JP2003345977A - Term management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To efficiently manage terms and to accumulate highly accurate information. <P>SOLUTION: This term management system is equipped with an input means for inputting term information, a storage means for storing therein the term information inputted by the input means, and an output means for outputting the term information stored in the storage means. The storage means stores therein renewal time limits for the term information together with the term information, and this term management system is characterized by being equipped with a renewal time limit management means for controlling the output means based on the time limits stored in the storage means. <P>COPYRIGHT: (C)2004,JPO

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a term management system, and more particularly to a system for unifying recognition of terms and usages between organizations such as companies and departments or between individuals.

[0002]

2. Description of the Related Art In the case where a plurality of organizations work in cooperation with one another, if the definitions and usage of terms used in the work are different between the two organizations, accurate information cannot be transmitted, which hinders the work. In addition, when there is a unique term defined in each organization, if the meaning is not known to the other organizations, it takes more time than necessary for communication. These are not limited to cases where organizations work jointly, but also work within a new organization, business between departments,
It is also a problem that applies to communication and communication between individuals.

[0003] The definition of terms between multiple parties as described above
Differences in usage perceptions will gradually be resolved through joint work. The greater the size of the organization, the longer it takes to resolve the differences, and during that time the operational efficiency continues to decline. Therefore, it is desirable that the differences in the recognition of the definitions and usage of terms be resolved as soon as possible.

[0004] In order to share information among members in an organization, an information system in which a server computer having a database storing various information and a client computer for referring to the database are connected by a LAN has become widespread. are doing. In such a system, information such as the meaning is stored together with the terms, and each member accesses a database using a client computer and refers to the information, thereby unifying the definitions and usage of the terms of each member. Can be achieved.

[0005]

However, when the definition and usage of a term change over time and the information in the database becomes obsolete, or when the term spreads sufficiently in an organization and is no longer stored in the database. In some cases, there is no need to do so. In such a case, unless the meanings of the terms stored in the database are updated or the terms are deleted as necessary, the accuracy as information shared in the organization is reduced, and the database is stored. This consumes extra storage capacity of the storage medium and puts a load on the system.

[0006]

SUMMARY OF THE INVENTION In view of the above problems, the present invention provides input means for inputting term information, storage means for storing term information input by the input means, and storage means for storing the term information. A term management system comprising an output unit for outputting term information, wherein the output unit outputs term information, and includes an update term management unit that controls the output unit based on a predetermined update term. To provide a term management system. Further, the present invention includes input means for inputting term information, storage means for storing term information input by the input means, and output means for outputting term information stored in the storage means. There is provided a term management system, comprising: a terminating unit for deleting term information stored in the storage unit from the storage unit based on a predetermined update period.

[0007]

DESCRIPTION OF THE PREFERRED EMBODIMENTS First Embodiment An embodiment of the present invention will be described below. In this embodiment, internal terms used in a certain company and their explanations are made known to members of the company, and are introduced into the company as a system for unifying the definitions of internal terms. As shown in FIG. 1, the present system is configured by connecting a plurality of computers (server 1, clients 21, 22 to n) via a LAN 3, and is a so-called client / server type system. Each computer is
General-purpose computer with CPU, ROM, RAM, hard disk, etc., input device such as keyboard and mouse, CR
A display device such as T or LCD is provided. Each client performs various inputs and outputs in the system and functions as an input and output terminal for transmitting and receiving information to and from the server 1. Each client stores a program for that purpose. Each client is operated by each member of the new company. The server 1 causes each client to function as the input / output terminal as described above, receives information transmitted from each client, and performs information processing such as storage and output of the received information. Also, a program for that purpose is stored.

The server 1 stores and manages a term management database (hereinafter, “term management DB”) 11. The term management DB 11 stores terms managed by the present system and related information related to the terms (English names corresponding to the terms, explanations of the terms, term genres, remarks, etc.).
Such. ) Are stored in association with each other, and by accessing the server 1 from each client, the operator of each client can refer to the information in the term management DB 11. Hereinafter, the terms and related information stored in the term management DB 11 are collectively referred to as “term information”. Term management DB
When inputting data to the terminal 11 or referring to term information in the term management DB 11, a predetermined input screen or reference screen is displayed on the display device of each client. The display of such a screen is realized by the operation of a program stored in the server 1 or each client.

