JP2004297744A - Information management system program in facsimile communication - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a management system which manages unitarily all the information from many facsimile machines. <P>SOLUTION: An adaptor 3 for recording is made to correspond by point to point to a facsimile 1. While it records to this temporarily all the transmit information transmitted from the facsimile machine 1 to a public network 5, it inputs the recorded information from two or more adaptor 3 for recording to a transmission recording management server 7 and comprises the recording to enable this searching. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

[0001]
[Industrial applications]
The present invention relates to an information management system in facsimile communication.
[0002]
[Prior art]
In recent years, with the rapid development of computers and communication technologies, a vast and diverse amount of information has been exchanged day and night through communication means, and the information content involves corporate secrets, personal information or confidentiality obligations. The information includes information that must be properly managed in the organization, such as information, and telephone, facsimile communication, and the Internet (Web, e-mail) are mainly used as information communication means.
[0003]
[Problems to be solved by the invention]
By the way, in communication means by telephone or the Internet, transmission information such as transmission time, transmission destination, transmission contents, etc. can be recorded as necessary, so that appropriate information management can be performed. Most of the models currently used only record transmission conditions such as transmission date, transmission time, transmission destination, etc., and do not have a function to record the contents of the transmission original, At present, there is no way for the sender to manage the contents of the transmission original except for storing the transmission original.
[0004]
Therefore, in government offices, banks, securities companies, etc. (hereinafter referred to as companies) that have many facsimile machines and handle a lot of personal information and information with confidentiality, If illegal information is transmitted to the public network using a facsimile machine provided by a company or the like, it may cause a serious social problem, and the company that is the source of the transmission must bear a large penalty. This occurs.
That is, the current facsimile communication has a blind spot in information management in the information communication technology field.
[0005]
Therefore, in order to execute appropriate information management in a company or the like, the contents of a transmission original as well as transmission conditions such as a transmission destination, a transmission date and a transmission time are recorded and stored in a currently popular facsimile machine itself. Adding a function completely changes the existing infrastructure of facsimile communication, requires a great deal of labor and cost, and is not practical.
Therefore, the present invention provides an information management system in facsimile communication that minimizes the change of infrastructure in existing facsimile communication and enables centralized management of transmission information by existing facsimile communication. It is intended.
[0006]
[Means for Solving the Problems]
In order to achieve the above-mentioned object, the present application relates a facsimile machine to a recording adapter in a one-to-one correspondence. The recording adapter includes a transmission including a transmission original transmitted from the facsimile machine to a public network. Recording all of the information, inputting the recorded transmission information from a plurality of recording adapters to a communication record management server, and recording and storing the input transmission information in a searchable manner. It is.
[0007]
In the above, the transmission information recorded in the recording adapter includes transmission originals, transmission destinations provided in the facsimile machine, transmission time, transmission date, transmission conditions such as transmission lines, and a communication record management server. The transmission information to be recorded and stored is classified and arranged so that it can be searched from at least one of transmission conditions such as a transmission destination, a transmission time, a transmission date, and a transmission line.
[0008]
Further, in the above description, the communication record management server determines the transmission information transmitted from the recording adapter to the public network by unitarily determining the transmission destination, the transmission time, the transmission date, the transmission line, and the like according to changes in transmission conditions. It has a function of adding information of "sign", and further includes a repeater for connecting a plurality of recording adapters between the communication record management server and the recording adapter.
[0009]
BEST MODE FOR CARRYING OUT THE INVENTION
Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
FIG. 1 shows a basic configuration of the present invention. Reference numeral 1 denotes an existing facsimile machine (actually, a plurality of facsimile machines exist). Transmission information from the facsimile machine 1 is transmitted to the facsimile machine 1 via an extension 2. The data is temporarily recorded on the corresponding recording adapter 3 on a one-to-one basis.
The transmission information recorded in the recording adapter 3 is transmitted to the other party of the public network 5 via the telephone line 4 in the same manner as in the related art, while communication recording management is performed by the recording adapter 3 via the communication line 6. It is recorded on the computer of the server 7 and stored.
[0010]
In the above description, the recording adapter 3 receives the facsimile signal transmitted by the facsimile machine 1, and also includes a transmission destination, a transmission time, a transmission date, a transmission time, a transmission number, a transmission speed, and a transmission speed provided in a normal facsimile machine. It has a function of recording the contents of the transmission original in addition to the transmission conditions such as.
