JP2005160118A - Filing system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a filing system which stores image data to be stored in a storing means, insures the security of image data stored by specified information by storing the specified information while being coordinated with the stored image data and also has high convenience by making it possible to easily retrieve needed data. <P>SOLUTION: A controller 110 stores, for instance, image data that are read from an original image by a scanner 101 and are processed together with the information, etc., of a reuser who is allowed to retrieve and read image data acquired from a touch panel 105 in a storage device 104 in accordance with a processing instruction from a contained copied function and enables retrieval and reading only according to a request from the reuser. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to a filing system, and is applied to a processing system that performs data processing such as document copying, facsimile communication, document scanning, etc., and backs up without being conscious of data captured by data processing and specifies the data. It can be reused only for users.

  Documents such as documents that need to be stored because they are important (documents with images and text) and documents that may be used in the future are filed as they are on paper. Etc. However, in business establishments with a large amount of documents, a place for storage is taken, and it takes time to search for a desired document.

  For this reason, in recent years, with the advancement and speeding up of data processing technology and the reduction in the price of storage devices, documents that need to be stored are read by a scanner device and stored in a mass storage device. A so-called filing system has appeared, and this filing system has been introduced not only in offices with a large amount of documents.

  However, in such a conventional filing system, there is a problem that the work is complicated because it is necessary to read the document by the scanner device anyway.

  Further, in the operation of reading and storing the document by the scanner device, the document is in contact with the person in charge of the worker and the password for accessing the stored file is also known, which is problematic in terms of security.

  In order to solve this problem, the present inventor has intensively studied and researched, so that the document stored in the file device is a document copied by a copying machine for use in a meeting, or a business partner and a facsimile device. Since the document to be stored is converted into an electrical signal at least once, the same data as the digitized image data is sent to the storage means for storage and storage. Invented a filing system to hold.

  In this filing system, it is necessary to take measures against the security of the stored file.

  Therefore, the present invention accumulates image data to be processed in the storage means, and stores specific information in association with the stored image data, thereby ensuring the security of the image data stored by the specific information and the necessary information. An object of the present invention is to provide a highly convenient filing system so that data can be easily searched.

  In order to achieve the above object, the invention described in claim 1 is mounted on an apparatus body having at least two of a copy function, a transmission function, a reception function, a reading output function, and a recording function of image data. Capture means for capturing the image data to be processed, storage means for storing the image data captured by the capture means, user information for processing the image data into the image data stored in the storage means, Management means for managing the image data so as to be searchable and readable by associating with re-user information permitting search and reading of the image data stored in the storage means; and images stored in the storage means Printing constructed by printing means that retrieves and reads data according to the user information and the re-user information managed by the management means and records the data on a recording medium An acquisition unit that acquires the user information and the re-user information, and the management unit stores the image data captured by the capture unit in the storage unit, and the acquisition unit The user information and re-user information acquired by the above are managed in association with the image data stored in the storage unit, and the acquisition unit displays a list of the user information and the re-user information. Display means; and selection input means for selectively inputting the user information and the re-user information displayed on the list display means. The user information and the re-user information are displayed by the list display means. Is displayed on the function selection screen of the apparatus main body, user information or re-user information is acquired by selection from the list display, and the printing unit acquires the user information acquired by the acquisition unit And reuse Wherein the recording outputs the search-read recording medium the image data based on the information.

  With this configuration, it is possible to store image data to be processed, and the stored image data can be searched and read only by a user designated by the re-user information or a user in the group. Search / read can be restricted.

  Furthermore, the stored image data can be searched and read by the user who has processed the stored image data by the apparatus main body, in addition to the user specified by the re-user information or the users in the group.

  Further, user information and re-user information can be input easily and promptly.

  In addition, user information and re-user information can be input and functions can be selected on a single screen.

  The invention described in claim 2 is characterized in that, in addition to the configuration of the invention described in claim 1, the management means can add or change the user information or the re-user information.

  According to a third aspect of the present invention, in addition to the configuration of the second aspect of the present invention, the acquisition means is configured to set preset user information when the user information and the reuser information cannot be acquired. The management unit has a page for setting the setter information by a WEB server function, and sets the setter information from a client device connected via the network on the page. It is possible.

  The invention described in claim 4 is characterized in that, in addition to the configuration of the invention described in any one of claims 1 to 3, the user information and the re-user information are names and IDs.

  According to the present invention, when image data is processed by the apparatus main body, for example, when image data is read from a document by a copying function and is recorded and output (copied), a reusable user or a group of a plurality of users is re-used. By attaching user information as specific information and storing the image data in the storage means, the image data in the storage means can be retrieved and read only by a request from the user who has input the re-user information as specific information. Can not be allowed. Therefore, the image data to be processed can be backed up and managed, and reuse by searching / reading from users other than those permitted to reuse or groups other than multiple users can be restricted, and security can be improved. Can be increased.

  In addition, by attaching user information of the user who performed the process as specific information or attaching public information that permits reuse to all users, the right to access image data can be freely set, The usability of stored image data can be improved while ensuring security.

