JP2007066157A - Server, program and form for electronic pen - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a reception processing system capable of managing signatures of visitors and a person in charge, visit time, leaving time, entrance time and exit time as electronic data based on information entered in a form with an electronic pen. <P>SOLUTION: In the reception processing system 100, a server 5 stores reservation information acquired from a terminal 51 of the person in charge in a reservation DB 8 using a reception ID as a key. Also, when a visitor visits a company, reception enters a visit item, a reception item and a leaving item of a reception recording form 3 using the electronic pen 10. In addition, the visitor enters the visitor item, the person in charge enters an item of the person in charge, a room item, an entrance item and a leaving item, respectively, using the electronic pen 10. The server 5 acquires entry information with the electronic pen 10. The server 5 specifies the reception ID, the room ID and various time from the acquired entry information. Then, the server 5 stores the specified room ID, the various time and created reception recording data in a management data base 9. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a technique for acquiring and managing information entered in an electronic pen form using an electronic pen.

  Usually, when a visitor comes from the outside, a person in charge of the company notifies the receptionist of the visit schedule in advance. On that day, the visitor enters a signature on a paper-based reception record slip. At this time, the visitor confirms the time if necessary and enters the visit time on the reception record slip. In addition, if necessary, the visitor has his / her signature of the person in charge and the time of leaving the company entered in the reception record slip when returning, and returns the reception record slip to the reception. The receptionist managed the visitor's records by storing such paper-based reception record forms.

  However, in the management using such a paper medium reception record slip, it is necessary to always secure a certain storage space. In addition, since it is a paper medium, when searching for the presentation of an acceptance record slip, the human load is large and a long search time is required. Furthermore, since the visitor and the person in charge have to enter the visit time and the leaving time by looking at the clock themselves, there is a problem that the entry time becomes ambiguous in addition to being troublesome. Also, for example, it has been difficult to grasp the trends of visitors after the end of reception, such as the room where the meeting is held and the room entry and exit times.

  In order to solve such a problem, a system is known that performs a visitor reception process using a terminal device that can communicate via a network (for example, Patent Documents 1 and 2). However, with such a system, new problems have arisen such that it is difficult to obtain a handwritten signature of a visitor or a person in charge, and it is difficult for a visitor or person in charge who is unfamiliar with the computer to operate.

  On the other hand, in recent years, pen-type input devices called “electronic pens”, “digital pens” and the like have appeared (hereinafter referred to as “electronic pens” in this specification). “Anoto pen” developed by the company is known. Anotopen is used in a pair with dedicated paper (hereinafter referred to as “dedicated paper”) on which a predetermined dot pattern is printed. In addition to the normal ink-type pen tip, the Anoto pen is equipped with a small camera for reading the dot pattern on the dedicated paper and a data communication unit. When a user writes characters on the special paper with an anotopen or checks an image that is designed on the special paper, the small camera detects the dot pattern on the special paper as the pen moves, and the user Entry data (also referred to as “stroke data”) such as written characters and images is acquired. This entry data is transmitted from the Anotopen to a terminal device such as a nearby personal computer or mobile phone by the data communication unit. The system using this anotopen can be used as an input device in place of the keyboard, and is very easy to use for users who are reluctant to use the personal computer and keyboard described above.

  Therefore, it would be convenient if an electronic pen could be used to perform a pen input on a paper medium reception record slip, and the information entered on the reception record slip could be converted into electronic data for management.

Japanese Patent Laid-Open No. 7-168889 JP 2002-342804 A

  The present invention has been made in view of the above points, and based on information entered in a form with an electronic pen, the signature of the visitor and the person in charge, the visit time, the leaving time, the entering time, and the leaving time, It is an object of the present invention to provide a reception processing system that can manage a message as electronic data.

  In one aspect of the present invention, a server that uses an electronic pen form that is connected to a terminal device via a network so as to be able to transmit and receive and on which a dot pattern that can be recognized by an electronic pen is printed, is used by a person in charge. Reservation information acquisition means for acquiring reservation information for reserving a visit schedule to a company from a person-in-charge terminal, reception identification information issuing means for issuing reception identification information for identifying the reservation information, and the reservation information Reservation information storage means for storing the information in association with the reception identification information, the form includes a reception item for recognizing the reception identification information, a visit item for recognizing a visit time to the company and a departure time, and It consists of a leaving item, a visitor item for recognizing information about the visitor, and a person-in-charge item for recognizing information about a person in charge corresponding to the visitor. Coordinate information storage means for storing coordinate information in which the reception item, the visit item, the leaving item, the visitor item, and the person in charge item constituting the form are associated with each position coordinate on the dot pattern; Receiving identification information stored in the reservation information storage means and reservation information transmitting means for transmitting reservation information to the reception terminal used by the reception, and acquisition information entered in the form with the electronic pen from the reception terminal An entry information acquisition means for extracting item entry information entered in each item from the entry information based on the coordinate information, and an item entry information entered in the reception item. The reception identification information specifying means for specifying the reception identification information, the visit time specifying means for specifying the visit time based on the item entry information entered in the visit item, A visitor image that obtains information about visitors as image data from the entry time identification means for identifying the departure time based on the entry information entered in the exit item and the entry information entered in the visitor item. From data entry means, item entry information entered in the person in charge item, person in charge image data obtaining means for obtaining information on the person in charge as image data, format data of the form, visitor image data, Based on the person-in-charge image data, reception record data creating means for creating reception record data, a visit time specified by the visit time specifying means, a leave time specified by the leave time specifying means, and the reception record Using the reception record data created by the data creation means as management information, the reception identification information identification means identifies Management information storage means for storing the information in association with the reception identification information.

  The server configured as described above acquires reservation information for reserving a visit schedule from the person-in-charge terminal. Here, the person in charge is an employee corresponding to a visitor from the outside, and is an employee of a company that manages the server. The person-in-charge terminal is a terminal device used by the person in charge in the company, and is a personal computer or PDA (Personal Digital Assistants) that can exchange data with a server via a network. When the reservation information is acquired from the person-in-charge terminal, the server issues reception identification information for identifying the reservation information. Then, the server stores the reservation information using the reception identification information as a key.

  On the other hand, when a visitor comes to the company, the user fills in each item constituting the form using the electronic pen. The form is a reception record form for managing a visitor's reception record, and includes a visit item, a leaving item, a reception item, a visitor item, and a person in charge item. Entry items, visit items, and leave items are filled in by employees at the reception using an electronic pen. Specifically, reception identification information is written in the reception item. At this time, the reception terminal acquires and displays reception identification information and reservation information from the server. When the reception confirms the reservation information and matches the visitor, the reception identification information is entered in the reception item. In addition, since the entry time for the visit item and the leave item is managed as the visit time and the leave time of the visitor, respectively, it is necessary for the employees at the reception desk to make an entry immediately when visiting and leaving the company. On the other hand, the visitor item is filled in by the visitor using the electronic pen. Specifically, the visitor item is filled with the signature of the visitor. The person-in-charge item is filled in by the person in charge using the electronic pen. Specifically, the signature of the person in charge is entered in the person in charge field. At this time, the electronic pen reads the dot pattern on the form along with the movement of the electronic pen, and acquires the entry information on the symbols and characters entered by the user, that is, the reception staff, the visitor, and the person in charge. Here, the entry information includes position coordinates on the dot pattern, stroke data of the entered symbols and characters, and time information indicating the entry time. Information acquired by the electronic pen is transmitted to the server via the reception terminal. Here, the reception terminal is a terminal device used by a reception employee in the company, and is a personal computer, a PDA, or the like that can exchange data with a server via a network, like the person-in-charge terminal.

  By referring to the coordinate information, the server extracts item entry information entered in each item constituting the form from the obtained entry information. The server then extracts the stroke data from the item entry information entered in the reception item, and identifies the reception identification information by character recognition. In addition, the server acquires the signatures of the visitor and the person in charge as visitor image data and person-in-charge image data from the item entry information entered in the visitor item and the person-in-charge item, respectively. Further, the server creates reception record data by merging the visitor image data and the person-in-charge image data with the format data of the form. In addition, the server extracts time information included in the item entry information entered in the visit item and the leave item, and specifies each entry time as the visit time and the leave time. Then, the server stores and manages the specified visit time and leaving time and the created reception record data as management information using the specified reception identification information as a key.

  As described above, according to the present invention, since the content entered with the electronic pen is converted into image data in a form merged with the format of the form, there is no need to save the form on the paper medium, and as an image file of electronic data. It becomes possible to manage. Therefore, past reception records can be searched and confirmed immediately.

  In one aspect of the server, the form further includes a room item for recognizing the room identification information, and a room entry item and a room exit item for recognizing a room entry time and a room exit time. The coordinate information storage means includes a reception item, a visit item, a leave item, a visitor item, a person in charge item, a room item, a room entry item, and a room exit item that constitute the form, and respective position coordinates on the dot pattern. Is stored in the coordinate information, and based on the item entry information entered in the room item, room identification information identifying means for identifying room identification information, and entered in the entry item An entry time specifying means for specifying an entry time based on the item entry information; an exit time specifying means for specifying an exit time based on the item entry information entered in the exit item; The management information storage means further includes room identification information specified by the room identification information specifying means, an entry time specified by the entry time specifying means, and an exit time in association with the reception identification information. And an exit time specified by the specifying means.

  In the server configured as described above, the form has a room item, an entry item, and an exit item. The user, specifically, the person in charge or the visitor enters the room identification information of the room used in the room item. The entry item is filled in when entering the room, and the entry item is filled in when leaving the room. The entry information is transmitted to the server through the reception terminal together with entry information for other items. The server identifies the room identification information by extracting stroke data from the item entry information entered in the room item and recognizing characters. Further, the server extracts time information from the item entry information entered in the room entry item and the room exit item, and specifies each entry time as the room entry time and the room exit time. Then, the server stores and manages the specified room identification information, the room entry time and the room exit time as management information using the reception identification information as a key. According to this, it is possible to manage not only the visit time and the leaving time, but also the record of the entry time and the leaving time to a room such as a conference room, etc. It becomes possible. Therefore, it is possible to easily acquire and manage the detailed behavior of the visitor after passing through the reception.

