JP2006072783A - Data entry system and data entry method - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a data entry system holding high security and having excellent input efficiency, and to provide a method therefor. <P>SOLUTION: In this data entry system, an operation base 2 performs data entry of image format form data comprising a plurality of items from a business base 1. The business base 1 includes: a means 101 dividing a plurality of pieces of form data in each item unit as image data, and randomly rearranging them by the items; and a management table 6 storing random order in each form. The operation base 2 includes: a data entry terminal 22 displaying the image data transferred from the business base 1 in the item unit and performing the data entry; and a transfer means transferring code format form data performed with the data entry to the business base 1. Because the form data of the plurality of items are divided in each the item and performed with the data entry by the operation base 2, the system wherein the operation base 2 cannot know all the form items is constructed. <P>COPYRIGHT: (C)2006,JPO&NCIPI

Description

  The present invention relates to a data entry system and a data entry method, and more particularly to a data entry system and a data entry method for encoding image format form data including personal information.

  In general, the contents handwritten on forms, customer questionnaire postcards, etc. are personal information, and confidentiality is regulated by legislation such as the establishment of the privacy mark system and the Personal Information Protection Law. For this reason, it is desirable to code the contents described in the above-mentioned forms etc. within the company that handles the forms, but in actual work, it may be entrusted to an external data entry company depending on the cost etc. Has been done. Also, in the data entry company, all data entry work is rarely performed in-house, and entry work is performed using, for example, a subsidiary in a foreign country.

  For this reason, data entry work such as forms may have insufficient security measures against information leakage during actual operation, especially when data containing personal information is entered into an electronic computer system. Since work is performed while browsing information, there is a possibility of information leakage.

  In order to solve this problem, Japanese Patent Application Laid-Open No. H10-228707 discloses a data entry system in which data of each data item is input based on the form image data, and the entire form contents are disclosed to the data entry worker. In order to solve the security problem that information is known, the form image data is divided into item image data corresponding to each item, and the item image data for each divided item is entered at different operation bases. A technique for integrating entry data into the original form unit has been proposed.

Further, in Patent Document 2 below, image information of the information list captured by the image scanner is divided into items so that the information cannot be associated with an individual when the operator punches the information of the information list, The divided image information is displayed in a random order, data entry is performed based on this image information, a unique number is assigned to the divided image information and stored in pairs with the input information, and the unique number is used as a key. A technology to reconstruct the information list has been proposed.
JP 2001-5888 A JP 2003-29910 A

  However, the countermeasures against the prior art information leakage are weak security measures at the time of inputting information to the system, and the security personnel at the time of inputting information to the information system is because the worker in charge performs input work while looking at the information. There is a problem that personal information may be disclosed on the entry terminal screen.

  For example, the technique described in Patent Document 1 prevents leakage of personal information by performing entry at different operation bases for each item. For example, when entering image data for each divided item, When there is a need to input a plurality of item-specific image data at the same site, there is a problem that there is a possibility that the items are associated with each other. In particular, when data entry is actually performed at a remote place, handling of multiple item data often occurs at the same location, and regarding the data between divided items, it is completely considered to prevent the correspondence between them. There is a bug that says not.

  Moreover, since the technique described in Patent Document 2 divides an image into items and displays the divided image information in a random order, data association between items that has not been considered in the technique described in Patent Document 1 above. It is considered that the association is not easily performed. This technology further discloses that information is prevented from being leaked by dividing it into multiple character units by increasing the division level. From the viewpoint of security, this technology is highly reliable. There was a problem that the viewpoint of improving the efficiency of data entry work was not considered.

  Specifically, the technique described in Patent Document 2 divides all items in the information list and then displays them in a random order on a plurality of information input devices. 003 item “annual income” and form number. The item “Name” of 001 and the form number. Since the item “address” of 002 is displayed, the input person has to input data of different items sequentially, so that there is a problem that handling effort increases and input efficiency becomes very poor.

  Furthermore, the technique described in Patent Document 2 has a problem in that, when data of different items are displayed side by side when input, the contents of the form may be inferred from a plurality of displayed input data. For example, the contents of the form can be easily guessed and misused by the input person such that there is a possibility of a form showing “asset information” from the input data “Meguro-ku” “Tanaka” “500” “25”. There was a problem that there is a possibility that.

