JP2007334384A - Information processor and information processing program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide an information processor and an information processing program for appropriately setting participation authority. <P>SOLUTION: An organization monitoring unit 24 monitors whether or not there is a change in a participant for information processing, and if there is the change, a participation management unit 26 calculates a takeover period for the participant who will moves out or newly get in. The management unit 26 grants participation authority based on the takeover content to the participant who will move out or get in. By the participation authority for the move-out person and a new comer who have been set the participation authority as mentioned above, as regard information processing charged in a work organization, the move-out person and the new comer may acquire information necessary for the takeover. <P>COPYRIGHT: (C)2008,JPO&INPIT

Description

  The present invention relates to an information processing apparatus and an information processing program.

  Conventionally, in accordance with the work of each department in a company, etc., a work organization in charge of predetermined information processing is set, and necessary information processing work is performed by granting the authority of information processing in the work organization to the constituent members. An information management system has been proposed.

In such an information management system, a means for taking over the work is required when a change such as movement occurs in a constituent member. For this reason, for example, Patent Document 1 below discloses an information management system that can smoothly carry out a business handover operation or the like when an affiliated organization is changed.
JP 2001-51902 A

  However, in the above conventional technology, there is no limitation condition on the authority of the persons involved in information processing, and during the takeover period, it can be involved in all the information processing information handled by the work organization, and there is a possibility of information leakage. There was a problem of becoming higher.

  The present invention has been made in view of the above-described conventional problems, and an object thereof is to provide an information processing apparatus and an information processing program capable of setting an appropriate participation authority.

  In order to achieve the above object, the present invention provides an information processing apparatus comprising: an organization monitoring unit that monitors a change of a participant in the information processing in a work organization in charge of information processing; and the organization monitoring unit And, when a change in the participant is detected, a participant managing means for setting a participant in the information processing, a possible participation period for each participant, and a participation authority for each participant, To do.

  In the information processing apparatus, the participant is preferably an individual belonging to the work organization or a group as a group of individuals.

  In the information processing apparatus, it is preferable that the participation management unit sets the participation possible period for each content of the information processing.

  In the information processing apparatus, the participation management unit sets the possible participation period according to the number of utterances of the participant before the change.

  In the information processing apparatus, it is preferable that the participation management unit sets the participation authority of the participant based on the contents of the information processing takeover.

  In the information processing apparatus, it is preferable that the participation management unit changes the participation authority step by step for each participant.

  Further, in the information processing apparatus, the participation management unit cancels the participation authority of the participant when the participation degree of the participant before the change is less than a predetermined level.

  Further, in the information processing apparatus, the participation management unit provides a transfer unit for taking over the contents of information processing that each participant is in charge of when the participant is changed in each work organization. Is preferred.

  In the information processing apparatus, it is preferable that the takeover means is provided temporarily for exclusive use of the takeover work, and the information held by the takeover means is erased at a predetermined time after the completion of the takeover.

  In addition, the present invention monitors the change of a participant in the information processing in a working organization in charge of information processing, and detects the change in the participant and detects the participant in the information processing and the participant. It is an information processing program for causing a computer to execute a process for setting each possible participation period.

  According to the present invention, it is possible to set an appropriate participation authority for a transfer participant.

  In addition, it is possible to set an appropriate participation period and participation authority for each content of information processing.

  Moreover, information leakage due to the handover operation can be prevented by providing the handover means.

  Hereinafter, the best mode for carrying out the present invention (hereinafter referred to as an embodiment) will be described with reference to the drawings.

  FIG. 1 shows a configuration example of an information processing apparatus according to the present invention. In FIG. 1, the information processing apparatus includes a CPU (central processing unit) 10, a RAM (random access memory) 12, a storage device 14, an operation unit 16, a display unit 18, and a communication interface 20.

  The CPU 10 is a processor that executes a program stored in the storage device 14 and controls the operation of the information processing apparatus.

  The RAM 12 is a readable / writable volatile memory that functions as a working memory (main storage device) of the CPU 10.

  The storage device 14 is a computer-readable non-volatile storage medium configured by a read-only memory, a hard disk device, and the like, and stores programs, data, and the like executed by the CPU 10.

  The operation unit 16 includes a keyboard, a touch panel, and the like, and is used by the user to input instruction information necessary for a control operation performed by the CPU 10.

  The display unit 18 is configured by a liquid crystal display (LCD), for example, and displays predetermined information.

  The communication interface 20 performs transmission / reception processing of information with an information processing device such as a personal computer used by a user to perform predetermined information processing.

