIG. 1, the conference information providing system 100 includes an image forming apparatus 1 and personal computers (hereinafter referred to as “PCs”) 2, 3, and 4.

The image forming apparatus 1 and the PCs 2, 3, 4 are connected to each other via a LAN (Local Area Network) 5.
As the image forming apparatus 1, for example, a tandem color digital printer can be used. [2] Configuration of Image Forming Apparatus 1 FIG. 2 is a functional block diagram showing the configuration of the image forming apparatus 1. As shown in FIG. 1, the image forming apparatus 1 includes a control unit 10, an image processing unit 11, a paper feeding unit 12, a fixing unit 13, a scanner unit 14, an operation panel 15, an audio input unit 16 having a plurality of microphones, A projector 17 and the like are provided.

The control unit 10 includes a CPU (Central Processing Unit) 101, a communication interface (I / F) unit 102, a ROM (Read Only Memory) 103, a RAM (Random Access Memory) 104, a conference list information storage unit 105, and a conference management information storage. Unit 106, conference information storage unit 107, speaker identification table storage unit 108, text conversion unit 109, and the like.
The communication I / F unit 102 is an interface for connecting to a LAN such as a LAN card or a LAN board.

The ROM 103 controls the operation of each process of a conference information update process, a digest page specifying process, and a meeting information distribution process, which will be described later, in addition to a program for controlling the image processing unit 11, the paper feeding unit 12, the fixing unit 13, and the like. The program etc. for doing is stored.
The RAM 104 is used as a work area when the CPU 101 executes a program.
The conference list information storage unit 105 stores conference list information.

  Here, “conference list information” refers to information indicating the correspondence between an identification number, conference name information, holding status information, conference member information, participant name information and holding date information, Of the conference list information, information excluding the holding status information is input from the operation panel 15 or the PCs 2 to 4 by the user who wants to hold the conference, and the holding status information is recorded or updated by the control unit 10.

“Identification number” refers to information indicating the conference type to which the conference belongs and the number of times the conference belongs to the conference type. For example, in the present embodiment, when the identification number is “A0004”, “A” represents the conference type of the conference, and “0004” represents the number of meetings held in the conference type (here, the fourth).
The identifier indicating the conference type of the conference is managed by the administrator of the conference information providing system 100, and the administrator issues the identifier to the user who holds the conference. The user uses the issued identifier. The conference type of the conference to be held is specified, and the identification number is input from the operation panel 15 or any one of the PCs 2 to 4.

“Conference name information” refers to information indicating the name of the conference.
“Meeting member information” refers to information indicating the members of the meeting.
“Participant name information” refers to information indicating the names of participants in the conference.
“Date and time information” refers to information indicating the date and date of the conference.
“Holding status information” refers to information indicating whether a corresponding meeting has been held or not.

  After the above information of the conference list information is input by the user, the control unit 10 compares the year / date indicated by the date / time information of each conference with the current year / date at a predetermined interval, and the current year / date is determined. If the year / date indicated by the date / time information has not passed, the conference status information related to the date / time information is set to “Not held”, and if the year / date has passed, The conference status information related to the date and time information is set to “held”.

FIG. 3 is a diagram illustrating a specific example of conference list information. In the figure, the conferences with the identification numbers “A0004”, “A0003”, “A0002”, and “A0001” have the conference type “A” and indicate that they belong to the same conference type.
An identification number having a numerical value greater than 1 indicates that the corresponding conference type conference is a continuous conference that is continuously held a plurality of times. For example, the identification numbers “A0004”, “D0004”, and “E0004” indicate that the corresponding conference type conference is a continuous conference.

On the other hand, the identification numbers “B0001” and “C0001” indicate that the conference of the corresponding conference type is not a continuous conference because the numerical part of the identification number is 1.
The identification number “A0001” indicates that the conference of the corresponding conference type (conference type A) is not a continuous conference, but another identification number (“A0004”) having the conference type (conference type A). , “A0003”, “A0002”) indicate that the conference is continuous.

Returning to FIG. 2, the conference management information storage unit 106 stores conference management information and a threshold used for a digest page specifying process described later.
Here, “conference management information” refers to information indicating a correspondence relationship among an identification number, conference name information, conference material page number information, main message page information, and conference information storage destination information.
“Meeting material page number information” refers to information stored in the conference information storage unit 107 and indicating the number of pages of image data of the conference material of the conference.