  In addition, when processing image data by the main body of the device, it is possible to cancel the image data storage process by acquiring information that restricts storage, and to store data that is clearly unnecessary for backup or highly secure data. You can avoid that.

  In addition, when the specific information cannot be obtained, the setter information set in advance is used as the user information, and by adding or changing the specific information, even when the specific information cannot be obtained, It can be stored and managed to be reusable after storage.

  Also, by displaying the free capacity of the storage means, warning that the free capacity of the storage means has fallen below a certain amount, and transferring the image data to be stored to the secondary storage means, Data import mistakes can be prevented.

  In addition, the acquired information can be cleared automatically or by manual input, the user information to be input and the list of reusable user information are displayed, the user and the reusable user are determined according to the order of input, and the device main body By displaying a list of specific information on the selection screen of the function and enabling setting of the setter information from the client device by the WEB server function, it is possible to improve the usability.

  Hereinafter, the present invention will be described with reference to the drawings.

  1-14 is a figure which shows 1st Embodiment.

  In FIG. 1, a data processing apparatus 100 and a server apparatus 108 are connected via an intranet 107, functioning as a data backup system for backing up data handled by a user, and functioning as a filing system according to the user's needs. It is built so that data can be reused.

The data processing apparatus 100 records an image on a sheet by a recording medium based on the scanner (capture means) 101 that reads image data from a document image to be transmitted / copied and a read / received image data. Connected to a PSTN (Public Switched Telephone Network) via a communication line 109 and a printer (printing means) 102 that outputs the image, and when a call is made / received, a predetermined line control is performed to connect or disconnect the line. A communication control unit (output unit) 103 that modulates and demodulates data and various procedure signals and executes facsimile communication (transmission and reception); a storage unit (primary storage unit) 104 that stores read / received image data; Touch panel 105 for displaying / inputting various information as operation means and driving conditions, apparatus state, or user An operation key 106 for performing an input operation of setting or instructions, etc., are connected, CPU (Central Processing control unit 110 is built
Unit: Central processing unit) stores various information such as drive conditions and management data of each part of the device according to a control program read from ROM (Read Only Memory: storage medium), and stores data necessary for operation. While using a RAM (Random Access Memory), the respective units 101 to 106 are controlled in an integrated manner to execute various functions as a data processing apparatus and execute various processes of the present invention.

  That is, the data processing apparatus 100 has a copying function for recording and outputting the image data read from the scanner 101 by the printer 102, a transmission function for transmitting the read image data by facsimile via the PSTN, and a facsimile function for sending the image data via the PSTN. It has a receiving function for receiving and a recording output function for recording and outputting the stored image data by the printer 102, and stores and manages the data processed by these functions so as to be readable to the storage device 104, and at an arbitrary timing The stored data is sent to the server device 108 to be stored and managed so as to be readable.

  On the other hand, the server device 108 is constructed by a personal computer (PC) or a workstation, and as shown in FIG. 2, a network I / F (interface) 202, a CPU 203, a ROM 204, a RAM 205, a disk I / F 206, a hard disk device 207, A display I / F 208, a display 209, a keyboard I / F 210, and a keyboard 211 are provided, and the CPU 203 performs overall processing according to an application program read from the hard disk device 207 by performing overall control of the device units 202 and 204 to 211. .

  The server device 108 is connected to the network I / F 202 with an Ethernet (registered trademark) cable for constructing the intranet 107. The server device 108 receives the image data and the like transferred from the control device 110 via the intranet, and performs secondary processing. The data is stored in the hard disk device 207 constituting the storage means.

  With such a system configuration, the data processing apparatus 100 and the server apparatus 108 function as a filing system by accumulating the read image data, and searching / reading the accumulated image data.

  Next, processing in the data processing apparatus 100 will be described.

  First, FIGS. 3 to 4 are diagrams showing screens displayed on the touch panel 105 of the data processing apparatus 100. In the present embodiment, the case where the display screen of the touch panel 105 is two screens is shown, but the present invention is not limited to this, and it goes without saying that one screen or three or more screens may be used. In short, it is only necessary that information for identifying the user (name or ID) can be displayed easily and easily.

As shown in FIGS. 3 to 4, the touch panel 105 includes a user designation button 302 group, a clear button 303, a capture prohibition button 304, a history information display area 305, a history user designation button 306 group, a next screen switching button 307, a previous screen A screen switching button 308, a free space display area 309, a message display area 310, a disclosure button 311 and a group designation button 401 group are displayed.

  As shown in FIG. 3, the user designation button 302 is configured as a list display means for displaying IDs of users who use the data processing apparatus 100. When one button is selected and input, the control device 110 acquires user information (ID and name) displayed on the button as specific information of image data to be processed. The control device 110 corresponds to the image data as user information for operating the data processing device and processing the image data by the input of the user designation button 302 or as reusable user information for permitting the retrieval and reading of the stored image data. Attach. That is, the user designation button 302 constitutes a selection input unit and an acquisition unit. The user designation button 302 displays user IDs in a list in alphabetical order.

