JP2010064257A - Image output apparatus - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an image output apparatus which takes the operability of a user into account, and at the same time aims at output management of print data and improvement of information security. <P>SOLUTION: The image output apparatus includes: a receiving function S1702 of receiving the print data which may have additional information; an image forming function of forming and outputting an image on the basis of the print data; a suspension condition storing function of storing suspension conditions for suspending printing of the print data; suspending functions S1716 and S1720 of storing the print data in a predetermined suspension data storage medium in response to that the additional information possessed by the print data corresponds to any of the suspension conditions and of suspending output by an image forming means, and a function S1710 of making the image forming function form and output the image based on the print data when the print data does not have the additional information corresponding to any of the suspension conditions. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to an image output apparatus that outputs an image based on received data, and more particularly to an image output apparatus that can set an output method when additional information exists in received data.

  General printing procedures in a computer include the following. A user starts a necessary application on a computer and opens a file to be printed. For example, “file”, “print”, and “execute” are selected in this order from the opened application menu, and a print instruction is issued to the designated image output apparatus.

  Some image output apparatuses have a direct print function. The direct print function refers to the following functions. A window called a direct print window related to the image output apparatus is displayed on the display. By dragging and dropping a file to be printed in this window, a print instruction is issued to the image output apparatus. The image output device reads the dragged and dropped file, expands the data, and outputs the image as it is. This function is convenient in that a file print instruction can be issued with a simple operation, and the specified file can be printed immediately. Further, since there is no need to start an application and open a file, it is effective when printing many types of files, and the user's trouble can be saved.

  In addition, the image output apparatus has a confidential print function and a hold print function. In the confidential print function, the user transmits a print instruction after setting a password in the print data, and the printout is started by inputting the set password from the designated printer operation panel. In the hold print function, the received print data is not output immediately but is temporarily stored in the image output apparatus. A list of accumulated data is displayed, and the user selects data to be printed from the list and executes printing.

Japanese Patent Application Laid-Open No. H10-260260 discloses a technique for temporarily holding data without printing immediately when data encrypted by a password is sent to an image output apparatus by direct printing.
JP 2006-297624 A

  With the spread of computer networks, document file management and information security techniques are more important than ever.

  The direct print function of an image output device that operates on a computer network provides information security, especially information from printed matter, in that any data can be easily printed unless a password is set by the user in advance. There was a problem in terms of leakage.

  The technique of Patent Document 1 operates by determining the state of a file transmitted in the direct print function, and thus has a problem in that there is a risk of information leakage due to forgetting the setting by the user.

  Therefore, an object of the present invention is to provide an image output apparatus for the purpose of improving print data output management and information security while considering user operability.

  An image output apparatus according to a first aspect of the present invention includes: a receiving unit that receives print data that may have additional information; an image forming unit that forms and outputs an image based on the print data; A holding condition storage unit for storing a holding condition for holding printing of the print data, and a receiving unit in response to the additional information included in the print data received by the receiving unit corresponding to one of the holding conditions Is stored in a predetermined hold data storage medium, hold means for holding output by the image forming means, and additional information corresponding to one of the hold conditions for the print data received by the receiving means. Means for causing the image forming means to form and output an image based on the print data when it does not.

  In this image output apparatus, a holding condition using information added to print data is set. If the additional information of the print data satisfies the hold condition, the received print data is stored in a predetermined data storage medium without performing image output based on the print data. Thereby, unauthorized printing of important print data can be prevented, and information leakage from printed matter can be prevented. Further, by using information added to the print data, it is possible to reduce the complexity of the security setting when the user issues a print instruction to the image output apparatus. As a result, it is possible to provide an image output apparatus for the purpose of improving print data output management and information security while considering user operability.

  Preferably, the additional information is one of a file name, an IP address, a device name, and a login name.

  Additional information included in the print data used as a condition for deferring printing is easy for the user to understand such as a file name, an IP address, a device name, and a login name. Therefore, even when the setter sets a holding condition or the like, the burden can be reduced and the condition can be easily set. In particular, when the IP address or the device name is included in the additional information, it is possible to enhance the setting on the computer network.

  More preferably, the image output device includes a password issuing unit for issuing a password for releasing the hold of the print data in response to the output of the print data being held by the hold unit, and a password issuing unit Further includes password storage means for storing the password issued by the storage means in association with the print data held by the holding means in a predetermined password storage medium.

  In response to the print data output being held, a password for releasing the hold state is issued. By storing the print data and the issued password in association with each other, the print data is further protected in the image output apparatus. As a result, a further effect can be obtained for output management of important documents and the like.

  Preferably, in response to the password issuance unit issuing the password, the image output apparatus has suspended the output of the print data at the transmission source of the print data received by the reception unit, and the password issuance It further includes notification means for notifying the password issued by the means.

  More preferably, the image output device includes a password input unit for receiving a password input by the user, and a password that matches the input password in response to the password input unit receiving the password input. A password determination means for determining whether or not the password is stored in the storage medium, and associating with the password in response to determining that the password matching the input password is stored in the password storage medium And holding data printing means for outputting the printed data by the image forming means.

  The password for canceling the pending state of the issued print data is notified to the print data transmission source by the notification means. By notifying the password only to a limited number of parties that are the transmission source of the print data, it is possible to prevent the print data in the suspended state from being output by anyone other than the person concerned. As a result, information leakage due to browsing by a third party can be prevented.

  Preferably, the image output apparatus is configured to notify the transmission source of the print data received by the reception unit that the output of the print data is suspended in response to the suspension of the output of the print data by the suspension unit. Further included is a notification means.

  By notifying the transmission source of the print data that the output of the print data is suspended, the status of the print data is notified to the user. As a result, the user can grasp the status of the data instructed to print, and an image output apparatus that is easy for the user to use can be realized.

  Preferably, the image output apparatus includes a print rejection condition storage unit for storing a print rejection condition for rejecting output of the print data, and additional information included in the print data received by the reception unit prior to the operation of the holding unit. And a discarding unit for discarding the print data received by the receiving unit in response to satisfying any of the print rejection conditions.

