JP2005196429A - Asset management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To easily maintain the freshness of asset management information in an asset-management system. <P>SOLUTION: In an asset-management system, a user information checking and information transmitting part 14 confirms the presence of a user based on a personal information table 11 and asset information 12 and transmits a mail requesting the updating of the asset information 12 when user information not existing in the personal information table 11 exists. An asset manager inputs a user ID and a password from an input/output device 2. When the asset information 12 which the asset manager does not update exists in an ID/password checking and updated data list display control part 15 on the basis of the personal table 11, the information is displayed on the input/output device 2, and a transition to a usual application menu is not possible unless the information is updated. Consequently, the freshness of asset management information can easily be maintained. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to an asset management function in information processing by a computer, and more particularly, to a method for maintaining freshness of information in an asset management system and an asset management method using the same.

  In general, information management of a system that performs asset management is generally performed by an administrator to correct information as needed during inventory.

  For this reason, it is difficult to maintain the freshness of asset management information even if the user's specific information is held, so there are problems such as the user becoming unclear or the asset management responsibility becoming ambiguous, loss of assets, etc. Risk is great. In recent years, with the spread of personal computers, the number of target managed assets has increased rapidly, and securing management man-hours has been a problem.

  For this reason, even if the user's specific information is held, it is difficult to maintain the freshness of the asset management information because it is left to the person other than when inventorying the asset, making it difficult to maintain the freshness of the asset management information. The risk of asset loss is high. In recent years, the number of target managed assets has increased with the spread of personal computers, and the conventional management method led by the administrator has reached its limit.

  In order to solve the above-mentioned problems, conventional manpower management is inadequate, and the function of ensuring the dispatch of alarms and updating of data to the asset etc. that the user no longer has, is ensured. It is necessary to provide it.

  An object of the present invention is to solve the above-described conventional problems and facilitate maintenance of freshness of asset management information in a system for performing asset management.

  The asset management system according to the present invention includes a personal information table that defines information such as personal ID, password, job title, and affiliation, and asset management that defines information such as asset number, asset name, installation location, user ID, and department code. Enter information, check user information, and define asset management information and information such as department code, personal ID, and email address if there is asset management data that is user information that does not exist in the personal information table A user information check & information transmission unit having a function of inputting the managed administrator table and notifying the asset manager from the information, an asset by the personal information table and the administrator table and the personal ID and password input from the input / output device For asset management data that needs to be updated due to administrator authentication and user information that does not exist in the personal information table, If you do not update administrator is all, in the ID · password check and update the data-list-display controller having a function of control so as not to put in a commonly used menu is configured.

  According to the present invention, it is possible to notify an asset manager of asset information that needs to be updated, and to update the information more reliably, improve the freshness of asset management information, improve asset management efficiency, and improve asset management. Risk of loss etc. can be reduced.

  The present invention will be described below with reference to the drawings. FIG. 1 is a block diagram showing an embodiment of the present invention. The embodiment of FIG. 1 is an asset management system 1 and an input for the asset manager to input management information registration such as personal ID and password, asset borrowing / returning, asset information correction, etc. to the asset management system 1 In order to receive and display an alarm notification of information that needs to be updated from the asset management system, as a function of the device and an output device function for displaying information that needs to be updated and displaying a list of update screens The input / output device 2 having the functions and the asset management system include a personal information table 11, an asset information 12, an administrator table 13, a user information check & information transmission unit 14, an ID / password check & update data list display control unit 15.

  The user information check & information transmission unit inputs the personal information table 11 and the asset information 12, collects information that needs to be updated, and inputs the asset information 12 and the administrator table 13 to input the information that needs to be updated. This is to notify the administrator, and specific functions will be described in more detail with reference to FIG. FIG. 5 shows data that needs to be updated because the user ID (123456) no longer exists in the personal information in the asset information shown in FIG. 3, and this information is notified to the asset manager. An example is given.

  First, in step 141, it is determined whether the user ID “123456” of the asset information exists in the personal information table (personal ID). In the case of the example, since there is no matching personal ID at step 141, a notification is made to prompt the asset manager to change the information.

  The ID / password check & update data list display control unit 15 performs normal borrowing and return to the asset manager managing the asset information that needs to be updated until all the asset information to be updated is updated. The specific function is described in more detail with reference to FIG. FIG. 6 shows data that needs to be updated because the user ID (123456) in the asset information shown in FIG. 3 no longer exists in the personal information. If this information is not corrected, the normal menu is displayed. It shows an example of disabling it.

  First, in step 151, it is determined whether the personal ID input from the input / output device is present in the personal information table and the user ID = 123456 of the administrator personal asset information specification is present in the personal information table (personal ID). Next, in step 152, it is determined whether there is asset information to be updated in the department code managed by the asset manager. In step 153, a data list / update screen extracted in the determination in step 152 and requiring updating is displayed. In step 154, the screen control flag is canceled for the updated data. In step 155, it is determined whether all information that needs to be updated has been updated. In step 156, since it has been confirmed that the asset information that needs to be updated in step 155 has been updated, the screen transits to the normal use menu screen (registration / update / deletion), and various applications can be made.

It is a block diagram which shows schematic structure of one Example of this invention. It is a figure which shows the example of the information stored in the personal information table of the Example of FIG. It is a figure which shows the example of the information stored in the asset information of the Example of FIG. It is a figure which shows the example of the information stored in the administrator table of the Example of FIG. It is a figure explaining operation | movement of the user information check & information transmission part of the Example of FIG. It is a figure explaining operation | movement of the ID password check & update data list display control part of the Example of FIG.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 ... Asset management system, 2 ... Input / output device, 11 ... Personal information table, 12 ... Asset information, 13 ... Manager table, 14 ... User information check & information transmission part, 15 ... ID / password check & update data list Display control unit.

Claims (1)

In the asset management system, if the personal information table and the asset management information are identified based on the ID that identifies the individual, and there is no information in the personal information table that matches the ID that identifies the individual of the asset management information, An information processing method for notifying the asset manager of an email prompting the user to correct the asset information.

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