JP2007052614A - Documentat management device, document management system and document management method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To make it possible to provide accurate translation data in a short time without need of conversion time or translation time and to provide the latest version of translation origin to a user only by reading the old version of an original by providing data to a user using the latest version of translation data which are preliminarily stored in a storage means. <P>SOLUTION: In a translation server, when the latest version of translation data corresponding to an original text preliminarily exist in a document database (step S14: YES), the translation data are used. When not translation data but the latest version of document data exist, the document data are translated to obtain translation data (step S17). When neither the latest version of document data nor translation data exist, the document data obtained from the original are translated (step S19) to use the translation data. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a document management apparatus, a document management system, and a document management method that can obtain the latest version of document data from, for example, an old version of document data.

  Due to the spread of cross-border activities such as global information distribution and economic activities in recent years, there is an increasing demand for translation from one language (eg Japanese) to another (eg English, Chinese). . However, when a contractor (translator) is requested to translate, it is generally expensive and time-consuming, so that there is an increasing demand for automatic translation using a machine such as a computer.

In general, automatic translation is performed by scanning a paper on which text is printed with a scanner device to obtain imaged image data, and characterizing the image data (for example, OCR (Optical Character Recognition)). )) The document data is converted into text data by processing, and the document data is translated from the first language into the second language using machine translation software.
This machine translation software recognizes characters in word units from document data that has been converted to text by document analysis, derives the meaning of words by referring to a translation dictionary, and creates a translation sentence from a dependency relationship. Is going.

In machine translation, since the translation accuracy depends on the number of words stored in the translation dictionary, the accuracy of machine translation is set by the number of data corresponding to the storage capacity. Further, considering the case of translating Japanese into another language, Japanese may be described with the subject omitted, so that it is difficult to translate with the subject omitted in machine translation.
On the other hand, human translation can also translate new words that are not stored in the dictionary according to the experience of the translator, complementing the subject that is omitted from the previous and subsequent sentences. It is also possible.
Thus, since the translation accuracy by machine translation is determined by the accuracy by character recognition and the accuracy by machine translation software, the accuracy is lower than human translation. For example, when the translation data described in the second language is returned to the first language, the translation processing is performed twice, so that the obtained document data becomes a rather difficult sentence and may not be understood. .

  Here, as a technique for improving the translation accuracy, when a word recognized by character recognition is translated, if a corresponding word does not exist in the translation dictionary, a technique for automatically correcting the word (see Patent Document 1, Reference). ), A technique of printing a barcode in which a part or all of a character string is replaced on a document, and reading the barcode and converting it into a character string using a dedicated barcode reader as required (Patent Document 2) , See).

Japanese Patent Laid-Open No. 5-54070 JP-A-8-83283

  However, Patent Document 1 increases the accuracy of machine translation software, and Patent Document 2 increases the accuracy of character recognition for converting image data into text data. However, with any technique, the accuracy of translation by the person concerned cannot be reached.

  On the other hand, if document data is not managed, even if there is a revised version for a document, even if the manuscript that the user requests to translate is an old version, this user Perform the translation process without knowing the existence of the version. For this reason, the latest version information cannot be provided to the user.

  The present invention has been made in view of the above-described prior art. When there is document data related to input document data, the document data is used to obtain highly accurate document data in a short time. For example, when the related data is the latest version information by revision, a document management apparatus, a document management system, and a document management method capable of easily providing the latest information to the user are provided. The purpose is to provide.

  In order to achieve the above object, the document management apparatus employed by the present invention includes document data and document data storage means storing identification information for identifying the document data, and the identification stored in the document data storage means. Identification information processing means for handling information as a group according to a predetermined classification rule, receiving means for receiving document data input together with identification information, and identification information identical to the identification information received by the receiving means is stored in the document data storage means When the determination of the first determination means for determining whether or not stored and the determination of the first determination means is affirmative, the identification information classified as the same group by the identification information processing means The second determination unit that determines whether or not the document data storage unit is in the document data storage unit and the same determination unit when the determination by the second determination unit is positive. Document data output means for selecting other identification information in the group based on a predetermined selection rule, and reading out and outputting document data corresponding to the selected identification information from the document data storage means. A document management apparatus characterized by the above is provided.