  For print data for which copying is to be completely prohibited, additional file information relating to the print data is stored in the print rejection condition. As for the print rejection condition, by performing a determination process before determining whether the hold condition is satisfied, it is possible to more reliably extract the print rejection condition. By discarding the print data itself received by the discarding means, the image output apparatus is in a state where no print data corresponding to the print rejection condition remains. As a result, unnecessary print data is not stored in the image output apparatus, and information security in the image output apparatus can be expected to be improved.

  More preferably, prior to the operation of the holding unit, the discarding unit is a target of discarding received by the receiving unit in response to the additional information included in the print data received by the receiving unit corresponding to one of the print rejection conditions. For storing the print data in a predetermined discard data storage medium, and for deleting the print data stored in the discard data storage medium that has passed a predetermined time since being stored in the discard data storage medium And deleting means.

  The discarding unit deletes the print data of the stored print data for which a predetermined time has elapsed. As a result, unnecessary data that is not printed out over time can be periodically deleted, and unnecessary data is not saved in the image output apparatus. As a result, improvement of information security in the image output apparatus can be expected.

  More preferably, the image output apparatus further includes means for notifying that the print data is discarded to the transmission source of the print data when the discard means discards the print data.

  By notifying the print data transmission source that the print data has been discarded, the user can grasp the status of the data for which the print instruction has been issued. As a result, an image output apparatus that is easy for the user to use can be realized.

  Preferably, the image output apparatus further includes means for creating a list of print rejection conditions.

  More preferably, the image output device further includes means for receiving an input of the print rejection condition and storing it in the print rejection condition storage means.

  When the number of print data to be prohibited from copying increases, additional information regarding the print data can be input to add a print rejection condition. As a result, an improvement in security in the image output apparatus can be expected. The list of print rejection conditions is easy to use for a setter who adds settings. As a result, an image output apparatus considering user operability can be realized.

  Preferably, the image output apparatus further includes means for creating a list of pending conditions.

  The list of holding conditions is a material that can be easily used by a setter who adds a setting. As a result, an image output apparatus considering user operability can be realized.

  Preferably, the image output apparatus includes a search condition input unit for receiving an input of a search condition for print data stored in the hold data storage unit, and a search for searching for print data corresponding to the search condition and displaying the list. Display means.

  Since the print data corresponding to the hold condition is stored in the hold data storage means, the number of cases is large. By displaying only the print data corresponding to the search condition, it becomes easier to find the desired print data, and the user can easily use it.

  More preferably, the search condition input means includes a search password input means for receiving an input of a password corresponding to the print data to be searched. The search display means includes means for searching print data associated with the password received by the search password input means from the hold data storage means and displaying the list.

  A password is stored in the password storage medium in association with the suspended print data. By inputting a password as a search condition and displaying the print data stored in association with the password, a more detailed search result can be obtained.

  More preferably, the image output device includes a print target designating unit for receiving designation of what is to be printed among the print data displayed in a list, and print data designated by using the print target designating unit. And means for outputting using the means.

  Desired print data can be designated from a list display displaying only print data corresponding to the search condition, and can be output using the image forming means. As a result, the pending print data can be retrieved more easily, and image formation and output can be performed.

  Preferably, the image output apparatus further includes a list display unit for displaying a list of print data stored in the hold data storage unit.

  More preferably, the image output apparatus receives the print data specified by using the means for receiving the designation of the print data among the print data displayed as a list by the list display means, and the means for receiving the designation. And means for outputting using image forming means.

  It is possible to display a list of print data stored in the hold data storage means for confirmation. Also, desired print data can be found and output from this display.

  Preferably, the image output apparatus further includes means for receiving an input of the hold condition and storing it in the hold condition storage means.

  The condition of the print data that is to be put on hold without printing immediately can be set as the hold condition. As a result, it is possible to flexibly add a hold condition according to business, and it can be expected to improve information security in the image output apparatus.

  An image output apparatus according to a second aspect of the present invention includes: a receiving unit for receiving print data that may have additional information; an image forming unit for forming and outputting an image based on the print data; Operation rule storage means for storing an operation rule consisting of a set of conditions relating to additional information of print data and processing to be performed when the conditions are satisfied, and additional information included in the print data received by the receiving means In response to any of the conditions of the operation rule, the print data processing means for performing the processing determined by the operation rule on the print data received by the receiving means, and the print data received by the receiving means For causing the image forming means to form and output an image based on the print data when additional information corresponding to any of the conditions of the operation rule is not included. And a stage.

  As described above, the hold condition and the print prohibition condition are set in the image output apparatus connected to the network by using the additional information added to the print data. If the additional information corresponds to the hold condition when the print data is received, the print data is stored in the image output apparatus as a hold state without executing printing. As a result, it is possible to prevent information leakage due to the snooping on the output printed matter. If the additional information corresponds to the print prohibition condition, the received data is discarded and not left in the image output apparatus. As a result, unnecessary print data does not remain in the image output apparatus.

  Further, the information that the print data has been put on hold or has been discarded is notified from the image output apparatus to the print data transmission source as needed. As a result, it is possible for the user to grasp the status of the data for which the print instruction has been issued, and it becomes easy to use.

  As a result, it is possible to provide an image output apparatus for the purpose of improving print data output management and information security while considering user operability.

  In the following description and drawings, the same parts are denoted by the same reference numerals and names. Their functions are also the same. Therefore, detailed description thereof will not be repeated.

-Constitution-
FIG. 1 is a schematic diagram showing an overall configuration of an image output system 30 including an image output device 40 according to the present embodiment.

  With reference to FIG. 1, the image output device 40 is connected to a network 44. The image output system 30 further includes a computer 42 connected to the network 44 for issuing a print instruction to the image output apparatus 40.

  FIG. 2 is a block diagram showing a configuration of the computer 42 including peripheral devices used for the computer 42.

