JP2009193291A - Information management system and personal identification vehicle - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an information management system for easily confirming a schedule, and for preventing omission of schedule data transfer. <P>SOLUTION: An attendance management device 3 is provided with a schedule storage means 38 for storing ID and personal schedule data by associating them with each other; a reading means for reading ID from a personal identification medium 2; an attending/leaving office time recording means 28 for recording at least either personal office attending time and office leaving time corresponding to the read ID; a schedule extraction means for extracting the schedule data corresponding to the read ID from the schedule storage means 38; and a schedule transmission means for transmitting the extracted schedule data to the personal identification medium 2. The personal identification medium 2 is provided with: a schedule reception means for receiving the schedule data from the attendance management device 3; a storage means 52 for storing the received schedule data; and a display means 44 for displaying the stored schedule data. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to an information management system and a personal identification medium for managing employee attendance and schedule.

Conventionally, a business schedule management system for managing a business schedule of an employee is known. This business schedule management system includes a personal computer (PC) serving as an input device, a data processing device that performs display control and schedule data addition / change processing, and a storage device that includes a schedule database and a master database. Yes. When the user activates the business schedule management system from the input device, a screen for inputting a schedule to the input device by the data processing device is displayed. On this screen, the user newly registers / adds a schedule. / Input changes, work progress, etc. Further, the user can confirm the schedule and progress of work to be performed by himself (or another employee) on the screen from the input device (see, for example, Patent Document 1).
JP 2002-41731 A

  However, in the business schedule management system described above, when a user confirms his / her schedule, it is necessary to confirm using a PC (input device). For this reason, even if it is necessary to confirm the schedule when the PC is not at hand (for example, when a meeting is being held in a conference room, the next meeting is scheduled), it should be confirmed immediately. There is a problem that can not be. In addition, when confirming the schedule while away from home, it is conceivable to transfer the schedule data from the PC to a portable information terminal (for example, a mobile phone or a PDA (Personal Digital Assistant)) carried by the user. A user who is not in the habit of transferring schedule data may forget this data transfer, and in this case, there is a problem that the schedule cannot be confirmed.

  The present invention has been made in view of the above problems, and an object of the present invention is to provide an information management system and a personal identification medium capable of easily confirming a schedule and preventing forgetting to transfer schedule data. .

  An information management system of the present invention is an information management system having a personal identification medium to which an ID for identifying an individual is assigned, and a time management apparatus that performs time management by reading the ID from the personal identification medium. The attendance management device includes a schedule storage means for storing the ID and schedule data for each person in association with each other, a reading means for reading the ID from the personal identification medium, and a personal attendance stamp corresponding to the read ID. Leaving and leaving time recording means for recording at least one of the time of leaving and leaving time, schedule extracting means for extracting schedule data corresponding to the read ID from the schedule storage means, and the extracted schedule data as a personal identification medium And a schedule transmission means for transmitting the personal identification medium from the attendance management device. Information management system for a scheduled reception means for receiving Rudeta, storage means for storing schedule data received, and display means for displaying the stored schedule data, comprising the.

  According to this configuration, the attendance management device acquires and stores the time at which the individual corresponding to the ID stamped out of the company by reading the ID assigned to the personal identification medium. Then, the schedule data corresponding to the read ID is extracted from the schedule storage means (schedule database) and transmitted to the personal identification medium. The personal identification medium receives the schedule data transmitted from the attendance management device and stores it. Then, the stored schedule data is displayed on its own display means. In other words, both the attendance management of each user (employee) and the writing of the schedule data to the personal identification medium owned by the user can be performed by stamping at the time of leaving the company. Schedule data can be written automatically by daily actions such as leaving or leaving the company, so the user can be unaware of the schedule data (without the user writing the schedule data). Can be written (transferred) to the personal identification medium. As a result, it is possible to prevent forgetting to transfer the schedule data to the personal identification medium. For example, when confirming the schedule while away from home, the schedule cannot be confirmed due to forgetting to transfer the schedule data. Disappear. In addition, since the schedule data can be displayed on the personal identification medium, when it is necessary to confirm the schedule (for example, when a meeting is being held in a meeting room, the next meeting date is determined) It can be confirmed easily on the spot. Note that the personal identification medium may be an employee card or a mobile phone.