  Another aspect of the present invention is a server that uses an electronic pen form that is connected to a terminal device through a network so as to be able to transmit and receive and has a dot pattern that can be recognized by the electronic pen, and is used by a person in charge. From the person-in-charge terminal, visitor reservation information about visitors to the company, person-in-charge reservation information about the person in charge, scheduled visit time information about the scheduled visit time, and rooms related to rooms used by the person in charge and the visitor Reservation information acquisition means for acquiring reservation information having reservation information, reception identification information issuing means for issuing reception identification information for identifying the reservation information, and the reservation information in association with the reception identification information Reservation information storage means for storing, the form includes a first reception item and a second reception item for recognizing reception identification information, a visit time to the company, and a leave time Visit items for recognizing and leaving the company, visitor items for recognizing information related to visitors, person-in-charge items for recognizing information related to persons in charge corresponding to the visitors, and entering the room The entry item and the exit item for recognizing the time and the exit time are composed of a first reception item, a second reception item, a visit item, a leaving item, a visitor item, and a person in charge item constituting the form. A coordinate information storage means for storing coordinate information in which entry items and exit items are associated with respective position coordinates on the dot pattern, pen identification information for identifying the electronic pen, and a room for identifying the room Reservation information for transmitting the reception identification information and reservation information stored in the reservation information storage means to the room information storage means for storing the identification information in association with each other and the reception terminal used by the reception A first entry information acquisition means for obtaining first entry information entered in the form by a first electronic pen used for reception from a reception means used in the reception; and in the room Based on the second entry information, second entry information acquisition means for obtaining second entry information entered in the form by the second electronic pen used in the room from the room terminal device to be used, Room identification information for identifying the room identification information based on pen identification information recognition means for recognizing pen identification information of the second electronic pen used in the room, recognized pen identification information, and the room information storage means An item entry information extraction means for extracting item entry information entered in each item from the first entry information and the second entry information based on the coordinate information, and an entry entry information in the first reception item First reception identification information specifying means for specifying the reception identification information based on the item entry information, visit time specifying means for specifying a visit time based on the item entry information entered in the visit item, A visitor image that acquires information about visitors as image data from the entry time identification means for identifying the departure time based on the entry information entered in the withdrawal item and the entry information entered in the visitor item. Based on the data acquisition means, the second reception identification information specifying means for specifying the reception identification information based on the item entry information entered in the second reception item, and the item entry information entered in the visitor item The entry time specifying means for specifying the visit time, the exit time specifying means for specifying the exit time based on the item entry information entered in the exit item, and the person in charge item are recorded. A person-in-charge image data acquisition means for acquiring information relating to the person in charge as image data, the reception identification information specified by the first reception identification information specification means, and the second reception identification information specification means; When the identified reception identification information matches, the reception record data creation means for creating reception record data based on the format data of the form, the visitor image data, and the person-in-charge image data; The visit time specified by the visit time specifying means, the leave time specified by the leave time specifying means, the entry time specified by the entry time specifying means, the exit time specified by the exit time specifying means, and the room The room identification information specified by the identification information specifying means and the reception record data created by the reception record data creation means are used as management information. , And a management information storage means for storing in association with the reception identification information.

  The server configured as described above acquires reservation information for reserving a visit schedule from the person-in-charge terminal, and issues reception identification information. Then, the server stores the reservation information using the reception identification information as a key. On the other hand, when a visitor comes to the company, the user fills in each item constituting the form using the electronic pen. The form is a reception record form for managing visitor reception records. The first reception item, the second reception item, the visit item, the leaving item, the visitor item, the person in charge item, the room item, the entry item, and Consists of leaving items. The first reception item, the visit item, and the leaving item are filled in using the first electronic pen installed at the reception by the employee at the reception. The visitor item is filled in by the visitor using the first electronic pen. On the other hand, the room item, the room entry item, the room exit item, and the person in charge item are filled in by the person in charge or the visitor using the second electronic pen installed in each room. Specifically, room identification information is entered in the room item. Since the entry times for the entry items and the exit items are managed as entry times and exit times for the respective rooms, the person in charge needs to make an entry immediately upon entering and leaving the room. At this time, the first electronic pen and the second electronic pen read the dot pattern on the form as they move, and information about the symbols and characters entered by the user, that is, the reception staff, the visitor, and the person in charge. To get. Information acquired by the first electronic pen is transmitted as first entry information to the server via the reception terminal. On the other hand, information acquired by the second electronic pen is transmitted to the server via the room terminal as second entry information. Here, the room terminal is a terminal device installed in each room such as a conference room, etc., like a person in charge terminal and a reception terminal, a personal computer, a PDA, etc. that can exchange data with a server via a network That is.

  By referring to the coordinate information, the server extracts item entry information entered in each item constituting the form from the acquired first entry information and second entry information. Then, the server identifies the pen identification information of the second electronic pen included in the second entry information, and refers to the room information based on the identified pen identification information, thereby identifying the room used by the person in charge Identification information can be specified. In addition, the server extracts the stroke data from the item entry information entered in the first reception item, and identifies the reception identification information by character recognition. Further, the server specifies the reception identification information by extracting stroke data from the item entry information entered in the second reception item and recognizing characters. In addition, the server extracts time information included in the item entry information entered in the visit item, leaving item, entry item, and exit item, and the respective entry times are referred to as visit time, exit time, entry time, and exit time. Identify. In addition, the server acquires the signatures of the visitor and the person in charge as visitor image data and person-in-charge image data from the item entry information entered in the visitor item and the person-in-charge item, respectively. Furthermore, the server merges the visitor image data and the person-in-charge image data acquired from the first entry information and the second entry information that match the identified receipt identification information with the format data of the form, thereby obtaining the receipt record data. Create Then, the server stores and manages the specified visit time, leaving time, entry time and exit time, and the created reception record data as management information, using the specified reception identification information as a key.

  Thus, according to the present invention, the first electronic pen installed at the reception is used at the reception, and the second electronic pen installed at each room is used at the room such as the conference room. There is no need to hand over electronic pens to visitors. Therefore, it is possible to prevent a human error such as loss of the electronic pen.

  In one aspect of the server, the reservation information further includes room reservation information having room identification information for identifying a room used by the person in charge and the visitor, and use date / time information indicating a date / time to be used. And the server includes room information storage means for associating the room identification information with the reservation status of the room at regular intervals as room information, and the reservation information acquired by the reservation information acquisition means Room determination means for determining whether or not a room used by the person in charge and the visitor is vacant by referring to the room information based on room identification information and use date / time information included in the room reservation information. The reception identification information issuing means issues the reception identification information only when the room determination means determines that the room is empty. That.

  The server configured as described above holds in advance room information in which room identification information for identifying a room such as a conference room is associated with the reservation status of the room. The room reservation information in the reservation information includes information about the room that the person in charge wants to use and the date and time of use. Therefore, the server can determine whether or not the room that the person in charge wants to use is available by comparing the room information and the room reservation information. The server issues the reception identification information only when the room that the person in charge wants to use is available. That is, the reservation information is stored using the reception identification information as a key. According to this, when the room that the person in charge wants to use is not vacant, the reception identification information is not issued and the reservation information is not stored, so that different persons in charge use the same room at the same time. Double booking can be prevented.

  In the server configured as described above, the reservation information further includes visitor reservation information related to the visitor, contact reservation information related to the person in charge, and scheduled visit time information related to a scheduled visit time. Search information acquisition means for acquiring any one or more of the visitor reservation information, the person-in-charge reservation information and the scheduled visit time information as search information from the reception terminal device; and the reservation information transmission means, The reception identification information and reservation information stored in the reservation information storage means are transmitted based on the search information. According to this, the reception terminal can acquire the reservation information that matches the search information and the reception identification information and display it on the screen. Therefore, the reception employee can easily recognize the reception identification information corresponding to the visitor and fill in the form using the electronic pen.

  In the server configured as described above, a check mark is entered in the visiting item, leaving item, entering item, and leaving item. According to this, by entering check marks in the visiting items, leaving items, entering items and leaving items that make up the form, it is possible to specify the visiting time, leaving time, entering time and leaving time based on the entry time. Can do. In other words, if you use the electronic pen to fill in, the electronic pen manages the time of entry, so even if the user does not enter the time, it is easy to come to the company only by filling in a check mark that has nothing to do with the time. Time and leaving time can be specified.

  Another aspect of the present invention is a program that is executed by a computer that uses a form for an electronic pen that is connected to a terminal device via a network so as to be able to transmit and receive and on which a dot pattern that can be recognized by an electronic pen is printed, Reservation information acquisition means for acquiring reservation information for reserving a visit to the company from a person in charge terminal used by the person in charge, reception identification information issuing means for issuing reception identification information for identifying the reservation information, Reservation information storage means for storing the reservation information in association with the reception identification information, the form is a reception item for recognizing the reception identification information, and a visit for recognizing visit time to the company and departure time Item, leaving item, visitor item for recognizing information about the visitor, and responsible for recognizing information about the person in charge corresponding to the visitor. Coordinate information in which the reception item, the visit item, the leaving item, the visitor item, the person in charge item, and the position coordinates on the dot pattern are associated with each other. Coordinate information storage means for storing, reception identification information stored in the reservation information storage means and reservation information transmission means for transmitting reservation information to the reception terminal used by the reception, filling in the form with the electronic pen from the reception terminal Entry information obtaining means for obtaining the entered entry information, item entry information extracting means for extracting item entry information entered in each item from the entry information based on the coordinate information, item entry entered in the reception item Reception identification information specifying means for specifying reception identification information based on information, visit time specifying visit time based on item entry information entered in the visit item Based on the item entry information entered in the leaving item, the leaving time specifying means for identifying the leaving time, and information related to the visitor is acquired as image data from the item entry information entered in the visitor item. Visitor image data acquisition means, person image data acquisition means for acquiring information on the person in charge as image data from the item entry information entered in the person in charge item, format data of the form, visitor image data, , Reception record data creating means for creating reception record data based on the person-in-charge image data, a visit time specified by the visit time specifying means, a leave time specified by the leave time specifying means, and the receipt record The reception identification information specifying unit specifies the reception record data created by the data generation unit as management information. The computer is caused to function as management information storage means for storing the received identification information in association with the received identification information.

  By executing the above program by a computer, the above-described server can be realized. Moreover, each aspect of the above-described server can be realized in the same manner.

  According to another aspect of the present invention, there is provided an electronic pen form that is filled in by an electronic pen including an ink pen unit and a reading unit that optically reads a dot pattern, the reception item for recognizing reception identification information, and a company Visit items and exit items for recognizing visit times and leave times, visitor items for recognizing information related to visitors, and person-in-charge items for recognizing information relating to persons in charge corresponding to the visitors And a room item for recognizing room identification information for identifying a room used by the visitor and the person in charge, and a room entry item and a room exit item for recognizing a room entry time and a room exit time. It is configured.

  The electronic pen used in the electronic pen form configured as described above acquires, for example, stroke data of characters and symbols entered by the user by reading a dot pattern. In this way, the form is composed of a plurality of items. Based on the item entry information entered by the user in each item, the reception identification information, the room identification information, the visit time, the leaving time, the entry time, The exit time can be specified. It is also possible to acquire visitor signature information and employee information of the person in charge.

  In still another aspect of the present invention, there is provided an electronic pen form that is filled in by an electronic pen including an ink pen unit and a reading unit that optically reads a dot pattern, the first reception item for recognizing reception identification information, and The second reception item, the visit item and the leave item for recognizing the visit time to the company and the leave time, the visitor item for recognizing information about the visitor, and the information on the person in charge corresponding to the visitor And a room entry item and a room exit item for recognizing a room entry time and a room exit time used by the visitor and the person in charge.

  The electronic pen form configured as described above is composed of a plurality of items, so that the user can easily accept the reception identification information, visit time, and leave time based on the item entry information entered in each item. The entry time and the exit time can be specified. It is also possible to acquire visitor signature information and employee information of the person in charge.

  According to the present invention, it is possible to manage, as electronic data, the signature of a visitor and a person in charge, the visit time, the exit time, the entry time, and the exit time based on information entered in a form with an electronic pen.

  Preferred embodiments of the present invention will be described below with reference to the drawings. First, an outline of an electronic pen used as an input device in the system of the present invention will be described.

[Electronic pen]
FIG. 1 is a diagram schematically showing how the electronic pen is used, and FIG. 2 is a functional block diagram showing the structure of the electronic pen. As shown in FIG. 1, the electronic pen 10 is used in combination with a dedicated paper 20 on which a dot pattern is printed. The electronic pen 10 includes a pen tip portion 17 similar to a normal ink pen, and a user writes characters on the dedicated paper 20 in the same manner as a normal ink pen.

  As shown in FIG. 2, the electronic pen 10 includes a processor 11, a memory 12, a data communication unit 13, a battery 14, an LED 15, a camera 16, and a pressure sensor 18 therein. The electronic pen 10 includes an ink cartridge (not shown) as a component similar to a normal ink pen.