  Further, as shown in FIG. 4, the group designation button 401 is configured as a list display means for displaying IDs of groups of a plurality of users who use the data processing apparatus 100, and selects and inputs one button. When this is done, the control device 110 acquires the group information displayed on the button as the specific information of the image data to be processed. The control device 110 associates the image data as re-user information with the input of the group designation button 401. That is, the group designation button 401 constitutes a selection input unit and an acquisition unit.

  Further, as shown in FIG. 3, the history user designation button 306 includes four IDs of users or groups that are frequently acquired as user information or re-user information among users who use the data processing apparatus 100. It is configured as a list display means for displaying (group) parts (showing only the user in the figure), and when one button is selected and input, the control device 110 is displayed on the button. User or group information is acquired as specific information of image data to be processed. The control device 110 associates it with image data as user information or re-user information by input of the history user designation button 306. That is, the history user designation button 306 constitutes selection input means and acquisition means.

  Also, the history information display area 305 displays the display area in a different color so that the history user designation button 306 group can be easily distinguished from the user designation button 302 group.

  5 to 8 are diagrams showing display switching and information acquisition when each button is operated.

  First, an operation for inputting user information and re-user information will be described with reference to FIGS.

  FIG. 5 is a screen display when the user 9 is input as the user and the users 11 and 12 are input as the re-users in the initial screen (first screen in the display order; FIG. 3).

  FIG. 6 is a screen display when group 9 is input as a re-use user on the next screen (second screen in the display order; FIG. 4).

  As shown in FIG. 5, the user 9 is displayed by the user designation button 502 of the user 9 and also displayed by the history user designation button 501 of the user 9. In such a case, the user 9 is selected regardless of which of the user designation button 502 of the user 9 or the history user designation button 501 of the user 9 is pressed.

  First, the user designation button 502 of the user 9 is pressed, the user 9 is selected as a user, and information on the user 9 is acquired as user information. At the same time, the designation buttons 501 and 502 of the user 9 are changed to display colors indicating the user in order to indicate that the user 9 has been selected.

  Next, the user designation button 503 of user11 and the user designation button 504 of user12 are pressed, user11 and user12 are selected as reusable users, and information on user11 and user12 is acquired as reusable user information. At the same time, the user designation button 503 of the user 11 and the user designation button 504 of the user 12 are changed to display colors indicating the reuse user in order to indicate that they are selected as the reuse user.

In the next screen, as shown in FIG. 6, the group designation button 601 of group 9 is pressed, group 9 is selected as a re-user, and information on group 9 is acquired as re-user information. At the same time, the group designation button 601 of group 9 is changed to a display color indicating the reusable user to indicate that it has been selected as the reusable user.

  That is, according to the order of selection input, the first user who is selected and input is acquired as user information, and the user and group that are selected and input thereafter are acquired as user information.

  In the present embodiment, the user selected and input first is acquired as user information, and then the user and group selected and input are acquired as reusable user information. It is not limited.

  When the user designation button 503 of the user 11 selected as the reusable user or the group designation button 601 of the group 9 is pressed again, the selection as the reusable user is canceled, the acquired information is deleted, and the user designated button of the user 11 is deleted. The display color of the group designation button 601 of 503 or group 9 is also restored.

  Next, a screen display when the import prohibit button 304 is pressed will be described with reference to FIG.

  The capture prohibition button 304 is configured as a storage prohibition designation unit that inputs an instruction for prohibiting the accumulation of image data. By this input, prohibition information for instructing prohibition of the accumulation of image data is acquired.

  As shown in FIG. 7, when the capture prohibit button 304 is pressed, the display color is changed to a color indicating that capture is prohibited, storage prohibition is set in prohibition information, and image data read from the scanner 101 based on the prohibition information. Is not stored in the storage device 104.

  Next, display of the free space display area 309 and the message display area 310 will be described with reference to FIG.

  The free capacity display area 309 is configured as information display means, and displays the free capacity of the storage device 104 by a diagram.

  The message display area 310 is configured as information display means, and displays a warning message when the free capacity of the storage device 104 falls below a certain amount.

  As shown in FIG. 8, the control device 110 constitutes a measuring unit that measures the free capacity of the storage device 104 based on the well-known management information in the storage device 104, and the free capacity is always displayed in the free capacity display area 309. Display a guide with a diagram. Image data is stored in the storage device 104 in the initial state, and when the free space of the storage device 104 falls below a certain amount, a message is output to the message display area 310, and thereafter, the image data is transferred to the server device 108. To do.

  In the present embodiment, the case where the image data is transferred to the server device 108 when the free capacity of the storage device 104 falls below a certain amount has been described. However, the present invention is not limited to this. Alternatively, the image data in the storage device 104 may be transferred to the server device 108. In short, it suffices as long as image data storage errors and the like can be eliminated.

  The public button 311 is configured as a public designation means for inputting an instruction to enable retrieval and reading of image data to be retrieved for all users. By this input, the retrieval button 311 retrieves and retrieves image data for all users. Public information set to be readable is acquired.