  The “main message page information” is the text information converted participant message information stored in the conference information storage unit 107 in association with each page of image data of the conference material of the conference. This is information that specifies a page of image data (hereinafter, referred to as a “main message page”) of conference material corresponding to participant comment information exceeding 1, and is created by performing a digest page specifying process described later.

“Participant remark information” refers to information generated by converting a speech signal of a conference participant input from the voice input unit 16 into text data in the text conversion unit 109 during the conference. The participant utterance information is generated in association with each page of the image data of the conference material by executing a conference information update process described later.
“Conference information storage location information” refers to information stored in the conference information storage unit 107 and indicating a storage location of conference information to be described later.

FIG. 4 is a diagram illustrating a specific example of conference management information. In the figure, since the conferences with the identification numbers “0004”, “B0001”, and “C0001” have not been held (see the holding status information for each conference shown in FIG. 3), the participant remark information Has not yet been created, and the main remark page information has not been recorded.
On the other hand, the conferences having the identification numbers “D0004”, “E0004”, “A0003”, “A0002”, and “A0001” have already been held (see the holding status information for each conference shown in FIG. 3). , Respectively, main speech page information is recorded.

For example, in a meeting whose identification number is “D0004”, the main message pages are pages 17, 18, 19, and 20.
Specifically, in the conference, when the presenter explains about pages 17 to 20 of the image data of the conference material, it indicates that the amount of speech of the conference participants was large.
The meeting information storage unit 107 stores meeting information.

Here, “conference information” refers to image data projected by the projector 17 as conference material in the conference, presenter explanation information that is information obtained by text-converting the speech of the presenter explaining the content of the conference material, Information that includes participant speech information, which is information obtained by text-converting speech spoken by participants in the conference,
As shown in FIG. 5, the presenter explanation information and the participant comment information are stored in the conference information storage unit 107 in association with each page of the image data of the conference material.

The speaker identification table storage unit 108 stores a speaker identification table.
Here, the “speaker identification table” refers to a table indicating a correspondence relationship between a speaker name and a microphone identifier for identifying each microphone of the voice input unit 16. It is set by the administrator of the conference information providing system 100 or a member of the conference and input from the PCs 2 to 4 or the operation panel 15.

  FIG. 6 is a diagram illustrating a specific example of the speaker identification table. In the drawing, the microphone with the microphone identifier “M1” is “Mr. A”, the microphone with the microphone identifier “M2” is “Mr. B”, the microphone with the microphone identifier “M3” is “Mr. E”, and the microphone The microphone with the identifier “M4” is assigned to “Mr. J”, the microphone with the microphone identifier “M5” is assigned to “Mr. K”, and the microphone with the microphone identifier “M6” is assigned to “Mr. N”. Yes.

Returning to FIG. 2, the text conversion unit 109 converts the audio signal input from the audio input unit 16 into text data (character information).
The CPU 101 reads a necessary control program from the ROM 103 and controls the image processing unit 11, the paper feeding unit 12, the fixing unit 13, and the like, and each process of conference information update processing, digest page specification processing, and conference information distribution processing described later. To control the operation.

The image processing unit 11 executes a printing process by forming an image on a sheet as a recording sheet supplied from the sheet feeding unit 12 based on image data for printing input from the control unit 10 or the scanner unit 14. .
The paper feeding unit 12 supplies paper as a recording sheet to the image processing unit 11 in accordance with an instruction from the control unit 10.

The fixing unit 13 heat-fixes an image formed on a sheet as a recording sheet on the sheet in accordance with an instruction from the control unit 10.
The scanner unit 14 is composed of an image input device such as a scanner, and reads information such as characters and figures described on a recording sheet such as paper to form image data.
The operation panel 15 includes a plurality of input keys and a liquid crystal display unit, and a touch panel is stacked on the surface of the liquid crystal display unit. An instruction from the user is received by a touch input from the touch panel or a key input from an input key, and is notified to the control unit 10.

The voice input unit 16 includes a microphone (here, a plurality of microphones), an A / D conversion circuit, and the like, and the voice of the speaker in the conference input through each microphone is a voice signal. And output to the control unit 10.
The projector 17 projects the image data of the conference material output from the control unit 10 on a screen or the like.