  Referring to FIG. 2, a computer 42 temporarily stores a CPU (Central Processing Unit) 82, a bus 102 connected to the CPU 82, a ROM (Read Only Memory) 84 storing various programs, and various data. A RAM (Random Access Memory) 86 operating as a work area for storing data, an HDD (Hard Disk Drive) 88 for storing various programs and data, a network interface 90 for providing connection to the network 44, and an external display 96 Are connected to the display interface 92 and an input interface 94 for connecting input devices such as a keyboard 98 and a mouse 100. The ROM 84, RAM 86, HDD 88, network interface 90, display interface 92, and input interface 94 are connected to the bus 102, and the entire control is performed by the CPU 82.

  FIG. 3 is a block diagram showing the configuration of software that runs on the computer 42.

  Referring to FIG. 3, operating system 48 operates on computer 42, and printing software 50 is executed when a printing command is received from operating system 48, and receives and displays an input from an input device such as a mouse. A display device such as a device and a peripheral device such as an image output device are operated.

  FIG. 4 is a block diagram illustrating the configuration of the image output device 40.

  Referring to FIG. 4, an image output device 40 includes a CPU 122, a bus 138 connected to the CPU 122, a ROM 124 that stores various programs, and a RAM 126 that operates as a work area that temporarily stores various data. The network interface 136 for providing a connection to the network 44, the HDD 128 for storing the data received through the network 44, the setting of the identification information indicating whether or not the hold function is registered, which is registered by the administrator, and the like. The setting information acquisition unit 132 for acquiring identification information indicating whether or not the hold function can be operated from the data is compared with the identification information acquired by the setting information acquisition unit 132 and the setting of the identification information set by the administrator. The information determination unit 130 for determining and the operation from the user are accepted. And an operation section 134 of. The operation unit 134 includes a touch panel display 140. The ROM 124, RAM 126, HDD 128, network interface 136, operation unit 134, information determination unit 130, and setting information acquisition unit 132 are connected to the bus 138, and overall control is performed by the CPU 122. The touch panel display 140 operates as an input device that receives an operation from a user and an output device that displays an output result.

  The hold state described in the present invention represents storing received data in an HDD or the like without printing.

  The image output device 40 according to the present embodiment has a direct print function, and can receive a print instruction from a computer 42 on the network and output an image.

  FIG. 5 is a diagram illustrating an appearance of the operation unit 134 of the image output apparatus 40.

  Referring to FIG. 5, operation unit 134 includes a touch panel display 140, a printer button 154 for switching to the printer mode, a document button 156 for switching to the document filing mode, and a copy button 158 for switching to the copy mode. A job status button 162 for displaying a print hold list (to be described later) for displaying a print job stored in the hold state in the image output device 40, a user setting button 160 for shifting to the user setting mode, and a numeric keypad 164 A cancel button 166, an all cancel button 168 for canceling all settings, a color start button 170 for instructing an operation in the color mode, and a monochrome start for instructing an operation in the monochrome mode. And a tongue 172. An initial screen 150 for copy mode is displayed on the touch panel display 140 of FIG.

  The present invention is relevant when the image output device 40 is operating in the printer mode. For this reason, the document filing mode and the copy mode will not be described here.

  The image output device 40 is switched to a user setting mode, a key operator program setting mode, a device setting mode, a hold permission / print rejection information setting mode, an item setting mode, and a content setting mode in order to perform various settings in the printer mode. Can be used. The image output device 40 sets information for controlling the operation of the image output device 40 using these setting modes.

  6 to 11 are diagrams showing display screens displayed on the touch panel display 140 of the operation unit 134. Hereinafter, the configuration will be described while explaining the procedure for setting the hold permission information and the print rejection information of the image output device 40. The hold permission information is used to prevent the important data from being inadvertently printed, and the condition that the additional information of the received data should be satisfied, and when the condition is satisfied, the data is immediately Is described as a kind of rule for storing in an HDD or the like without printing. Similarly, the print rejection information is a condition that the additional information of the received data should be satisfied for the purpose of preventing the data whose copying is prohibited from being printed, and when the condition is satisfied, Describes discarding data without printing it as a kind of rule.

  FIG. 6 is a diagram showing a user setting screen 180. The user setting screen 180 is an initial screen of the user setting mode displayed when the user setting button 160 is pressed in FIG.

  Referring to FIG. 6, user setting screen 180 includes a key operator program button 182 for entering the key operator program setting mode, and an end button 184 for exiting the user setting mode.

  The user setting mode is a mode in which the user performs simple settings for use or confirms the usage status of the image output apparatus. On the user setting screen 180, the operation of the device can be set, and the total used number display, screen contrast, data list printing, date / time setting / paper feed tray setting, and destination registration can be executed. However, they are not directly related to the setting of the hold permission information and the print rejection information, and will not be described here. When the key operator program button 182 is pressed on the user setting screen 180, the mode shifts to the key operator program setting mode.

  FIG. 7 is a diagram showing a key operator mode screen 190 which is an initial screen of the key operator program setting mode.

  Referring to FIG. 7, key operator mode screen 190 includes a device setting button 192 for shifting to the device setting mode and an end button 194 for ending the key operator program setting mode.

  The key operator program setting mode is a mode in which information registered in the image output apparatus is set / changed mainly by an equipment administrator and a service person. On the key operator mode screen 190, department management, system management, and the like can be set. However, they are not directly related to the setting of the hold permission information and the print rejection information, and will not be described here. When the device setting button 192 is pressed, the device setting mode is entered.

  FIG. 8 is a diagram showing a device setting mode screen 200 that is an initial screen of the device setting mode.

  Referring to FIG. 8, device setting mode screen 200 includes a hold permission setting button 202 for shifting to the hold permission / printing rejection information setting mode and an end button 204 for ending the device setting mode.

  The device setting mode is a mode for setting permission and prohibition of the operation of the image output apparatus. On the device setting mode screen 200, settings of the document detection device, prohibition of use of the duplex function, prohibition of use of the document feeder, and the like can be set. However, they are not directly related to the setting of the hold permission information and the print rejection information, and will not be described here. When the hold permission setting button 202 is pressed, the mode shifts to a hold permission / print rejection information setting mode.

  FIG. 9 is a diagram showing a hold permission information setting screen 210 that is an initial screen of the hold permission / print rejection information setting mode.