  The clear button 303 is configured as an initialization instruction unit, and inputs an instruction to initialize user information, re-user information, public information, and prohibition information. By this input, instruction information for instructing initialization of the acquired information is acquired.

  The next screen switching button 307 and the previous screen switching button 308 are configured as switching input means, and are used when a plurality of screen displays are provided. The next screen switching button 307 is used to display the screen display as the next screen in the display order. The previous screen switching button 308 switches the screen display to the previous screen in the display order.

  Next, the processing content in the control apparatus 110 of such a data processing apparatus 100 is demonstrated with reference to the flowchart of FIGS.

  Here, the control device 110 functions as a management unit, an output unit, a printing unit, a specifying unit, an initialization instruction unit, an initialization unit, a holding unit, a timing unit, and a history storage unit.

  FIG. 9 is a flowchart illustrating an example of processing for acquiring information from the touch panel. This process is started in an initial setting process when the data processing apparatus 100 is powered on.

  As shown in FIG. 9, first, the user ID and group ID are read from the user information file stored in the storage device 104 and containing information on all users and all groups of the data processing device 100 (S11).

  Next, the read user ID and group ID are displayed in a predetermined area of the touch panel 105 (S12). Next, it is determined whether or not instruction information indicating that there has been no operation for a certain period of time from the initialization instruction means realized by another program or that a series of image data processing has been completed has been sent (S13). If the instruction information has been sent, the user information, the re-user information, the public information, and the prohibition information stored in the RAM are initialized (S24), and the initialization time is initialized by the time measurement means in the initialization instruction means. (S40), the display on the touch panel 105 is returned to the initial state (S41), and the process returns to S13.

  If it has not been sent, it is next determined whether or not there is an input from the touch panel 105 (S14). If there is an input on the touch panel 105, it is first determined whether or not it is the clear button 303 (S15). If it is the clear button 303, user information, re-user information, public information, and prohibition information stored in the RAM are initialized (S24), S40 and S41 are performed, and the process returns to S13.

  If it is not the clear button 303, it is next determined whether or not it is the capture prohibition button 304 (S16). If it is the capture prohibition button 304, it is determined whether the prohibition information is prohibition of capture (S25). If prohibition is not prohibited, the capture prohibition is set (S26), and if prohibition is prohibited, the capture prohibition is canceled. (S27), S40, and S41 are performed, and the process returns to S13.

  If it is not the capture prohibition button 304, it is next determined whether the prohibition information is prohibition of capture (S17). If capturing is prohibited, S40 and S41 are performed, and the process returns to S13.

  If capture is not prohibited, it is next determined whether or not the next screen switch button 307 is selected (S18). If it is the next screen switching button 307, the next screen is displayed on the touch panel 105 (S28), S40 and S41 are performed, and the process returns to S13.

  If it is not the next screen switching button 307, it is then determined whether it is the previous screen switching button 308 (S19). If the previous screen switch button 308, the previous screen is displayed on the touch panel 105 (S29), S40 and S41 are performed, and the process returns to S13.

  If it is not the previous screen switch button 308, it is then determined whether the user information is unspecified (S20). If it is not specified, it is determined whether or not it is a user designation button 302 (S21). If it is not a user designation button, S40 and S41 are performed and the process returns to S13. User information is acquired as user information (S22), the number of acquisitions in the history storage means on the RAM is updated (S23), S40 and S41 are performed, and the process returns to S13.

  If the user information is specified, it is determined whether it is the user designation button 302 or the group designation button 401 (S30). If it is the user designation button 302 or the group designation button 401, it is determined whether or not the user or group of the pressed user designation button 302 or group designation button 401 has already been acquired in the re-user information (S36). If so, the user or group information is deleted from the reuser information (S37), and if not yet acquired, the user or group information is acquired as the reuser information (S38) and stored in the RAM. The number of acquisitions in a certain history storage means is updated (S39), S40 and S41 are performed, and the process returns to S13.

  If it is not the user designation button 302 or the group designation button 401, it is next determined whether or not it is the disclosure button 311 (S31). If it is not the public button 311, S40 and S41 are performed, and the process returns to S13. If it is the public button 311, it is determined whether the public information is already public (S32). S33), S40, and S41 are performed, and the process returns to S13. If it is not public, public is set (S34), user information and re-user information are initialized (S35), S40 and S41 are performed, and S13 is performed. Return.

  By such processing, the user selected first from the touch panel 105 can be acquired as user information, and the user or group selected after that can be acquired as re-user information. And the prohibition information is initialized by the end of a series of processes or the input of the clear button 303 after a predetermined time has elapsed.

  In the present embodiment, the case where the information that is initialized by the end of a series of processes or the input of the clear button 303 is all the acquired information after a certain time has elapsed has been described. It is not limited, For example, the structure which initializes one part may be sufficient.

  Further, in the present embodiment, the number of times acquired as user information or re-user information is stored, and the ID of the user or group with the large number of acquired times is displayed in the history information display area. It is not limited, for example, among a user or group acquired as user information or re-user information, a predetermined number of items are stored in order from the last acquired, and the ID is stored in a history information display area May be displayed.