  FIG. 2 is a functional block diagram showing each function of the information processing apparatus according to the present embodiment. In FIG. 2, the information processing apparatus includes an information processing control unit 22, an organization monitoring unit 24, a participation management unit 26, a group information management unit 28, a communication unit 30, a participant storage unit 32, a processing information storage unit 34, and a takeover information storage. Each function of the unit 36 is configured.

  The information processing control unit 22 is realized by the CPU 10 and performs document editing, image processing, and other predetermined information processing in the information processing apparatus. Further, the information processing control unit 22 sets a work organization in charge of the information processing. This work organization is constituted by a predetermined participant, and the information processing control unit 22 receives the information processing operation from the participant and executes the information processing. Here, the participants include an individual who belongs to the work organization and is involved in information processing, or a group as a set of the individuals. Further, the information processing control unit 22 secures a work area on the RAM 12 for use in the information processing work of the work organization, and displays the work area on the display unit 18 as a work page. The work page may be displayed on an information processing device such as a personal computer used by each participant. In this case, necessary data is transmitted / received via the communication unit 30. Data existing in the work area is copied to the storage device 14 at a predetermined time.

  The organization monitoring unit 24 is realized by the CPU 10 and monitors changes of the persons involved in information processing in the work organization in charge of the information processing.

  The involvement management unit 26 is realized by the CPU 10 and manages who is involved in each information processing in the work organization. In addition, when the organization monitoring unit 24 detects a change of a participant in a work organization, the participant who can be involved in the information processing that the work organization is in charge of, the possible participation period for each participant, and the participation authority for each participant are displayed. Set.

  The group information management unit 28 is realized by the CPU 10 and manages who is an individual (member) belonging to the group. Information regarding the members of this group may be stored in the storage device 14 or received from an external database via the communication unit 30.

  The communication unit 30 is realized by the communication interface 20, communicates with the information processing devices of the participants, and exchanges data necessary for information processing.

  The participant storage unit 32 is realized by the RAM 12 and the storage device 14 and stores participants in information processing in the work organization.

  The processing information storage unit 34 is realized by the RAM 12 and the storage device 14 and stores information processed in the work organization.

  The takeover information storage unit 36 is realized by the RAM 12 and the storage device 14, and when the organization monitoring unit 24 detects a change of a participant in the information processing, information for taking over the contents of the information processing that each participant is in charge of Remember. This information includes, for example, the participant who takes over, the participation authority given to the participant, the takeover period, and the like.

  FIG. 3 shows an example of a database related to the members of the group managed by the group information management unit 28. In FIG. 3, each group indicates a member for each group by identification information (group ID) for identifying the group and individual identification information (personal ID) belonging to each group. The deletion flag is a sign indicating an individual who has been transferred from the work organization in which the group is involved and is no longer a member of the group. With this deletion flag, it is possible to retain information on the members of the group transferred from the work organization as history data.

  FIG. 4 shows an example of the contents stored in the participant storage unit 32. In FIG. 4, the type of information processing in the work organization is identified by the task ID, and the individual involved in each information processing is identified by the personal ID. Further, the identification information (group ID) of the group to which the individual who is the participant belongs is shown for each individual. In addition, even if it is the same individual, it is also possible to become a participant in information processing with the qualifications of both individuals and group members. In the example of FIG. 4, a person whose personal ID is U1 has both personal qualifications (group ID is Null) and group member qualifications (group ID is G1). In addition, the authority to participate is set for each individual, and information that can be involved in information processing is determined. This participation authority may include information on status and role in the work organization. The change flag is a sign indicating an individual who has a plan to change his / her position as a participant in information processing. When the value of the change flag is 1, “OUT” in the case of moving out and “IN” in the case of new participation are described in the takeover type indicating the type of change.

  The participation authority is not limited to information that can be involved in information processing, and may be an authority to access a file storing various information or a folder storing the file.

  FIG. 5 shows an example of the stored contents of the processing information storage unit 34. In FIG. 5, the type of information processing in the work organization is identified by the task ID, and the content of information processed for each task ID is stored. The contents of the information to be processed may store the number of documents created by the responsible participant, the number of email transmissions, etc. as the number of utterances of the participant. If the takeover period, the participation authority, etc. in the takeover work at the time of the participant change are determined according to the number of utterances, the conditions for the takeover work according to the degree of participation can be set.

  FIG. 6 shows an example of the contents stored in the takeover information storage unit 36. In FIG. 6, the type of information processing handled by the work organization is indicated by the task ID, and the participant who is changed for each type of information processing is indicated by the personal ID. Each participant has a group ID to which the group belongs. If the person belongs to the work organization, the group ID is Null. In addition, a takeover type is also shown for each participant. “IN” indicates a new participant in the work organization, and “OUT” indicates a transferee. For each of these participants, a right of participation is set for each content of information processing related to takeover, and information that can be involved in information processing is determined. In addition, the start date and end date of takeover are set as the takeover period. Outside the takeover period, the information processing apparatus is configured not to execute the takeover process.