FIG. 7 is a diagram schematically showing the flow of input / output of conference information when a conference is held. In the figure, each microphone included in the voice input unit 16 is abbreviated as “microphone”.
When the conference is held, the image data of the conference material is read out for each page from the conference information storage unit 107 of the control unit 10 and output to the projector 17 in accordance with an instruction from the presenter.

  In addition, the speech made by the presenter about the conference material projected from the projector 17 in the conference is input to the macrophone M1 of the audio input unit 16, and then converted into an audio signal and output to the text conversion unit 109. After being converted to text data by the text conversion unit 109, it is input to the conference information storage unit 107 and stored as presenter explanation information in the conference information storage unit 107.

  Furthermore, in response to the speech of the presenter, the speech spoken by each participant is input to the microphones M2, M3, M4, M5, and M6 of the speech input unit 16 in the same manner as described above, and then converted into a speech signal. The text information is output to the text conversion unit 109, converted into text data by the text conversion unit 109, input to the conference information storage unit 107, and stored as participant speech information in the conference information storage unit 107.

[3] Operation of Conference Information Update Process Next, the operation of the conference information update process performed by the control unit 10 will be described. FIG. 8 is a flowchart showing the above operation.
Upon receiving a conference material transmission instruction from the user (here, the conference presenter) via the operation panel 15 (step S801), the control unit 10 initializes a variable P indicating the number of conference material transmission pages to 0. Later (step S802), the value of P is incremented by 1 (step S803), the conference material for the Pth page is read from the conference information storage unit 107, and transmitted to the projector 17 (step S804).

  Next, the control unit 10 monitors whether or not an audio signal is input from the audio input unit 16 (step S805). If there is such an input (step S805: YES), the input source microphone is selected. The speaker is identified and referred to the speaker identification table stored in the speaker identification table storage unit 108 to identify the speaker corresponding to the input source microphone (step S806), and the input speech signal is converted into text data. (Step S807).

  When the identified speaker is a presenter (step S808: YES), the control unit 10 associates the converted text data with the Pth page of the image data of the conference material to which the converted text data is transmitted, and presents the presenter. If it is recorded in the conference information storage unit 107 as explanatory information (step S809) and the identified speaker is not a presenter (participant) (step S808: NO), the converted text data is sent to the conference material. The information is recorded in the conference information storage unit 107 as participant speech information in association with the P-th page of the image data (step S810).

  Next, the control unit 10 monitors whether there is an instruction to transmit the next page of the image data of the conference material from the operation panel 15 for a predetermined period (step S811), and if there is (step S811: YES), If the process proceeds to step S803 and there is not (step S811: NO), it is further monitored for a predetermined period whether or not there is an instruction to transmit the previous page of the image data of the conference material from the operation panel 15 (step S812).

When there is a previous page transmission instruction (step S812: YES), the control unit 10 decrements the variable P by 2 (step S813), and then proceeds to the process of step S803, and there is no previous page transmission instruction. (Step S812: NO) When there is a conference end instruction from the operation panel 15 (Step S814: YES), the operation of the conference information update process is ended.
[4] Digest page specifying process The control unit 10 starts the operation of the digest page specifying process after finishing the operation of the conference information updating process.

FIG. 9 is a flowchart showing the operation of the digest page specifying process.
The control unit 10 reads out and acquires the participant remark information created by the conference information update process and associated with each page of the image data of the conference material from the conference information storage unit 107 (step S901). For participant utterance information corresponding to each page, the number of characters included in the participant utterance information is counted (step S902), and image data of conference material related to participant utterance information in which the number of characters exceeds a predetermined threshold value Is specified (step S903), and in the conference management information stored in the conference management information storage unit 106, the identified page number is associated with the conference identification number related to the conference material, and the specified message page is specified. Information is recorded (step S904).

[5] Conference Information Distribution Process Next, the operation of the conference information distribution process performed by the control unit 10 will be described. FIG.
It is a flowchart which shows the said operation | movement.
When the control unit 10 receives a conference list information acquisition request from the user via any of the PCs 2 to 4 (step S1001), the control unit 10 reads the conference list information from the conference list information storage unit 105 and transmits the conference list information to the requesting PC. (Step S1002).