According to this invention, it is determined by the first determination means that the same identification information as the identification information is stored in the document data storage means, and the identification information classified as the same group by the second determination means If it is determined that the document data is stored in the document data storage unit, the document data output unit reads out document data corresponding to other identification information in the same group from the document data storage unit based on a predetermined selection rule. Output. Thereby, the document data corresponding to the input document data can be output using the identification information as a key.
For example, when the input document data corresponds to an old document and the latest document data is stored in the document data storage means, the identification information of the input document data is used as a key. The latest document data is output.

  The said structure WHEREIN: It is preferable that the said division | segmentation rule is the division by the storage area of the said identification information.

  In the above configuration, it is preferable that the identification information is set to contents according to a predetermined system, and the classification rule is a rule for classifying according to common matters of the contents of the identification information.

  In the above configuration, the identification information is set to a content according to a predetermined system including a code indicating a document type and version information, and the predetermined selection rule in the second determination means is the latest information. It is preferable that the rule is set to select identification information including version information.

  In the above configuration, the identification information is set to a content according to a predetermined system including a code indicating a document type, version information, and a language format in which the document is represented, and is determined in advance by the second determination unit. The selection rule is preferably set to a rule for selecting identification information including the latest version information and a specified language format.

  In the above configuration, the identification information is preferably an identification code or a document name indicating a document name according to a predetermined system.

  In the above configuration, the document data output means detects a difference between the other document data and the document data received by the receiving means, and a portion corresponding to the difference in the output document data is displayed on the display. It is preferable to perform a modification process that is a characteristic.

  In the above configuration, when the document data output means detects the difference between the other document data and the document data received by the receiving means and the language of the two is different, the document data received by the receiving means It is preferable to detect the difference after translating the text into the language of the other document data.

  In the above configuration, for identification information in which the determination by the first determination unit is affirmative but the determination by the second determination unit is negative, the identification that is affirmative by the determination by the first determination unit It is preferable to provide data update storage means for dividing the information into the same group as the information and for storing the identification information and corresponding document data in the document data storage means.

  In the above configuration, the update storage means classifies the identification information for which the determination by the first determination means is negative into a new classification, and the identification information and the document data corresponding thereto are classified into the document Preferably, the data storage means is updated and stored.

  The said structure WHEREIN: It is preferable that the said identification information is a specific character string or a specific image.

  In the above-described configuration, it is preferable that the image reading unit includes an image reading unit that reads an image from a document, generates identification information and input document data, and delivers the document data to the receiving unit.

  According to the document management apparatus of the present invention, when document data related to input document data is stored in a previously stored document data storage unit, character recognition is performed by using the document data. There is no need to perform processing, and a highly accurate document can be obtained. In addition, since the stored document data does not require conversion time such as character recognition, accurate document data can be obtained in a short time.

  For example, when the related data is a plurality of document data by revision, when the input document is the old version of the document data, the latest version of the document data is stored in the document data storage means for this document. If so, the latest document data can be output, and the latest document data can be provided to the user.

<A. First Embodiment>
A first embodiment according to the present invention will be described below with reference to the drawings. FIG. 1 is a diagram showing an overall configuration of a translation system 1 according to the present embodiment. The system 1 includes a multifunction peripheral 100 and a translation server 200 connected via a network 300.
The multifunction device 100 has functions of a copy, a scanner, and a printer. The multifunction device 100 is connected to a user terminal (not shown) such as a translation server 200 or a personal computer via a network 300. The translation server 200 is a server device that specializes in translation processing, and has a function of receiving data corresponding to the original text from the multi-function peripheral 100, generating related translation data for the received original text, and returning the data.

  In the system 1 according to the present embodiment, the related document is a different version of the instruction manual obtained by the revision, and the system 1 is the latest version when the original text M read into the multifunction peripheral 100 is an old version document. A translation manuscript T based on translation data corresponding to the original is obtained.

<A-1. Configuration of MFP 100>
FIG. 2 is a block diagram illustrating a functional configuration of the multifunction peripheral 100. The multi-function device 100 includes a reading unit 110, an image data generation unit 120, an instruction input unit 130, a transmission / reception unit 140, a printing unit 150, and a control unit 160 that controls them. The control unit 160 includes a CPU, a RAM, and a ROM (not shown) and has a function for performing various processes.