  7 and 8 show a flow of an operation example of the information processing apparatus according to the present embodiment. 7 and 8, the organization monitoring unit 24 monitors whether or not there is a change in the information processing personnel in the work organization in charge of the information processing (S101). In the case of the change, it is confirmed whether or not the content of the change is a transfer of a participant from the work organization (S102). Here, the change of the participant is performed by, for example, a participant who is an administrator having a predetermined participation authority sends change information to the information processing apparatus from the operation unit 16 or from an information processing device such as a personal computer via the communication unit 30. Do this by typing. Based on this change information, the participation management unit 26 displays the change of the participant by setting a change flag in the participant storage unit 32 shown in FIG. 4 (value is set to 1). The participation management unit 26 refers to the stored contents of the participant storage unit 32, and adds the participants who are the targets of the takeover work associated with the change based on the status and role included in the participation authority of each participant. You may comprise.

  In S102, when the change of the participant is a transfer, the participation management unit 26 calculates the takeover period of the participant to be transferred (S103). This takeover period is preferably set for each content of information processing in consideration of, for example, the complexity of the content of information processing and the amount of information. In addition, the amount of information handled by the transferee, the number of documents created by the participant, the number of utterances such as the number of email transmissions, etc. Is also suitable. For the number of utterances, data stored in the processing information storage unit 34 is read and used. For example, if the number of utterances is large, it is determined that there are many contents to be handed over and the handing over period is extended. Alternatively, if the number of utterances is small, it may be determined that there is a shortage of materials necessary for handover, and the handover period may be extended, and the handover period may be shortened as the number of utterances increases. Further, the takeover period may be calculated according to the elapsed time from the start date and time of the work organization to which the participant belongs or the end date of the work organization. Further, it may be determined based on an instruction of an administrator having a predetermined participation authority.

  In S102, when the change of the participant is a transfer, the person's takeover type is set to “OUT” (S104), and the takeover information storage unit 36 sets the takeover period together with the takeover period calculated in S103. Update the stored contents of. The takeover period is indicated by the start date and end date of the takeover operation.

  In S102, when the change of the participant is not a transfer, the participation management unit 26 calculates the takeover period of the participant who newly participates (S105). The calculation of the handover period is performed in the same manner as S103.

  In S102, when the change of the participant is not a transfer, the involvement management unit 26 sets the personal takeover type to “IN” (S106), and the participation management unit 26 takes over the takeover information together with the takeover period calculated in S105. The stored contents of the storage unit 36 are updated.

  Next, the participation management unit 26 reads out and determines the takeover type for each individual from the takeover information storage unit 36 (S107). When the takeover type is “OUT” (S108), it is determined whether or not the takeover start date has passed (S109). If it has passed, the relevant participant, that is, the individual to be transferred is determined. And grant the authority to participate based on the contents of the transfer. This authority of participation enables participation in information within the range necessary for transfer as a transferee. The set participation authority is stored in the takeover information storage unit 36 (S110).

  In addition, you may comprise so that the participation authority given with respect to the said individual who transfers may be determined according to the grade to which the said person was involved in information processing as a participant. That is, when the degree of involvement is lower than a predetermined level, for example, based on the number of utterances stored in the processing information storage unit 34 described above, when the number of utterances is smaller than the predetermined number, it is determined that the degree of involvement is low and the transfer is continued. Revoke the authority to participate in a period. Further, when the degree of involvement is higher than a predetermined level, for example, when the number of utterances is greater than a predetermined number, the range of participation authority (the range of information that can be involved) is increased corresponding to the number of utterances. .

  On the other hand, if the takeover type is not “OUT” in S108, the relevant participant is determined to be a new participant, and the participation authority based on the takeover content is given to the new participant. This authority to participate enables the participation of information in a range necessary for taking over as a new participant. This participation authority is also stored in the takeover information storage unit 36 (S111).

  Because the transferee and new participants can obtain appropriate information regarding the information processing that is handled in the work organization by the involvement authority of the transferee and new participants set as described above, between the parties Necessary takeover work can be performed.

  Next, the involvement management unit 26 determines whether or not the takeover end date stored in the takeover information storage unit 36 has passed (S112). The authority is changed (S113).

  That is, the transferee is reduced or loses the authority involved in the information processing that the work organization is in charge of. In order to reduce the involvement authority, for example, as an information processing observer, it is possible to browse only related information, or to only view information created when the transferee was a participant. Is preferred. Moreover, it is good also as a structure which reduces a participating authority in steps during a taking over period.

