JP2009064291A - Mail transmitter - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a mail transmitter provided with a function of preventing transmission of a mail. <P>SOLUTION: The mail transmitter includes: an operation part 1 for executing an input operation from an outside; a phone directory data storage part 6 for storing personal information; a display part 2 displaying a screen to the outside; and a control part 3 for controlling communication with the outside, wherein when the mail is transmitted by the operation part 3, the control part 3 refers to the personal information from the phone directory data storage part 6 if an mail address of a mate of the transmission mail exists in the phone directory data storage part 6. The control part 3 further asks confirmation to a transmitter, by displaying a warning screen on the display part 2 before transmitted, if the personal information exists in at least one property information out of a title, the text and attached file, in the transmission mail. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a mail transmission device, and more particularly to a mail transmission device having an erroneous mail transmission prevention function.

  When the sender of the email entered the email subject, body, destination email address, etc. and executed the send operation, the email was sent to the recipient set as the destination email address regardless of the content. Therefore, if the destination e-mail address is entered incorrectly, even if the contents are not desired to be known, if the transmission operation is executed, the contents are unconditionally transmitted. In this way, when trying to send an email containing content that blames, defames, or slanders a specific person to the third party, the email address of the recipient is blamed, If a mail operation of a person who has slandered is set and a transmission operation is executed, there is a problem that the human relationship is further deteriorated by transmitting a mail that is not intended to be seen. In addition, there was a problem in confidential management of companies, such as mistransmission of secret and confidential texts to other parties whose contents should not be known.

  As a countermeasure against such a problem, the sender's email address is set at the final stage of sending email, and the sender confirms the recipient's email address visually displayed on the screen. Transmission is prevented. As a specific example, when sending an image by e-mail, the sender's email address is set with the image displayed, and the sender's email address is visually displayed along with the image to confirm to the sender. There is a method (for example, refer to Patent Document 1).

JP 2004-312525 A

  In Patent Document 1, it is difficult to respond to a reply mail in which the destination mail address is already determined. In addition, since the operation from the setting of the recipient's email address to sending the email does not change regardless of the content of the email, it is an impact to alert the email address set by the sender's carelessness Lack.

  The present invention has been made to solve these problems, and an object of the present invention is to provide a mail transmission device having a function of preventing erroneous mail transmission.

  In order to solve the above problem, an e-mail transmission device according to the present invention includes an operation unit that performs an input operation from the outside, a telephone directory data storage unit that stores personal information, and a display unit that displays an external screen. In a mail transmission device including a control unit that manages communication with the outside, when a mail transmission operation is performed by the operation unit, the control unit has a mail address of the destination of the transmitted mail in the phone book data storage unit The personal information is referred to from the phone book data storage unit, and when the personal information is present in at least one property information of the subject, body, and attached file in the transmitted mail, a warning screen is displayed on the display unit before transmission. It is characterized by prompting the sender for confirmation by displaying.

  According to the present invention, when there is a mail transmission operation by the operation unit as described in claim 1 and the control unit stores the mail address of the destination of the transmitted mail in the phone book data storage unit, the phone book data storage When the personal information is referred to from the section, and the personal information exists in at least one property information of the subject, body, and attached file in the transmitted mail, the sender is displayed by displaying a warning screen on the display section before transmission. In order to prompt confirmation, it is possible to prevent erroneous transmission of mail.

  Embodiments of the present invention will be described below with reference to the drawings.

<Embodiment 1>
FIG. 1 is a block diagram of an error mail transmission preventing function according to Embodiment 1 of the present invention. As shown in FIG. 1, an operation unit 1 for performing an input operation from the outside in order to input a mail document of a mail sender, a subject, selection of a function, and an operation, and an external screen such as a mail creation screen and a warning screen Display unit 2 that performs display, communication unit 4 that transmits and receives mail via communication line 5, telephone directory data storage unit 6 that stores personal information such as data set as a destination, and attachment when mail is transmitted Attached data storage unit 7 for storing data such as still images and moving images to be stored, received mail storage unit 8 for storing previously received mails and creating reply mails, and controlling the above-described operation The control unit 3 is responsible for communication with the outside.

  FIG. 2 is a diagram showing an example of data in the telephone directory data storage unit 6 according to the first embodiment of the present invention. As shown in FIG. 2, the phone book data storage unit 6 stores personal information such as a name, a telephone number, and a mail address set as a transmission destination. The configuration shown in FIGS. 1 and 2 is the same as that of the conventional mail transmission / reception system.

  Next, operations from creation to transmission of mail will be described.