The instruction input unit 130 includes a touch panel that also serves as a display unit, a switch, and the like, and various instruction information is input by a user operation. Whether the instruction information indicates the language to be translated (hereinafter referred to as the specified language), the type of the related document (old version, latest version), the output method (display, print), or the differences in the different versions of the document Or the like.
The transmission / reception unit 140 exchanges data with an external device (not shown) connected to the network 300 such as the translation server 200. The printing unit 150 receives the image data generated by the image data generation unit 120 and prints an image on a sheet (recording material).

  The multifunction device 100 functions as a scanner device by outputting the image data read by the reading unit 110 to an external device via the transmission / reception unit 140. Further, the image printing unit 150 outputs an image corresponding to the image data read by the reading unit 110 to function as a copier. Further, the multi-function device 100 functions as a printer by outputting an image corresponding to data received from the outside via the data transmission / reception unit 140 in the image printing unit 150.

  Here, as shown in FIG. 1, the original M is printed with a barcode BM indicating the original document ID at a predetermined position in the margin. On the translated document T, a barcode BT indicating the translated document ID is printed at a predetermined position in the margin. In the present embodiment, it is assumed that several types of different documents exist for the original M due to revision.

<A-2. Configuration of Translation Server 200>
FIG. 3 is a block diagram illustrating a functional configuration of the translation server 200. The translation server 200 includes a document data management unit 220 to which a document database 210 is connected, a translation dictionary unit 230, a transmission / reception unit 240, and a control unit 250 for controlling them. The control unit 250 includes a CPU, a RAM, and a ROM (not shown) and has a function for performing various processes.

  The transmission / reception unit 240 exchanges data with an external device (not shown) connected to the network 300 such as the multifunction peripheral 100. The translation dictionary unit 230 is used when the original text data is translated into the instruction language based on the instruction from the control unit 250, and includes dictionaries for various languages.

  In the document database 210, text-format document data (file) is stored in association with each document ID. The storage process of the document data in the document database 210 is not limited to the process in step S18 of FIG. 6 to be described later, but also when the scanner function, copy function, and printer function of the multi-function peripheral 100 are operated, or manually operated by the user. When it is done. At this time, the storage process stores the document version and document data (original text data or translation data) in the document database 210 together with the document ID, and causes the document data management unit 220 to store and update the document ID and document name of the translation data.

The document data management unit 220 manages the document data stored in the document database 210, and stores it as a pair of identification number and document name for each of a plurality of grouped data tables as shown in FIG. Has been. One data table is created for each related document.
In the present embodiment, for example, a related document is an instruction manual, and document data from the first version to the third version exists as an example.
In this data table, for example, Japanese document ID and Japanese document name (file name), English document ID and English document name (file name), Chinese document ID and Chinese document name (file name), It is stored for each revision version. That is, in this data table, the document names of the instruction manuals from the first version to the third version are stored as document names in Japanese, English, and Chinese language formats, and the document corresponding to this document name Data is stored in the document database 210.
The document ID in this example uses the first three characters as a common character string to indicate that each document is related (for example, an instruction manual), and the tenth digit of the subscript following “-” (hyphen) is the document. Language format (first language, second language, third language), the first place indicates the version (first version, second version, third version).

Further, the data table of FIG. 4 will be described. When the original text is a first-version document in Japanese, the document ID of this document is “001-11”, and this document ID is “001-11”. The corresponding revised document IDs are the second version “001-12” and the third version “001-13”. Furthermore, the correspondence of other language formats is that the English document IDs are the first version “001-21”, the second version “001-22”, and the third version “001-23”, and the Chinese document ID is The first version “001-31”, the second version “001-32”, and the third version “001-33”.
For example, if the original text is a second edition document in English, the document ID of this document is “001-22”, and the document ID having a different version of this document ID “001-22” is the first document ID. The version is “001-21” and the third version is “001-23”. Furthermore, the correspondence between versions in other language formats is that the Japanese document IDs are the first version “001-11”, the second version “001-12”, and the third version “001-13”. The document IDs are the first version “001-31”, the second version “001-32”, and the third version “001-33”.

  Further, since one data table is formed for one related document in the document data management unit 220, the document data management unit 220 manages a plurality of data tables in order to manage a plurality of grouped documents. Will be provided.