  Furthermore, the technologies described in each of the above patent documents disclose that after the data input person performs input work, the input data is re-edited into the original form, but in practice, all the data is accurately input. For example, in input work such as handwritten characters, there are cases where accurate input is not possible due to various reasons such as blurred characters and overwriting, etc. Editing is not disclosed in either document at all.

  SUMMARY OF THE INVENTION A first object of the present invention is to solve the above-mentioned problems caused by the prior art, and a data entry system that maintains high security and has high input efficiency when data entry of form image data including personal information is performed. It is to provide that method.

  Furthermore, the second object of the present invention is to enable data entry indicating the cause of data entry of form image data including personal information even when the data entry person cannot input data while maintaining high security. Thus, it is an object to provide a data entry system and method for efficiently performing subsequent editing processing.

  In order to achieve the above object, the present invention provides a data entry system for performing image entry of image format form data comprising a plurality of types of data items stored in a first computer into code form form data using a second computer. In this case, a plurality of form data is divided into image data for each item, and the divided image data is rearranged in a random order for each item, and the randomized for each item by the division randomizing means. A first computer including transfer means for transferring item-specific image data rearranged in order to a second computer; and receiving means for receiving item-specific image data transferred from the first computer; Display means for displaying the received image data item by item, and the displayed image Data entry means for performing data entry based on the data, and a second computer including transfer means for transferring the code data in which the data entry has been made to the first computer. In the entry system, the data entry means of the second computer includes a function for data entry of code form data in which an entry impossible identifier is added to code data when there is a character symbol that cannot be entered in the image data. Is the second feature.

  Furthermore, the present invention provides a data entry method in which image format form data composed of a plurality of types of data items stored in a first computer is entered into code form form data using a second computer. A division randomizing step of dividing a plurality of form data into image data for each item and rearranging the divided image data in a random order for each item; and storing the stored random order in a storage means Performing a storing step and a transferring step of transferring the image data stored in the storing means to a second computer, wherein the second computer receives the image data transferred from the first computer; A display step of displaying the received image data in item units; Executing a data entry step of data entry into the code form data identified based on the displayed image data, and a transfer step of transferring the code form form data entered as data to the first computer; In this data entry method, the second computer includes a step of data entry of code format form data in which an entry impossible identifier is added to code data when there is a character symbol that cannot be entered in the image data. This is the fourth feature.

  According to the present invention, the imaged form data is managed at the sales office side, and the operation base only handles data divided for each item, so that information security can be fully protected.

  Furthermore, according to the present invention, personal information data can be safely data-entry even in a remote place, and it can contribute to work peak elimination and work leveling.

Hereinafter, a data entry system and a data entry method according to an embodiment of the present invention will be described in detail with reference to the drawings. FIG. 1 is an overall configuration diagram of the data entry system according to the present embodiment, FIG. 2 is a schematic diagram for performing randomization for each item of image format form data, and FIG. 3 is a rectangular cutout unit for extracting items from image format form data. FIG. 4 is a flow chart for randomizing the extracted image data by item, FIG. 5 is a diagram showing a rectangular management table for storing the association between the original form number and the image data extracted for each item, and FIG. FIG. 7 is a flowchart of delivery data creation, FIG. 8 is a diagram showing a delivery management table, and FIG. 9 is a diagram showing an example of a code input screen.
<Overall configuration>

  As shown in FIG. 1, the data entry system according to the present embodiment divides image form form data obtained by reading a form with an image scanner into items and transfers them to a plurality of operation bases 2 at remote locations, A plurality of operation bases 2 are connected to the base 1 via a communication line, and the image data transferred from the sales base 1 is manually converted into coded data and returned to the sales base 1.