  Next, the control unit 10 provides the PC with the meeting name information, the holding situation information, the meeting member information, and the holding date / time information for each identification number indicating that the holding situation information indicates “not held” from the meeting list information. A GUI (Graphic User Interface) display for accepting selection of a scheduled conference as shown in FIG. 11 and a GUI display for accepting designation of a participant name for the selected conference are generated.

Further, the control unit 10 provides the PC with the meeting name information, the holding status information, the meeting member information, and the participant name information for each identification number indicating that the holding status information is “held” from the meeting list information. The date and time information is extracted, and a GUI display for accepting selection of the held conference as shown in FIG. 12 is created.
Then, the control unit 10 displays each GUI display created on the PC, and selects a scheduled meeting, designates a participant name to the meeting, and acquires meeting information from the user via each GUI display. The selection of the requested held conference is accepted (step S1003).

In addition, the code | symbol 1101 of FIG. 11 and the code | symbol 1201 of FIG. 12 each represent the cursor for selecting a meeting from GUI display.
Next, the control unit 10 refers to the conference list information and determines whether the conference is a continuity conference based on whether or not the number of conferences indicated by the identification number related to the selected scheduled conference is greater than 1. It is determined whether or not (step S1004).

  When the number of times the conference indicated by the identification number is not greater than 1 and the conference is not a continuous conference (step S1004: NO), the control unit 10 stores the conference management information stored in the conference management information storage unit 106. The storage location of the conference information associated with the identification number associated with the scheduled conference selected with reference to the information is specified, and the image data of the conference material is read from the storage location and distributed to the PC that has requested the acquisition. (Step S1012).

  On the other hand, when the number of times the conference indicated by the identification number is greater than 1 and the conference is a continuity conference (step S1004: YES), the control unit 10 further holds the conference that is included in the conference list information. Among the identification numbers of the conference, the identification number belonging to the same conference type as the conference type indicated by the identification number related to the selected scheduled conference is specified, and the specified participant name is the conference indicated by each specified identification number It is determined whether or not the participant with the designated participant name is the first person to attend the conference belonging to the conference type depending on whether or not it matches any of the participant names (step S1005).

  The specified participant name does not match any of the conference participant names indicated by each identified identification number, and the participant with the specified participant name is the first person to attend a conference belonging to the conference type. If there is (step S1005: YES), the storage location of the conference information associated with the identification number related to the scheduled conference selected with reference to the conference management information stored in the conference management information storage unit 106 All the identification numbers that match the conference type and the conference type indicated by the identification number related to the selected held conference, and read the image data of the conference material from the storage location and distribute it to the requesting PC The storage location of the conference information associated with is specified, and the conference information is read from all the specified storage locations and distributed to the PC that has requested acquisition (step S1011).

  On the other hand, if the designated participant name matches one of the participant names corresponding to each identified identification number, and the participant with the designated participant name is not the first person to attend a meeting belonging to the category (Step S1005: NO), the control unit 10 further refers to the participant name information associated with the identification number related to the selected held conference in the conference list information, and designates the participant It is determined whether or not the participant of the designated participant name has attended the selected held meeting depending on whether or not the name corresponds to any participant name indicated by the participant name information (step S1006).

The designated participant name does not correspond to any participant name indicated by the participant name information,
When the participant with the designated participant name is not attending the selected held conference (step S1006: NO), the control unit 10 stores the conference management information stored in the conference management information storage unit 106. The storage location of the conference information associated with the identification number related to the scheduled conference selected with reference to is specified, and the image data of the conference material is read from the storage location and distributed to the PC that has requested the acquisition. In the conference management information, the conference information related to the conference is read from the storage location indicated by the conference information storage location information associated with the identification number related to the selected held conference, and distributed to the PC that has requested the acquisition. (Step S1010).

  On the other hand, if the designated participant name corresponds to one of the participant names indicated by the participant name information and the participant with the designated participant name is attending the selected held conference (Step S1006: YES), the control unit 10 further, in the conference list information, the time of the conference indicated by the date and time information associated with the identification number related to the selected scheduled conference, and the selected event It is determined whether or not the interval of the holding time between the two meetings is one month or more from the holding time of the meeting indicated by the holding date and time information associated with the identification number related to the completed meeting (step S1007).