<A-3. Operation of translation system 1>
Next, the overall operation of the translation system 1 will be described based on the sequence chart of FIG.
First, when the user operates the instruction input unit 130 of the multifunction peripheral 100 to input instruction information, the control unit 160 stores the instruction information (step S1). This instruction information includes the instruction language to be translated, the type of version to be output when there is a revised version, and the like. In the present embodiment, the instruction language is English, and the revised version is the latest version.

Next, when the user sets the document M on the reading unit 110 and operates a predetermined switch, the control unit 160 operates the reading unit 110 to read the document M. Thereby, the original image data in the image format is acquired and stored (step S2).
Further, the control unit 160 of the multifunction peripheral 100 transmits the stored instruction information and original text image data to the translation server 200 via the transmission / reception unit 140 (step S3).

  The control unit 250 of the translation server 200 receives the instruction information and the original text image data by the transmission / reception unit 240 to perform a later-described translation process (step S4), and transmits the translation data obtained by the translation process to the transmission / reception unit 240. Then, the data is transmitted to the multi function device 100 (step S5).

The control unit 160 of the MFP 100 receives the translation data by the transmission / reception unit 140 and transfers the translation data to the image data generation unit 120. The image data generation unit 120 converts the image format translation data into the image format translation data. Image data is generated (step S6). At this time, if data for printing a barcode indicating the document ID of the translation data is added to the translation data, the converted barcode image data is added to the translation image data.
Further, the control unit 160 transfers the translation image data generated by the image data generation unit 120 to the printing unit 150, and the printing unit 150 prints the translation image data on a sheet and outputs a translation document T (step S7). ).

Next, the translation processing in the translation server 200 will be described based on the flowchart of FIG.
The translation server 200 starts operation by receiving the instruction information and the original image data (including the document ID) transmitted from the multi-function device 100 by the transmission / reception unit 240.

  The control unit 250 converts the original text image data in the image format into text format data by performing character recognition processing (for example, OCR processing) in the control unit 250, and if there is a barcode indicating the document ID, The document ID is extracted from the image data of the barcode part (step S11). In the case of the present embodiment, it is assumed that the document ID “001-11” indicating the instruction manual of the first version (Japanese) is extracted.

  Next, the control unit 250 determines whether or not a document ID based on a barcode has been extracted by the process of step S11 (step S12). When the document ID is extracted (step S12; YES), the control unit 250 proceeds to step S13.

The control unit 250 searches the document data and translation data stored in the document database 210 by collating the document ID of the document data management unit 220 (data table) with the extracted document ID as a search key. The search result is obtained (step S13).
In the example of the data table in FIG. 4, when the extracted document ID is “001-11”, the data table is selected using the first three characters as a search key, and the first version document data in Japanese is selected. First, the second and third editions of Japanese document data, and the first to third editions of English translation data and Chinese translation data are stored in the document database 210 as search results.

  The control unit 250 determines whether translation data (in this case, the latest version of English) is stored in the document database 210 from the search result and the instruction information (step S14). If the instruction language (English) to be translated and the latest version of translation data (in this case, document ID “001-23”) is stored in the document database 210 (step S14; YES), it corresponds. Translation data (in this case, document ID “001-23”) is read out, and this translation data is temporarily stored in a storage area (not shown) (step S15).

On the other hand, if it is determined in step S14 that the latest English translation data is not stored in the document database 210 (step S14; NO), the control unit 250 uses the search result in the document database 210 according to the original language. It is determined whether or not the latest version of the document data (in this case, the document ID “001-13”) is stored (step S16).
When the latest version of the document data (in this case, the document ID “001-13”) is stored in the document database 210 (step S16; YES), the control unit 250 reads the latest version of the document data, The translation processing based on the document data is performed using the translation dictionary unit 230, and the translation data obtained by this processing is temporarily stored in the storage area (step S17).

  Further, the control unit 250 stores the translation data obtained in step S17 in the document database 210, and converts the document ID obtained by changing the subscript of the original document ID into the data table of the document data management unit 220. The database is updated by adding it in association with the name (file name) (step S18).

  On the other hand, when the document ID is not extracted from the received original text image data (step S12; NO), or when the latest version of the document data corresponding to the original text data is not stored in the document database 210, the control unit 250 (Step S16; NO), translation processing is performed on the text data of the original image data, and the translation data obtained by this processing is temporarily stored in the storage area (Step S19). After this processing, the original text data before translation may be stored in the document database 210 together with the document ID, and the original text data may be created in the document data management unit 220 as a new data table corresponding to the document ID.