That is, the recording adapter 3 has a function of temporarily recording all of the transmission information transmitted from the facsimile machine 1 to the public network 5 via the telephone line 4, and further has a function of recording the recorded transmission information. It has a function of transmitting all the information to the communication record management server 7 and a function of receiving an information addition function described later.
[0011]
Thus, all information transmitted from many facsimile machines 1 installed in a plurality of departments in a company or the like is recorded on the recording adapter 3 corresponding to the facsimile machine 1 on a one-to-one basis. As before, all the transmission information transmitted to the destination of the public network 5 via the telephone line 4 and recorded in each recording adapter 3 is transmitted to the communication record management server 7 via the communication line 6. It is transmitted to a computer and recorded and stored.
[0012]
On the other hand, a facsimile signal transmitted from the other party of the public network 5 is transmitted from the telephone line 4 to the predetermined facsimile machine 1 via the recording adapter 3 as in the conventional case.
[0013]
The communication record management server 7 has a function of recording all information transmitted from each recording adapter 3 corresponding to the facsimile machine 1 on a one-to-one basis, and classifying and organizing this information in a searchable form. Further, the function for centrally managing the recording adapter 3 connected to the communication record management server 7 and the facsimile information transmitted from the facsimile machine 1 are authentic information. It has an additional information function of adding a “sign” for displaying the fact.
[0014]
That is, in the communication record management server 7, all the facsimile information recorded in the communication record management server 7 is converted into an element “a” for specifying the department to which the facsimile machine 1 as the transmission source belongs or the recording adapter corresponding thereto, and the transmission time. Classified and organized so that a search can be made by selecting a specific element constituting the transmission condition, such as an element b to specify and an element c to specify the transmission destination, so that one specific element constituting the transmission condition When a search is performed using an element, for example, the transmission destination c as a keyword, all facsimile information transmitted to the transmission destination c can be searched from the communication record management server 7, and the facsimile information can be further searched for by the other elements a to b, the facsimile information corresponding to the line to which the transmitted facsimile machine 1 belongs or the transmission time is separated. It is possible to search for.
[0015]
Therefore, when any trouble occurs in the content of the facsimile information that has been transmitted at a later date, by searching from the information sources stored in the communication record management server based on the transmission condition elements a, b, and c, It is possible to determine the source of facsimile information in which trouble has occurred.
[0016]
The functions of managing the recording adapter 3 comprehensively include setting the number of times of retransmission by an arbitrary recording server 3 connected to the recording adapter 3 and transmitting at the same time from a plurality of facsimile machines 1. The communication record management server 7 includes a function of adjusting the order or a function of limiting transmission conditions set for a specific facsimile machine 1. In the case where the transmission is performed to a destination that is prohibited in advance, and the transmission is prohibited, a transmission error signal is returned from the communication record management server 7 to the facsimile machine 1 via the recording adapter 3. It has a function to do.
[0017]
Furthermore, as the additional information function, a graphic (including characters and symbols) unique to each recording adapter 3, for example, a “heart” graphic for the recording adapter A, and a “heart” graphic for the recording adapter B A "diamond" figure is set for the C recording adapter, and an "arrow" figure is set for the C recording adapter. This unique figure is used for communication such as transmission date, destination, transmission time, and transmission line for specifying the recording adapter. It has a function of changing the figure based on a certain rule according to conditions and adding the changed figure to a facsimile signal transmitted to the other party via the recording adapter 3, and the above-mentioned figure (including characters and symbols) Are changes in the figure, such as enlargement, reduction, darkness, lightness, and angle change in the pointing direction of the figure (for example, whether the “arrow” indicates the direction of 12:00 or the direction of 11:50). Change) Change in the display position with respect to the plane on the output document (e.g., a paper on the output document vertically, respectively laterally divided into a plurality, the change in the division position) can be exemplified.
[0018]
The facsimile information transmitted from the facsimile machine 1 is transmitted to the destination via the recording adapter 3 and a graphic (including characters and symbols) based on the transmission conditions is converted to the received document of the destination. For example, a “sign” is displayed in a form such as “watermark”.