  When the interval is one month or more (step S1007: YES), the control unit 10 performs the process of step S1010. When the interval is not one month or more (step S1007: NO), the control unit 10 Specifies the page number indicated by the main message page identification information associated with the identification number associated with the selected held conference in the conference management information, and displays the participant message information associated with the page number. , Reading out and extracting from the storage location of the conference information associated with the identification number, and further, from the storage location, all pages of the image data of the conference material included in the conference information and all the presenter explanation information Read and create the digest conference information (step S1008), distribute the digest conference information to the PC that requested the acquisition, The storage location of the conference information associated with the identification number associated with the scheduled conference selected with reference to the conference management information stored in the conference management information storage unit 106 is specified, and the conference material is stored from the storage location. The image data is read and distributed to the PC that has requested acquisition (step S1009).

As described above, the present invention has been described based on the embodiment. However, the present invention is not limited to the above-described embodiment, and the following modifications can be implemented.
(1) In the present embodiment, participant speech information associated with the page number of the image data of the conference material of the page number indicated by the main speech page specifying information in the participant speech information constituting the conference information However, the digest conference information creation method is not limited to the creation method of the present embodiment, and a specific part of the conference information is extracted. If it is a method, it is good also as using another preparation method.

For example, not only the participant speech information but also the presenter speech information, only the presenter speech information associated with the page number of the image data of the conference material of the page number indicated by the main speech page specific information is extracted, Digest conference information may be created using the extracted presenter and participant remark information.
In addition, a participant including the keyword is selected from the participant remark information associated with each page of the image data of the conference material that receives the input of the keyword selected by the user from the user and constitutes the conference information. It is also possible to create digest conference information by extracting only the speech information, and not only the participant speech information but also the presenter explanation information associated with each page of the image data of the conference material Alternatively, digest conference information may be created by extracting only the presenter explanation information including the keyword.

In the above, keyword extraction from the participant utterance information and the presenter utterance information can be executed, for example, by performing morphological analysis.
Specifically, character strings included in participant speech information and presenter speech information are divided into morphemes (minimum units having meaning in the language), keywords are extracted, the extracted keywords and the input keywords The participant utterance information and the presenter utterance information including the input keyword are extracted by discriminating whether or not they match.

Each of the above-described modifications may be similarly applied to the creation of digest conference information in the modification of the meeting information distribution process of FIGS. 13 and 14 described in (2) described later.
(2) In the present embodiment, the selection of a held meeting that requests acquisition of meeting information is accepted from the user, and the held meeting related to the selected scheduled meeting is specified. A meeting that is the same as the scheduled meeting and that is held immediately before the scheduled meeting may be identified as a held meeting related to the scheduled meeting.

FIG. 13 is a flowchart showing the operation of the conference information distribution process performed by the control unit 10 in the case of the above modification. In the figure, the same step number as that in FIG. 10 is assigned to the process having the same process content and the same process as the conference information distribution process in the present embodiment shown in FIG. Hereinafter, processing different from the processing in FIG. 10 will be described.
The control unit 10 performs the process of step S1002, and from the transmitted conference list information, the conference status information about the respective identification numbers, the conference status information, the conference member information, and the event that the event status information indicates “not held” The date and time information is extracted and a GUI display for accepting selection of a scheduled conference as shown in FIG. 11 and a GUI display for accepting designation of a participant name for the selected conference are created on the PC that has requested acquisition. Each GUI display is displayed, and selection of a conference to be held and designation of a participant name for the conference are received from the user via each GUI display (step S1301).

  Thereafter, when the determination result of step S1004 is affirmative (step S1004: YES), the control unit 10 refers to the conference type and the date and time information indicated by the identification number of the conference list information, and selects the scheduled event to be held. A conference that has the same conference type as the conference and was held immediately before the selected scheduled conference is identified as a related conference of the selected scheduled conference (step S1302).

  Thereafter, when the determination result in step S1005 is negative (step S1005: NO), the control unit 10 participates in the conference list information in association with the identification number related to the held conference identified as the related conference. Referring to the name information, depending on whether the specified participant name corresponds to one of the participant names indicated by the participant name information, the participant with the specified participant name becomes a related conference. It is determined whether or not the specified held meeting has been attended (step S1303).