  As described above, the control unit 250 of the translation server 200 transmits the latest version of the translation data obtained by any one of the three processes to the MFP 100 via the transmission / reception unit 240 (in FIG. 5). Step S5). The translation data to be transmitted includes a document ID indicating the translated sentence as well as data representing the translated sentence. Upon receiving this translation data, the MFP 100 prints the latest version of the translated text on the original text and outputs the translated document T.

<A-4. Effects of First Embodiment>
As described above, in the translation system 1 according to the present embodiment, when the latest version of translation data related to the original text is stored in the document database 210 of the translation server 200 in advance, the translation data is transmitted to the MFP 100. Thus, OCR processing and translation processing can be omitted, and a translated sentence with high translation accuracy can be provided to the user. In addition, since the translation process is not required, the translation time can be greatly shortened.

Even if the translation data is not stored in the document database 210, if the original document data is stored in the document database 210, the OCR process is performed by translating the document data. Therefore, erroneous recognition of characters due to OCR processing can be prevented, and erroneous translation can be reduced as compared with a translation obtained by performing OCR processing and translation processing on an original sentence.
As described above, the translation system 1 according to the present embodiment can provide a translated sentence with high accuracy to the user.

  As described above, the translation system 1 according to the present embodiment, when the user tries to perform machine translation using the multifunction device 100 without knowing that there is a document having a different version due to revision or the like, Data is output and the latest translation data can be automatically provided to the user.

<B. Second Embodiment>
The second embodiment according to the present invention will be described below with reference to the drawings. The feature of the second embodiment is that a difference is detected by collating the document specified from the barcode of the original text with the latest version of the document, and obtaining translation data that characterizes and expresses the difference. It is in.
In the present embodiment, the same components as those in the first embodiment described above are denoted by the same reference numerals, and the description thereof is omitted.

<B-1. Operation of translation system>
Since the overall operation of the translation system according to the present embodiment is the same as that of the sequence chart of FIG. 5 shown in the first embodiment, description thereof will be omitted.
Next, translation processing and difference detection processing in the translation server 200 will be described based on the flowcharts of FIGS. 7 and 8.
The translation server 200 starts the operation by receiving the instruction information and the original text image data transmitted from the multi-function device 100 by the transmission / reception unit 240.

  The control unit 250 converts the original text image data in the image format into text data by performing character recognition processing (for example, OCR processing) in the control unit 250, and if there is a barcode indicating the document ID, The document ID is extracted from the image data of the barcode part (step S11). In the case of the present embodiment, it is assumed that the document ID “001-11” indicating the instruction manual for the first version (date) is extracted.

  Next, the control unit 250 determines whether or not a document ID based on a barcode has been extracted by the process of step S11 (step S12). When the document ID is extracted (step S12; YES), the control unit 250 proceeds to step S13.

The control unit 250 searches the document data and translation data stored in the document database 210 by collating the document ID of the document data management unit 220 (data table) with the extracted document ID as a search key. The search result is obtained (step S13).
In the example of the data table in FIG. 4, when the extracted document ID is “001-11”, the data table is selected using the first three characters as a search key, and the first version document data in Japanese is selected. First, the second and third editions of Japanese document data, the first to third editions of English translation data, and the first to third editions of Chinese translation data are stored in the document database 210. Is obtained as a search result.

Here, the difference detection process in the translation server 200 will be described based on the flowchart of FIG.
The control unit 250 determines whether or not the original translation data (in this case, the first version of English) is stored in the document database 210 from the search result (step S31). If the instruction language (English) to be translated and the first version of translation data (in this case, document ID “001-21”) are stored in the document database 210 (step S31; YES), this The translation data is read, and this translation data is temporarily stored in a storage area (not shown) (step S35).

  On the other hand, if it is determined in step S31 that the instruction language (English) and the first version of the translation data (in this case, the document ID “001-21”) are not stored in the document database 210 (step S31; NO) ), The control unit 250 determines whether or not the original document data (in this case, the first version of Japanese) exists in the document database 210 (step S32). If the document data in Japanese and the first version (in this case, the document ID “001-11”) is stored in the document database (step S32; YES), this document data is read out, and this document data is stored in the document data. The translation process based on the translation dictionary unit 230 is performed (step S33), and the translation data obtained by this process is temporarily stored in the storage area (step S35).