  The sales office 1 includes a scanner 11 for reading image data including characters described in the form 10, a form image file 12 for storing image format form data read by the scanner 11, and data to be described later. A PC terminal 13 that performs processing, an image file 14 that stores image data divided and randomly sorted by item by the PC terminal 13, and image data that is divided and randomly sorted by item read from the form Data that is encrypted between the operation base 2 and the rectangular management table 6 that stores the relationship between the management base 2 and the form, the item-specific text file 16 that stores the encoded data entered at the operation base 2 to be described later as text. Data encryption / decryption unit 102 for transmitting / receiving data and encoded data Comprising the coding already file 17 for storing tag data attached to correspond to unreadable characters and the like to be finely described later, and a delivery management table 9 for managing the delivery status from the operational point 2.

  The PC terminal 13 divides the image format form data stored in the form image file 12 into items and arranges the order in random order into the image division / randomization processing unit 101 and the item-specific text file 16. Based on the management information stored in the rectangular management table 6 for the stored encoded data, the item combination / data editing unit 103 that combines and edits the items of the encoded data, and the data stored in the delivery management table 9 A delivery / sticky note processing unit 104 that performs delivery and sticky note processing;

On the other hand, the operation site 2 decrypts the encrypted image data received from the business site 1 and encrypts the encoded data to be transmitted, and the decrypted image data. The image file 21 is stored in unordered items to be stored, and data entry terminals 22 to 23 for inputting data coded with reference to the image data stored in the image file 21.
<Image division / randomization processing unit 101>

  The image division / randomization processing unit 101 cuts out and divides image data read from the form 10 in which a plurality of items, for example, a plurality of items such as address / name / phone number are described, into the items, As shown in FIG. 2, for example, in the case of slip images [1] to [3], rectangular cutout 301 is performed with each item as a predetermined area, and the divided items are extracted as files 30 to 32 by item, and this extraction is performed. The items are randomized 302 in the order of items, and the image data out of order are extracted as the unmoving same files 33-35. That is, the image division / randomization processing unit 101 according to the present embodiment performs files 30 to 32 (in the illustrated example, “address”, “name”, “phone number”) for each item of a plurality of read forms. File), and a plurality of files 33 to 35 are created in which the order in each file is rearranged in a randomly different order.

  Specifically, the process 301 (image division) for cutting out a rectangle includes an item selection step 41 corresponding to a slip image and an image image file corresponding to one form as shown in FIG. 1 record reading step 42, collation with a pre-set form template and the like, an image positioning step 43, and an image data cutout step 44 (for the designated coordinate range for each designated item) For example, a description position of a name in a slip is determined, and a rectangular area is cut out based on XY coordinates corresponding to the written position), and a record number is added to the cut-out image data to add an item data file ( Step 45 for writing out the files 30 to 32) in FIG. 2 and these steps 41 to 46 are repeated for the image file. Or a whether the decision step 46, these processes are rectangular cutout item is performed by sequentially performing the determination step 47 whether repeated until the end.

As shown in FIG. 4, the procedure (randomization) 101 for randomizing the item-specific file includes a unique random file ID (33) by a step 51 of reading one record of the item-specific file and a method such as generating a random number. To 35), a registration step 53 for registering the original record number and the unordered file ID in a pair in the rectangular management table 6, and a step of writing the unordered ID file (33 to 35) for each item as a separate file. 54, step 55 for performing the above-described procedure for all the records of the item-specific records, and step for rearranging using the written out-of-order file ID (33 to 35) as a key when it is determined that the data is ended at step 55 56 is performed sequentially.
<Rectangle management table 6>

As shown in FIG. 5, the rectangular management table 6 includes an original form number 61 column, items cut out in a rectangular range for each form number 61, and an address ID 62 / name ID 63 / phone number ID 64 field. In other words, data corresponding to each column, for example, management information such as the address ID 62 of the form number 0001 is “MDJS” / the name ID 63 is “3ZS4” / the telephone number ID 64 is “5826” is stored.
<Item combination / data editing unit 103>

As shown in FIG. 6, the item combination / data editing unit 103 that combines the items of the entered text data reads a record 71 of text data from the item-specific text file 16, and the record of the read record. A step 72 for searching the item file IDs (62 to 64) in the rectangular management table 6 using the file ID as a key to obtain the original record number 61, the record number 61 obtained by the step 72 and the data of the item-specific text file 16 Is registered in the corresponding table (91 to 94) of the delivery management table 9, and when the tag processing code (using unreadable characters or the like) is written in the data of the processing item text file 16, the delivery management table 9 Step 74 for registering the corresponding processing code in the tag processing code 95 of By sequentially repeating step 75 for determining whether all the records of the separate text file 16 have been completed, and step 76 for determining whether all items have been completed, the above steps 71 to 75 are repeated for another item. The text data can be restored.
<Delivery management table 9>