  In addition, as a participant in new information processing in the work organization, a new participant is given authority to participate according to his role. This participation authority may be determined, for example, from a table defined in advance based on the position / role of the new participant. In this case, it is good also as a structure which expands a participating authority in steps during the said handover period. The participation management unit 26 adds new participant data to the participant storage unit 32. Thereby, the new participant can be involved in information processing in the working organization based on the new participation authority.

  After the above operation, the group information management unit 28 sets the deletion flag of the database related to the members of the group shown in FIG. 3 for the transferee (the flag value is 1). Record the loss.

  FIG. 9 shows a flow of another operation example of the information processing apparatus according to the present embodiment. FIG. 9 shows an example of an operation for securing a work area in the RAM 12 for performing the above-described takeover work. In FIG. 9, the organization monitoring unit 24 monitors whether or not a person involved in information processing has changed in the work organization in charge of information processing (S201). If there is a change in the participant, the participation management unit 26 confirms whether or not a work area dedicated to the takeover work is secured in the RAM 12 (S202). If the work area dedicated to the takeover work is not secured, the participation management unit 26 causes the information processing control unit 22 to secure a work area dedicated to the takeover work on the RAM 12 (S203). The work area dedicated to the takeover work corresponds to the takeover means of the present invention. The work area dedicated to the takeover work is also displayed as a work page on the display unit 18 or the information processing device of each participant.

  Next, the participation management unit 26 registers information that needs to be taken over and a participant to take over in the work area dedicated to the takeover operation (S204).

  As described above, the participant who takes over can take over using the work area dedicated to the takeover work, in addition to the work area for information processing used by the work organization in which the takeover has occurred. Further, after the handover operation is completed, the information held in the work area dedicated to the handover operation is deleted at a predetermined time. For this reason, it is possible to prevent leakage of information not used for handover.

  In addition, when takeover has occurred in a plurality of groups belonging to a work organization, or when takeover has occurred in a plurality of work organizations, and the same person is included in the parties involved in the takeover, the above It is preferable that the work area dedicated to the takeover work is associated with a plurality of groups or a plurality of work organizations so as to be used in common.

It is a figure which shows the structural example of the information processing apparatus concerning this invention. It is a functional block diagram showing each function of the information processing apparatus concerning this invention. It is a figure which shows the example of the database regarding the member of a group. It is a figure which shows the example of the memory content of the participant memory | storage part concerning this invention. It is a figure which shows the example of the memory content of the process information storage part concerning this invention. It is a figure which shows the example of the memory content of the taking over information storage part concerning this invention. It is a flowchart of the operation example of the information processing apparatus concerning this embodiment. It is a flowchart of the operation example of the information processing apparatus concerning this embodiment. It is a flowchart of the other operation example of the information processing apparatus concerning this embodiment.

Explanation of symbols

  10 CPU, 12 RAM, 14 storage device, 16 operation unit, 18 display unit, 20 communication interface, 22 information processing control unit, 24 organization monitoring unit, 26 participation management unit, 28 group information management unit, 30 communication unit, 32 participation Person storage unit, 34 processing information storage unit, 36 takeover information storage unit.

Claims (10)

In a work organization in charge of information processing, organization monitoring means for monitoring changes of participants in the information processing;
When the organization monitoring unit detects a change of the participant, a participant managing unit for setting a participant in the information processing, a possible participation period for each participant, and a participation authority for each participant;
An information processing apparatus comprising:   The information processing apparatus according to claim 1, wherein the participant is an individual belonging to the work organization or a group as a set of individuals.   The information processing apparatus according to claim 1, wherein the participation management unit sets the participation possible period for each content of the information processing.   The information processing apparatus according to claim 3, wherein the participation management unit sets the participation possible period according to the number of utterances of a participant before the change.   5. The information processing apparatus according to claim 1, wherein the participation management unit sets a participation authority of the participant based on a takeover content of the information processing. 6. apparatus.   6. The information processing apparatus according to claim 5, wherein the participation management unit changes the participation authority step by step for each participant.   6. The information processing apparatus according to claim 5, wherein the participation management unit cancels the participation authority of the participant when the participation of the participant before the change is less than a predetermined level. Information processing device.   The information processing apparatus according to any one of claims 1 to 7, wherein the participation management unit is configured to process information processed by each participant when the participant is changed in each work organization. An information processing apparatus characterized in that it provides a takeover means for taking over.   9. The information processing apparatus according to claim 8, wherein the takeover means is temporarily provided exclusively for takeover work, and information held by the takeover means is erased at a predetermined time after completion of the takeover. . In the work organization in charge of information processing, monitor changes of participants in the information processing,
An information processing program that causes a computer to execute a process of setting a participant involved in the information processing and a possible participation period for each participant when the change of the participant is detected.

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