Further, when the document ID is not extracted from the received original text image data (step S12 in FIG. 7; NO), the control unit 250 stores the first version of the document data corresponding to the original text data in the document database 210. If not (step S32; NO), translation processing is performed on the text data of the original text data (step S34), and the translation data obtained by this processing is temporarily stored in the storage area (step S34). Step S35).
The processing from step S31 to S35 is processing for generating translation data corresponding to the original text.

  Further, the control unit 250 determines whether translation data (in this case, the latest version of English) is stored in the document database 210 from the search result and the instruction information (step S36). If the instruction language (English) to be translated and the latest version of translation data (in this case, document ID “001-23”) is stored in the document database 210 (step S36; YES), this translation Data is read, and this translation data is temporarily stored in a storage area (not shown) (step S39).

  On the other hand, if it is determined in step S36 that the instruction language (English) and the latest translation data (in this case, the document ID “001-23”) is not stored in the document database 210 (step S36; NO). The control unit 250 determines whether or not the latest document data (in this case, the document ID “001-13”) in the original language exists in the document database 210 from the search result (step S37). In the determination process in step S37, when the latest version of the document data (in this case, the document ID “001-13”) is present in the document database 210 (step S37; YES), this document data is read out, and this document data is stored in this document data. The translation process based on the translation dictionary unit 230 is performed (step S38), and the translation data obtained by this process is temporarily stored in the storage area (step S39).

Further, if the latest version of the document data is not stored in the document database 210 in the determination in step S37 (step S37; NO), the control unit 250 informs the storage area that the latest version of translation data cannot be obtained. Store temporarily (step S39).
The processes from step S36 to step S39 are processes for generating the latest version of translation data.

Then, the control unit 250 collates the original translation data stored in the storage area with the latest translation data and detects the difference (step S40).
The control unit 250 generates translation data that has been subjected to modification processing that characterizes the difference between the translation data of the original text extracted in step S40 and the latest version of translation data (step S22 in FIG. 7). Here, as modification processing, an underline is added to the added part, a strike-through line is drawn at the deleted part, a character is colored, a character shading process is performed, It is a display modification that can be identified to the user, such as changing the font or changing the character point.
If the latest translation data and document data are not stored in the document database 210 (steps S36 and 37; NO), no difference is detected because there is no latest document data. .

<B-2. Effect of Second Embodiment>
Also in the translation system according to the present embodiment, as in the first embodiment, there is an effect that a translated sentence with high accuracy is provided to the user.
In addition, by reading an old version of the document with the multifunction peripheral 100, a translation manuscript T obtained by translating the latest version of the document can be obtained, and the revised part can be characterized and displayed. You can make an impression.

<B-3. Modification of Second Embodiment>
In the second embodiment, the difference between the old version document and the new version document is extracted by collating using the translated data. However, the present invention is not limited to this, and the language of the source language is not limited to this. Even if the difference is extracted at the stage, the difference may be extracted at an intermediate language stage generally used for translation.

<C. Modification>
As mentioned above, although embodiment of this invention was described, this invention is not limited to each embodiment mentioned above, A various aspect is possible.
In each of the embodiments described above, the read original image data is transmitted to the translation server 200 by the reading unit 110 of the multifunction peripheral 100. However, in the present invention, if a barcode is printed at a predetermined position of the document, Only the barcode identification ID may be read from the document image data and transmitted to the translation server 200. As a result, the original image data that has a larger capacity than the barcode data capacity is not transmitted, and the transmission time via the network 300 can be greatly reduced.

If translation data and document data are not stored in the document database 210 of the translation server 200, the original text image data may be transmitted again from the multifunction peripheral 100 to the translation server 200.
Alternatively, when the document M is read by the reading unit 110 of the multifunction peripheral 100, OCR processing may be performed to convert the original text image data in the image format into the original text input data in the text format. However, the original text input data is different from the document data stored in the document database 210 in advance.