  Next, FIG. 10 is a flowchart illustrating an example of processing for reading image data. This process is started when the process of the function of the data processing apparatus 100 is started after the acquisition of the information shown in FIG.

  As shown in FIG. 10, first, it is determined whether or not image data controlled by another program has been started (S101). If not, wait until it starts. If it has been started, the user information, re-user information, public information, and prohibition information acquired by the flowchart shown in FIG. 9 are read (S102).

  Next, it is determined whether the image data has been taken in (S103). If not finished, wait until it is finished. If completed, the prohibition information is determined (S104). If the import prohibition is set, the process returns to S101.

  If the prohibition of capture is not set, an image file to be stored is created from the captured image data (S105).

  Next, it is determined whether the user information is specified (S106). If the user information is not specified, preset standard user information (setting user information) is set as the user information (S107). .

  Next, user information, re-user information, and public information are attached to the image file as attached files (S108).

  Next, the program that controls the transmission of the image file and the attached file is notified that the file has been created (S109).

  Next, the free space of the storage device 104 after file storage is measured, and the free space status is displayed in the free space display area 309 as a diagram (S110).

  Next, it is determined whether the free space exceeds a certain amount (S111), and if not, a warning message is displayed in the message display area 310 (S112), and the process returns to S101.

  Through such processing, specific information and public information can be attached to the captured image data and stored in the storage device or server device. If user information is not specified, the standard user can use the user information as user information. After the image data is stored, a message can be displayed by measuring the free capacity of the storage device.

  Next, FIG. 11 is a flowchart illustrating an example of processing for transmitting an image file and an attached file to a storage device or a program that controls storage of a server device. This process is started by the file creation notification in S109 of the flowchart of FIG.

  As shown in FIG. 11, first, it is determined whether or not a file creation notification is received in S109 of the flowchart of FIG. 10 (S201). If there is no notification of file creation, wait until it comes.

  If a file creation notification is received, the attached file is transmitted to the storage device or a program for controlling the storage of the server device (S202), and then the image file is transmitted (S203).

  With such a process, it is possible to perform the accumulation by the same process regardless of whether the accumulation destination is the accumulation apparatus or the server apparatus.

  Next, FIG. 12 is a flowchart for explaining an example of storage processing in the program for controlling the storage device or the server device. This process is started by file transmission in S202 and S203 in the flowchart of FIG.

  As shown in FIG. 12, first, an attached file and an image file are received (S301). Next, extraction of character information from the image data is started by a known OCR (Optical Character Reader) (S302).

  It is determined whether the character extraction by OCR has been completed (S303).

  When the character extraction is completed, from the extracted characters, for example, frequently used characters or words (frequently used characters, words, idioms, etc.) or characters written in the designated area are used as keywords for the corresponding image data. Extract (S304).

  Next, the image file together with the attached file and the extracted keyword is recorded in the storage device 104 or the hard disk device 207 in the server device 108 (S305).

  By such processing, characters or words that frequently appear in the image data together with the image data, or information on the designated area can be accumulated as keywords.

  Next, FIG. 13 is a flowchart illustrating an example of processing for reusing accumulated image data. This process is started when a search request from the user is generated.

  As shown in FIG. 13, first, it is determined whether authentication of a user to be reused is normal (S401). If not normal, it waits for a request from a normal user. If it is a normal user, the keyword extracted in FIG. 12 for searching is accepted (S402).

  Next, image data is searched by a search process shown in FIG. 14 described later (S403), an image obtained by extracting (thinning out) a part of the searched image data is created (S404), and used by a user who reuses it. (S405).

  Next, on the display device, for example, a document is designated by clicking the mouse (S406), and the designated image data is developed from the accumulated format into an image at the time of capture (S407).

  Next, the developed image data is displayed on the display device to be confirmed by the user (S408). The confirmed image data can be recorded on the paper by the printer 102, and the communication control unit 103 can send the facsimile to a desired destination. Reuse is possible, such as being able to send.

  By such processing, only the image data in which the user whose authentication is normal becomes a user or a reusable user can be reused.

  Next, FIG. 14 is a flowchart illustrating an example of search processing for stored image data. This process starts from S403 in the flowchart of FIG.

  As shown in FIG. 14, it is first determined whether it is a search screen (S501). If it is a search screen, the information of the user whose authentication is normal is specified in the flowchart of FIG. 13 (S502).

  Next, the keyword input in the flowchart of FIG. 13 is read (S503), and the user information of the stored image data, the re-user information, or the keyword search is performed based on the specified user information and keyword. Is started (S504). One or a plurality of documents (image data) are designated by the search (S505).

  Next, the designated document is taken out from the storage device 104 or the server device 108 (S506).

  By such processing, it is possible to search for and retrieve images that match the keywords of image data in which the designated user is a user or a re-user.