  FIG. 5 is a flowchart of the error mail transmission prevention function according to the first embodiment of the present invention performed under the control of the control unit 3. In creating a transmission mail, in step S101, it is determined whether to create a reply mail or a new mail by an operation by the operation unit 1. In step S102, when creating a reply mail, the mail address, subject, text, etc. of the transmission destination are quoted from the received mail received in the past stored in the received mail storage unit 8, and the process proceeds to step S103. If no reply mail is created in step S101, that is, if a new mail is created, the process proceeds to step S103.

  In step S103, a mail input screen as shown in FIG. A mail input screen is operated by the operation unit 1, and a mail address, a subject, a body text, and an attached file of a transmission destination can be input. In step S104, it is determined whether or not the input of the destination mail address has been selected. If the input of the mail address is selected, the mail address of the transmission destination is selected from the telephone directory data storage unit 6 or the mail address input by the operation unit 1 is set in step S105. When the input of the destination mail address is not selected, the process proceeds to step S106. In step S106, it is determined whether input of a subject has been selected. If the input of the subject is selected, the subject is input by the operation unit 1 in step S107. When the input of the subject is not selected, the process proceeds to step S108. In step S108, it is determined whether or not input of a text has been selected. If the input of text is selected, the text is input by the operation unit 1 in step S109. When the text input is not selected, the process proceeds to step S110. In step S110, it is determined whether input of an attached file has been selected. If input of an attached file is selected, a still image and a moving image are set from the attached data storage unit 7 by the operation unit 1 in step S111. When no attached file is input, the process proceeds to step S112.

  If it is determined in step S112 that an operation for sending mail has been performed by the operation unit 1 on the mail creation screen, the process proceeds to step S113. In step S113, it is determined whether or not the destination mail address set in step S105 is stored in the telephone directory data storage unit 6. If the destination mail address is stored, personal information such as the name, nickname, and address of the destination stored in the telephone directory data storage unit 6 can be specified in step S107. In step S109 and step S111, it is determined whether or not the property information of the subject, body, and attached file exists. As a result of the determination, if there is information that can identify the transmission partner in the property information, a transmission warning screen (warning screen) as shown in FIG. 4 is displayed on the display unit 2 in step S114. In S115, it is determined whether or not the sender transmits an email. If the transmission of the mail is not stopped, the communication unit 4 transmits the mail via the communication line 5 in step S116.

  From the above, before sending the email, especially if the email address of the recipient is set by mistake due to carelessness of the sender, especially if the email contains personal information that the recipient does not want to see By displaying a transmission warning screen on the display unit 2 and prompting the sender for confirmation, it is possible to prevent erroneous transmission of mail. Further, since the transmission warning screen is displayed on the display unit 2 only when the personal information of the transmission partner exists in the transmission mail, there is an effect that the sender can easily notice the erroneous transmission of the mail.

<Embodiment 2>
FIG. 6 is a block diagram of an error mail transmission preventing function according to Embodiment 2 of the present invention. The second embodiment of the present invention is characterized in that the destination is provided with a caution word list storage unit 9 (caution word list storage unit) in which caution words that require special attention are registered. Other configurations are the same as those in the first embodiment. It is possible to combine the configuration of the second embodiment and the configuration of the first embodiment.

  FIG. 8 is a flowchart of the error mail transmission preventing function according to the second embodiment of the present invention. The processing from step S201 to step S211 is the same as the processing from step S101 to step S111 of FIG.

  If it is determined in step S212 in FIG. 8 that an operation for mail transmission has been performed by the operation unit 1 on the mail creation screen, the process proceeds to step S218. In step S218, whether the caution word / phrase registered in the caution word / phrase list storage unit 9 as shown in FIG. 7 is present in the property information of the subject, body, and attached file input in step S207, step S209, and step S211. Determine. As a result of the determination, if a word requiring attention is present in the property information, a transmission warning screen as shown in FIG. 4 is displayed on the display unit 2 in step S214, and the sender transmits an email in step S215. It is determined whether or not. If the transmission of the mail is not stopped, the communication unit 4 transmits the mail via the communication line 5 in step S216.

  For the above reasons, if the text, subject, and attached file property information of the created outgoing mail contains cautionary words that require attention to the other party, send it to the display unit 2 before sending the mail. By displaying a warning screen and prompting the sender for confirmation, it is possible to prevent erroneous mail transmission. In addition, since the transmission warning screen is displayed on the display unit 2 only when a word requiring attention is present in the transmitted mail, there is an effect that the sender can easily notice the erroneous transmission of the mail. Furthermore, it is possible to prevent leakage of confidential information by storing the confidential information keyword in the attention phrase list. Note that the caution word / phrase registered in the caution word / phrase list storage unit 9 can be arbitrarily registered in advance from the outside.