  The electronic pen 10 does not convert the locus of the ink drawn on the dedicated paper 20 by the pen tip unit 17 but converts the locus coordinates of the movement of the electronic pen 10 on the dedicated paper 20 into data. While the LED 15 illuminates the vicinity of the pen tip 17 on the dedicated paper 20, the camera 16 reads the dot pattern printed on the dedicated paper 20 and converts it into data. That is, the electronic pen 10 can acquire, as image data or vector data, a stroke generated when the user moves the electronic pen 10 on the dedicated paper 20.

  The pressure sensor 18 detects the pressure applied to the pen tip portion 17 when the user writes characters on the dedicated paper with the electronic pen 10, that is, the writing pressure, and supplies the detected pressure to the processor 11. The processor 11 switches on / off the LED 15 and the camera 16 based on the writing pressure data provided from the pressure sensor 18. That is, when the user writes characters or the like on the dedicated paper 20 with the electronic pen 10, writing pressure is applied to the pen tip portion 17. Therefore, when the writing pressure exceeding the predetermined value is detected, it is determined that the user has started the description, and the LED 15 and the camera 16 are operated.

  The camera 16 reads the dot pattern on the dedicated paper 20 and supplies the pattern data to the processor 11. The processor 11 calculates X / Y coordinates on the dedicated paper 20 from the supplied dot pattern.

  The processor 11 acquires the writing pressure array data and the X / Y coordinate data while the description of the user is performed, and stores them in the memory 12 in association with the time stamp (time information). Therefore, data corresponding to the description content of the user is stored in the memory 12 in time series. The capacity of the memory 12 can be about 1 Mbyte, for example.

  All the acquired data is held in the memory 12 until a transmission instruction is given by the user. When the user gives a transmission instruction, the data communication unit 13 transmits the data in the memory 12 to the terminal device 25 within a predetermined distance from the electronic pen 10. Basically, once a transmission instruction is given, the electronic pen 10 transmits all data stored in the memory 12 to the terminal device 25, and thus the memory 12 is cleared. Therefore, when it is desired to transmit the same information to the terminal device 25 again after transmission, the user needs to write the description on the dedicated paper 20 again. In this case, the user can trace characters written on the dedicated paper 20 with an ink pen.

  The electronic pen 10 itself does not include a function button such as a transmission button, and a transmission instruction and other instructions are made by a user checking the dedicated box provided at a predetermined position on the dedicated paper 20 with the electronic pen 10. Executed. A transmission instruction is associated with the position coordinates of the dedicated box in advance, and when the processor 11 receives the position coordinates of the dedicated box, the processor 11 supplies the data in the memory 12 to the data communication unit 13 and transmits it to the terminal device 25. To do. The electronic pen 10 can indicate completion of data transmission by vibration of the electronic pen.

  The battery 14 is for supplying power to each element in the electronic pen 10, and the electronic pen 10 itself can be turned on / off by a cap (not shown) of the electronic pen, for example.

  As described above, the electronic pen 10 has a function of acquiring coordinate data and writing pressure data corresponding to characters and the like described on the dedicated paper 20 by the user and transmitting them to the nearby terminal device 25. Since the pen tip portion 17 is a normal ink pen, the content described on the dedicated paper 20 remains as an original original. That is, at the same time as describing the original paper, its contents can be digitized in the form of coordinate data in real time.

  According to the standard function of the electronic pen 10, data obtained by the electronic pen 10 is in principle in the form of coordinate data or vector data, and is not text data. However, as a standard function, the electronic pen 10 has a function of converting text into alphanumeric characters by describing it in a dedicated area provided on the dedicated paper 20.

  Also, the electronic pen 10 can hold property information (pen information and pen owner information) regarding the pen itself and its owner, and can be referenced from the application. As the pen information, a battery level, a pen ID, a pen manufacturer number, a pen software version, a subscription provider ID, and the like can be held. The pen owner information can hold nationality, language, time zone, email address, free memory capacity, name, address, fax / phone number, mobile phone number, and the like.

  In the data communication unit 13 in the above example, the electronic pen 10 is connected to the terminal device 25 by various methods such as wireless transmission using Bluetooth (registered trademark), wired transmission using a USB cable, and data transmission by contact with a terminal. It is conceivable to perform data transmission.

  Next, a method for acquiring X / Y coordinate data of contents described by the user with the electronic pen will be described. As described above, a predetermined dot pattern is printed on the dedicated paper 20. The camera 16 of the electronic pen 10 does not read the locus of ink described on the dedicated paper 20 by the user, but reads the dot pattern on the dedicated paper 20. Actually, as shown in FIG. 1, the illumination area by the LED 15 and the shooting area of the camera 16 (located in the illumination area) are deviated from the position where the pen tip portion 17 contacts the dedicated paper 20.

  The dot pattern is printed with a special ink containing carbon, and the camera 16 can recognize only the pattern with the special ink. Even if a ruled line or a frame is printed on the dedicated paper with an ink other than the dedicated ink (not including carbon), the electronic pen does not recognize them. Therefore, when creating forms such as various application forms using dedicated paper, input frames, ruled lines, cautions, etc. are printed with ink other than dedicated ink.

  In the dot pattern, the position of each dot is associated with data, as illustrated in FIG. In the example of FIG. 3, the 2-bit information 0 to 3 is displayed by shifting the dot position vertically and horizontally from the reference position of the lattice (intersection of the vertical and horizontal lines). The position coordinates on the dedicated paper are determined by the combination of information expressed in this way. As illustrated in FIG. 4A, 36 dots are arranged in a grid within a range of 2 mm in length and width, and the data array (FIG. 4B) indicated by these dots is displayed on the dedicated paper. Are associated with the position coordinates. Therefore, when the camera 16 of the electronic pen 10 captures a dot pattern as shown in FIG. 4A, the processor 11 changes the data array shown in FIG. 4B based on the dot pattern data input from the camera 16. The position coordinates on the dedicated paper (that is, where the dot pattern is located on the dedicated paper) corresponding to the acquired position are calculated in real time. The minimum unit for recognizing a dot pattern is 2 mm × 2 mm, and the camera 16 takes about 100 shots per second.

  Next, the dedicated paper will be described. An example of the structure of the dedicated paper is shown in FIG. As shown in the figure, the dedicated paper 20 has a dot pattern 32 printed on a mount 30 and a design 34 such as a ruled line printed thereon. The mount 30 is usually paper, and the dot pattern 32 is printed with dedicated ink containing carbon as described above. Also, the design 34 is printed with normal ink or the like. The dot pattern and the design may be printed at the same time, or one of them may be printed first.

  An example of the design 34 is shown in FIG. FIG. 6 shows an example of a certain application form 36 in which a plurality of entry fields 38 and a transmission box 39 are printed. Although it is not clearly shown in FIG. 6 and will be described in detail later, a dot pattern is actually printed on the entire surface of the application form 36, and an entry box 38 and a transmission box 39 are formed on the entire surface using ordinary ink. It is printed. The user may fill out the necessary items in the entry fields 38 of the application form 36 using the electronic pen 10 in the same manner as a conventional application form without being aware of the dot pattern.

  The area on the dedicated paper 20 can be roughly divided into two types. One is an entry area, in which the content described by the electronic pen 10 is handled as information as it is. In the example of FIG. 6, a plurality of entry fields 38 correspond to this. The other is a functional element. When a corresponding area is checked with the electronic pen 10, actions, instructions, and the like defined for the area are executed in advance. The transmission box 39 in the example of FIG. 6 corresponds to this.

  The transmission box 39 is used when giving an instruction to transmit data stored in the electronic pen 10 to the nearby terminal device 25 as described above. When the user checks the transmission box 39 with the electronic pen 10, the electronic pen 10 reads the dot pattern in the transmission box. The pattern is associated with a transmission instruction, and the processor 11 in the electronic pen 10 issues a command to transmit data stored in the memory 12 to the data communication unit 13.

  The assignment of dot patterns is usually performed for each application (paper type). That is, the dot patterns in a certain application form do not overlap in one sheet, but the same dot pattern is printed on the same application form. Therefore, when the user inputs necessary items with the electronic pen 10, it can be specified from the coordinate data on the application form which item of the application form the input item is for.

  As described above, by printing a predetermined design on the dedicated paper on which the dot pattern is printed, various application forms using the dedicated paper can be created. If the user uses the electronic pen 10 and fills in necessary items in a normal manner, the electronic data is automatically acquired.

  In the above example, the dot pattern is printed on the dedicated paper with carbon-containing ink. However, it is also possible to print the dot pattern on ordinary paper using a printer and carbon-containing ink. Furthermore, the design on the dedicated paper can also be formed by a printer instead of printing. When dot patterns are formed on paper by a printer, different dot patterns can be formed on each sheet. Therefore, each of the sheets can be identified and distinguished by the difference in the formed dot pattern.

  In the present specification, the term “print” is a concept including not only normal printing but also printing by a printer.

  Next, transmission processing of data acquired by the electronic pen will be described with reference to FIG. The data acquired by the electronic pen 10 is mainly data of items input by the user, but usually does not include information on where the service server that is the transmission destination of the data is. Instead, information specifying the application or service related to the dedicated paper is included in the dot pattern on the dedicated paper, and the information is acquired from the dedicated paper during the user's input operation. Therefore, the terminal device 25 that has received the entry data from the electronic pen 10 first makes an inquiry to the inquiry server 26 to which service server 27 the data input to the dedicated paper should be transmitted. The inquiry server 26 has information on a corresponding service server for each dedicated paper, and in response to an inquiry from the terminal device 25, information (such as a URL) of the service server 27 that performs a service related to the dedicated paper. Answer to the terminal device 25. Then, the terminal device 25 transmits the entry data acquired from the electronic pen to the service server 27.

  In the above example, the terminal device 25, the inquiry server 26, and the service server 27 are separately configured. However, some or all of them may be configured as one device. In the present embodiment, it is assumed that a server described later also serves as the inquiry server 26 and the service server 27.

[First embodiment]
(I) Reception processing system Next, the reception processing system of this invention is demonstrated. FIG. 7 shows a schematic configuration of the reception processing system 100. The reception processing system 100 shown in FIG. 7 acquires the signature of the visitor and the person in charge, the visit time, the exit time, the entry time, and the exit time as electronic data from information entered in the electronic pen form by the user. Is something that can be managed.

  As shown in FIG. 7, the reception processing system 100 includes a person-in-charge terminal device (hereinafter referred to as “person-in-charge terminal”) 51, a reception terminal apparatus (hereinafter referred to as “reception terminal”) 52, and the server 5. It is configured by being connected through the network 2. Here, one suitable example of the network 2 is the Internet. In addition, the person-in-charge terminal 51 and the reception terminal 52 are terminal apparatuses used by the person in charge and the reception staff, respectively, specifically, terminal apparatuses that can exchange data via the network 2 such as a PC or PDA. is there. Here, it is assumed that the person in charge is a person who makes a meeting with a visitor and is an employee of a company that uses the server 5.

  The server 5 is connected to an employee database (hereinafter referred to as “DB”) 6, a room DB 7, a reservation DB 8 and a management DB 9. FIG. 7 includes one person-in-charge terminal 51 and one reception terminal 52 as components for convenience, but the present invention is not limited to this, and a plurality of persons in charge use each. A plurality of person-in-charge terminals and a plurality of reception terminals respectively used for a plurality of receptions may be included as components.

  First, the outline of the reception processing method in this system will be described with reference to FIG. FIG. 8A is an example of a reception record slip that the reception, the visitor, and the person in charge fill in using the electronic pen 10 when an external visitor visits the company. FIG. This is an example of a reception record slip that is actually filled in. The reception record form is an electronic pen form, which will be described later in detail.