  In step S1303, the designated participant name does not correspond to any participant name indicated by the participant name information, and the designated participant name does not attend the held conference specified as the related conference. In such a case (step S1303: NO), the control unit 10 refers to the conference associated with the identification number associated with the scheduled conference selected with reference to the conference management information stored in the conference management information storage unit 106. Identify the storage location of the information, read the image data of the conference material from the storage location and distribute it to the PC that requested acquisition, and associate it with the identification number associated with the held conference specified as the related conference in the conference management information The conference information related to the conference is read from the storage location indicated by the conference information storage location information, and distributed to the PC that has requested acquisition (step S1306).

On the other hand, in step S1303, the designated participant name corresponds to one of the participant names indicated by the participant name information, and the participant with the designated participant name corresponds to the held conference specified as the related conference. When attending (step S1303: YES), the control unit 10 further performs a determination process in step S1007.
When the determination result of step S1007 is affirmative (step S1007: YES), the control unit 10 performs the process of step S1306.

  On the other hand, when the determination result of step S1007 is negative (step S1007: NO), the control unit 10 is associated with the identification number related to the held conference specified as the related conference in the conference management information. The page number indicated by the main message page identification information is identified, the participant message information associated with the page number is read and extracted from the storage location of the meeting information associated with the identification number, All the pages of the conference data image data and all the presenter explanation information included in the conference information are read from the storage location, and digest conference information is created (step S1304).

  Then, the control unit 10 distributes the digest conference information created in the process of step S1304 to the PC that has made the acquisition request, and is selected with reference to the conference management information stored in the conference management information storage unit 106. The storage location of the conference information associated with the identification number associated with the scheduled conference is specified, and the image data of the conference material is read from the storage location and distributed to the PC that has requested acquisition (step S1305).

Also, instead of accepting the selection of the held conference that requests the acquisition of the conference information from the user, it accepts the input of a keyword for searching the related held conference and holds the conference related to the selected scheduled conference. It is good also as specifying a finished meeting.
FIG. 14 is a flowchart showing the operation of the conference information distribution process performed by the control unit 10 in the case of the above modification. In the figure, the same step number as that in FIG. 10 is assigned to the process having the same process content and the same process as the conference information distribution process in the present embodiment shown in FIG. Hereinafter, processing different from the processing in FIG. 10 will be described.

  The control unit 10 performs the process of step S1002, and from the transmitted conference list information, the conference status information about the respective identification numbers, the conference status information, the conference member information, and the event that the event status information indicates “not held” The date and time information is extracted and a GUI display for accepting selection of a scheduled conference as shown in FIG. 11 and a GUI display for accepting designation of a participant name for the selected conference are created on the PC that has requested acquisition. Each GUI display is displayed, and selection of a conference to be held and designation of a participant name for the conference are received from the user via each GUI display (step S1401).

Thereafter, when the determination result in step S1004 is affirmative (step S1004: YES), the control unit 10 performs related meeting specifying processing described later (step S1402).
After that, when the determination result of step S1005 is negative (step S1005: NO), the control unit 10 identifies the held conference specified as the related conference by the related conference specifying process described later in the conference list information. The participant name specified by referring to the participant name information associated with the number, depending on whether the specified participant name corresponds to any participant name indicated by the participant name information. It is determined whether or not the participant has attended the held conference identified as the related conference (step S1403).

  In step S1403, the designated participant name does not correspond to any participant name indicated by the participant name information, and the participant with the designated participant name attends the held conference identified as the related conference. If not (step S1403: NO), the control unit 10 is associated with the identification number relating to the scheduled conference selected with reference to the conference management information stored in the conference management information storage unit 106. The conference information storage location is specified, the image data of the conference material is read from the storage location and distributed to the PC that has requested the acquisition, and the conference management information identifies the held conference specified as the related conference. The conference information related to the conference is read from the storage location indicated by the conference information storage location information associated with the number, and distributed to the PC that has requested the acquisition (step S1406).

On the other hand, in step S1403, the designated participant name corresponds to any participant name indicated by the participant name information, and the participant having the designated participant name is identified as the related conference. When attending (step S1403: YES), the control unit 10 further performs the determination process of step S1007.
If the determination result of step S1007 is affirmative (step S1007: YES), the control unit 10 performs the process of step S1406.

