JP2009054049A - Application and information processor - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an application and an information processor capable of preventing redundant data from being accumulated in a mail folder, to be put in order, without processing a quoted portion in an electronic mail. <P>SOLUTION: A button of "transmission after deleting a reception document" is displayed in addition to a "transmission" button, when replying the electronic mail with a history, and a reception mail is deleted. When the reception mail is deleted, the transmission mail left in a transmission folder is displayed with a mark indicating a summarized mail, when displaying a mail list of a transmission folder, because the significance of the reception mail left in the transmission folder increases. That is for stimulating an attention, because the data quoted from the reception mail are deleted when the summarized mail is erased. The redundant data are thereby prevented from being accumulated in the mail folder. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to an application and an information processing apparatus, and more particularly to an application and an information processing apparatus that can prevent and organize redundant data in a mail folder.

  Generally, mail software has a receiving / sending folder by default. It also has a function to classify the data stored here according to rules and display or automatically save it in a folder prepared in advance (for example, LOTUS NOTES). In addition, an information processing apparatus and a method thereof have been proposed as a device for processing mail content itself, organizing a series of related mails into one, and listing inquiry / answer pairs (for example, see Patent Document 1). ).

  The information processing apparatus and method proposed as the above-mentioned idea for listing up performs transmission in a style in which a quotation mark is added to the body content of the received mail after the newly described content when replying to the received mail. It is assumed that. Also, since it is assumed that inquiries and answers are paired, when a series of emails are put together, it can be created as a file in which the inquiries and answers are paired.

In addition, for the classification of electronic document data, the matching amount was calculated when classifying based on the topic structure obtained from the attribute information attached to the document, and it was classified into an appropriate folder based on this matching amount. Thus, there has been proposed a document classification device that can classify documents into appropriate folders according to criteria desired by the user (see, for example, Patent Document 2).
JP 2002-244976 A Japanese Patent No. 3441500

  However, when replying to a received mail, a quote from which a part of the body text is extracted and a comment text corresponding to it are set as a set, and behind that, the whole body of the received mail is often attached as a history (" The full text is automatically quoted in the format with the “>” mark). The part of the received mail, including citations, should be handled as a lump, and when removing duplicates, it is often a problem if they are separated. Therefore, although it is required that the quoted part is not processed, the transmission of the mail with history is repeated several times, and it is added to the end of the text, and redundant data is accumulated in the mail folder.

  The present invention has been made in view of such a situation, and an object thereof is to prevent and organize redundant data in a mail folder without processing a quoted portion of an email.

  The invention according to claim 1 is an application for executing transmission / reception of e-mails and management of e-mails, wherein a receiving unit for receiving e-mails, a transmitting unit for transmitting e-mails, and a received e-mail A first selection means for selecting whether or not to delete the original electronic mail when transmitting the electronic mail with history.

  According to a second aspect of the present invention, in the application according to the first aspect, when deletion is selected by the selection unit, the original electronic mail is deleted from the historical electronic mail stored in the transmission folder. It is characterized by comprising means for displaying with an aggregation mark clearly indicating the fact.

  According to a third aspect of the present invention, in the application according to the second aspect, a determination is made as to whether or not the received electronic mail is a mail including the contents of the mail with the aggregation mark stored in the transmission folder. And a second selection means for selecting whether to delete the e-mail of the corresponding transmission folder or to delete the aggregation mark when it is determined to be included by the determination means. .

  According to a fourth aspect of the present invention, in the application according to any one of the first to third aspects of the present invention, the application further includes means for displaying a list of how many mails the history includes.

  According to a fifth aspect of the present invention, in the mail application according to any one of the first to fourth aspects, the detection means for detecting a mail including the same content among a plurality of designated electronic mails, and the detected electronic Means for leaving only a minimum set of mails containing the same contents, and deleting others.

  According to a sixth aspect of the present invention, in the application according to the fifth aspect, the detection means detects the period by a period, a folder, a mail title, manual selection, or the like.

  The invention according to claim 7 is the application according to any one of claims 1 to 6, wherein means for merging the contents of the mail group including the same contents into one electronic mail and the merged electronic mail are transmitted. And a third selection means for selecting whether or not to delete the original mail.

  The invention described in claim 8 is the application according to any one of claims 1 to 7, further comprising means for forming a tree structure from e-mails containing the same contents and outputting them to a file. .

  The invention according to claim 9 is an information processing apparatus using the application according to any one of claims 1 to 8.

  According to the present invention, it is possible to prevent and organize redundant data from being stored in a mail folder without processing a quoted portion of an electronic mail.

  Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings. In addition, since the Example described below is a suitable Example of this invention, various technically preferable restrictions are attached | subjected, However, The scope of the present invention limits this invention especially in the following description. As long as there is no description of the effect, it is not restricted to these aspects.

  FIG. 1 shows a configuration around an information processing apparatus that uses a mail application according to an embodiment of the present invention. A mail server 1, an information processing device 3, and a document management server 8 are connected via a network 12. Information processing apparatus 3 accesses mail server 1 and document management server 8 to exchange information.

  In order to execute transmission / reception of electronic mail, a mail application used in the information processing apparatus has a local folder for transmission / reception and sorting, and can store and organize mail. Users store and share information by using mail and document management systems according to the business characteristics. In addition, mail is often used for transmission and reception of temporary or informal information.

  In a company, even when a one-to-one mail is exchanged, it is common to use an observer specified in CC (Carbon Copy) to send a copy of the sent mail. The number of one-to-one exchanges will increase, and during that time comments will be received from the person specified by the CC, etc. Initially, it will end with one transmission / reception, but if you notice it will be added to the number of individual emails There is a tendency for the history to increase. In many cases, data will gradually migrate to software suitable for group discussions, or it may become a topic that promotes discussions while being recorded in a document management system as a formal document. At this stage, it takes a lot of labor to organize a large amount of complicated document data of electronic mail.

  The received mail is placed in the receiving folder of the mail application. The user browses the contents and uses a reply command when he / she wants to reply. At this time, if you want to quote the original received mail as a reference, use the reply function with history. Then, as shown in FIG. 2, the editing screen is displayed with the transmission mail added at the back, and the document is input, and if necessary, the TO and CC are adjusted and the transmission button is pressed.

  The transmitted mail is stored in the transmission folder. At this time, all the contents of the received document are included in the transmission mail as a history, and the data is stored twice.

  Therefore, in the present embodiment, in the case of a reply with history, in addition to the “Send” button, a “Delete received document and send” button is displayed (see FIG. 2), and “Delete received document and send” "" Button is selected, the received mail is automatically deleted.

  When the received mail is deleted, the importance of the outgoing mail placed in the outgoing folder increases, so when the mail list of the outgoing folder is displayed, it is displayed with a mark as an aggregated mail (see FIG. 3). . If you delete the aggregated mail, the data quoted from the received mail will be lost.

  According to the above embodiment, it is possible to prevent redundant data from being stored in the mail folder.

  Next, when sending by yourself, even if the process of deleting the original file (quoted received mail) is performed, a mail with a history may be sent again from the other party. Specifically, this is a case where A (A designated as TO) replies with a history added to the mail transmitted in FIG.

  In this case, the content includes the file (data) saved with the aggregation mark added to the transmission folder. At this point, the data does not make sense because the data exists twice. Therefore, in this embodiment, when the received mail is displayed, the consolidated mail in the transmission folder is checked, and if it is determined that the data in the transmission folder is included, the consolidated mail is deleted or the aggregation mark is removed. Thus, duplication of data can be prevented and redundant accumulation can be avoided.

  According to the above embodiment, it is possible to prevent redundant data from being stored in the mail folder.

  There may be cases where it is troublesome to organize mail with history every time it is sent or received, or when it is desired to keep all sent and received mail as evidence for a certain period. Then, mail with history will accumulate. Therefore, in this embodiment, it is effective to display the number of mail histories with history in the mail list in order to grasp the organizing timing (see FIG. 3). By visualizing how many emails contain history, you can encourage organization.

  When organizing, it is necessary to first determine the target mail and check what kind of duplication exists in the mail group. The target email is selected by period, person, title, or manual. FIG. 4 shows a list of selected mails. In the present embodiment, selection is made across folders. The arrangement order is time. The duplication of contents is investigated for these mails, and mails that are in an inclusive relationship are detected.

  The detection result is displayed as shown in FIG. This allows the user to delete emails as needed. As a result, it is possible to check how much the contents of the history are duplicated in the stored mail and delete only the minimum set of data.

  Next, a procedure for examining duplication will be described in detail. Arrange N mails in chronological order. Start with I = 1. When mails included in the contents of I in order from I + 1 to N are detected, I is caused to hold the duplicate mail number. Next, I is increased by 1 and the same processing is performed. If a file containing I is detected, I will keep the duplicate mail at I, but if I have I as the duplicate mail number, it will not be I for mail that has already been investigated, but I's duplicate mail Keep the number. When this process ends, the mail having the duplicate mail number is included. Since the duplicate mail number has the same value for a plurality of mails, it can be grouped by the duplicate mail number. The display of FIG. 5 is performed for every group using the data of each group made in this way.

