JP2008257443A - Notification management device in file sharing and its method and its program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To enable each user in a group to easily grasp the state of a shared file. <P>SOLUTION: A notification information management database stores information relating to the storage place of each file and information relating to the notification destination of each file, and an unread/read management database stores unread/read information showing whether or not each file has not been read or has been already read, and a notification list preparation means generates information relating to the notification destination of a newly prepared file and the storage destination of the newly prepared file in a notification information management database, and generates the unread/read information of the newly prepared file as non-reading in the unread/read management database, and a notification list retrieval means retrieves the state of unread/read and a file name based on the information relating to the notification destination of each file and the unread/read information about a file of which a retrieval origin terminal should be notified, and notifies the retrieval origin terminal of the retrieval result. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to a notification management apparatus, a method thereof, and a program thereof in file sharing for sharing files among users.

  As an example of a conventional file sharing system, there is a file sharing system having a function of notifying a shared file by e-mail as disclosed in JP-A-2006-268704 (Patent Document 1).

  As shown in FIG. 5, this conventional file sharing system includes a server AA, a mail server BB, and a plurality of user terminals XX, YY, and ZZ.

  The conventional system having such a configuration operates as follows. That is, destination information such as an e-mail address is registered in advance or simultaneously with registration of a file from the user terminal XX. Based on the information, the mail transmitting apparatus 110 notifies the mail server BB based on the destination information together with the fact that the file has been registered. At the same time, the shared file transmission / reception device 120 stores the file. The user terminal YY that has received the notification logs in to the file server AA and requests the corresponding file.

  However, in such a conventional file sharing system, it is up to the person who received the notification to view and manage the information, and when viewing from the notification sender, the recipient sees the latest information. I ca n’t make a decision. In addition, when the receiver side loses the notification mail, the receiver cannot know the storage location of the file, and inefficient work such as inquiring the notification person again occurs.

In addition, in order to solve the above, a workflow function as disclosed in Japanese Patent Laid-Open No. 2002-373110 (Patent Document 2) can be implemented so that a notification browsing status, a response writing status, and the like can be entered. There is also a file sharing system that allows the party to understand the situation. However, even in such file sharing systems, it is only possible to manage whether browsing and answering were done within a very limited time period, and the sender long-term information to cope with deletion of the old version due to revision etc. I can't control it.
JP 2006-268704 A JP 2002-373110 A

  Currently, file sharing is performed using a file sharing system such as a file server or groupware. In order to notify that the document has been shared, the URL of the registered location is attached to the e-mail, the document is attached to the e-mail, or verbally communicated. However, in this conventional method, when the document is needed later, the original mail is searched or the creator is asked, so the work efficiency is low.

  Accordingly, an object of the present invention is to provide a notification management apparatus, a method thereof, and a program thereof in file sharing that enable each user in a group to easily grasp the state of a shared file.

  According to the present invention, it comprises a notification list control means, a notification information management database, and an unread / read management database, wherein the notification information management database includes information on the storage location of each file and the notification destination of each file. The unread / read management database stores unread / read information indicating whether each file is unread or read, and the notification list control means creates a notification list. And a notification list search means, wherein the notification list creation means generates information on a notification destination of a newly created file and a storage location of the newly created file in the notification information management database, and The unread / read information of the created file is generated as unread in the unread / read management database, and the notification list search means For the file to be notified to the original terminal, the unread / read state and file name are searched based on the information on the notification destination of each file and the unread / read information, and the search result is notified to the search source terminal. A notification management apparatus for file sharing is provided.

  In the notification management apparatus for file sharing described above, the notification list control unit further includes an unread / read update unit, and the unread / read update unit reads an unread / read file of the file read by the notification destination. The state may be marked as read.

  In the notification management apparatus for file sharing described above, the notification list control unit may further include a notification list deletion unit, and the notification list deletion unit may delete specified notification destination information.

  According to the present invention, each user in the group can easily grasp the state of the shared file.

  When sharing a file on a terminal connected to a network, the present invention is more accurate by notifying who notifies which file, who browses, and deletes notification information of unnecessary information. It is characterized by managing file sharing information.

  The best mode for carrying out the present invention will be described below in detail with reference to the drawings.

  Referring to FIG. 1, this embodiment includes a file sharing server A and a plurality of user terminals X, Y, and Z. The server A and user terminals X, Y, and Z operate under program control and are connected to each other via a network 100 such as the Internet.

  The server A is an information processing device such as a workstation / server installed on the Internet, and includes a notification list control device 10, a shared file transmission device 20, a shared file 30, a notification information management DB 40, an unread / A read management DB 50 is provided. The notification list control device includes a notification list creation unit 11, a notification list search unit 12, a notification list deletion unit 13, and an unread / read update unit 14.

  The user terminals X, Y, and Z are information processing apparatuses such as personal computers, which access a data input screen provided by the server A and receive file information and notification information via the network 100 by user operation. Via the server A.

  Next, the operation of the present embodiment will be described in detail with reference to FIGS.

  First, the file registrant accesses the notification list control device 10 from the user terminal X and registers the file (step A1 in FIG. 2). Next, in response to this, the notification list control apparatus 10 creates a notification list in the notification information management DB 40 (step A2). Further, unread / read information is created in the unread / read management DB 50 (step A3). Specifically, when a file AA is shared with Mr. yyy on November 1, 2006, a notification list as shown in FIG. 3 may be created.