  In the information management system of the present invention, the attendance management device further includes an extraction condition setting unit that sets an extraction condition for extracting schedule data that matches a predetermined condition from the schedule storage unit, and the schedule extraction unit includes: It is preferable to extract the schedule data based on the extracted extraction conditions.

  According to this configuration, the work management apparatus can set the extraction condition for extracting the schedule data that matches the predetermined condition, and can extract the schedule data that matches the set extraction condition. Thereby, for example, by setting the extraction condition to “one week from the next day”, it is possible to extract a schedule for one week from the next day of the target user. The extraction condition may be set to a predetermined period (for example, only the next day, the current month, one week from the next day, one month from the day, etc.), or “only the day on which the event is described in the schedule”, etc. A predetermined category may be set. Further, it is possible to set “a day on which an event is described in a period of one month from the day” or the like by combining a predetermined period and a predetermined category. In addition, extraction conditions common to all individuals may be set, or extraction conditions may be set for each individual.

  In the information management system of the present invention, it is preferable that the personal identification medium further includes an operation unit for switching display contents by the display unit.

  According to this configuration, the contents displayed on the personal identification medium can be switched. Thereby, for example, even when the acquired schedule does not fit in one screen, the screen can be switched (for example, the screen is scrolled), and the user can surely confirm all the schedules.

  In the information management system of the present invention, the personal identification medium is preferably a card-type medium, and the display means is preferably formed of electronic paper.

  According to this configuration, the personal identification medium has a card shape, and its display means is formed of electronic paper. As a result, for example, it can be used as a substitute for a widely used employee card. In addition, since the display means is formed of electronic paper, only a small amount of electric power is required only when rewriting the display contents, and no power is required to maintain the display contents, and screen display can be performed with low power consumption. it can.

  The personal identification medium of the present invention is used in the information management system described above.

  By using this, it is possible to provide a personal identification medium capable of storing schedule data in a personal identification medium and displaying the schedule data.

  Hereinafter, an information management system according to the present embodiment will be described with reference to the accompanying drawings. The information management system according to the present embodiment is a system that performs attendance information management and schedule management of each employee (individual) such as the time of leaving or leaving the company. In the present embodiment, an employee card will be described as an example of a personal identification medium.

  As shown in FIG. 1, an information management system 1 according to the present invention performs employee management and schedule management of an employee card 2 (personal identification medium) used by each employee for stamping when leaving or leaving the company. And an attendance management device 3.

  The attendance management device 3 includes a time recorder 4 (reading means) that reads the employee card 2, an attendance management server 5 that manages employee leaving and leaving times, and a schedule management server 6 that manages employee schedules. I have.

  The time recorder 4 includes a display unit 11, a card transmission / reception unit 12 (schedule transmission means), a communication unit 13, a timekeeping unit 14, and a control unit 15 that controls each unit. The display unit 11 displays the current time (date and time), a message for employees, and the like as characters. The card transceiver unit 12 communicates with the employee card 2. When the employee stamps out of the employee card with the employee card 2, the control unit 15 reads the ID information of the employee card 2 via the card transceiver 12 (receives the ID information from the employee card 2). To do). Further, schedule data to be described later is transmitted to the employee ID card 2.

  The timer unit 14 is an RTC (Real Time Clock) built in the time recorder 4 and counts the date and time. In the present embodiment, it is used to acquire the time when the ID information is read from the employee ID card 2 (the time when the stamp is made on the employee ID card 2; hereinafter referred to as “ID information reading time”). Further, the control unit 15 synchronizes the time with the attendance management server 5 at predetermined time intervals, and adjusts the time of the time measuring unit 14 to the time of the attendance management server 5. The communication unit 13 communicates with the attendance management server 5. The control unit 15 transmits the ID information read from the employee ID card 2 and the ID information reading time to the attendance management server 5. In addition, schedule data is received from the attendance management server 5.