  On the other hand, when the determination result of step S1007 is negative (step S1007: NO), the control unit 10 is associated with the identification number related to the held conference specified as the related conference in the conference management information. The page number indicated by the main message page identification information is read, and the participant message information associated with the page number is read and extracted from the storage location of the conference information associated with the identification number; Then, all the pages of the image data of the conference material and all the presenter explanation information included in the conference information are read from the storage location, and the digest conference information is created (step S1404).

  Then, the control unit 10 distributes the digest conference information created in the process of step S1404 to the PC that has made the acquisition request, and is selected with reference to the conference management information stored in the conference management information storage unit 106. The storage location of the conference information associated with the identification number related to the scheduled conference is specified, and the image data of the conference material is read from the storage location and distributed to the PC that has requested acquisition (step S1405).

FIG. 15 is a flowchart showing the operation of the related meeting specifying process performed by the control unit 10.
When the determination result in step S1004 in FIG. 14 is affirmative (step S1004: YES), the control unit 10 displays a GUI display for accepting an input of a keyword for searching related conference information on the PC that has requested acquisition. Then, the keyword input from the user is received via the GUI display (step S1501).

  Next, the control unit 10 refers to the conference list information, specifies the identification number of each conference whose holding status information indicates “held”, and further stores the conference management information stored in the conference management information storage unit 106. Referring to the conference information storage destination information, the storage location of the conference information related to each identified identification number is specified, the conference information is read from each storage location, the participant remark information and the presenter explanation information of each read conference information Is divided into morphemes (the smallest unit having meaning in the language), morpheme analysis is performed, keywords are extracted, and keywords that match the input keywords are searched from the extracted keywords (step S1502). .

  Next, when a matching keyword is searched (step S1503: YES), the control unit 10 identifies the conference information as conference information related to the selected scheduled conference (step S1504) and reads it out. When the processes of steps S1502 to S1504 are completed for all the conference information (step S1505: YES), the process proceeds to the process of step S1005 in FIG.

Note that, as described above, instead of performing the processing of steps S1502 to S1505 for the conference information of all the conferences that have already been held, the conference information of the conferences that have been held that matches the conference type related to the selected scheduled conference will be displayed. It is good also as performing processing of Step S1502-Step S1505, limiting.
(3) In the present embodiment, in the digest page specifying process, participant speech information whose number of characters exceeds the threshold is specified as participant speech information to be extracted from the conference information, and the participant speech information is determined from the conference information. The digest conference information is created by extraction, but the method for extracting participant speech information is not limited to the above method.

For example, the number of characters of the participant remark information corresponding to each page of the image data of the conference material counted in the digest page specifying process is ordered in descending order of the number of characters, and a predetermined number (for example, It is good also as extracting the participant remark information of 3) and producing digest conference information.
Further, instead of detecting the amount of speech by counting the number of characters, the amount of speech may be detected by counting the speech time or the number of speakers.

Further, the present modification may be applied to the modification described in (2).
(4) In the present embodiment, the meeting information is stored in the image forming apparatus 1. However, the meeting information is stored in an external database connected to the image forming apparatus 1 via a network to form an image. The device 1 may acquire the conference information from the database and distribute it to the user terminals (PCs 2 to 4) and the projector 17.

  INDUSTRIAL APPLICABILITY The present invention can be used as a technology for controlling conference information distribution processing in a conference information providing apparatus that distributes conference information.

1 Image forming apparatus 2-4 PC
5 LAN
DESCRIPTION OF SYMBOLS 10 Control part 11 Image process part 12 Paper feed part 13 Fixing part 14 Scanner part 15 Operation panel 16 Audio | voice input part 17 Projector 100 Conference information provision system 101 CPU
102 I / F 103 ROM
104 RAM
105 Conference List Information Storage Unit 106 Conference Management Information Storage Unit 107 Conference Information Storage Unit 108 Speaker Specific Table Storage Unit 109 Text Conversion Unit

Claims (11)