  When an external visitor visits a company and makes a meeting in the company, one of the employees who participates in the meeting becomes the person in charge. The person in charge uses the person-in-charge terminal 51 used by himself / herself, and uses the person-in-charge reservation information relating to himself / herself, the visitor reservation information relating to the visitor, the scheduled visit time information relating to the scheduled visit time, and the room used for the meeting, etc. The room reservation information is transmitted as reservation information to the server 5 before the visitor visits. Specifically, the person-in-charge reservation information is information such as an employee ID for identifying the person in charge and a telephone number (extension number) of the person in charge. The visitor reservation information is information such as a visitor's name, company name, affiliation, and number of visitors. The scheduled visit time information is information on the date and time when the visitor visits the company. The room reservation information is information about a room such as a conference room used by a visitor and a person in charge.

  When the reservation information is acquired from the person-in-charge terminal 51, the server 5 refers to the room DB 7 based on the room reservation information included in the reservation information, thereby determining whether the room designated by the person in charge is free. . The room DB 7 stores a room ID for identifying each room in association with a reservation status of each room at regular intervals. That is, by referring to the room DB 7, the reservation status of each room at each time can be easily confirmed. Then, when the room designated by the person in charge is vacant, the server 5 issues a reception ID, and stores the reservation information in the reservation DB 8 using the reception ID as a key. Further, the server 5 may transmit the issued reception ID to the person-in-charge terminal 51 in order to notify the person in charge.

  When an external visitor visits the company, a reception employee (hereinafter referred to as “reception”) first uses the electronic pen 10 to visit the reception record slip 3 as shown in FIG. Enter a check mark in item 61. In this embodiment, the check mark is “L”, but the present invention is not limited to this, and any symbol such as “maru (◯)” can be applied. Furthermore, the reception uses the reception terminal 52 to input the visit time, the name of the person in charge, the name of the visitor, and the like as search information, thereby acquiring reservation information that matches the search information and its reception ID from the server 5. . Specifically, the server 5 that has acquired the search information from the reception terminal 52 searches the reservation DB 8 using the search information as a condition. That is, the server 5 compares the visitor reservation information, the scheduled visit time information, and the person-in-charge reservation information stored in the reservation DB 8 with the visitor name, the visit time, and the person-in-charge name included in the search information, and matches. The reception ID and the reservation information are transmitted to the reception terminal 52. The reception terminal 52 displays the reception ID and reservation information acquired from the server 5 on the screen. The reception confirms the reception ID and the reservation information on the screen, and uses the electronic pen 10 to enter the corresponding reception ID in the reception item 62 of the reception record slip 3.

  Next, the reception uses the electronic pen 10 to have the visitor fill in the visitor item 63 of the reception record slip 3. Specifically, the visitor item 63 includes items for entering the visitor's name, company name, and affiliation, and the visitor is asked to sign using the electronic pen 10. Then, the reception handes over the reception record slip 3 received by the visitor and the electronic pen 10 used at that time to the person in charge.

  When the person in charge enters the room reserved in advance with the visitor, he uses the handed electronic pen 10 to enter a check mark in the room entry item 66 of the reception record slip 3. Further, the person in charge uses the electronic pen 10 to enter the room ID of the reserved room in the room item 65 of the reception record slip 3. The order of entry into the room entry item 66 and the room item 65 is arbitrary, but the time entered in the room entry item 66 is managed as the room entry time, so a check mark can be entered in the room entry item 66 as soon as the room is entered. desirable. When the person in charge leaves the room after the meeting, the person in charge uses the electronic pen 10 to enter a check mark in the room exit item 67 of the reception record slip 3. Furthermore, the person in charge uses the electronic pen 10 to fill in the person-in-charge item 68 of the reception record slip 3. Specifically, the person-in-charge item 68 includes an item for entering the name of the person in charge, and the person in charge signs using the electronic pen 10. Then, the person in charge returns the reception record slip 3 and the electronic pen 10 to the reception.

  Upon receiving the reception record slip 3 and the electronic pen 10, the reception uses the electronic pen 10 to enter a check mark in the leaving item 64 of the reception record slip 3. Since the entry time in the leave item 84 is managed as the visitor's leave time, it is desirable to immediately enter a check mark when the visitor leaves the company. Thereby, the reception record is completed. An example of the reception record slip 3 in a state where the reception record is completed is shown in FIG.

  At this time, the electronic pen 10 collectively stores entry information from the check mark entered in the visit item 61 to the check mark entered in the leaving item 64. Although the acceptance is not shown in FIG. 8, the entry information is transmitted to the server 5 via the acceptance terminal 52 by filling a check mark in the transmission box 39 as described above. Although details will be described later, the server 5 extracts item entry information written in each item from the entry information based on a coordinate table in which the dot pattern on the reception record slip 3 is associated with each item. Then, the server 5 identifies the reception ID by character recognition of the stroke data included in the item entry information entered in the reception item 62. Furthermore, the server 5 identifies the room ID by recognizing the stroke data included in the item entry information entered in the room item 65. Further, the server 5 extracts time information from the item entry information entered in the visit item 61, the leaving item 64, the entry item 66, and the leaving item 67, respectively, and based on the entry time in each item, the visit time, Specify time, entry time, and exit time. Moreover, the server 5 extracts a visitor's signature as visitor image data from the item entry information entered in the visitor item. Furthermore, the server 5 extracts the signature of the person in charge as person image data from the item entry information entered in the person in charge item.

  The server 5 holds the format data of the reception record slip in advance. Therefore, the server 5 can create reception record data that is digital data by merging the format data, the extracted visitor image data, and the extracted person-in-charge image data. Then, the server 5 stores the specified visit time, leaving time, entry time / exit time, room ID, and the created reception record data in the management DB 9 using the specified reception ID as a key.

  According to this, since the contents entered with the electronic pen 10 are converted into image data in a form merged with the format of the reception record slip 3, it is not necessary to store the reception record slip 3 as a paper medium, and as an image file It becomes possible to manage. Therefore, it is possible to search and confirm the past reception record slip 3 immediately. In addition, autographs of visitors and persons in charge can be managed as image data. Further, not only the visit time and the leaving time, but also the record of the entry time and the exit time to the conference room or the like can be easily obtained by entering a check mark. Therefore, it is possible to acquire and manage more detailed information on the behavior after the visitor has visited. Furthermore, since the electronic pen 10 performs time management, it is possible to easily specify the entry time by entering a check mark or signature without entering the time in numbers.

  In the present embodiment, the reception is to hand the reception record slip 3 and the electronic pen 10 to the person in charge, but the present invention is not limited to this, and may be handed to the visitor.

  In the present embodiment, the visitor image data and the person-in-charge image data are extracted from the item entry information entered in the visitor item 63 and the person-in-charge item 68, respectively, and merged with the format data to create reception record data. To do. However, the present invention is not limited to this, and it is also possible to extract all image data from all entry information entered in the receipt record slip 3 and merge it with the format data to create receipt record data. Good.

(Ii) Reception Record Voucher As shown in FIG. 8, the reception record voucher 3 includes a visit item 61, a reception item 62, a visitor item 63, an exit item 64, a room item 65, an entry item 66, an exit item 67 and a person in charge. It consists of items 68. Each item is assigned an item ID which is information for identifying each item.

  In the system of the present invention, the reception record slip 3 as shown in FIG. 8 is created as the above-described dedicated paper. That is, as illustrated in FIG. 5, a dot pattern 32 is printed on the mount 30, and a design such as a predetermined ruled line is printed thereon. As described above, the dot pattern 32 is printed with ink containing carbon so that the electronic pen 10 can recognize it. On the other hand, the design 34 such as ruled lines is printed with normal (not including carbon) ink, and thus the electronic pen 10 does not recognize it.

  In this way, the dot pattern 32 is printed on the reception record slip 3, and the reception record slip 3 is composed of a plurality of subdivided items, whereby the item ID and the position coordinates on the dot pattern 32 are displayed. It is possible to easily identify information entered by the user based on the coordinate table in which

(Iii) Server Next, the server 5 will be described in detail. FIG. 9 shows an internal configuration of the server 5 in the reception processing system 100, in particular. As illustrated, the server 5 includes a reception processing program 101, a reservation information acquisition function 102, a reservation registration function 103, an entry information acquisition function 104, a coordinate table 105, a reception ID specifying function 106, a room ID specifying function 107, and a time specifying function. 108, an image data acquisition function 109, a reception record data creation function 110, a format data 111, and a management DB storage function 112.

  Each function is realized by the CPU included in the server 5 executing a program prepared in advance.

  The reception processing program 101 is a program for performing reservation registration by storing reservation information acquired from the responsible terminal 51 in the reservation DB 8 using the reception ID as a key. Further, the reception processing program 101 specifies image data and various times based on the entry information acquired from the reception terminal 52, and stores the image data and various times in the management DB 9 by using the reception ID as a key. It is a program managed as electronic data.

  The reservation information acquisition function 102 is a function of acquiring visitor reservation information, person-in-charge reservation information, room reservation information, and scheduled visit time from the person-in-charge terminal 51 as reservation information.

  The reservation registration function 103 further includes an employee DB confirmation function, a room DB confirmation function, a reception ID issue / transmission function, and a reservation DB storage function.

  The employee DB confirmation function is a function for identifying an employee ID from the person-in-charge reservation information included in the reservation information and confirming information related to the person in charge by referring to the employee DB 6 based on the employee ID. Here, the employee DB 6 will be described with reference to FIG. FIG. 10 is a diagram schematically showing the data structure of the employee DB 6. As shown in FIG. 10, the employee DB 6 is composed of items such as employee ID, affiliation, name, and telephone number. The employee ID is information for identifying the employee, and the affiliation, name, and telephone number are information on the department, name, and extension number of the employee to whom the employee ID is assigned. The reservation information acquired by the reservation information acquisition function 102 includes person-in-charge reservation information, and the person-in-charge reservation information includes information on the employee ID and name of the person in charge. Therefore, the employee DB confirmation function can easily confirm information related to the person in charge by referring to the employee DB 6 based on the employee ID included in the person-in-charge reservation information. The employee DB confirmation function creates error information and transmits the error information to the person in charge terminal 51 when the name included in the person-in-charge reservation information is different from the name extracted from the employee DB 6. Also good. Further, the data structure of the employee DB 6 in the present embodiment is as shown in FIG. 10, but the present invention is not limited to this, and the data structure of the employee DB 6 can be arbitrarily set.

  The room DB confirmation function extracts the room ID and use date / time information from the room reservation information included in the reservation information, and refers to the room DB 7 based on the room ID to determine whether the room designated by the person in charge is free. This is a function for confirming. Here, the room DB 7 will be described with reference to FIG. FIG. 11 is a diagram schematically illustrating the data structure of the room DB 7. As shown in FIG. 11, the room DB 7 is composed of items of date, room ID, time, and reservation. The room ID is information for identifying each room, and the reservation is information indicating a reservation status such as whether the room is vacant or already reserved on the corresponding date and time. That is, the room DB 7 stores the reservation status of each room at regular intervals. The reservation information acquired by the reservation information acquisition function 102 includes room reservation information, and the room reservation information includes information regarding the room ID and use date / time information of the room that the person in charge wants to use. Here, it is assumed that the use date and time information included in the room reservation information is the date and time that the person in charge wants to use. Therefore, the room DB confirmation function refers to the room DB 7 based on the room ID and use date / time information included in the room reservation information, and determines whether or not the room that the person in charge specifies is available at the date and time specified. Confirmation and judgment can be made.