  The attendance management server 5 has a hardware configuration mounted on a general personal computer in addition to the control unit 21, the communication unit 22, and the storage unit 23. The control unit 21 includes a CPU 25, a ROM 26 and a RAM 27, and controls the entire attendance management server 5. The ROM 26 stores a control program and control data for the CPU 25 to execute various processes. The RAM 27 is used as a work area when the CPU 25 executes various processes.

  The communication unit 22 communicates with the time recorder 4 and the schedule management server 6 via the network. The control unit 21 receives the ID information and ID information reading time of the employee card 2 from the time recorder 4 via the communication unit 22, and transmits schedule data to the time recorder 4. Further, the control unit 21 transmits the ID information of the employee card 2, the ID information reading time, and the schedule data extraction condition to the schedule management server 6, and as a result, receives schedule data from the schedule management server 6. The schedule data extraction condition is a period for which schedule data is to be extracted, and the control unit 21 sets the extraction condition in advance according to an instruction from the administrator of the attendance management server 5 (extraction condition setting means). 6 is requested to extract schedule data based on the extraction condition. Thereby, schedule data for a desired period can be extracted. For example, by setting the extraction condition to “one week from the current day”, it is possible to extract a schedule for one week from the current day of the target employee. it can.

  The storage unit 23 has a time management database 28 (time-out / time recording means), and records time information (work results) such as daily work / leaving time and work time of employees. Based on the ID information and ID information reading time of the employee card 2 received from the time recorder 4, the control unit 21 identifies the employee and records the acquired time in the attendance management database 28 as the time of leaving or leaving the office. . Then, the working hours of the employees are calculated from these leaving and leaving times.

  The schedule management server 6 has a hardware configuration mounted on a general personal computer in addition to the control unit 31, the communication unit 32, and the storage unit 33. The control unit 31 includes a CPU 35, a ROM 36, and a RAM 37, and controls the entire schedule management server 6. The ROM 36 stores a control program and control data for the CPU 35 to execute various processes. The RAM 37 is used as a work area when the CPU 35 executes various processes.

  The storage unit 33 has a schedule database 38 (schedule storage means). The schedule database 38 stores ID information of each employee and schedule data of each employee in association with each other. It is assumed that this schedule data is registered in advance by each employee.

  The communication unit 32 communicates with the attendance management server 5. The control unit 31 receives the ID information, the ID information reading time, and the extraction condition of the employee card 2 from the attendance management server 5 through the communication unit 32. Then, the employee schedule data associated with the ID information is transmitted to the attendance management server 5. At this time, the control unit 31 extracts the target schedule data from the schedule database 38 based on the extraction condition (schedule extraction means), and transmits it to the attendance management server 5.

  The employee ID card 2 includes a communication unit 41 (schedule receiving unit), a storage unit 42, a power supply unit 43, a display unit 44 (display unit), an operation unit 45 (operation unit), and a control unit 46 that controls each unit. Yes. The communication unit 41 communicates with the time recorder 4. When entering or leaving the employee card 2, the control unit 46 detects the ID information reading request from the time recorder 4 via the communication unit 41, and transmits the ID information to the time recorder 4 using this detection as a trigger. To do. In addition, the control unit 46 receives schedule data from the time recorder 4 at the time of leaving and entering the office.

  The storage unit 42 includes a personal information storage unit 51 and a schedule storage unit 52 (storage means). The personal information storage unit 51 includes personal information (ID information, name) of an employee who is the owner of the employee card 2. , Company name, affiliation, face photo, etc.) are stored. The schedule storage unit 52 stores schedule data of the employee. The power supply unit 43 is a battery for operating the employee card 2 and supplies power to each unit.