  Regarding the hold permission information and the print rejection information, one setting condition is constituted by two pieces of information of “item” and “content” corresponding to the item. Specifically, when an administrator or a setter (hereinafter referred to as “administrator”) logs in to the file name to be printed, the source IP address, the source computer name, and the source computer. Select one of the login names. As the content, the content corresponding to the selected item is input. For example, in the condition setting for the print rejection information, the administrator selects an IP address as an item. In that case, in the contents, a specific IP address such as “192.168.2.11” is input.

  Referring to FIG. 9, the hold permission information setting screen 210 includes an item setting button 212 for shifting to an item setting mode for setting an item to be held permitted or rejected, and the contents of the items set by the item setting button 212. A content setting button 214 for shifting to a content setting mode, a hold permission button 216 to be pressed when registering the input item and content as hold permission information, and when registering the input item and content as print rejection information A print rejection setting button 218 to be pressed, an OK button 220 for confirming the input setting and registering it in the image output apparatus 40, and a cancel button for exiting the hold permission / print rejection information setting mode without confirming the setting. 222 and an end button 224 for returning to the key operator program setting mode. Items set in the item setting mode are displayed on the item setting button 212, and contents set in the content setting mode are displayed on the content setting button 214.

  In the hold permission / print refusal information setting mode, either the hold permission information or the print refusal information is selected and its items and contents are set. When the administrator presses the hold permission button 216, a check display appears on the hold permission button 216. When the print rejection setting button 218 is pressed in this state, the check display attached to the hold permission button 216 is removed and the check display is displayed on the print rejection setting button 218. When the hold permission button 216 is pressed again in this state, the check display attached to the print rejection setting button 218 is removed and the check display is displayed on the hold permission button 216. On the hold permission information setting screen 210, the administrator presses one of the hold permission button 216 or the print rejection setting button 218 to select it. When the item setting button 212 is pressed after selection, the image output apparatus 40 shifts to the item setting mode.

  FIG. 10 is a diagram showing an item setting screen 230 that is an initial screen of the item setting mode.

  The item that can be set in the print permission information and the print rejection information is any one of a file name, a transmission source IP address, a transmission source personal computer name, and a login name when logging in to the transmission source personal computer.

  Referring to FIG. 10, item setting screen 230 includes a file name button 232 for selecting a file name as an item, an IP address button 234 for selecting an IP address, and a computer name for selecting a computer name. A button 236, a login name button 238 for selecting a login name, an OK button 240 for confirming the selected item and returning to the hold permission information setting screen 210, and a hold permission information setting screen 210 without confirming the item. A cancel button 242 for returning to the screen and an end button 246 for returning to the key operator program setting mode are included.

  In the item setting mode, an item for hold permission or printing refusal that is checked in any of the hold permission / print refusal information setting mode is set. When the administrator presses any one of the file name button 232, the IP address button 234, the personal computer name button 236, and the login name button 238, a check display is displayed on the pressed button, and the item is selected. At that time, the check attached to the button that was not pressed is removed and the selection is cancelled. When the administrator selects an item to be set and presses an OK button 240, the item is set and the screen returns to the hold permission information setting screen 210. The set item is displayed on the item setting button 212 on the hold permission information setting screen 210. When the cancel button 242 is pressed, the screen returns to the hold permission information setting screen 210 without setting items.

  FIG. 11 is a diagram showing a content setting screen 250. The content setting screen 250 is an initial screen of a content setting mode displayed when the content setting button 214 is pressed in FIG.

  Referring to FIG. 11, content setting screen 250 includes a text box 268 for inputting setting contents, a half-width full-width button 252 for switching between half-width input and full-width input, Japanese input and alphanumeric input. A Kana alphanumeric button 262 for switching, a keyboard button 254 for inputting characters, a conversion button 264 for performing kanji conversion when inputting Japanese, and a confirmation button 266 for confirming conversion by the conversion button 264 The OK button 256 for confirming the contents input in the text box 268 and returning to the hold permission information setting screen 210, the cancel button 258 for returning to the hold permission information setting screen 210 without confirming the contents, and the key And an end button 260 for returning to the operator program setting mode.

  In the content setting screen 250, the content is input according to the item set in the item setting screen 230. The administrator inputs contents using the keyboard button 254 in the text box 268. When the administrator inputs contents and presses an OK button 256, the contents are set and the screen returns to the hold permission information setting screen 210. The set content is displayed on a content setting button 214 on the hold permission information setting screen 210. When the cancel button 258 is pressed, the screen returns to the hold permission information setting screen 210 without setting items.

  When the OK button 220 is pressed while the set item and content are displayed on the item setting button 212 and the content setting button 214, the information is registered as one setting condition of hold permission information or print rejection information. Is done. The registered setting conditions are stored in the HDD 128 of the image output device 40.

  FIG. 12 is a diagram showing a display window 280 representing a direct print utility execution screen and a print file 284 displayed on the external display 96 when a print instruction is issued using the direct print function.

  Referring to FIG. 12, display window 280 includes a direct print display 282.

  In the example of the display window 280, the computer 42 transmits a print job to the image output device 40 by dragging and dropping the icon of the file 284 to be printed onto the direct print display 282.

  FIG. 13 is a diagram illustrating a table 290 that represents information that can be added to a file when a print job is transmitted by the direct print utility.

  Referring to FIG. 13, the direct print utility may add information such as a transmission date, a transmission file name, a transmission source IP address, a transmission source personal computer name, and a transmission source personal computer login name to a print job for transmission. it can. In the present embodiment, it is assumed that the above five items are added to the print job and transmitted to the image output apparatus 40.

  FIG. 14 is a diagram showing a hold permission setting list 300 that can be browsed by the administrator of the image output apparatus 40.

  Referring to FIG. 14, a hold permission setting list 300 includes a setting item display 302 that displays items that are permitted to be held, a content display 304 that displays the contents for the set items, and a password for releasing the hold state. A check box 306 for setting whether or not to set in advance, a password input box 308 for inputting a password for releasing the hold state, and a hold permission setting list which are enabled when the check box 306 is checked. And a scroll bar 310 for scroll-displaying.

  The hold permission setting list 300 displays hold permission settings stored in the HDD 128 of the image output device 40. It is also possible to change the setting contents from the hold permission setting list 300. The administrator can view the hold permission setting list 300 also from the computer 42 and can correct it when necessary.