  FIG. 6 shows an example in which mail data is accumulated when mail is used for group work. In this case, the data forms a tree structure. If these are processed by the above-described algorithm, FIG. 7 is obtained. B "is data with no history, but when selecting a series of mail groups, it is possible to recognize them as part of the group by the mail title. Leave these four mails as they are. It's easier to see the data later if you want to view the data instead of putting it in one email.It is realized as a function to combine and email in one email.Select whether to delete the original four emails If you send it to yourself, leave it as the summary of a series of emails to someone who deleted it.

  As shown in FIG. 8, the contents of the mail collected as one are the entire structure of the mail and individual mails (newly added body text) arranged in chronological order. B "can be taken as a reply to A, and AB, ABC, and AB 'are also sent to CC by Akiko. It is treated as a response to the whole, so it is placed at the same level as A.

  According to the above embodiment, it is possible to eliminate duplication and save as a simple mail.

  In this way, when the discussions by e-mail are organized and summarized after one paragraph, the above processing may be used, but it develops into a large discussion, and each document is made into a formal document and the hierarchical structure is maintained in the document management system. Sometimes you want to migrate. In such a case, as shown in FIG. 9, it can be considered that the file is output as a file holding the parent-child relationship information.

  According to the above embodiment, data with a clarified hierarchical structure can be acquired. It is suitable for group discussions rather than e-mails, and can be used as data for a system that properly manages individual contents as documents.

  Note that a program for executing the processing of each of the above embodiments is within the scope of the present invention. As a recording medium for recording the program, a semiconductor storage unit, an optical and / or magnetic storage unit, or the like can be used. By using such a program and a recording medium in a system having a configuration different from that of each of the above-described embodiments and causing the CPU to execute the program, substantially the same effect as the present invention can be obtained.

  Although the present invention has been specifically described above based on the preferred embodiments, it is needless to say that the present invention is not limited to the above-described ones and can be variously modified without departing from the gist thereof.

It is a block diagram of the periphery of an information processing apparatus using a mail application according to an embodiment of the present invention. It is an example of the edit screen of the reply mail with a history which concerns on the Example of this invention. It is a figure for demonstrating the mail list which concerns on the Example of this invention. It is a figure for demonstrating the mail for organization which concerns on the Example of this invention. It is a figure for demonstrating the request mail based on the Example of this invention. It is a figure for demonstrating the communication by group work mail based on the Example of this invention. It is a figure for demonstrating the result which deleted the inclusion which concerns on the Example of this invention. It is a figure for demonstrating the content of the merged mail which concerns on the Example of this invention. It is a figure for demonstrating the output file format which concerns on the Example of this invention.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Mail server 2, 11 Database 3 Information processing apparatus 4 Mail application 5 Transmission folder 6 Reception folder 7 Individual folder 8 Document management server 9 Document management system client 10 Document management server 12 Network

Claims (9)

An application that sends and receives email and manages email,
Receiving means for receiving e-mail;
Sending means for sending e-mail;
An application comprising: first selection means for selecting whether or not to delete an original e-mail when transmitting an e-mail with history to the received e-mail.   A means for displaying the history-added e-mail stored in the transmission folder with an aggregation mark indicating that the process of deleting the original e-mail has been performed when deletion is selected by the selection unit; The application according to claim 1. A determination means for determining whether or not the received e-mail is an e-mail including a content of an e-mail with an aggregation mark stored in the transmission folder;
3. A second selection unit for selecting whether to delete the e-mail of the corresponding transmission folder or to delete the aggregation mark when the determination unit determines that the message is included. The listed application.   The application according to any one of claims 1 to 3, further comprising means for displaying a list of mails including a history. A detecting means for detecting an email including the same content among a plurality of designated emails;
5. The mail application according to claim 1, further comprising: means for leaving only a minimum set of mails including the same contents among the detected electronic mails and deleting others.   6. The application according to claim 5, wherein the detection unit detects the period by a period, a folder, a mail title, manual selection, or the like. Means for merging the content of a group of emails containing the same content into a single email;
The application according to any one of claims 1 to 6, further comprising third selection means for selecting whether or not to delete the original mail when the merged electronic mail is transmitted.   The application according to any one of claims 1 to 7, further comprising means for forming a tree structure from e-mails including the same contents and outputting them to a file.   An information processing apparatus using the application according to claim 1.

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