  The display unit 44 is formed of electronic paper 53 and displays employee personal information and schedule data (details will be described later). Since the display unit 44 is formed of electronic paper, only a small amount of power is required only at the time of rewriting the display content, and no power is required to maintain the display content, and screen display can be performed with power saving. .

  The operation unit 45 is for switching the display content of the display unit 44, and has a scroll button 55 for scrolling the display content up and down. Thereby, for example, even when the acquired schedule data does not fit on one screen, the display content can be switched (the display content is scrolled), and the user can surely confirm all the schedules. The operation unit 45 may be configured integrally with the display unit 44 by using the display unit 44 as a touch panel, or may be configured separately from the display unit 44. good.

  Here, an example of the display content of the employee card 2 will be described with reference to FIG. As shown in FIG. 2, the employee ID card 2 (display unit 44) includes, as personal information, a company name 71, employee affiliation 72, employee name 73, employee ID (ID information) 74, and employee. Is displayed, and employee schedule data 76 is displayed. When the schedule data 76 cannot be displayed on the display unit 44, the display content can be switched by the employee operating the scroll button 55. FIG. 2 shows a state in which schedule data 76 extracted from the schedule database 38 under the extraction condition “one week from the current day” is stored in the schedule storage unit 52. In this case, only a part of the schedule data 76 (for two days) is displayed in the state of FIG. When the scroll button 55a is pressed in this state, the display is switched as shown in FIG. 2B, and when the scroll button 55a is further pressed, the display is switched as shown in FIG. 2C. Further, the display contents can be switched by the scroll button 55b as shown in FIG. 2 (c) → (b) → (a). Thereby, the employee can confirm all the schedules (one week from the day). The screen layout of the display content and the position of the operation unit 45 (scroll button 55) are merely examples, and are not limited to this.

  Next, with reference to the flowchart of FIG. 3, a procedure of processing until schedule data is displayed on the employee card 2 will be described. Note that the schedule data extraction condition is set to “one week from the current day”. First, the time recorder 4 always transmits an ID read request in order to read the ID information of the employee card 2 (S01). In this state, when the employee holds the employee card 2 over the time recorder 4, the employee card 2 detects an ID reading request from the time recorder 4 (S02). The employee card 2 transmits the ID information stored in the personal information storage unit 51 to the time recorder 4 using the detection of the ID reading request as a trigger (S03).

  When receiving the ID information (S04), the time recorder 4 transmits the ID information and the ID information reading time that is the time when the ID information is received to the attendance management server 5 (S05). Upon receiving the ID information and the ID information reading time (S06), the attendance management server 5 transmits the received ID information and the set schedule data extraction condition to the schedule management server 6 (S07).

  The schedule management server 6 receives the ID information and the extraction condition (S08). Then, the schedule management server 6 extracts target schedule data (here, schedule data for one week from the current day among the schedule data corresponding to the ID information) based on the received ID information and extraction conditions ( S09). Then, the schedule management server 6 transmits the extracted schedule data to the attendance management server 5 (S10). The attendance management server 5 receives the schedule data (S11) and transmits it to the time recorder 4 (S12). The time recorder 4 receives the schedule data (S13) and transmits it to the employee card 2 (S14). Upon receiving the schedule data (S15), the employee card 2 stores the schedule data in the schedule storage unit 52 (S16), reads the schedule data from the schedule storage unit 52, and displays it on the display unit 44 (S17).

  As described above, according to the present embodiment, not only attendance management of each employee but also writing of schedule data to the employee ID card 2 owned by the employee can be performed by imprinting when the employee leaves the company. It can be performed. The schedule data can be automatically written by daily actions such as leaving and leaving the company, so the employee is not conscious (without the employee writing the schedule data) Schedule data can be written to the employee ID card 2. As a result, it is possible to prevent forgetting to transfer the schedule data to the employee ID card 2. For example, when confirming the schedule on the go, the schedule cannot be confirmed due to forgetting to transfer the schedule data. Disappears. In addition, since the schedule data can be displayed on the employee ID card 2, it is necessary to confirm the schedule (for example, when a meeting is scheduled in a meeting room or the like, a schedule for the next meeting is determined). You can check it right away on the spot.