According to the present embodiment, image data to be processed by the data processing apparatus 100 when a user inputs a processing command is input to the control apparatus by the user designation button 302, the history user designation button 306, or the group designation button 401 on the touch panel 105. The user information and re-user information acquired in 110 are attached and stored. The stored image data is read out when the user information matches or the re-user information matches, and the printer 102 or the communication control unit 10 is read out.
3 is output. Therefore, the image data to be processed can be stored, and the stored image data can be searched and read only by the user who has processed the data processing apparatus 100 and the re-user who has permitted the search and reading of the image data. The search / read-out from other users can be restricted.

  Further, when the public information is acquired by the control device 110 by the input of the public button 311 on the touch panel 105, the image data is stored with the public information attached thereto. The stored image data is retrieved and read regardless of whether the specific information matches or not, and is output by the printer 102 or the communication control unit 103. Therefore, the image data can be searched and read by all users.

  Further, when prohibition information is acquired in the control device 110 by input of the capture prohibition button 304 of the touch panel 105, image data is not accumulated. Accordingly, it is possible to process a secret document or the like that is not desired to be stored in the filing system without being captured.

  In addition, information acquired by inputting the clear button 303 of the touch panel 105 is initialized. Therefore, for example, information erroneously input due to an operation error or the like can be easily cleared.

  In addition, the information acquired by the instruction information indicating that there has been no operation for a certain period of time by the initialization instruction means or that a series of image data processing has been completed is initialized. Therefore, it is possible to prevent the information input by the previous user from being erroneously acquired.

  In addition, user IDs are displayed as a list in alphabetical order. Therefore, the user who wants to input can be easily searched, and the input can be performed promptly.

  Further, the screen display is switched by the input of the next screen switching button 307 or the previous screen switching button 308 of the touch panel 105. Therefore, even when user IDs cannot be displayed on one screen, it is possible to display and input IDs of more users and reusers by switching the display.

  In addition, a list of users that are frequently acquired as user information or re-user information is displayed as a history user designation button 306 group. Therefore, it is possible to easily and quickly input a user or a re-user who is frequently used.

  In addition, the user selected at the beginning of the user designation button 302 group, the history user designation button 306 group and the group designation button 401 group on the touch panel 105 is acquired as user information, and then the user and group selected and inputted are re-displayed. Obtained as user information. Therefore, it is not necessary to input user information and re-user information by separate operations, user information and re-user information can be input continuously, and user information and re-user information can be input. It can be done promptly.

  In addition, even when user information cannot be acquired, preset standard user information can be attached and accumulated, and after the accumulation, re-user information can be added or further changed. Therefore, image data processed by the function of the data processing apparatus 100 can be stored without inputting user information, and can be managed so as to be reusable after storage.

  In addition, the free capacity of the storage device 104 is notified, and the shortage of the free capacity is warned. Accordingly, it is possible to prevent a mistake in capturing image data due to insufficient free space in the storage device 104.

  Further, the image data stored in the storage device 104 can be transferred to the server device 108. Therefore, even when the storage device 104 runs out of free space, it is possible to prevent mistakes in capturing image data by transferring it to the server device 108.

  Next, FIGS. 15 to 17 are views showing a second embodiment.

  FIG. 15 is a diagram showing an overall configuration of a second embodiment of the filing system according to the present invention. In addition, since this embodiment is comprised substantially the same as 1st Embodiment, the same code | symbol is attached | subjected to an equivalent structure and the description is abbreviate | omitted.

As shown in FIG. 15, the data processing apparatus 100 has a function of performing an input operation such as a copy function, a facsimile transmission function, or a processing function of a scanner function in the touch panel 105 without the operation key 106 of the first embodiment. It is

  Next, the touch panel 105 in the data processing apparatus 100 will be described with reference to FIG.

  As shown in FIG. 16, the touch panel 105 includes a user designation button 302 group, a clear button 303, a capture prohibition button 304, a history information display area 305, a history user designation button 306 group, a free capacity display area 309, and a message display area 310. In addition to the disclosure button 311 and the like, a copy function selection button 602, a facsimile transmission function selection button 603, and a scanner function selection button 604 are displayed in the function display area 605.

  The copy function selection button 602 switches the display screen to the copy function operation screen. The copy function selection screen 602 can select the number of copies and the copy function to execute the copy process. The facsimile transmission function selection button 603 switches the display screen to the facsimile transmission function operation screen, and the facsimile transmission processing can be executed by inputting the telephone number of the facsimile transmission destination on the facsimile transmission function operation screen. The scanner function selection button 604 switches the display screen to the scanner function operation screen. The scanner function operation screen can be used to input scanner resolution, capture area designation, and the like to execute scanner processing.

  In other words, by pressing each button, an operation screen corresponding to each function is displayed.

  For example, when the copy function selection button 602 is pressed, as shown in FIG. 17, the screen is switched to a copy function operation screen, the copy number is input by the ten key 703, and the copy is started by pressing the start button 702. Then, by depressing the mode clear button 701, it is possible to return to the information input screen shown in FIG.

  Next, FIG. 18 is a flowchart showing a processing example of information acquisition and function selection from the touch panel shown in FIG. 16 in the control device 110 of such a data processing device 100. The flowchart shown in FIG. 18 is obtained by adding selection and processing of each function operation to the flowchart shown in FIG. Therefore, only an additional part is demonstrated here and description is abbreviate | omitted about the part same as FIG.