As shown in FIG. 8, the delivery management table 9 is a management table for creating delivery data, and a sticky note as abnormality information of record number 91, item text data (92 to 94) and entry result of the item-specific text file 16. The processing code 95 is stored. Note that the tag processing code varies depending on the work content, but is used by assigning meaning (assuming abnormality information) to a number of about 1 to 2 digits for each divided item. For example, the code “1” is a code representing that character discrimination is impossible, and the code “2” is a code representing that digit discrimination is impossible. FIG. 8 shows an example in which a tag processing code is assigned to each item, for example, each address item / name item / phone number item. However, the usage form of the user, for example, an unreadable character is included in a certain form. If it is sufficient to search only for existing items, one tag processing code may be attached to each record number instead of each item.
<Delivery / sticky note processing unit 104>

The delivery / sticky note processing unit 104 for creating the delivery data, as shown in FIG. 7, assigns a record number 91 from the delivery management table 9 according to the slip image number assigned to the form 10, and the corresponding record number 91. Step 82 for reading each item text data (92 to 94), step 83 for writing the item text data (92 to 94) in the order of each record to the read coded file 17, and a tag processing code 95 for the corresponding record. In the case where there is a description, a step 84 for describing the record number 91 and the tag processing code 95 in the tag list 18 and a step 85 for determining whether all records have been completed are sequentially executed, so that If some characters are indistinguishable, this indicates that the unreadable character exists. Can be subjected <input screen image>

  FIG. 9 is a diagram showing input screen images of the data entry terminal 22 and the data verify terminal 23. The image display screen 301 displays a plurality of input target images 303 randomized in the same item unit, and the code information A screen is shown in which an input code 304 corresponding to an input target image is sequentially input to the input unit 302.

  As in this embodiment, by displaying the image data 303 and the input code 304 of the same item together on one screen, a plurality of the same item data can be input continuously, so that the input efficiency can be improved. That is, for example, compared to the case where different items such as address / name / phone number are sequentially input, the dictionary conversion efficiency is improved by setting the dictionary to be used, for example, electronic address dictionary priority / electronic name dictionary priority. In addition to the improvement, the same item, for example, if it is an address, the operation is facilitated to input only the address, and the input work efficiency can be improved.

In the present embodiment, when there is a character that is determined to be difficult to input because there is a blurred portion (noise in the character “K”) in the input target image 303 when inputting, for example, an input code In “304”, “■” is input, and the abnormality information is input as a tag code 305. The tag code 305 input in this way is finally stored in the delivery management table 9 shown in FIG. 8. By referring to this table, code data or image data is classified for each type of tag code later. It is also possible to do. FIG. 9 is a diagram illustrating a basic conceptual diagram of the screen input image, and the display method and the like can be variously changed depending on the device used and the software.
<Description of overall operation>

  The image entry system configured as described above is read by the scanner 11 from the form 10 at the sales office 1 and sent to the PC terminal 13 as a form image file 12, and the image division / randomization processing unit 101 of the PC terminal 13 that has received the image entry system. Then, the received form image file 12 is divided into items, and unordered image data for each item in which the data divided for each item is arranged in a random order is stored in the unordered item-specific image file 14. The data encryption / decryption unit 102 compresses and encrypts the out-of-order image data into item types, and transfers the image data of different items to the operation base 2 via the communication line network. In the system shown in FIG. 1, in the system shown in FIG. 1, the operation base 2 on the left side has only the image data of the address item, the central operation base 2 has only the image data of the name item, and the operation base 2 on the left side has the telephone number. The image data of different items is transferred for each operation base like the image data of the items.