  Further, in the hold permission setting list 300, a password for releasing the hold state can be set in advance for a print job that falls into the hold state corresponding to the set hold permission setting. When setting a password, the check box 306 is checked to enable the password input box 308, and the password is input to the enabled input box.

  As will be described later, in the present embodiment, a hold state canceling password that is different from each other is issued by the image forming apparatus 40 for a print job that satisfies the hold permission setting condition and is in the hold state. In the hold permission setting list 300, when a password for cancellation is set in advance as the hold permission setting condition, a password set in advance is set for a print job corresponding to the hold permission setting for which the password is set and in the hold state. Applies.

  FIG. 15 is a diagram showing a print rejection setting list 312 that can be browsed by the administrator of the image output apparatus 40.

  Referring to FIG. 15, the print rejection setting list 312 scrolls the setting item display 314 that displays items to be rejected, the content display 316 that displays the contents for the set items, and the print rejection setting list. And a scroll bar 318.

  The print rejection setting list 312 displays print rejection settings stored in the HDD 128 of the image output apparatus 40. It is also possible to change the setting contents from the print rejection setting list 312. The administrator can view the print rejection setting list 312 also from the computer 42, and can correct it when necessary.

  FIG. 16 is a flowchart showing a control structure of a program executed by the CPU 122 in the image output apparatus 40 until a print job transmitted by direct printing is received and processed. This program is executed when the image output apparatus 40 is activated.

  Referring to FIG. 16, this program follows step S1702 for receiving a print job via network 44, step S1702, step S1704 for acquiring information added to the print job, and step S1704. When it is determined whether or not the information acquired in S1704 is information corresponding to the print rejection setting, and the control flow is branched according to the determination result, and when it is determined that the information is not applicable in Step S1706 (In the case of NO), it is determined whether or not the information acquired in step S1704 is information corresponding to the hold permission setting, and the control flow is branched according to the determination result in steps S1708 and S1708. It is executed when it is determined that the information is not applicable (NO). And a step S1710 for performing run to print the print job.

  This program is further executed when it is determined in step S1708 that the information is applicable (in the case of YES), and it is determined whether or not a password is set in the corresponding hold permission setting, and according to the determination result. Step S1712 for diverting the flow of control, and step for issuing a password for releasing the hold state of the received print job, which is executed when it is determined in step S1712 that a password is not set (in the case of NO) Following step S1714 and step S1714, the print job and the password issued in step S1714 are stored in association with the HDD 128 and placed in the hold state. Following step S1716, the print job is issued to the transmission source of the print job in step S1714. Password and print job And a step S1718 to notify the fact that it has in the field state.

  In step S1718, for example, “PC name: data sent from PC1, so data was stored in the image output device. The password for printing the data was set as *****. Issue a message like "Please enter your password." “****” is the password issued in step S1714, and varies depending on the print job.

  This program is further executed when it is determined in step S1712 that a password has been set (in the case of YES), and the corresponding print job and the set password are stored in association with the HDD 128 and placed in the hold state. Subsequent to step S1720, step S1720 and step S1722 notifying that the print job transmission source is in the hold state with a password set in advance are included.

  In step S1720, for example, “The character string specified in the file name is included, so the data was stored in the image output device. The password for printing the data was set to @@@@@. Please enter the password you set. ”Is issued to the sender. “@@@@@” is the password set when the hold permission is set.

  This program is further executed when it is determined in step S1706 that the information is applicable (in the case of YES), and continues to steps S1724 and S1724 that notify the transmission source that printing has been rejected. And step S1726 for discarding the received data.

  In step S1724, for example, a message such as “The transmitted data was discarded because the file name met a specific condition” is transmitted to the transmission source. Thereafter, in step S1726, the received data is discarded, and the received data is not left in the image output apparatus.

  When any of step S1710, step S1718, step S1722, and step S1726 is executed, this program ends.

  FIG. 17 is a view showing a print hold list screen 320 representing print jobs stored in the hold state in the image output apparatus 40. The print hold list screen is displayed when the job status button 162 is pressed.

  Referring to FIG. 17, a print hold list screen 320 includes display buttons 322, 324, and 326 for displaying and selecting a print job, a page feed button 328 for sending the display of the hold list, and a display button for the user. An OK button 334 for executing a print job selected by pressing any of 322 to 326, a cancel button 336 for ending the print hold list screen 320 and shifting to the initial screen 150 of the print mode, A search key input button 330 for setting a hold permission setting as a search key for a print job, and a search button 332 for displaying a corresponding search result when the search key is input. .

  The print hold list screen 320 shown in FIG. 17 is in a state where no search key is input. On the display buttons 322 to 326, all held print job names are displayed in time series. The most recently held print job name is displayed on the display button 322, and the job names are displayed on the display buttons 324 and 326 in the order of being held before that. In FIG. 17, print jobs of the contract A company, personnel book 1, and contract B company are assigned to the display buttons 322, 324, and 326, respectively. Press to switch the display. If the search button 332 is pressed while the search key is being input, a print job corresponding to the set search key is assigned to the display buttons 322 to 326.

  When the display buttons 322 to 326 are pressed to select a print job and then the OK button 334 is pressed, a password input screen is displayed (not shown). By inputting the hold state release password notified to the data transmission source on the password input screen, the hold state of the print job is released and printing is executed.

  FIG. 18 is a diagram showing a search key setting screen 350 displayed when the search key input button 330 is pressed on the print hold list screen 320.

  Like the hold permission information, the search key is one of two items of “item” for specifying which item is to be searched and “content” for specifying a search condition corresponding to the item. One search key is configured.

  Referring to FIG. 18, search key setting screen 350 is an item setting button 352 for shifting to an item setting mode for setting an item as a search key, and a content for setting search content related to an item set by item setting button 352. A content setting button 354 for shifting to the setting mode, an OK button 356 for confirming the setting input by the user as a search key and returning to the print hold list screen 320, and a print hold list screen without confirming the search key And a cancel button 358 for returning to 320.