  As shown in FIG. 18, in S605, it is determined whether or not the operation mode indicates a state where the screen is switched to a screen for operating each function. If it is not the operation mode, the information acquisition process is continued.

  If it is in the operation mode, it is determined whether the pressed button is the mode clear button 701 (S632). If it is a mode clear button, information such as user information is input from the operation mode, or the mode is switched to a user / function selection mode for selecting each function (S633).

  If it is not the mode clear button, it is determined whether or not the copy operation mode accepts the copy function operation input (S634). If it is in the copy operation mode, a process of receiving an input of an operation command or the like of the copy function is performed (S635).

  If it is not the copy operation mode, it is determined whether the operation mode is a facsimile operation mode for accepting an operation input of the facsimile function (S636). If the operation mode is the facsimile operation mode, a process for receiving an input of an operation command or the like for the facsimile function is performed (S637).

  If the operation mode is not the facsimile operation mode, it is determined whether the operation mode is a scanner operation mode for accepting an operation input of the scanner function (S638). If it is in the scanner operation mode, a process for receiving an input of an operation command or the like for the scanner function is performed (S639).

  In step S622, it is determined whether the pressed button is the copy function selection button 602. If it is the copy function selection button 602, the user / function selection mode is switched to the copy operation mode (S629).

  If it is not the copy function selection button 602, it is determined whether it is the facsimile function selection button 603 (S624). If it is the facsimile function selection button 603, the user / function selection mode is switched to the facsimile operation mode (S630).

If it is not the facsimile function selection button 603, it is determined whether it is the scanner function selection button 604 (S628). If it is the scanner function selection button 604, the mode is switched from the user / function selection mode to the scanner operation mode (S631).

  By such processing, it is possible to specify a user and a re-user, select a function to be used, and input an operation command for each function using a single touch panel.

  According to the present embodiment, a list of user designation buttons 302 and history user designation buttons 306 are displayed on the touch panel 105, and function selection buttons 602 to 604 are displayed in the function display area 605. Therefore, user information and re-user information can be input and functions can be selected on a single screen.

  Next, FIG. 19 is a diagram showing a third embodiment.

  FIG. 19 is a diagram showing an overall configuration of a third embodiment of the filing system according to the present invention. In addition, since this embodiment is comprised substantially the same as each embodiment mentioned above, the same code | symbol is attached | subjected to the equivalent structure and the description is abbreviate | omitted.

  As shown in FIG. 19, the data processing apparatus 100 stores and reuses facsimile image data received by the communication control unit 103. That is, the communication control unit 103 constitutes a capturing unit.

  Next, FIG. 20 is a flowchart showing an example of image data capturing processing in the control device 110 of such a data processing device 100. This process is started when a facsimile is received.

  First, as shown in FIG. 20, it is determined whether image data capture by facsimile reception controlled by another program is started (facsimile has been received) (S701). If not, wait until it is started.

  If it has been started, it is determined whether or not the loading has been completed (S702).

  If the capture has been completed, an image file to be stored is created from the captured image data (S703).

  Next, standard user information set in advance as setter information is set as user information (S704), the user information is attached to the image file as an attached file (S705), and the image file and the attached file are transmitted. The control program is notified that the file has been created (S706).

  By such processing, the image data received from the communication control unit 103 can be stored with the standard user as the user.

  According to the present embodiment, even when user information and re-user information cannot be acquired as in the case of facsimile reception data, preset standard user information can be attached and stored. Information can be added and further modified. Therefore, even when the user cannot be specified, the image data can be stored, and can be managed so that it can be reused after storage.

  In the present embodiment, the case where facsimile reception data is stored has been shown, but the present invention is not limited to this.

  Next, FIG. 21 is a diagram illustrating a standard user setting method set as setting information.

  As shown in FIG. 21, a standard user is set by the control device 110 according to each embodiment described above having a WEB server function and a client device connected to the control device 110 via a network by using a well-known WEB browser 801. The standard user setting page 802 set in the storage device 104 of the control device 110 is accessed, the ID or name of the user to be set as the standard user is input in the standard user input area 803, and the setting button 805 is moused By clicking, the user who has entered as the standard user is set. If an incorrect input or the like is made, the input clear button 804 is clicked with the mouse to clear the input in the standard user input area 803 and return to a state in which nothing is input.

  According to such a method, a standard user can be set using a WEB browser. Accordingly, it is possible to add / change user information and re-user information by setting and inputting a standard user from a client device connected to the data processing apparatus 100 via a network.

  In each of the above-described embodiments, the case where the server device is connected to the control device via the intranet has been shown, but the present invention is not limited to this, and for example, the server device connected via the Internet, It may be connected directly by a line. In short, it is sufficient that image data can be transferred between the control device and the server device.

  Further, in each of the above-described embodiments, the case where specific information and public information are attached to image data and stored is shown, but the present invention is not limited to this. In short, it suffices if the specific information can be easily searched and the image data can be read from the specific information.