  The reception ID issue / transmission function is a function for issuing a reception ID and transmitting the reception ID to the person-in-charge terminal 51 when the room DB confirmation function determines that the room designated by the person in charge is vacant. In addition, the reception ID issuance / transmission function creates a message indicating that the room cannot be reserved when the room DB confirmation function determines that the room to be used designated by the person in charge is already reserved. 51 is a function for transmitting the message to 51.

  The reservation DB storage function is a function of storing reservation information acquired by the reservation information acquisition function 102 in the reservation DB 8 using the reception ID as a key when the reception ID issuance / transmission function issues a reception ID. Here, the reservation DB 8 will be described with reference to FIG. FIG. 12 is a diagram schematically showing the data structure of the reservation DB 8. As shown in FIG. 12, the reservation DB 8 includes a reception ID, person-in-charge reservation information, visitor reservation information, scheduled visit time, and room ID. Person in charge reservation information is person in charge reservation information included in the reservation information acquired by the reservation information acquisition function 102. Therefore, as shown in the figure, the person-in-charge reservation information constituting the reservation DB 8 is further composed of an employee ID, a person-in-charge name, and a telephone number. The person-in-charge reservation information constituting the reservation DB 8 may store not only the information included in the reservation information acquired by the reservation information acquisition function 102 but also information confirmed by the employee DB confirmation function. The visitor reservation information is visitor reservation information included in the reservation information acquired by the reservation information acquisition function 102. Therefore, as shown in the figure, the visitor reservation information constituting the reservation DB 8 is further composed of a visitor name, company name, affiliation, and number of people. The scheduled visit time is the scheduled visit time included in the reservation information acquired by the reservation information acquisition function 102, and the room ID is the room ID included in the room reservation information.

  The reservation registration function 103 is a function for completing reservation registration by storing reservation information in the reservation DB 8 using the reception ID as a key by the employee DB confirmation function, the room DB confirmation function, the reception ID issuance transmission function and the reservation DB storage function. It is. In addition, when the reservation registration function 103 acquires search information such as the name of the person in charge, the name of the visitor, the number of visitors, and the visit date and time from the reception terminal 52, the reservation registration function 103 refers to the reservation DB 8 based on the search information, Reservation information that matches the search information and its reception ID are transmitted to the reception terminal 52. The reception terminal 52 displays the reception ID and reservation information acquired from the server 5 on the screen. As a result, the reception can confirm the reception ID corresponding to the visit by the visitor and can fill in the reception record slip 3.

  The entry information acquisition function 104 is a function for acquiring entry information entered in the reception record slip 3 by the user, that is, the receptionist, the visitor, and the person in charge using the electronic pen 10 by executing the reception processing program 101. is there. The entry information acquisition function 104 is a function for extracting item entry information entered in each item from entry information obtained by referring to the coordinate table 105.

  Here, the coordinate table 105 will be described with reference to FIG. FIG. 13 is a diagram schematically illustrating the data structure of the coordinate table 105. As shown in the drawing, the coordinate table 105 includes item IDs, coordinate data, item names, and character recognition items. The item ID is information for identifying each item constituting the reception record slip 3. The coordinate data is coordinate data indicating the arrangement of each item on the dot pattern printed on the reception record slip 3. The item name is the name of each item. Character recognition is information indicating whether or not it is necessary to extract stroke data from item entry information entered in a corresponding item and perform character recognition. For example, the visiting item 61 and the leaving item 64 are simply filled with a check mark, so there is no need for character recognition. Moreover, since the visitor item 63 and the person-in-charge item 68 are acquired as image data, there is no need for character recognition. Accordingly, a hyphen (-) is defined in the character recognition items corresponding to the visit item 61 and the visitor item 68 as shown in the figure. On the other hand, the reception item 62 and the room item 65 are filled with a reception ID and a room ID, respectively, and the server 5 needs to specify the reception ID and the room ID by character recognition. Therefore, a circle (O) is defined in the character recognition items corresponding to the reception item 62 and the room item 65 as shown in the figure.

  The reception ID specifying function 106 is a function of extracting the stroke data from the item entry information entered in the reception item 62 and specifying the reception ID by performing character recognition.

  The room ID identification function 107 is a function for identifying the room ID by extracting stroke data from the item entry information entered in the room item 65 and performing character recognition.

  The time specifying function 108 extracts time information from each item entry information entered in the visit item 61, the leaving item 64, the entry item 66, and the exit item 67, and based on the entry time, the visit time, the leaving time, and the entering time. And a function for specifying the leaving time.

  The image data acquisition function 109 acquires the handwritten signature of the visitor as visitor image data and the signature of the responsible person as responsible person image data from the item entry information entered in the visitor item 63 and the responsible person item 68, respectively. It is a function to do.

  The reception record data creation function 110 merges the visitor image data and the person-in-charge image data acquired by the image data acquisition function 109 with the format data 111 of the reception record slip 3, thereby generating reception record data that is electronic data. It is a function to create.

  The management DB storage function 112 uses the reception ID specified by the reception ID specifying function 106 as a key, the visit time, the leaving time, the entry time and the exit time specified by the time specifying function, and the room ID specified by the room ID specifying function This is a function for storing the reception record data created by the reception record data creation function 110 in the management DB 9. Specifically, as shown in FIG. 14, the management DB storage function 112 stores information entered in the reception record slip 3 in the management DB 9 using the reception ID as a key. FIG. 14 is a diagram schematically illustrating the data structure of the management DB 9. In this way, all information entered in the reception management slip 3 is stored and managed in the management DB 9 as electronic data using the reception ID as a key.

(Iv) Reception Process Next, the reception process executed by the reception processing system 100 will be described. FIG. 15 is a flowchart of the reception process.

  When a visitor visits the company, the person in charge transmits reservation information to the server 5 in advance using the person-in-charge terminal 51. When the server 5 acquires reservation information from the person-in-charge terminal 51 (step S1), the server 5 acquires person-in-charge reservation information included in the reservation information. Then, the server 5 identifies the employee ID included in the person-in-charge reservation information and refers to the employee DB 6 based on the employee ID, thereby confirming information related to the person in charge (step S2). At this time, if the information included in the person-in-charge reservation information does not match the information included in the employee DB 6, an error message may be created and transmitted to the person-in-charge terminal 51. Furthermore, the server 5 acquires room reservation information included in the reservation information. Then, the server 5 extracts the room ID and the use date / time information from the room reservation information, and refers to the room DB based on the room ID and the use date / time information, so that the room is available at the date / time specified by the person in charge. It is determined whether or not (step S3). If it is determined that the room has already been reserved and is not available (step S3; No), the server 5 creates a message indicating that the room cannot be reserved and transmits it to the person-in-charge terminal 51 (step S12). Then, the server 5 repeats the processes from step S1 to S3. On the other hand, if it is determined that the room is vacant (step S3; Yes), the server 5 issues a reception ID. Then, the server 5 stores the reservation information acquired from the person-in-charge terminal 51 in the reservation DB 8 using the issued reception ID as a key (step S4). Further, the server 5 transmits the issued reception ID to the person-in-charge terminal 51.

  When a visitor visits the company, the receptionist first enters a check mark in the visit item 61 of the reception record slip 3 using the electronic pen 10. The reception uses the reception terminal 52 to transmit search information such as the name of the visitor, the number of visitors, and the visit time to the server 5. The server 5 refers to the reservation DB 8 based on the acquired search information, thereby transmitting reservation information and reception ID that match the search information to the reception terminal 52 (step 5). The reception terminal 52 displays the reservation information and the reception ID acquired from the server 5 on the screen, and the reception uses the electronic pen 10 to enter the reception ID in the reception item 62 of the reception record slip 3. Further, the visitor uses the electronic pen 10 to fill in the visitor item 63 of the reception record slip 3. In addition, when the person in charge enters the room reserved with the visitor, he uses the electronic pen 10 to enter a check mark in the entry item 66 of the receipt record sheet 3 and sets the room ID of the room to the room item. Fill in 65. Further, when the person in charge leaves the room reserved with the visitor, he uses the electronic pen 10 to enter a check mark in the room exit item 67 of the reception record slip 3. Further, the person in charge uses the electronic pen 10 to enter a signature in the person-in-charge item 87 of the reception record slip 3.

  When the electronic pen 10 and the reception record slip 3 are returned from the person in charge, the reception uses the electronic pen 10 to enter a check mark in the leaving item 64 of the reception record slip 3. The reception uses the electronic pen 10 to enter a check mark in the transmission box 39, thereby transmitting the entry information stored in the electronic pen 10 to the server 5 via the reception terminal 52.

  When the server 5 acquires the entry information from the reception terminal 52 (step S6), first, by referring to the coordinate table 105, the entry entry information entered in each item is extracted from the entry information. Then, the server 5 extracts the stroke data from the item entry information entered in the reception item 62, and identifies the reception ID by recognizing characters (step S7). Further, the server 5 extracts the stroke data from the item entry information entered in the room item 65, and identifies the room ID by recognizing characters (step S8). In addition, the server 5 specifies each entry time based on the item entry information entered in each of the visit item 61, the leaving item 64, the entry item 66, and the exit item 67, so that the visit time, the leaving time, and the entering time are determined. And the leaving time is specified (step S9). Further, the server 5 acquires a visitor's signature as visitor image data from the item entry information entered in the visitor item 63. Further, the signature of the person in charge is acquired as the person-in-charge image data from the item entry information entered in the person-in-charge item 68 (step S10). Further, the server 5 creates reception record data by merging the acquired visitor image data and person-in-charge image data with the format data of the reception record slip 3 (step S11).

  Then, the server 5 uses the reception ID specified in step S7 as a key, the room ID specified in steps S8 and S9, the visit time, the leaving time, the entry time and the exit time, and the reception record data created in step S11. Store in the management DB 9. Thereby, the reception process is completed.

  In the present embodiment, the server 5 has a room DB 7 as shown in FIG. 11, and the server 5 confirms the reservation status of the room designated by the person in charge based on the room reservation information and the room DB 7. It is said. However, the present invention is not limited to this, and other terminals and other servers that can communicate with the server 5 via the network 2 have the room DB 7, and the other terminals and other servers are The reservation status of the room designated by the person in charge may be confirmed, and the confirmation result may be transmitted to the server 5.

  As described above, according to the present invention, the contents entered with the electronic pen are converted into image data in a form merged with the format data of the reception record slip 3, so that it is necessary to store and manage the reception record slip 3 as a paper medium. However, it can be managed as an image file which is electronic data. Therefore, past reception records can be searched and confirmed immediately. Specifically, when a predetermined terminal device transmits information such as a reception ID and a visit date and time to the server 5, the server 5 extracts information such as a corresponding reception ID and reception record data from the management DB 9 based on the information. To the terminal device.

  In addition, according to the present invention, it is possible to recognize not only the visit time and the leaving time as in the prior art but also the entrance time and the leaving time to the conference room used for the meeting only by entering a check mark on the reception record slip 3. It becomes possible to do. Therefore, the behavior after the visitor visits the company can be acquired and managed in more detail.

  Further, according to the present invention, when an entry is made using the electronic pen, the entry time is managed by the electronic pen 10, so that the user does not need to enter the exact time using numbers. Therefore, even if the entry is not a character string that directly represents the time, such as a check mark or a signature, the entry time can be easily grasped.

[Second Embodiment]
(I) Reception processing system Next, the reception processing system in 2nd Embodiment of this invention is demonstrated. FIG. 16 shows a schematic configuration of the reception processing system 200. The reception processing system 200 shown in FIG. 16 acquires, as electronic data, the signature of the visitor and the person in charge, the visit time, the exit time, the entry time, and the exit time from information entered in the electronic pen form by the user. Is something that can be managed.