  On the search key setting screen 350, items and their contents are set as search keys. When the item setting button 352 is pressed, a screen as shown in FIG. 10 is displayed, and the file name, the sender IP address, the sender computer name, and the sender computer, which are items used in the hold permission setting, are logged in. In addition to the login name at the time, select one of the password settings, and set it as a search key item. When the content setting button 354 is pressed, a screen as shown in FIG. 11 is displayed, and the content corresponding to the selected item is set. Items and contents set as search keys are displayed on an item setting button 352 and a content setting button 354 on the search key setting screen 350. Further, the search key is not necessarily set up to the contents, and only the item may be set.

  FIG. 19 is a flowchart showing a control structure of a program executed by the CPU 122 in the image output apparatus 40 until the user selects a print job from the print hold list screen and executes printing. This program is executed when the job status button 162 is pressed.

  Referring to FIG. 19, this program displays a list of all print jobs held in image output device 40 on the print hold list screen. Step S2002 is a search key for job search following step S2002. Is entered and set, and the flow of control branches according to the determination result, and when it is determined in step S2004 that the search key is not set (NO) It is determined whether or not a print job is selected from the print hold list, and when it is determined in step S2006 that branches the flow of control according to the determination result and in step S2006 that the print job is selected ( If YES), to display the password input screen and allow the user to execute a print job Following step S2008 for inputting the password and step S2008, it is determined whether or not the input password is correct, and step S2010 for branching the flow of control according to the determination result and the password input in step S2010 are correct. Step S2012 is executed when it is determined (in the case of YES), and the selected print job is executed and output, and Step S2012 is included following Step S2012 to delete the output print job and print data. If it is determined in step S2006 that no print job has been selected (NO), control proceeds to step S2002. If it is determined that the password input in step S2010 is not correct (NO), the control proceeds to step S2008, and the password is input again.

  This program is further executed when it is determined in step S2004 that the search key is set (in the case of YES), and it is determined whether or not the search item set by the search key is a password. Steps S2020 for branching the control flow according to the process, and if the search item is determined not to be a password in Step S2020 (in the case of NO), this is executed, and all the prints in the hold state in the image output device 40 Following steps S2022 and S2022, in which a print job corresponding to the search key selected from the jobs is displayed as a search result, it is determined whether or not re-search by the user is performed, and according to the determination result. Step S2024 for branching the flow of control. If it is determined in step S2024 that re-search is performed (YES), the control proceeds to step S2004. If it is determined that the re-search is not performed (NO), the control proceeds to step S2002.

  This program is further executed when it is determined that the search item selected in step S2020 is a password (in the case of YES), and it is determined whether or not the password entered as the content of the search key is a correct password. When the password is determined to match in step S2026 for branching the control flow according to the determination result and in step S2026 (in the case of YES), the image output device 40 is in the hold state. Step S2028 extracts and displays a print job corresponding to the search key set by the user from all print jobs, and Step S2030 executes printing of the extracted print job following Step S2028. After execution of step S2030, control proceeds to step S2014, and the output print job and print data are deleted. If it is determined in step S2026 that the passwords entered as the contents of the search key do not match (NO), control proceeds to step S2022.

  In step S2014, the program refers to all print jobs in the hold state in the image output apparatus 40, determines whether there is a job for which a predetermined time has elapsed from the reception date and time, This is executed when it is determined in step S2016 that branches the flow of control according to the determination result, and in step S2016 that a predetermined time has elapsed from the reception date and time (in the case of YES), and the corresponding job is deleted. And step S2018 for notifying the data transmission source that the print job has been deleted. After execution of step S2018, control proceeds to step S2016. If it is determined in step S2016 that there is no job for which a predetermined time has elapsed since the reception date and time (NO), the program ends.

  In step S2018, for example, a notification message “File name: #### has been deleted because the print job hold period has passed.” Is issued to the print data transmission source. “####” displays the print data file name of the erased print job.

―Operation―
The image output apparatus 40 according to the present embodiment operates as follows.

  In the present embodiment, when a print instruction is issued from the computer 42 to the image output device 40 on the network using the direct print function, the print date and time, the file name, the IP address of the transmission source terminal, the transmission source personal computer Name and the login name when logging in to the transmission source personal computer are transmitted.

  In consideration of these pieces of information transmitted together with the print data, the administrator sets in advance data hold permission so that important prints are not immediately printed but are stored in the image output apparatus. In addition, for those that prohibit copying such as contracts, a print rejection setting is made in advance so that the data is discarded when the print data is received.

  Data hold permission setting and print rejection setting of print data are performed as follows.

  The user setting button 160 is pressed on the initial screen 150 in the copy mode to enter the user setting mode. On the user setting screen 180, the key operator program button 182 is pressed to display the key operator mode screen 190, and the device setting button 192 is pressed to display the device setting mode screen 200. When the hold permission setting button 202 is pressed on the device setting mode screen 200, a hold permission information setting screen 210 is displayed. On this screen, hold permission setting and printing rejection setting are registered.

  The setting condition in the hold permission information and the print rejection information is composed of two pieces of information, “item” and “content” corresponding to the item.

  When registering the hold permission setting, the hold permission button 216 is pressed and checked, and the item setting button 212 is pressed to display the item setting screen 230. On the item setting screen 230, as the items to be allowed to hold, select any one of the file name, IP address, source PC name, and login name when logging in to the source PC and press the OK button to set. . When the hold permission information setting screen 210 is displayed after setting the item, the set item name is displayed on the item setting button 212. Next, the content setting button 214 is pressed to display the content setting screen 250. In the content setting screen 250, for example, when an IP address is set as an item, the content corresponding to the selected item is input as “192.168.0.11” and the OK button is pressed to set. After setting the content, when the hold permission information setting screen 210 is displayed, the content is displayed on the content setting button 214. After confirming the items to be held and the contents, the OK button 220 is pressed. Then, the setting information is registered in the image output device 40 as a hold permission setting. In the hold permission setting, a password for releasing the hold state can be individually set. A hold permission setting list 300 is displayed, and a check box 306 of a hold permission condition for individually setting a password is pressed and checked. When checked, the password input box 308 is validated, and the character string input in the input box 308 is set as the password.