BRIEF DESCRIPTION OF THE DRAWINGS It is a figure which shows 1st Embodiment of the filing system based on this invention, and is the whole block diagram. It is a schematic block diagram which shows the server apparatus in the system. It is a figure which shows the initial screen of the touchscreen in the system. It is a figure which shows the next screen of the touchscreen in the system. It is a figure which shows the user selected screen of the touch panel in the system. It is a figure which shows the group selection completed screen of the touchscreen in the system. It is a figure which shows the screen during a capture prohibition of the touchscreen in the system. It is a figure which shows the warning display screen of the touchscreen in the system. It is a flowchart explaining the example of a process of information acquisition in the control apparatus in the system. It is a flowchart explaining the example of a process of image data reading in the control apparatus in the system. It is a flowchart explaining the example of a process of image file transmission in the control apparatus in the system. It is a flowchart explaining the example of a process of accumulation | storage in the control apparatus in the system. It is a flowchart explaining the example of a reuse process in the control apparatus in the system. It is a flowchart explaining the example of a search process in the control apparatus in the system. It is a figure which shows 2nd Embodiment of the filing system which concerns on this invention, and is the whole block diagram. It is a figure which shows the user / function selection screen of the touchscreen in the system. It is a figure which shows the copy operation screen of the touchscreen in the system. It is a flowchart explaining the example of a process of information acquisition in the control apparatus in the system. It is a figure which shows 3rd Embodiment of the filing system which concerns on this invention, and is the whole block diagram. It is a flowchart explaining the example of a process of image data capture in the control apparatus in the system. It is a figure which shows the example of a standard user setting screen in the filing system which concerns on this invention.

Explanation of symbols

100 data processing apparatus 101 scanner (capture means)
102 Printer (printing means)
103 Communication control unit (take-in means, output means)
104 Storage device (primary storage means)
105 Touch panel (identification means, disclosure designation means, accumulation prohibition designation means, initialization instruction means, list display means, selection input means, switching input means, information display means)
106 Operation Key 107 Intranet 108 Server Device (Secondary Storage Unit)
109 communication line 110 control device (management means, output means, printing means, identification means, initialization instruction means, initialization means, holding means, timing means, history storage means)
202 Network I / F
203 CPU
204 ROM
205 RAM
206 Disk I / F
207 Hard disk device 208 Display I / F
209 Display 210 Keyboard I / F
211 Keyboard 301 Touch panel (identification means, disclosure designation means, accumulation prohibition designation means, initialization instruction means, list display means, selection input means, switching input means, information display means)
302 User designation button (acquisition means, list display means, selection input means)
303 Clear button (initialization instruction means)
304 Import prohibition button (accumulation prohibition designation means)
305 History information display area 306 History user designation button (acquisition means, selection input means, list display means)
307 Next screen switching button (switching input means)
308 Previous screen switching button (switching input means)
309 Free space display area (information display means)
310 Message display area (information display means)
311 Public button (public designation means)
401 Group designation button (acquisition means, selection input means, list display means)
501 user 9 history user designation button 502 user 9 user designation button 503 user 11 user designation button 504 user 12 user designation button 601 group 9 group designation button 602 copy function selection button 603 facsimile transmission function selection button 604 scanner function selection button 605 function display Area 701 Mode clear button 702 Start button 703 Numeric keypad 801 WEB browser 802 Standard user setting page 803 Standard user input area 804 Clear input button 805 Setting button

Claims (4)

An image data copy function, a transmission function, a reception function, a read output function, or a recording function, which is mounted on the apparatus main body, and that takes in image data to be processed by the apparatus main body; Storage means for storing the image data captured by the means, user information for processing the image data in the image data stored in the storage means, and search / readout of the image data stored in the storage means Management means for associating permitted re-user information and managing the image data so as to be searchable and readable, image data stored in the storage means, the user information managed by the management means, A printing device constructed by printing means for searching / reading according to user information and recording / outputting it on a recording medium,
Having an acquisition means for acquiring the user information and the re-user information;
The management unit stores the image data captured by the capturing unit in the storage unit, and the user information and re-user information acquired by the acquisition unit are stored in the image data stored in the storage unit. Manage them in association,
The acquisition means includes a list display means for displaying a list of the user information and the re-user information, and a selection input means for selectively inputting the user information and the re-user information displayed on the list display means. And a list of the user information and the re-user information is displayed on the function selection screen of the apparatus main body by the list display means, and the user information or the reuse is selected by the selection from the list display. Information
The printing apparatus, wherein the printing unit records and outputs image data retrieved and read based on user information and re-user information acquired by the acquiring unit to a recording medium.   The printing apparatus according to claim 1, wherein the management unit is capable of adding or changing the user information and the re-user information. When the acquisition unit cannot acquire the user information and the re-user information, the setting unit information configured in advance is used as the user information.
The management unit includes a page for setting the setter information by a WEB server function, and setter information can be set from a client device connected via a network on the page. The printing apparatus according to 2.   The printing apparatus according to claim 1, wherein the user information and the re-user information are names and IDs.

Images