[0019]
Therefore, the other party receiving the facsimile information can recognize whether or not the received facsimile information is genuine due to the presence of the "marker", thereby improving the reliability of the facsimile information. it can.
Further, since it changes depending on the transmission conditions displayed on the facsimile document, for example, even when the same facsimile information is transmitted from the same facsimile machine 1 to the same destination, it is displayed on the received output document due to a difference in transmission time. The "marker" physically determines the transmission condition of the output document based on the difference in the size of the figure, the difference in the shading of the figure, the difference in the pointing direction of the figure, or the difference in the display position of the output document on the paper. Thus, the transmitted facsimile manuscript can be specified.
[0020]
Therefore, if some trouble occurs in the information content of a certain facsimile document output at a later date, it is possible to determine the source of the facsimile document based on the form of the "sign" displayed on the facsimile document. it can.
[0021]
FIG. 2 shows another embodiment in which a recording adapter 3 corresponding to the facsimile machine 1 is connected to a communication record management server 7 which manages them centrally via a relay device 8 in a one-to-one correspondence. , 9 in the figure indicates a private branch exchange.
[0022]
In the above-described configuration, it is preferable that the recording adapter 3 and the communication record management server 7 are installed in the same place. However, since many facsimile machines are installed, the communication management server is installed in another place due to space and the like. This is effective in the case where it is necessary to perform the operation. Therefore, the recording adapter 3 and the communication record management server 7 are operated as the repeater 8 so that the communication record management server 7 can be operated even if it is installed in a remote place. (For example, a LAN, a telephone line, the Internet, or the like, depending on the situation).
[0023]
【The invention's effect】
As described in detail above, according to the present invention, the facsimile machine is provided with a recording adapter which corresponds one-to-one, and all the transmissions from the facsimile machine to the destination of the public network are provided to the recording adapter. Information is recorded, the recorded contents are recorded and stored in the communication record management server, and all transmission information is managed collectively, so changes to existing infrastructure such as facsimile machines and communication lines can be minimized. Therefore, labor and cost for introducing the system of the present invention can be greatly reduced.
In addition, all of the transmission information transmitted from all the facsimile machines can be collectively managed by the communication record management server, thereby facilitating the management work, and coordinating closely with the recording adapter. There is an advantage that the management function of can be expanded.
[0024]
In particular, according to the invention of claim 3 of the present application, it is easy to search for the transmission information from the communication record management server, and according to the invention of claim 4, the reliability of the transmission information can be improved. At the same time, it is useful to be able to recognize the source of the facsimile information from the form of the sign.
Further, according to the fifth aspect of the present invention, there is an advantage that the cooperation of the recording adapter with the communication record management server can be expanded.
[Brief description of the drawings]
FIG. 1 is a diagram showing a basic configuration of the present application system. FIG. 2 is a configuration diagram of the present application system using a repeater.
DESCRIPTION OF SYMBOLS 1 Facsimile machine 2 Extension 3 Recording adapter 4 Telephone line 5 Public network 6 Communication line 7 Communication record management server 8 Repeater

Claims (5)

The recording adapter is made to correspond to the facsimile machine on a one-to-one basis, and all the transmission information including the transmission original transmitted from the facsimile machine to the public network is recorded on the recording adapter, and the recorded information is recorded. An information management system for facsimile communication, wherein transmission information is input to a communication record management server from a plurality of recording adapters, and the input transmission information is recorded and stored in a searchable manner. 2. The information management in facsimile communication according to claim 1, wherein the transmission information recorded in the recording adapter includes a transmission original, a transmission destination provided in the facsimile machine, a transmission time, a transmission date, and a transmission line. system. 3. The transmission information recorded and stored in the communication record management server is classified and arranged so that it can be searched from at least one of transmission conditions such as a transmission destination, a transmission time, a transmission date, and a transmission line. Information management system for facsimile communication. The communication record management server adds "marker" information, which is determined centrally according to changes in transmission conditions such as the transmission destination, transmission time, transmission date, and transmission line, to the transmission information transmitted from the recording adapter to the public network. 4. An information management system in facsimile communication according to claim 1, wherein the information management system has a function of performing the function. 5. The information management system for facsimile communication according to claim 1, further comprising a repeater for connecting a plurality of recording adapters between the communication record management server and the recording adapter.

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