  When registering the print rejection setting, the print rejection setting button 218 is pressed and checked, and the item setting button 212 is pressed to display the item setting screen 230. In the item setting screen 230, as an item to be rejected for printing, one of a file name, an IP address, a transmission source personal computer name, and a login name when logging in to the transmission source personal computer is selected, and an OK button is pressed. Then, the item of print rejection information is set. After the item setting, when the hold permission information setting screen 210 is displayed, the set item name is displayed on the item setting button 212. Next, the content setting button 214 is pressed to display the content setting screen 250. In the content setting screen 250, for example, when the file name is set as an item, the content corresponding to the selected item is input as in the “personnel list” and the OK button is pressed. Then, the input content is set as the content of the print rejection information. After the content setting, when the hold permission information setting screen 210 is displayed, the set content is displayed on the content setting button 214. When the OK button 220 is pressed after confirming the items and contents to be rejected, the setting information is registered in the image output apparatus 40 as the print rejection setting.

  When the hold permission and print rejection settings are registered, the operation when the image output apparatus 40 receives print data with the direct print function is as follows.

  When the image output device 40 receives the print data, it extracts additional information such as the file name transmitted with the print data, the IP address of the transmission source terminal, the computer name of the transmission source, and the login name when logging in to the transmission source personal computer. To do. With reference to the extracted additional information and the registered print rejection setting, if there is a corresponding setting condition, it is determined as a print rejection job. Notifying the transmission source that printing has been rejected, the image output device 40 discards the received data and ends the program. If it is not determined as a print rejection job, the extracted additional information and the registered hold permission setting are referred to, and if there is a corresponding setting condition, it is determined as a hold target job. If it is determined that the job is a hold target job, it is determined whether a password is registered in the corresponding hold permission setting. When the password is not registered in the hold permission setting, the image output device 40 issues a random character string password for releasing the hold state, and associates the received print data with the issued password, and the image output device 40. It is stored in the HDD 128 in the inside. The transmission source is notified that the received print instruction is in the hold state and the password issued to release the hold state. When a password is registered in the hold permission setting, the image output apparatus 40 associates the received print data with the password registered in advance in the corresponding hold permission setting and stores it in the HDD 128 in the image output apparatus 40. The transmission source is notified of which condition the received print instruction corresponds to and enters the hold state, and a password for releasing the hold state. If there is no corresponding setting condition and the job is not determined as a hold target job, the received print data is output as it is.

  The print job saved in the hold state is displayed on the print hold list screen 320. In the initial print hold list, all stored print jobs are displayed. In the image output apparatus 40, it is possible to search by inputting a search key in order to search for a desired print job. On the print hold list screen 320, the search key input button 330 is pressed to display the search key setting screen 350. As the search key setting, the item to be searched and its contents are set in the same manner as the hold permission setting. As a search key item, in addition to a file name, an IP address, a transmission source personal computer name, and a login name, any one of presence / absence of password setting is set. In setting contents, input contents corresponding to the set item. Also, in setting the search key, only items can be set. When the search key items and contents are entered and the OK button is pressed, these settings are set as the search key. When the search button 332 is pressed after setting the search key, a print job corresponding to the search key is displayed on the print hold list screen 320.

  In the image output apparatus 40, the following operations are performed until the user selects a print job from the print hold list, executes printing, and finishes.

  When the job status button 162 is pressed, the print hold list screen is displayed on the touch panel display, and the print job in the hold state is displayed. Here, when searching for a print job, a search key is set and a search button is pressed. Then, the job corresponding to the search key is displayed from the print jobs in the hold state. When the user selects a print job on the print hold list and presses the OK button, the image output apparatus 40 displays a password input screen and waits for a password input from the user. If the password input by the user is correct for the corresponding print job, the image output apparatus 40 cancels the hold state of the print job and executes printing. The print job that has been printed is erased together with the print data from the HDD of the image output apparatus 40. Also, if you select a password item in the search key setting and enter the password set in the hold permission setting for that content, print jobs that are held according to the hold permission setting are extracted and displayed in a batch To do. Thereafter, the extracted print jobs are collectively released from the hold state and printed. The job that has been printed is erased together with the print data from the HDD of the image output apparatus 40.

  The image output device 40 deletes the output print data and print job, and then refers to all the print jobs in the hold state to determine whether there is a print job for which a predetermined time has elapsed from the reception date and time. To do. If there is a print job for which a predetermined time has elapsed, the image output apparatus 40 deletes the corresponding print job and print data, and notifies the data transmission source that the print job has been deleted. When there is no print job for which a predetermined time has passed from the hold list, the output operation is terminated.

  As described above, in the image output apparatus 40 according to the present embodiment, hold permission and print rejection are performed using the file name to be printed in the direct print function, the IP address of the transmission source, the personal computer name, and the login name to the personal computer. Make settings and control printing of received data. As a result, it is possible to prevent a highly confidential document from being easily printed. Also, for a print job to be held in the image output apparatus, control is performed to automatically delete the print job after a predetermined time has elapsed so that unnecessary print data is not left in the image output apparatus. . Since the minimum necessary data is stored inside the apparatus, the image output apparatus 40 can reduce the risk of information leakage due to unauthorized access. As a result, it is possible to provide an image output apparatus that takes account of user operability and at the same time improves document file output management and information security.

  The embodiment disclosed herein is merely an example, and the present invention is not limited to the above-described embodiment. The scope of the present invention is indicated by each of the claims after taking into account the description of the detailed description of the invention, and all modifications within the meaning and scope equivalent to the wording described therein are intended. Including.