  In the present embodiment, the employee ID card 2 is described as an example of the personal identification medium. However, the present invention is not limited to this, and a portable information terminal such as a mobile phone may be used.

  Further, the timing for sending the schedule data to the employee ID card 2 may be only when the employee leaves the office or only when the employee leaves the office. Alternatively, the schedule data may be transmitted at the time of both of them.

  In addition, the extraction condition not only sets a predetermined period (for example, only the next day, the current month, one week from the next day, one month from the current day), for example, “only the day on which the event is described in the schedule”, etc. The predetermined category may be set. In addition, by combining a predetermined period and a predetermined category, for example, it is possible to display only “the day on which an event is described for a period of one week from the current day” on the employee card 2 (see FIG. 4). ).

  As the extraction condition, an extraction condition common to all employees may be set, or an extraction condition may be set for each employee.

  Further, when transmitting the schedule data to the employee ID card 2, the schedule data may be transmitted only when the schedule data is different from the previously transmitted schedule data. For example, when the schedule data is transmitted to the employee card 2 at the time of both the time for entering the office and the time for leaving the office, the schedule data at the time of entering the office and the schedule data at the time of leaving the office are the same. If so, do not send schedule data when leaving the company. For example, if the extraction condition is “Schedule for the current month”, the schedule data is transmitted at the beginning of the month, and thereafter, the schedule data is transmitted only when the current month's schedule data is updated. To do. Thereby, transmission of unnecessary data can be controlled.

  In addition, the apparatus configuration and processing steps of the information management system 1 and the display position of the display contents on the employee card 2 can be appropriately changed without departing from the gist of the present invention, regardless of the above-described embodiment. is there.

It is a block diagram of an information management system concerning one embodiment of the present invention. It is a figure explaining the display content of an employee ID card. It is a flowchart explaining the procedure of a process until it displays schedule data on an employee ID card. It is a figure explaining an example of the display content of an employee ID card.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 1 ... Information management system 2 ... Employee ID card 3 ... Attendance management device 4 ... Time recorder 5 ... Attendance management server 6 ... Schedule management server 28 ... Attendance management database 38 ... Schedule database 44 ... Display part 45 ... Operation part 52 ... Schedule storage part 54 ... Electronic paper 76 ... Schedule data

Claims (5)

An information management system comprising: a personal identification medium to which an ID for identifying an individual is assigned; and a time management device that performs time management by reading the ID from the personal identification medium,
The attendance management device is:
Schedule storage means for storing the ID and schedule data for each individual in association with each other;
Reading means for reading the ID from the personal identification medium;
An entry / exit time recording means for recording at least one of the person's entry and exit times corresponding to the read ID;
Schedule extraction means for extracting schedule data corresponding to the read ID from the schedule storage means;
A schedule transmission means for transmitting the extracted schedule data to the personal identification medium,
The personal identification medium is
Schedule receiving means for receiving the schedule data from the attendance management device;
Storage means for storing the received schedule data;
An information management system comprising display means for displaying the stored schedule data. The attendance management device is:
An extraction condition setting means for setting a predetermined extraction condition for extracting the schedule data from the schedule storage means;
The schedule extracting means includes
The information management system according to claim 1, wherein the schedule data is extracted based on a set extraction condition. The personal identification medium is
The information management system according to claim 1, further comprising an operation unit for switching display contents by the display unit. The personal identification medium is a card-type medium,
The information management system according to claim 1, wherein the display unit is formed of electronic paper.   A personal identification medium used in the information management system according to claim 1.

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