  The difference between the second embodiment and the first embodiment is that in the first embodiment, there is one electronic pen 10 used by the receptionist, the visitor, and the person in charge, and the entry information stored in the electronic pen 10 Are sent to the server 5 collectively, in the second embodiment, the electronic pen 10a used by the reception and visitor is different from the electronic pen 10b used by the person in charge, and is stored in the electronic pen 10a. The written entry information (hereinafter referred to as “entry information A”) and the entry information stored in the electronic pen 10 b (hereinafter referred to as “entry information B”) are separately transmitted to the server 5. .

  Note that description of the same parts as in the first embodiment is omitted for the sake of convenience.

  As shown in FIG. 16, the reception processing system 200 is configured by connecting a person-in-charge terminal 51, a reception terminal 52, a room terminal 53, and a server 70 through the network 2. Here, the room terminal is a terminal installed in each room. The electronic pen 10b is installed in each room, and the details will be described later. It is assumed that the room ID can be specified by referring to the room DB 7 based on the pen ID.

  First, with reference to FIG. 17, the outline of the reception processing method in this system will be described. FIG. 17 (a) is an example of a reception record slip in which an external visitor uses the electronic pen 10a and a person in charge fills in the electronic pen 10b when an outside visitor visits the company. 8 (b) is an example of a reception record slip that is actually filled in.

  When an external visitor visits a company and makes a meeting in the company, one of the employees who participates in the meeting becomes the person in charge. The person in charge uses his / her person in charge terminal 51 and uses the person-in-charge reservation information, the visitor reservation information, the scheduled visit time information, and the room reservation information as reservation information before the visitor visits in advance. Send to server 70. When the reservation information is acquired from the person-in-charge terminal 51, the server 70 refers to the room DB 7 based on the room reservation information included in the reservation information, thereby determining whether the room designated by the person in charge is free. . When the room designated by the person in charge is vacant, the server 70 issues a reception ID, and stores the reservation information in the reservation DB 8 using the reception ID as a key. Further, the server 5 may transmit the issued reception ID to the person-in-charge terminal 51 in order to notify the person in charge.

  When an external visitor visits the company, the reception first enters a check mark in the visit item 81 of the reception record slip 71 as shown in FIG. 17A using the electronic pen 10a. Further, the reception uses the reception terminal 52 to acquire predetermined reception ID and reservation information from the server 5 by inputting search information such as a visit time, a person in charge name, and a visitor name. Furthermore, the reception terminal 52 displays the reception ID and reservation information acquired from the server 5 on the screen. The reception refers to the reception ID and the reservation information on the screen, and uses the electronic pen 10 a to enter the corresponding reception ID in the reception item 82 of the reception record slip 71. Next, the reception asks the visitor to fill in the visitor item 83 of the reception record slip 71 using the electronic pen 10a. Then, the reception handes over only the reception record slip 71 signed by the visitor to the person in charge.

  When the person in charge enters the room reserved in advance with the visitor, he uses the electronic pen 10b installed in the room to enter a check mark in the room entry item 85 of the reception record form. In addition, the person in charge enters the reception ID in the reception item 86 of the reception record slip 3 using the electronic pen 10b. When the person in charge leaves the room after the meeting, the person in charge fills in the person-in-charge item 87 of the reception record slip 71 using the electronic pen 10b. Furthermore, the person in charge writes a check mark in the leaving item 88 of the reception record slip 71 using the electronic pen 10b. At this time, entry information B from the check mark entered in the entry item 85 to the check mark entered in the exit item 88 is collectively stored in the electronic pen 10b. Although the person in charge enters a check mark in the transmission box 39 as described above, the entry information B is transmitted to the server 70 via the room terminal 53 although not shown in FIG.

  Then, the person in charge returns the reception record slip 71 to the reception. Upon receiving the reception record slip 71, the reception uses the electronic pen 10a to enter a check mark in the leaving item 84 of the reception record slip 71. Since the entry time in the leave item 84 is managed as the visitor's leave time, it is desirable to immediately enter a check mark when the visitor leaves the company. Thereby, the reception record is completed. An example of the reception record slip 71 in a state where the reception record is completed is shown in FIG. At this time, the electronic pen 10b collectively stores entry information A from the check mark entered in the visit item 81 to the check mark entered in the leaving item 84. Although the reception is not shown in FIG. 17, the entry information A is transmitted to the server 70 via the reception terminal 52 by entering a check mark in the transmission box 39 as described above.

  The server 70 extracts item entry information entered in each item from the entry information A and B based on the coordinate table. Then, the server 70 identifies each reception ID by recognizing the stroke data included in the item entry information entered in the reception item 82 and the reception item 86. Here, the server 70 recognizes the entry information A and B having the same reception ID in association with each other. That is, entry information A and B having the same reception ID are linked and handled as information about the same visitor.

  Further, the server 70 specifies the pen ID of the electronic pen 10 b used by the person in charge based on the entry information B acquired from the room terminal 53. Then, the server 70 specifies the room ID of the room in which the electronic pen 10b is installed by referring to the room DB 7 based on the specified pen ID. In addition, the server 70 extracts time information from the item entry information entered in the visit item 81, the leaving item 84, the entry item 85, and the exit item 88, and based on the entry time, the visit time, the leaving time, the entering time, Specify the exit time. Further, the server 70 acquires the visitor's signature as visitor image data from the item entry information entered in the visitor item 83. Further, the server 70 acquires the signature of the person in charge as person-in-charge image data from the item entry information entered in the person-in-charge item 87.

  The server 5 holds the format data of the reception record slip 71 in advance. Therefore, the server 70 can create reception record data that is digital data by merging the format data, the extracted visitor image data, and the extracted person-in-charge image data. The visitor image data and the person-in-charge image data at this time are extracted from the entry information A and B having the same reception ID. Then, the server 70 stores the specified visit time, leaving time, entry time / exit time and room ID, and the created reception record data in the management DB 9 using the specified reception ID as a key.

  In the present embodiment, the reception is to hand the reception record slip 71 to the person in charge, but the present invention is not limited to this, and may be handed to the visitor. In this embodiment, the visitor image data and the person-in-charge image data are extracted from the item entry information entered in the visitor item 83 and the person-in-charge item 87, respectively, and merged with the format data to create the reception record data. To do. However, the present invention is not limited to this, and it is also possible to extract all image data from all entry information entered in the reception record slip 71 and merge it with the format data to create reception record data. Good.

(Ii) Reception Record Voucher As shown in FIG. 17, the reception record voucher 71 includes a visit item 81, a reception item 82, a visitor item 83, a leaving item 84, an entry item 85, a reception item 86, a person in charge item 87, and an exit. It consists of items 88. Each item is assigned an item ID which is information for identifying each item.

  In the system of the present invention, the reception record slip 71 as shown in FIG. 17 is created as the above-described dedicated paper. That is, as illustrated in FIG. 5, a dot pattern 32 is printed on the mount 30, and a design such as a predetermined ruled line is printed thereon. As described above, the dot pattern 32 is printed with ink containing carbon so that the electronic pen 10 can recognize it. On the other hand, the design 34 such as ruled lines is printed with normal (not including carbon) ink, and thus the electronic pen 10 does not recognize it.

  Thus, the dot pattern 32 is printed on the reception record slip 71, and the reception record slip 71 is composed of a plurality of subdivided items, so that the item ID and the position coordinates on the dot pattern 32 are obtained. It is possible to easily identify information entered by the user based on the coordinate table in which

(Iii) Server Next, the server 5 will be described in detail. FIG. 18 shows the internal configuration of the server 70 in the reception processing system 200 in particular. As illustrated, the server 70 includes a reception processing program 201, a reservation information acquisition function 202, a reservation registration function 203, an entry information acquisition function 204, a coordinate table 205, a reception ID specification function 206, a room ID specification function 207, and a time specification function. 208, an image data acquisition function 209, a reception record data creation function 210, a format data 211, and a management DB storage function 212.

  Each function is realized by the CPU included in the server 5 executing a program prepared in advance.

  The reception processing program 201 is a program for performing reservation registration by storing reservation information acquired from the person-in-charge terminal 51 in the reservation DB 8 using the reception ID as a key. The reception processing program 202 associates the entry information A acquired from the reception terminal 52 and the entry information B acquired from the room terminal 53 based on the reception ID, and then uses the reception ID as a key to enter the entry information A. And B stores the image data and various times obtained from B in the management DB 9, thereby managing the reception record as electronic data.

  The reservation information acquisition function 202 is a function for acquiring visitor reservation information, person-in-charge reservation information, room reservation information, and scheduled visit time as reservation information from the person-in-charge terminal 51.

  The reservation registration function 203 further includes an employee DB confirmation function, a room DB confirmation function, a reception ID issue transmission function, and a reservation DB storage function. The employee DB confirmation function is a function for identifying an employee ID from the person-in-charge reservation information included in the reservation information and confirming information related to the person in charge by referring to the employee DB 6 based on the employee ID. The room DB confirmation function specifies whether the room designated by the person in charge is free by identifying the room ID and the use date / time information from the room reservation information included in the reservation information and referring to the room DB 7 based on the room ID. This is a function for confirming. The reception ID issue / transmission function is a function for issuing a reception ID and transmitting the reception ID to the person-in-charge terminal 51 when the room DB confirmation function determines that the room designated by the person in charge is vacant. is there. In addition, the reception ID issuance / transmission function creates a message indicating that the room cannot be reserved when the room DB confirmation function determines that the room to be used designated by the person in charge is already reserved. 51 is a function for transmitting the message to 51. The reservation DB storage function is a function of storing reservation information acquired by the reservation information acquisition function 102 in the reservation DB 8 using the reception ID as a key when the reception ID issuance / transmission function issues a reception ID.

  The reservation registration function 203 is a function for completing reservation registration by storing reservation information in the reservation DB 8 using the reception ID as a key by the employee DB confirmation function, the room DB confirmation function, the reception ID issuance transmission function and the reservation DB storage function. It is. In addition, when the reservation registration function 203 acquires search information such as the name of the person in charge, the name of the visitor, the number of visitors, and the visit date / time from the reception terminal 52, the reservation registration function 203 refers to the reservation DB 8 based on the search information, The reception ID and reservation information that match the search information are transmitted to the reception terminal 52. The reception terminal 52 displays the reception ID and reservation information acquired from the server 5 on the screen. As a result, the reception can confirm the reception ID corresponding to the visit by the visitor and fill it in the reception record slip 71.

  The entry information acquisition function 204 is a function for acquiring, from the reception terminal 52, the entry information A that the reception and visitor entered in the reception record slip 71 using the electronic pen 10a by executing the reception processing program 201. . The entry information acquisition function 204 is a function for acquiring entry information B entered by the person in charge on the reception record slip 71 using the electronic pen 10 b from the room terminal 53 by executing the reception program 201. Further, the entry information acquisition function 204 is a function for extracting item entry information entered in each item from the obtained entry information A and B by referring to the coordinate table 205.

  The coordinate table 205 is the same as the coordinate table 105 shown in FIG.

  The reception ID specifying function 206 is a function that extracts the stroke data from the item entry information entered in the reception item 82 and specifies the reception ID by performing character recognition. The reception ID specifying function 206 is a function of extracting the stroke data from the item entry information written in the reception item 86 and specifying the reception ID by performing character recognition. At this time, the reception ID specifying function 206 associates the entry information A and the entry information B having the same receipt ID, and handles them as entry information relating to the same visitor.