  In each of the above-described embodiments, the translation system in which the multifunction peripheral 100 and the translation server 200 are connected via the network 300 has been described. However, the present invention is not limited to this, and the multifunction peripheral 100 includes the function of the translation server 200. 100 may be a translation device. Such a multifunction device 100 is preferably applied to a relatively small company that can support work with one multifunction device. At this time, the document data stored in the document database 210 is stored in the document database 210 when the scanner function, copy function, and printer function of the multi-function peripheral 100 are operated, as well as the storage update in step S18 of FIG. You may let them. At this time, the document data of the original to be scanned, copied and printed is stored in the document database 210 together with the document ID and version (version number), and the document ID and document name of the translation data are stored and updated in the document data management unit 220. What should I do?

In each of the above-described embodiments, the translation system has been described in detail for the purpose of obtaining the latest translated sentence by the user. However, the present invention is not limited to this, and different versions of the document with respect to the input identification number. Of course, it may be a document management system that outputs data.
Furthermore, although the reading unit 110 has been described on the assumption of the scanner mechanism, different versions are provided using document data superimposed on a print command signal from a user terminal (for example, a personal computer) connected via the network 300 as a key. The document data may be output. At this time, the user terminal may be notified of this and displayed on the monitor to prompt an instruction from the user.

In the data table of the embodiment, as shown in FIG. 4, document data is associated as a document ID having a common character string. However, the present invention is not limited to this, and even with different document IDs, You may make it relate by a data table.
In the present invention, the translatable languages are not limited to three of the first to third languages, and can naturally correspond to two or four or more languages.

  In each of the above-described embodiments, the translation document data of different versions is managed as the document management system. However, the present invention is not limited to this, and the document data of different versions according to revisions for one language. Management of a series of document data, such as patent documents, application forms, specifications, summaries, etc., whether used to manage a series of document data such as quotations, invoices or invoices Of course, it may be used.

  In each of the above embodiments, the document ID is extracted from the barcode printed on the paper. However, the present invention is not limited to this, and a character string existing in the designated area may be used as identification information (document ID). Good. For example, when the text printed on the paper is written horizontally, the central column of the document may be set as a predetermined area, and the character string may be set as the document ID by performing OCR processing on the predetermined area.

  In addition, when the user describes annotations such as annotations and sticky notes on the manuscript, when the manuscript is read by the reading unit 110, the characters described in the annotation and the position information thereof are calculated, and the translation server 200 When the translated data is returned, the printing unit 150 prints the translated annotation together with the translated text at the same position as the original document based on the translated data and the positional information of the annotation.

  The translation data stored and updated in the document database 210 in step S18 in FIG. 6 is stored as translation data by machine translation by the translation server 200. However, the translation data is not stored here but the translator based on this translation data. The corrected translation data or the translation data translated by the translator from the original document may be newly stored in the document database 210.

In each of the embodiments described above, the MFP 100 and the translation server 200 are described as constituting the translation system 1. However, a personal client terminal (for example, a personal computer) and the translation server 200 are connected via the network 300. It may be a translation system.
In this system, the translation data in the text format or the original text data and the translation data can be displayed on the display unit of the client terminal while being compared. Furthermore, various usage methods can be applied, such as displaying data on the display unit and designating a text area by an area designating means such as a mouse to display a translation corresponding to the text area.

  In FIG. 1, only one MFP 100 and one translation server 200 are shown in order to prevent the drawing from becoming complicated, but the translation system 1 has a plurality of MFPs 100 and translation servers 200. Of course, it may be.

  In the above-described embodiment, the MFP 100 is realized by the control unit 160 and the translation server 200 is executed by the control unit 250, respectively. It is good.

It is a figure which shows the structure of the translation system which concerns on embodiment of this invention. 1 is a block diagram illustrating a configuration of a multifunction machine used in an embodiment of the present invention. It is a block diagram which shows the structure of the translation server used for this invention embodiment. It is a figure which shows the data table memorize | stored in the document data management part. It is a flowchart which shows operation | movement of the translation system by embodiment. It is a flowchart which shows the operation | movement of the translation process in the translation server by 1st Embodiment. It is a flowchart which shows the operation | movement of the translation process in the translation server by 2nd Embodiment. It is a flowchart which shows the operation | movement of the translation process following FIG.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 ... Translation system, 100 ... MFP, 110 ... Reading part, 120 ... Image forming part, 130 ... Instruction input part, 140 ... Transmission / reception part, 150 ... Printing part, 160 ... Control part, 200 ... Translation server, 210 ... Document Database, 220 ... Document data management unit, 230 ... Translation dictionary unit, 240 ... Transmission / reception unit, 250 ... Control unit, 300 ... Network.