  The operational site 2 that has received this transfer performs decompression and decryption by the data encryption / decryption unit 201, and sends the decrypted image file 21 by the unordered item to the data entry terminal 22 for entry. At this time, since only one item and unordered image data can be sent in one operation base 2, it is impossible to know what kind of personality the data is, and thus form image data including personal information. When data entry is performed, it is possible to maintain high security, and for the input person, input work is coupled with the fact that conversion efficiency can be improved by setting an electronic dictionary used for continuous input work for the same item. Can be performed efficiently.

  The data verification terminal 23 at the operation site 2 performs data verification on the image file 21 in random order and the entered item data, and compresses and encrypts the verified item data using the data encryption / decryption unit 201. Then, the data is transferred to the sales office 1 through the communication line network. Upon receipt of this, the server computer 15 of the sales office 1 decrypts and decompresses the received data, stores it in the item-specific text file 16 after verification, and the item combination / data editing unit 103 of the PC terminal 13 performs the item-specific text. Based on the file 16 and the management data created in the delivery management table 9, it is integrated into the original form unit and stored in the coded file 17. At that time, a delivery tag list (information such as unknown characters / abnormal records) 18 is also created by the delivery / tag processing unit 104, so that records containing unknown characters or unknown characters can be easily searched. The data entry at the sales office 1 can be supplemented.

  As described above, according to the present invention, after the form slip is imaged and further divided into items, the order is randomized and data entry is performed at the operation base, so that the operator knows the entire personal information. Work without interruption, and security of customer information is ensured.

1 is an overall configuration diagram of a data entry system according to an embodiment of the present invention. FIG. 5 is a schematic diagram for performing randomization for each item of image format form data according to the present embodiment. FIG. 6 is a flowchart of a rectangular cutout unit for cutting out items from image format form data according to the present embodiment. The flowchart of the randomization according to item of the cut-out image data by this embodiment. The figure which shows the rectangle management table which stores the correlation with the original form number by this embodiment, and the image data cut out according to the item. The flowchart of the item combination / data editing part by this embodiment. The flowchart of delivery data creation by this embodiment. The figure which shows the delivery management table by this embodiment. The figure which shows the example of a code input screen by this embodiment.

Explanation of symbols

1: Sales base, 2: Operation base, 6: Rectangular management table, 9: Delivery management table, 10: Form, 11: Scanner, 12: Form image file, 13: PC terminal, 14: Image file for unordered items, 15 : Server computer, 16: text file by processing item, 17: encoded file, 18: sticky note list, 21: image file by random item, 22: data entry terminal, 23: data verify terminal, 301: image display screen, 302: Code information input unit, 303: Image data, 304: Input code, 305: Sticky code, 101: Image division / randomization processing unit, 102: Data encryption / decryption unit, 103: Item combination / data editing processing Unit 104: sticky note processing unit 201: data encryption / decryption unit.

Claims (4)

A data entry system for performing image entry of image format form data composed of a plurality of types of data items stored in a first computer into code form form data using a second computer,
Dividing a plurality of form data into image data for each item unit, and dividing randomizing means for rearranging the divided image data in random order for each item unit; A first computer including transfer means for transferring the sorted image data by item to the second computer;
Receiving means for receiving image data for each item transferred from the first computer; display means for displaying the received image data in units of items; and data entry for performing data entry based on the displayed image data A data entry system comprising: means; and a second computer including transfer means for transferring the code data in which the data has been entered to the first computer.   The data entry means of the second computer includes a function for data entry of code form data in which an entry impossible identifier is added to code data when there is a character symbol that cannot be entered in the image data. The data entry system according to claim 1. A data entry method for entering image format form data consisting of a plurality of types of data items stored in a first computer into code form form data using a second computer,
A first computer divides a plurality of form data as image data for each item unit and rearranges the divided image data in a random order for each item unit, and the stored random order A storage step of storing in the storage unit; and a transfer step of transferring the image data stored in the storage unit to the second computer;
A reception step in which the second computer receives the image data transferred from the first computer; a display step in which the received image data is displayed in units of items; and a character symbol identified based on the displayed image data A data entry method comprising: a data entry step for data entry of code data comprising: and a transfer step for transferring the code entry form data into which the data entry has been made to the first computer. 4. The method according to claim 3, further comprising the step of data entry of the code form data in which the entry impossible identifier is added to the code data when there is a character symbol that cannot be entered in the image data. Data entry method.

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