  The room ID specifying function 207 specifies the pen ID of the electronic pen 10b based on the entry information B acquired from the room terminal 53, and refers to the room DB 7 based on the pen ID. It is a function which specifies room ID which is the information which identifies. Although not shown in FIG. 11, the room DB 7 stores a pen ID that is identification information of the electronic pen 10b installed in the corresponding room in association with the room ID.

  The time specifying function 208 extracts the entry time from each item entry information entered in the visit item 81, the exit item 84, the entry item 86, and the exit item 88, and determines the visit time, the exit time, the entry time, and the exit time. It is a function to identify.

  The image data acquisition function 209 is a function for acquiring a visitor's signature as visitor image data and a representative's signature as person-in-charge image data from item entry information entered in the visitor item 83 and the person-in-charge item 87, respectively. It is.

  The reception record data creation function 210 merges the visitor image data and the person-in-charge image data extracted from the entry information A and B having the same reception ID with the format data 211 of the reception record slip 71 to obtain electronic data. This function creates reception record data that is data.

  The management DB storage function 212 uses the reception ID specified by the reception ID specifying function 206 as a key, the visit time, the leaving time, the entry time and the leaving time specified by the time specifying function, and the room ID specified by the room ID specifying function 207 And the receipt record data created by the receipt record data creation function 110 are stored in the management DB 9. Thus, according to the present invention, all information entered in the reception management slip 3 is stored and managed as electronic data in the management DB 9 using the reception ID as a key.

(Iv) Reception Process Next, the reception process executed by the reception processing system 200 will be described. FIG. 19 is a flowchart of the reception process.

  When a visitor visits the company, the person in charge transmits reservation information to the server 5 in advance using the person-in-charge terminal 51. When the server 5 acquires the reservation information from the person-in-charge terminal 51 (step S21), the server 5 acquires the person-in-charge reservation information included in the reservation information. Then, the server 5 identifies the employee ID included in the person-in-charge reservation information, and refers to the employee DB 6 based on the employee ID, thereby confirming information regarding the person in charge (step S22). At this time, if the information included in the person-in-charge reservation information does not match the information included in the employee DB 6, an error message may be created and transmitted to the person-in-charge terminal 51. Furthermore, the server 5 acquires room reservation information included in the reservation information. Then, the server 5 extracts the room ID and the use date / time information from the room reservation information, and refers to the room DB based on the room ID and the use time, so that the room is vacant at the date / time specified by the person in charge. Is determined (step S23). If it is determined that the room has already been reserved and is not available (step S23; No), the server 5 creates a message indicating that the room cannot be reserved and transmits it to the person-in-charge terminal 51 (step S34). Then, the server 5 repeats the processes from step S21 to S23. On the other hand, if it is determined that the room is vacant (step S23; Yes), the server 5 issues a reception ID. Then, the server 5 stores the reservation information acquired from the person-in-charge terminal 51 in the reservation DB 8 using the issued reception ID as a key (step S24). Further, the server 5 transmits the issued reception ID to the person-in-charge terminal 51.

  When a visitor visits the company, the receptionist first enters a check mark in the visit item 81 of the reception record slip 71 using the electronic pen 10a. The reception uses the reception terminal 52 to transmit search information such as the name of the visitor, the number of visitors, and the visit time to the server 70. The server 70 refers to the reservation DB 8 based on the acquired search information, thereby transmitting the reservation information that matches the search information and its reception ID to the reception terminal 52 (step S25). The reception terminal 52 displays the reservation information and reception ID acquired from the server 5 on the screen, and the reception enters the reception ID in the reception item 82 of the reception record slip 71 using the electronic pen 10a. The visitor fills in the visitor item 83 of the reception record slip 71 using the electronic pen 10a.

  In addition, when the person in charge enters the room reserved with the visitor, the person in charge writes a check mark in the room entry item 85 of the reception record slip 71 using the electronic pen 10b installed in the room. Then, the person in charge enters the reception ID in the reception item 86 using the electronic pen 10b. Further, when the person in charge leaves the room reserved with the visitor, he uses the electronic pen 10b to enter a signature in the person-in-charge item 87 of the reception record slip 71. Then, the person in charge writes a check mark in the exit item 88 of the reception record slip 71 using the electronic pen 10b. Finally, the person in charge sends the entry information B stored in the electronic pen 10 b to the server 5 via the room terminal 53 by filling a check mark in the transmission box 39 using the electronic pen 10 b. To do. Thereby, the server 5 acquires entry information B from the room terminal 53 (step S26).

  When the reception record slip 71 is returned by the person in charge, the electronic pen 10a is used to enter a check mark in the leaving item 84 of the reception record slip 71. Finally, the reception uses the electronic pen 10a to fill a check box in the transmission box 39, thereby transmitting the entry information A stored in the electronic pen 10a to the server 5 via the reception terminal 52. Thereby, the server 5 acquires the entry information A from the reception terminal 52 (step S27). The server 5 that has acquired the entry information A and B extracts the entry information entered in each item from the entry information A and B. Then, the server 70 extracts the stroke data from the item entry information entered in the acceptance item 82, and identifies the acceptance ID by character recognition. Further, the server 70 extracts the stroke data from the item entry information entered in the reception item 86, and identifies the reception ID by recognizing characters (step S28). At this time, the server 70 associates the entry information A and B holding the stroke data of the same reception ID and handles it as information about the same visitor.

  Further, the server 70 specifies the pen ID of the electronic pen 10b used by the person in charge based on the entry information B, and refers to the room DB 7 based on the pen ID, so that the electronic pen 10b is installed. The room ID of the room is specified (step S29). Here, the room indicated by the identified room ID is room identification information used by a person in charge and a visitor for a meeting.

  In addition, the server 70 specifies each entry time based on the item entry information entered in each of the visit item 81, the exit item 84, the entry item 85, and the exit item 88, so that the visit time, the exit time, and the entry time are determined. And the leaving time is specified (step S30). Further, the server 70 acquires a visitor's signature as visitor image data from the item entry information entered in the visitor item 83. In addition, the server 70 acquires the signature of the person in charge as the person-in-charge image data from the item entry information entered in the person-in-charge item 87 (step 31). Then, the server 70 creates reception record data by merging the acquired visitor image data and person-in-charge image data with the format data of the reception record slip 71 (step S32).

  Finally, the server 70 uses the reception ID specified in step S28 as a key, the room ID specified in steps S29 and S30, the visit time, the leaving time, the entry time and the exit time, and the reception record data created in step S32. Is stored in the management DB 9. Thereby, the reception process is completed.

  In the second embodiment as described above, the room ID is specified by the pen ID of the electronic pen 10b included in the entry information B. However, the present invention is not limited to this, and the entry information B It may be specified by the IP address of the room terminal 53 included in.

  INDUSTRIAL APPLICABILITY The present invention can be used as a reception processing system that can convert information stored in a reception record slip into electronic data and store it, and can easily perform time management such as visit time and leave time of visitors. .

It is a figure which shows the usage pattern of an electronic pen typically. It is a functional block diagram which shows the structure of an electronic pen. It is a figure explaining the expression method of the information by the dot pattern printed on the exclusive paper. It is an example of a dot pattern and the information corresponding to it. The structure of a form composed of dedicated paper is shown. An example of an electronic pen form is shown. It is a figure which shows schematic structure of the reception processing system in 1st Embodiment. It is an example of the reception record slip used in 1st Embodiment. FIG. 8 is a functional block diagram of a server included in the reception processing system shown in FIG. 7. It is a figure which shows typically the data structure of employee DB. It is a figure which shows typically the data structure of room DB. It is a figure which shows typically the data structure of reservation DB. It is a figure which shows typically the data structure of a coordinate table. It is a figure which shows typically the data structure of management DB. It is a flowchart of the reception process in 1st Embodiment. It is a figure which shows schematic structure of the reception processing system in 2nd Embodiment. It is an example of the reception record slip used in 2nd Embodiment. It is a functional block diagram of the server contained in the reception processing system shown in FIG. It is a flowchart of the reception process in 2nd Embodiment.

Explanation of symbols

DESCRIPTION OF SYMBOLS 2 ... Network 10 ... Electronic pen 11 ... Processor 12 ... Memory 13 ... Data communication unit 14 ... Battery 25 ... Terminal device 26 ... Inquiry server 27 ... Service server 100 ... Reception processing system

Claims (14)