Storage means for storing the time of a meeting held in the past and agenda materials that are information on the agenda of the meeting;
A reception means for accepting a request for acquiring information on a meeting accompanied by designation of a new meeting time;
When the interval between the meetings held in the past and the new meeting is shorter than the predetermined period, a part of the agenda material of the meetings held in the past is provided as the meeting information, and the interval is predetermined. If it is not shorter than the period, providing means to provide all the agenda materials of meetings held in the past as meeting information,
An apparatus for providing conference information, comprising: The storage means stores identification information of participants who attended the conference held in the past,
The accepting means accepts designation of a participant in the new meeting,
In the case where the interval between the holding times is shorter than a predetermined period and the designated participant does not correspond to the participant identified by the identification information, the providing means provides the agenda of the conference held in the past. The conference information providing apparatus according to claim 1, wherein all materials are provided as conference information. The agenda material is composed of a plurality of pages, and includes conference material presented for each page in the conference, and speech information indicating the content of the speech about each page in the conference,
The providing means includes:
Calculating means for calculating the amount of speech in the speech information for each page;
Extraction page specifying means for specifying a page from which the statement information is to be extracted according to each calculated statement amount;
3. The creation means for extracting the speech information for the specified page from the speech information for each page and creating a part of the agenda material. Meeting information providing device. The agenda material is composed of a plurality of pages, and includes conference material presented for each page in the conference, and speech information indicating the content of the speech about each page in the conference,
The accepting means accepts a keyword specification for the meeting information related to the acquisition request,
The providing means includes:
Detecting means for detecting whether or not a specified keyword is included in the comment information for each page;
Creating means for extracting a part of the agenda material by extracting the remark information about the page in which the specified keyword is detected in the remark information about each page;
The conference information providing device according to claim 1, wherein the conference information providing device is provided. The storage means stores the holding time and agenda materials for a plurality of meetings held in the past,
The accepting means accepts a selection of a meeting related to the acquisition request from a plurality of meetings held in the past,
The conference information providing apparatus according to claim 1, wherein the providing unit provides the conference information with respect to the agenda material of the selected conference. The storage means stores the holding time and agenda materials for a plurality of meetings held in the past,
The agenda material includes conference material presented at the conference and speech information indicating the content of the speech at the conference,
The accepting means is
Keyword receiving means for receiving a keyword specification for the meeting related to the acquisition request;
Detecting means for detecting whether or not a specified keyword is included in the remark information in each of the plurality of conferences;
A specifying unit that specifies a meeting in which a specified keyword is detected among the plurality of meetings as a meeting according to the acquisition request;
The conference information providing apparatus according to claim 1, wherein the providing unit provides the conference information for the agenda material of the identified conference. The storage means further stores identification information of participants attending each of the plurality of conferences held in the past,
The plurality of conferences are conferences held continuously,
The accepting means accepts designation of a participant in the new meeting,
In the case where the designated participant does not correspond to any participant identified by each identification information stored in the storage means, the agenda of the plurality of conferences held in the past is provided. The conference information providing apparatus according to claim 5 or 6, wherein all materials are provided as the conference information. The storage means stores the holding time and agenda materials for a plurality of meetings held in the past,
The plurality of conferences are conferences held continuously,
The accepting unit specifies a meeting held immediately before the new meeting is held as the meeting related to the acquisition request among the plurality of meetings.
The conference information providing apparatus according to claim 1, wherein the providing unit provides the conference information for the agenda material of the identified conference. The storage means further stores identification information of participants attending each of the plurality of conferences held in the past,
The accepting means accepts designation of a participant in the new meeting,
In the case where the designated participant does not correspond to any participant identified by each identification information stored in the storage means, the agenda of the plurality of conferences held in the past is provided. The conference information providing apparatus according to claim 8, wherein all materials are provided as the conference information. The conference information providing apparatus according to claim 1, wherein the conference information providing apparatus is an image forming apparatus. A memory step for memorizing the time of a meeting held in the past and agenda material, which is information related to the agenda of the meeting;
An accepting step for accepting a request for obtaining information on the meeting, with designation of a new meeting time,
When the interval between the meetings held in the past and the new meeting is shorter than the predetermined period, a part of the agenda material of the meetings held in the past is provided as the meeting information, and the interval is predetermined. If it is not shorter than the period, the provision step of providing all the agenda materials of the meetings held in the past as meeting information,
A program for providing conference information, which causes a computer to execute.

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