Claims (14)

Document data storage means storing document data and identification information for identifying the document data;
Identification information processing means for handling the identification information stored in the document data storage means as a group according to a predetermined classification rule;
Receiving means for receiving document data input together with identification information;
First determination means for determining whether or not the same identification information as the identification information received by the reception means is stored in the document data storage means;
A second determining unit that determines whether the identification information classified as the same group by the identification information processing unit is in the document data storage unit when the determination by the first determination unit is affirmative; A determination means;
When the determination by the second determination unit is affirmative, other identification information in the same group is selected based on a predetermined selection rule, and the document data corresponding to the selected identification information is selected. Document management apparatus comprising: document data output means for reading out and outputting from the document data storage means. The document management apparatus according to claim 1, wherein the classification rule is classification based on a storage area of the identification information. The document management apparatus according to claim 1, wherein the identification information is set to contents according to a predetermined system, and the classification rule is a rule for classifying according to common items of the contents of the identification information. . The identification information is set to a content according to a predetermined system including a code indicating a document type and version information,
The document management apparatus according to claim 3, wherein the predetermined selection rule in the second determination unit is set to a rule of selecting identification information including the latest version information. The identification information is set to contents according to a predetermined system including a code indicating the type of document, version information, and a language format in which the document is represented,
The document according to claim 3, wherein the predetermined selection rule in the second determination means is set to a rule of selecting identification information including the latest version information and a specified language format. Management device. The document management apparatus according to claim 1, wherein the identification information is an identification code according to a predetermined system or a document name indicating a document name. The document data output means detects a difference between the other document data and the document data received by the reception means, and a portion corresponding to the difference in the output document data has a display characteristic. The document management apparatus according to claim 1, wherein a modification process is performed. When the document data output means detects the difference between the other document data and the document data received by the receiving means, if the language of the two is different, the document data received by the receiving means The document management apparatus according to claim 7, wherein the difference is detected after the document data is translated into a language. Even if the determination by the first determination means is positive, the identification information for which the determination by the second determination means is negative is the same as the identification information for which the determination by the first determination means is positive. 9. The document management apparatus according to claim 1, further comprising a data update storage unit that divides the data into groups, and updates and stores the identification information and corresponding document data in the document data storage unit. . The update storage means classifies the identification information for which the determination by the first determination means is negative into a new category, and stores the identification information and the corresponding document data in the document data storage means. The document management apparatus according to claim 9, wherein the document management apparatus is updated and stored. The document management apparatus according to claim 1, wherein the identification information is a specific character string or a specific image. 12. The document management apparatus according to claim 1, further comprising an image reading unit that reads an image from a document, generates identification information and input document data, and transfers the document data to the receiving unit. A terminal device and a server device that communicates with the terminal device via a network;
The server device is
Document data storage means storing document data and identification information for identifying the document data;
Identification information processing means for handling the identification information stored in the document data storage means as a group according to a predetermined classification rule;
Receiving means for receiving document data input together with identification information;
First determination means for determining whether or not the same identification information as the identification information received by the reception means is stored in the document data storage means;
A second determining unit that determines whether the identification information classified as the same group by the identification information processing unit is in the document data storage unit when the determination by the first determination unit is affirmative; A determination means;
When the determination by the second determination unit is affirmative, other identification information in the same group is selected based on a predetermined selection rule, and the document data corresponding to the selected identification information is selected. Document data output means for reading out and outputting from the document data storage means,
The terminal device is
An image reading unit that reads an image from a document, generates identification information and input document data, and delivers the document data to the receiving unit;
A document management system comprising: data display means for printing or displaying the document data output from the document data output means. A document data storage step for storing document data and identification information for identifying the document data in the document data storage means;
An identification information processing step of handling the identification information stored in the document data storage means as a group according to a predetermined classification rule;
A receiving step for receiving document data input together with identification information;
A first determination step of determining whether or not the same identification information as the identification information received in the reception step is stored in the document data storage unit;
A second step of determining whether or not the identification information classified as the same group by the identification information processing step is in the document data storage means when the determination of the first determination step is affirmative; A determination step;
If the determination in the second determination step is affirmative, other identification information in the same group is selected based on a predetermined selection rule, and the document data corresponding to the selected identification information is selected. A document data output step of reading out and outputting from the document data storage means.

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