It is connected to the terminal device via a network so that transmission and reception are possible.
A server that uses a form for an electronic pen printed with a dot pattern that can be recognized by an electronic pen,
The form includes a reception item for recognizing reception identification information, a visit item and a leave item for recognizing a visit time and a leave time to the company, and a visitor item for recognizing information about the visitor. , A person in charge item for recognizing information about the person in charge corresponding to the visitor,
Reservation information acquisition means for acquiring reservation information for reserving a visit to the company from a person in charge terminal used by the person in charge;
Reception identification information issuing means for issuing reception identification information for identifying the reservation information;
Reservation information storage means for storing the reservation information in association with the reception identification information;
Coordinate information storage means for storing coordinate information in which the reception item, the visit item, the leaving item, the visitor item, and the person in charge item constituting the form are associated with each position coordinate on the dot pattern;
Reservation information transmitting means for transmitting the reception identification information and reservation information stored in the reservation information storage means to the reception terminal used by the reception;
Filling information acquisition means for acquiring filling information entered in the form by the electronic pen from the reception terminal;
Item entry information extraction means for extracting item entry information entered in each item from the entry information based on the coordinate information;
A reception identification information specifying means for specifying reception identification information based on the item entry information entered in the reception item;
A visit time specifying means for specifying a visit time based on the item entry information entered in the visit item;
Based on the item entry information entered in the leaving item, the leaving time specifying means for specifying the leaving time,
From the item entry information entered in the visitor item, visitor image data acquisition means for acquiring information about the visitor as image data,
From the item entry information entered in the person in charge item, person image data acquisition means for acquiring information about the person in charge as image data,
Reception record data creating means for creating reception record data based on the format data of the form, the visitor image data, and the person-in-charge image data;
The reception identification information specifying unit specifies the visit time specified by the visit time specifying unit, the leaving time specified by the leaving time specifying unit, and the reception record data generated by the reception record data generation unit as management information. And a management information storage means for storing the received identification information in association with the received identification information. The form further includes a room item for recognizing the room identification information, and a room entry item and a room exit item for recognizing a room entry time and a room exit time,
The coordinate information storage means includes a reception item, a visit item, a leave item, a visitor item, a person in charge item, a room item, a room entry item, and a room exit item that constitute the form, and respective position coordinates on the dot pattern. It stores the coordinate information associated with it,
Room identification information identifying means for identifying room identification information based on the item entry information entered in the room item;
An entry time specifying means for specifying an entry time based on the item entry information entered in the entry item;
Based on the entry information entered in the leaving item, leaving time specifying means for specifying the leaving time, further comprising,
The management information storage means is associated with the reception identification information, further includes room identification information specified by the room identification information specifying means, an entry time specified by the entry time specifying means, and an exit time specifying means. The server according to claim 1, further comprising a specified leaving time. It is connected to the terminal device via a network so that transmission and reception are possible.
A server that uses a form for an electronic pen printed with a dot pattern that can be recognized by an electronic pen,
The form recognizes the first reception item and the second reception item for recognizing the reception identification information, the visit item and the retirement item for recognizing the visit time to the company and the leave time, and information about the visitor. A visitor item for recognizing, a person-in-charge item for recognizing information related to a person in charge corresponding to the visitor, and a room entry item and a room exit item for recognizing a room entry time and a room exit time Has been
Reservation information acquisition means for acquiring reservation information for reserving a visit to the company from a person in charge terminal used by the person in charge;
Reception identification information issuing means for issuing reception identification information for identifying the reservation information;
Reservation information storage means for storing the reservation information in association with the reception identification information;
The first reception item, the second reception item, the visit item, the leaving item, the visitor item, the person in charge item, the entry item, and the exit item that constitute the form are associated with the position coordinates on the dot pattern. Coordinate information storage means for storing coordinate information;
Room information storage means for storing pen identification information for identifying the electronic pen and room identification information for identifying the room in association with each other;
Reservation information transmitting means for transmitting the reception identification information and reservation information stored in the reservation information storage means to the reception terminal used by the reception;
First entry information acquisition means for acquiring first entry information entered in the form by the first electronic pen used in the reception from the reception terminal device used in the reception;
Second entry information acquisition means for acquiring second entry information entered in the form by a second electronic pen used in the room from a room terminal device used in the room;
Pen identification information recognition means for recognizing pen identification information of a second electronic pen used in the room based on the second entry information;
Room identification information specifying means for specifying the room identification information based on the recognized pen identification information and the room information storage means;
Item entry information extraction means for extracting item entry information entered in each item from the first entry information and the second entry information based on the coordinate information;
First reception identification information specifying means for specifying the reception identification information based on the item entry information entered in the first reception item;
A visit time specifying means for specifying a visit time based on the item entry information entered in the visit item;
Based on the item entry information entered in the leaving item, the leaving time specifying means for specifying the leaving time,
From the item entry information entered in the visitor item, visitor image data acquisition means for acquiring information about the visitor as image data,
Second reception identification information specifying means for specifying reception identification information based on the item entry information entered in the second reception item;
Based on the item entry information entered in the visit item, the visit time specifying means for specifying the visit time,
An exit time specifying means for specifying an exit time based on the item entry information entered in the exit item;
From the item entry information entered in the person in charge item, person image data acquisition means for acquiring information about the person in charge as image data,
When the reception identification information specified by the first reception identification information specifying means matches the reception identification information specified by the second reception identification information specifying means, the format data of the form, the visitor image data, , Reception record data creation means for creating reception record data based on the person-in-charge image data,
The visit time specified by the visit time specifying means, the leave time specified by the leave time specifying means, the entry time specified by the entry time specifying means, the exit time specified by the exit time specifying means, Management information storage means for storing room identification information specified by the room identification information specifying means and reception record data created by the reception record data creation means as management information in association with the reception identification information. Server characterized by. The reservation information includes room reservation information including room identification information for identifying a room used by the person in charge and the visitor, and use date / time information indicating a date / time used.
The server
Room information storage means for associating the room identification information with the reservation status of the room at regular intervals and storing it as room information;
By referring to the room information based on room identification information and use date and time information included in room reservation information included in the reservation information acquired by the reservation information acquisition means, the room used by the person in charge and the visitor is Room determining means for determining whether or not it is vacant,
The said reception identification information issuing means issues the said reception identification information only when the said room determination means determines with the said room being vacant, The reception identification information is described in any one of Claim 1 thru | or 3 characterized by the above-mentioned. Server. The reservation information further includes visitor reservation information related to the visitor, contact reservation information related to the person in charge, and planned visit time information related to a planned visit time,
Search information acquisition means for acquiring, as search information, any one or more of the visitor reservation information, the person-in-charge reservation information, and the scheduled visit time information from the reception terminal device;
5. The server according to claim 1, wherein the reservation information transmitting unit transmits reception identification information and reservation information stored in the reservation information storage unit based on the search information. .   The server according to any one of claims 3 to 5, wherein a check mark is written in each of the visiting item, the leaving item, the entering item, and the leaving item. It is connected to the terminal device via a network so that transmission and reception are possible.
A program that is executed by a computer that uses a form for an electronic pen printed with a dot pattern that can be recognized by the electronic pen,
The form includes a reception item for recognizing reception identification information, a visit item and a leave item for recognizing a visit time and a leave time to the company, and a visitor item for recognizing information about the visitor. , A person in charge item for recognizing information about the person in charge corresponding to the visitor,
Reservation information acquisition means for acquiring reservation information for reserving a visit to the company from the person in charge terminal used by the person in charge,
Reception identification information issuing means for issuing reception identification information for identifying the reservation information;
Reservation information storage means for storing the reservation information in association with the reception identification information;
Coordinate information storage means for storing coordinate information in which the reception item, the visit item, the leaving item, the visitor item, and the person in charge item constituting the form are associated with each position coordinate on the dot pattern,
Reservation information transmitting means for transmitting the reception identification information and reservation information stored in the reservation information storage means to the reception terminal used by the reception;
Entry information acquisition means for acquiring entry information entered in the form by the electronic pen from the reception terminal;
Item entry information extraction means for extracting item entry information entered in each item from the entry information based on the coordinate information;
Reception identification information specifying means for specifying reception identification information based on the item entry information entered in the reception item,
A visit time specifying means for specifying a visit time based on the item entry information entered in the visit item;
Based on the item entry information entered in the leaving item, the leaving time specifying means for specifying the leaving time,
Visitor image data acquisition means for acquiring information about visitors as image data from the item entry information entered in the visitor item,
A person-in-charge image data acquisition means for acquiring information on the person in charge as image data from the item entry information entered in the person-in-charge item,
Reception record data creating means for creating reception record data based on the format data of the form, the visitor image data, and the person-in-charge image data;
The reception identification information specifying unit specifies the visit time specified by the visit time specifying unit, the leaving time specified by the leaving time specifying unit, and the reception record data generated by the reception record data generation unit as management information. A program that causes the computer to function as management information storage means that stores information associated with received reception identification information. The form further includes a room item for recognizing the room identification information, and a room entry item and a room exit item for recognizing a room entry time and a room exit time,
The coordinate information storage means includes a reception item, a visit item, a leave item, a visitor item, a person in charge item, a room item, a room entry item, and a room exit item that constitute the form, and respective position coordinates on the dot pattern. It stores the coordinate information associated with it,
Room identification information identifying means for identifying room identification information based on the item entry information entered in the room item;
An entry time specifying means for specifying an entry time based on the item entry information entered in the entry item;
Based on the entry information entered in the leaving item, leaving time specifying means for specifying the leaving time, further comprising,
The management information storage means is associated with the reception identification information, further includes room identification information specified by the room identification information specifying means, an entry time specified by the entry time specifying means, and an exit time specifying means. The program according to claim 7, further comprising: a specified leaving time. It is connected to the terminal device via a network so that transmission and reception are possible.
A program that is executed by a computer that uses a form for an electronic pen printed with a dot pattern that can be recognized by the electronic pen,
The form recognizes the first reception item and the second reception item for recognizing the reception identification information, the visit item and the retirement item for recognizing the visit time to the company and the leave time, and information about the visitor. A visitor item for recognizing, a person-in-charge item for recognizing information related to a person in charge corresponding to the visitor, and a room entry item and a room exit item for recognizing a room entry time and a room exit time Has been
Reservation information acquisition means for acquiring reservation information for reserving a visit to the company from the person in charge terminal used by the person in charge,
Reception identification information issuing means for issuing reception identification information for identifying the reservation information;
Reservation information storage means for storing the reservation information in association with the reception identification information;
The first reception item, the second reception item, the visit item, the leaving item, the visitor item, the person in charge item, the entry item, and the exit item that constitute the form are associated with the position coordinates on the dot pattern. Coordinate information storage means for storing coordinate information;
Room information storage means for storing pen identification information for identifying the electronic pen and room identification information for identifying the room in association with each other,
Reservation information transmitting means for transmitting the reception identification information and reservation information stored in the reservation information storage means to the reception terminal used by the reception;
First entry information acquisition means for acquiring first entry information entered in the form by a first electronic pen used in the reception from the reception terminal device used in the reception;
Second entry information acquisition means for acquiring second entry information entered in the form by a second electronic pen used in the room from a room terminal device used in the room;
Pen identification information recognition means for recognizing pen identification information of a second electronic pen used in the room based on the second entry information;
Room identification information specifying means for specifying the room identification information based on the recognized pen identification information and the room information storage means;
Item entry information extracting means for extracting item entry information entered in each item from the first entry information and the second entry information based on the coordinate information;
First reception identification information specifying means for specifying the reception identification information based on the item entry information entered in the first reception item;
A visit time specifying means for specifying a visit time based on the item entry information entered in the visit item;
Based on the item entry information entered in the leaving item, the leaving time specifying means for specifying the leaving time,
Visitor image data acquisition means for acquiring information about visitors as image data from the item entry information entered in the visitor item,
Second reception identification information specifying means for specifying the reception identification information based on the item entry information entered in the second reception item;
A visit time specifying means for specifying a visit time based on the item entry information entered in the visit item,
An exit time specifying means for specifying an exit time based on the item entry information entered in the exit item,
A person-in-charge image data acquisition means for acquiring information on the person in charge as image data from the item entry information entered in the person-in-charge item,
When the reception identification information specified by the first reception identification information specifying means matches the reception identification information specified by the second reception identification information specifying means, the format data of the form, the visitor image data, , Reception record data creation means for creating reception record data based on the person-in-charge image data,
The visit time specified by the visit time specifying means, the leave time specified by the leave time specifying means, the entry time specified by the entry time specifying means, the exit time specified by the exit time specifying means, The computer as the management information storage means for storing the room identification information specified by the room identification information specifying means and the reception record data created by the reception record data creation means as management information in association with the reception identification information. A program characterized by functioning. The reservation information includes room reservation information including room identification information for identifying a room used by the person in charge and the visitor, and use date / time information indicating a date / time used.
The program is
Room information storage means for associating the room identification information with the reservation status of the room at regular intervals and storing it as room information;
By referring to the room information based on room identification information and use date and time information included in room reservation information included in the reservation information acquired by the reservation information acquisition means, the room used by the person in charge and the visitor is Further functioning the computer as room determination means for determining whether or not it is available,
The said reception identification information issuing means issues the said reception identification information only when the said room determination means determines that the said room is vacant, The reception identification information is described in any one of Claim 7 thru | or 9 characterized by the above-mentioned. Program. The reservation information further includes visitor reservation information related to the visitor, contact reservation information related to the person in charge, and planned visit time information related to a planned visit time,
Search information acquisition means for acquiring, as search information, any one or more of the visitor reservation information, the person-in-charge reservation information, and the scheduled visit time information from the reception terminal device;
The program according to any one of claims 7 to 10, wherein the reservation information transmitting unit transmits reception identification information and reservation information stored in the reservation information storage unit based on the search information. .   The program according to any one of claims 9 to 11, wherein a check mark is written in the visiting item, leaving item, entering item, and leaving item. An electronic pen form that is filled in by an electronic pen including an ink pen unit and a reading unit that optically reads a dot pattern,
A reception item for recognizing reception identification information, a visit item and a leave item for recognizing a visit time and a leave time to the company, a visitor item for recognizing information about a visitor, and the visitor A person-in-charge item for recognizing information about a corresponding person in charge, a room item for recognizing room identification information for identifying the visitor and the room used by the person-in-charge, entry time to the room, and exit An electronic pen form comprising a room entry item and a room exit item for recognizing time. An electronic pen form that is filled in by an electronic pen including an ink pen unit and a reading unit that optically reads a dot pattern,
First reception item and second reception item for recognizing reception identification information, a visit item and a retirement item for recognizing visit time to the company and a retirement time, and a visitor for recognizing information related to the visitor Items, person-in-charge items for recognizing information related to the person in charge corresponding to the visitor, and entry items and room exits for recognizing entry times and exit times of rooms used by the visitors and the person-in-charge An electronic pen form characterized by comprising items.

Images