<Embodiment 3>
FIG. 9 is a block diagram of the error mail transmission preventing function according to the third embodiment of the present invention. In the third embodiment of the present invention, as shown in FIG. 10, the personal information stored in the telephone directory data storage unit 6 is provided with a transmission check (confidentiality check) section indicating a transmission partner whose transmission contents need attention. It is characterized by being. Other configurations are the same as those of the second embodiment.

  FIG. 11 is a flowchart of the error mail transmission preventing function according to the third embodiment of the present invention. Since the processing from step S301 to step S311 is the same as the processing from step S201 to step S211 in FIG. 8 in the second embodiment, the description thereof is omitted here.

  If it is determined in step S312 of FIG. 11 that an operation for mail transmission has been performed by the operation unit 1 on the mail creation screen, the process proceeds to step S317. In step S317, it is determined whether the caution word / phrase registered in the caution word / phrase list storage unit 9 exists in the property information of the subject, the body, and the attached file input in step S307, step S309, and step S311. As a result of the determination, if there is a cautionary phrase in the property information, it is further determined whether or not there is a check in the transmission check category included in the personal information of the transmission partner stored in the telephone directory data storage unit 6. to decide. If there is a check in the transmission check category, a transmission warning screen is displayed on the display unit 2 in step S314, and it is determined in step S315 whether or not the sender transmits an email. If the transmission of the mail is not stopped, the communication unit 4 transmits the mail via the communication line 5 in step S316.

  For the above reasons, if the text, subject, and attached file property information of the created outgoing mail contains cautionary words that require attention to the other party, send it to the display unit 2 before sending the mail. By displaying a warning screen and prompting the sender for confirmation, it is possible to prevent erroneous mail transmission. Further, since it is possible to set whether or not to perform a confidentiality check by setting a mail transmission check category for each transmission partner in the personal information stored in the telephone directory data storage unit 6, confidential information cannot be shared. In the case of a transmission partner, an erroneous mail transmission can be prevented by displaying a transmission warning screen.

It is a block diagram of the error mail transmission prevention function by Embodiment 1 of the present invention. It is a figure which shows an example of the data in the telephone directory data storage part by Embodiment 1 of this invention. It is a figure which shows the mail input screen by Embodiment 1 of this invention. It is a figure which shows the transmission warning screen by Embodiment 1 of this invention. It is a flowchart of the mistake mail transmission prevention function by Embodiment 1 of this invention. It is a block diagram of a mistake mail prevention function by Embodiment 2 of the present invention. It is a figure which shows an example of the list in the attention word phrase memory | storage part by Embodiment 2 of this invention. It is a flowchart of the mistake mail transmission prevention function by Embodiment 2 of this invention. It is a block diagram of the error mail prevention function by Embodiment 3 of this invention. It is a figure which shows an example of the data in the telephone directory data storage part by Embodiment 3 of this invention. It is a flowchart of the error mail transmission prevention function by Embodiment 3 of this invention.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 1 Operation part, 2 Display part, 3 Control part, 4 Communication part, 5 Communication line, 6 Telephone directory data storage part, 7 Attached data storage part, 8 Received mail storage part, 9 Caution phrase list storage part.

Claims (4)

An operation unit for performing an input operation from the outside;
A telephone directory data storage unit for storing personal information;
A display unit for displaying the screen externally;
A control unit that controls communication with the outside;
In a mail transmission device comprising:
When a mail transmission operation is performed by the operation unit, the control unit refers to the personal information from the phone book data storage unit when the destination mail address of the transmitted mail exists in the phone book data storage unit. When the personal information is present in at least one property information of the subject, body, and attached file in the outgoing mail, the sender is prompted to confirm by displaying a warning screen on the display unit before sending. A mail transmission device characterized by the above. An operation unit for performing an input operation from the outside;
A telephone directory data storage unit for storing personal information;
A display unit for displaying the screen externally;
A control unit that controls communication with the outside;
A word / phrase list storage unit in which words / phrases requiring attention are registered,
In a mail transmission device comprising:
When the mail transmission operation is performed by the operation unit, the control unit has at least one property information of a subject, a body, and an attached file in the transmitted mail in which the caution word / phrase registered in the caution word / phrase list storage unit A mail transmitting device, which prompts the sender to confirm by displaying a warning screen on the display unit before transmission.   The mail transmitting device according to claim 2, wherein the caution word / phrase can be arbitrarily registered in advance in the caution word / phrase list storage unit from the outside.   3. The personal information stored in the telephone directory data storage unit can set whether or not to perform a confidentiality check on mails for each transmission partner. 3. The mail transmission device according to 3.

Images