It is a schematic diagram which shows the whole structure of the image output system 30 comprised using the image output device 40 which concerns on this Embodiment. 2 is a block diagram illustrating a configuration of a computer including peripheral devices used in the computer. FIG. 3 is a block diagram illustrating a configuration of software that operates on a computer 42. FIG. 3 is a block diagram illustrating a configuration of an image output device 40. FIG. FIG. 3 is a diagram illustrating an appearance of an operation unit 134 of the image output device 40. It is a figure which shows the initial screen of user setting mode, and the user setting screen. It is a figure which shows the initial screen and key operator mode screen 190 of key operator program setting mode. It is a figure which shows the initial screen of device setting mode, and the device setting mode screen. It is a figure which shows the initial screen of hold permission / printing refusal information setting mode, and hold permission information setting screen 210. FIG. It is a figure which shows the initial screen of item setting mode, and the item setting screen 230. FIG. It is a figure which shows the content setting screen 250 showing the initial screen of the content setting mode of hold permission / printing refusal information. 3 is a diagram illustrating a direct print function display window 280 and a print file 284, which are examples of the print software 50. FIG. It is a figure showing the table 290 showing the information which can be added to a file when transmitting a print job by direct printing. It is a figure which shows the hold permission setting list 300 of the image output device 40. 6 is a diagram showing a print rejection setting list 312 of the image output apparatus 40. FIG. FIG. 3 is a flowchart illustrating a control structure of a program executed by the CPU 122 in the image output apparatus 40 and receiving and processing a print job transmitted by direct printing. 6 is a diagram showing a print hold list screen 320 representing print jobs stored in a hold state in the image output apparatus 40. FIG. It is a figure which shows the search key setting screen 350 displayed when the search key input button 330 is pushed. FIG. 6 is a flowchart showing a control structure of a program executed by the CPU 122 in the image output apparatus 40 until a user selects a print job from a print hold list screen and executes printing.

Explanation of symbols

30 Image Output System 40 Image Output Device 42 Computer 44 Network 122 CPU
128 HDD
130 Information determination unit 132 Setting information acquisition unit 134 Operation unit 136 Network interface 140 Touch panel display 160 User setting button 162 Job status button 300 Hold permission setting list 312 Print rejection setting list 320 Print hold list screen

Claims (19)

Receiving means for receiving print data that may have additional information;
Image forming means for forming and outputting an image based on the print data;
A holding condition storage unit for storing a holding condition for holding printing of the print data, and in response that the additional information included in the print data received by the receiving unit corresponds to one of the holding conditions, Storing the print data received by the receiving unit in a predetermined holding data storage medium, and holding the output by the image forming unit;
To cause the image forming unit to form and output an image based on the print data when the print data received by the receiving unit does not have additional information corresponding to any of the hold conditions. And an image output device.   The image output apparatus according to claim 1, wherein the additional information is any one of a file name, an IP address, an apparatus name, and a login name. A password issuing unit for issuing a password for releasing the hold of the print data in response to the output of the print data being held by the hold unit;
The password storage unit for storing the password issued by the password issuing unit in a predetermined password storage medium in association with the print data held by the holding unit. Image output device.   In response to the password being issued by the password issuing means, the output of the print data is suspended at the transmission source of the print data received by the receiving means, and issued by the password issuing means The image output apparatus according to claim 3, further comprising notification means for notifying a password. A password input means for receiving password input by the user;
In response to receiving the password input by the password input means, a password determination means for determining whether or not a password that matches the input password is stored in the password storage medium;
Responsive data printing for outputting print data associated with the password by the image forming unit in response to determining that a password that matches the input password is stored in the password storage medium The image output device according to claim 3 or 4, further comprising: means.   In response to the output of the print data being held by the holding means, further comprising a notifying means for notifying the transmission source of the print data received by the receiving means that the output of the print data has been held. The image output device according to any one of claims 1 to 3. A print rejection condition storage means for storing a print rejection condition for rejecting output of print data;
Prior to the operation of the holding unit, in response to the fact that the additional information included in the print data received by the receiving unit corresponds to any one of the print rejection conditions, for discarding the print data received by the receiving unit The image output apparatus according to claim 1, further comprising a discarding unit. The discarding means
Prior to the operation of the holding unit, in response to the fact that the additional information included in the print data received by the receiving unit corresponds to one of the print rejection conditions, the print data to be discarded received by the receiving unit is Means for storing in a predetermined discarded data storage medium;
The image output apparatus according to claim 7, further comprising: deletion means for deleting print data stored in the discard data storage medium that has passed a predetermined time since being stored in the discard data storage medium. .   The image according to claim 7 or 8, further comprising means for notifying that the print data is discarded to the transmission source of the print data when the discard means discards the print data. Output device.   The image output apparatus according to claim 7, further comprising means for creating a list of the print rejection conditions.   11. The image output apparatus according to claim 7, further comprising means for receiving an input of the print rejection condition and storing it in the print rejection condition storage means.   The image output device according to claim 1, further comprising means for creating a list of the holding conditions. Search condition input means for receiving input of print data search conditions stored in the hold data storage means;
The image output apparatus according to claim 1, further comprising search display means for searching for print data corresponding to the search condition and displaying the list. The search condition input means includes a search password input means for receiving an input of a password corresponding to the print data to be searched,
14. The image output apparatus according to claim 13, wherein the search display means includes means for searching the print data associated with the password received by the search password input means from the reserved data storage means and displaying the list. . A printing target designating means for receiving designation of what is to be printed among the print data displayed in the list;
The image output apparatus according to claim 13 or 14, further comprising: means for outputting the print data designated by using the print target designation means by using the image forming means.   The image output device according to claim 1, further comprising a list display unit for displaying a list of print data stored in the hold data storage unit. Among the print data displayed as a list by the list display means, means for receiving designation of what should be printed;
The image output apparatus according to claim 16, further comprising means for outputting print data designated using the means for receiving the designation using the image forming means.   The image output device according to any one of claims 1 to 17, further comprising means for receiving an input of the hold condition and storing it in the hold condition storage means. Receiving means for receiving print data that may have additional information;
Image forming means for forming and outputting an image based on the print data;
An operation rule storage means for storing an operation rule comprising a set of conditions relating to additional information of print data and processing to be performed when the condition is satisfied;
In response to the fact that the additional information included in the print data received by the receiving unit corresponds to one of the conditions of the operation rule, the processing determined by the operation rule is performed on the print data received by the receiving unit. Print data processing means,
When the print data received by the receiving unit does not have additional information corresponding to any of the conditions of the operation rule, the image forming unit is configured to form and output an image based on the print data. And an image output device.

Images