  Next, the file viewer accesses the notification list control device 10 from the user terminal Y (step A4). In response to this, the notification list control device 10 searches the notification information management DB 40 for a notification list corresponding to the file viewer (step A5). Further, unread / read information is searched in the unread / read management DB 50 (step A6). In response to this, the unread / read management DB 50 answers the search result. (Step A7). In response to this, the notification information management DB 40 answers the search result. (Step A8). In response to this, the notification list control device 10 answers a list of notifications to the file viewer. (Step A9). Specifically, the notification list from Mr. XXX described above is displayed as shown in FIG. 4 when Mr. yyy logs in. Here, a third party can also search for notifications from the user terminal Z. For example, it is possible to search for a notification that the boss has come to his subordinate. In addition, it is possible to develop it to handle recommendation information such as those who see this file also see such a file.

  Next, the file viewer requests a necessary file from the notification list control device 10 from the user terminal Y (step A10). In response to this, the notification list control device 10 requests a file from the shared file transmission means (step A11). In response to this, the shared file transmission means transmits the file (step A12). The user terminal Y displays this (step A13). Further, the notification list control apparatus 10 registers the read information in the unread / read management DB 50 (step A14).

  Next, the file registrant accesses the notification list control device 10 from the user terminal X and deletes the file (step A15). Next, in response to this, the notification list control apparatus 10 deletes the notification list in the notification information management DB 40 (step A16). Furthermore, unread / read information is deleted from the unread / read management DB 50 (step A17). Here, the notification list can be deleted even in an unread state. For example, notification list deletion means can be used when it is desired to cancel when notified by mistake.

  The first effect is that when a file storage location is notified, there is no need to use an external tool, and the file can be managed centrally.

  The reason is that notification can be performed by the notification list creation means in the notification list control device.

  The second effect is that a notification person can delete old notification information.

  The reason is that a notification person can delete old notification information by the notification list deleting means in the notification list control device.

  A third effect is that it is possible to grasp whether or not the recipient confirms when notifying the storage location of the file.

  The reason is that unread / read information can be managed by the unread / read management DB and the unread / read information update means in the notification list control device.

  The present invention can be used in general companies, public offices, financial institutions, etc. that manage files and documents.

It is a block diagram which shows the structure of the system containing the notification management apparatus in the file sharing by embodiment of this invention. It is a sequence diagram which shows operation | movement of the system containing the notification management apparatus in the file sharing by embodiment of this invention. It is a figure which shows the example of the notification list by embodiment of this invention. It is a figure which shows the other example of the notification list by embodiment of this invention. It is a block diagram which shows the structure of the system containing the notification management apparatus in the file sharing by a prior art example.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Notification list control apparatus 11 Notification list preparation means 12 Notification list search means 13 Notification list deletion means 14 Unread / read update means 20 Shared file transmission / reception apparatus 30 Shared file 40 Notification information management database 50 Unread / read management database

Claims (7)

Notification list control means;
A notification information management database;
Unread / read management database,
With
The notification information management database stores information on the storage location of each file and information on the notification destination of each file,
The unread / read management database stores unread / read information indicating whether each file is unread or read.
The notification list control unit includes a notification list creation unit and a notification list search unit,
The notification list creation means generates information on a notification destination of a newly created file and a storage location of the newly created file in the notification information management database, and reads unread information on the newly created file Is created as unread in the unread / read management database,
The notification list search means searches for a file to be notified to the search source terminal based on the information on the notification destination of each file and the unread / read information about the unread / read status and the file name, and the search A notification management apparatus for file sharing, wherein a search result is notified to an original terminal. The notification management apparatus for file sharing according to claim 1,
The notification list control unit further includes an unread / read update unit, and the unread / read update unit sets the unread / read state of the file read by the notification destination to read. Management device for file sharing. In the notice management apparatus in the file sharing of Claim 1 or 2,
The notification list control unit further includes a notification list deletion unit, and the notification list deletion unit deletes specified notification destination information. In the notification management method for file sharing,
Prepare a notification list control means, a notification information management database, and an unread / read management database,
The notification information management database stores information on the storage location of each file and information on the notification destination of each file,
The unread / read management database stores unread / read information indicating whether each file is unread or read,
The notification list control means performs a notification list creation procedure and a notification list search procedure,
In the notification list creation procedure, information related to a notification destination of a newly created file and a storage location of the newly created file are generated in the notification information management database, and unread / read information of the newly created file Is created as unread in the unread / read management database,
In the notification list search procedure, for a file to be notified to a search source terminal, an unread / read state and a file name are searched based on information on a notification destination of each file and the unread / read information, and the search A notification management method in file sharing, characterized by notifying a search result to an original terminal. The notification management method for file sharing according to claim 4,
The notification list control unit further performs an unread / read update procedure, and the unread / read update unit sets the unread / read state of the file read by the notification destination to read. Management method for file sharing. The notification management method for file sharing according to claim 4 or 5,
The notification management method for file sharing, wherein the notification list control means further performs a notification list deletion procedure, and the specified notification destination information is deleted in the notification list deletion procedure.   The program for functioning a computer as a notification management apparatus in the file sharing of any one of Claims 1 thru | or 3.

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