FIG. 2 is a diagram for explaining the present system from a functional viewpoint. The server 1 includes a term management DB 11 as a storage unit, an input unit 12 for receiving an input performed by an operator using each client, and inputting the content to the term management DB 11, a result of information processing in the server 1, An output unit 13 is provided for outputting and transmitting information stored in the term management DB 11 to each client and displaying the information on a display device of each client. In addition, it has status management means 14, authentication means 15, update time limit management means 16, and deletion means 17 (these will be described later). One feature of this system is term management D
This is to prevent the term information managed by B11 from becoming obsolete. In order to realize this, in the term management in this system, each step such as “application for term registration”, “approval of term registration”, and “update of term registration” Step on. Hereinafter, each step and each means described above will be described.

[0010] 1. “Application for Term Registration” If you have a term that needs to be made known to members of the company,
It is necessary to register the term information in the term management DB 11 so that each client can browse the term information. By applying for the registration, the management of terms in this system is started. The term "applicant" refers to the person who applies for term registration.
That.

The applicant 41 uses the client 21 to apply for term registration. First, the term management DB 11 is accessed using the client 21, and a registration application screen is displayed on the display device of the client 21. FIG. 3 shows an example of a registration application screen. The registration application screen is provided with fields for inputting related information such as a word to be registered, an English name, a description of the term, remarks, etc., in addition to the term to be registered. When the input to these fields is completed, a record for this term is stored in the term management DB 11
And term information is stored. Further, with the completion of the input of the registration application, the status of this record is set and stored as “application in progress”. The status is set by the status management unit 14. Thus, the step of “application for term registration” is completed. FIG. 4 is a schematic diagram for explaining records stored in the term management DB 11.
A record is created for each term, and term information is stored. The status of each record is also stored.
Input or rewriting of term information into the term management DB 11 is performed from the input device of each client via the input unit 12. The term information stored in the term management DB 11 is output to the display device of each client via the output unit 13 and can be viewed by the operator.

2. “Approval of term registration” “Approval of term registration” means that the term information for which registration has been applied and the status of which is in progress is reviewed, and if necessary, corrected, To allow registration as an internal term. The person who approves is hereinafter referred to as “approver”. When the approver 42 accesses the term management DB 11 using the client 22, the approver 42 can browse the pending application screen for displaying a list of term information whose status is pending. FIG. 5 is an example of a pending application list screen output to the display device of the client 22. The terms being applied for are displayed in the order of the Japanese pronunciation (the Japanese syllabary) and related information such as English names are also displayed. However, since the area of the display device is limited, it is not possible to display all related information for each term. When one of the terms is selected from the list by using an input device such as a mouse or a keyboard of the client 22, a pending details screen for displaying detailed term information on the selected term is displayed on the display device of the client 22. Is done.

FIG. 6 shows an example of the application-in-progress detail screen output to the display device of the client 22. The approver 42 checks the details of the term information, edits the screen if there is a problem with the content, and rewrites the term information that has been input. If there is no problem in the content or if the screen is edited and the term information is rewritten, the registration is completed by the approver 42 pressing the registration button on the screen, and the application details screen is closed. When the term information is rewritten on the screen, the term information stored in the record of the term in the term management DB 11 is also rewritten. When the registration is completed, the status of the term information is rewritten from “pending” to “registered” by the status management unit 14 and stored in the record.

Only the person having the predetermined authority can execute the step of "approval of term registration". Even if an unauthorized person attempts to rewrite term information or presses the registration button, the rewriting result Is not reflected in the record of the term management DB 11. Based on the user name and password entered when the operator of each client logs on to the system, the authentication unit 15 checks who is currently performing the approval work, and the approval work is performed by an authorized person. Only when it is determined that the term registration has been performed, the term information is rewritten or registered, and the step of “approval of term registration” is completed.

The application details screen has a field for inputting an "update time limit", and the approver 42 can input an arbitrary date here. Initially, if registration is completed without entering, the date one year after completion of registration will be automatically entered. The input content of the update term is also stored in the term management DB 11 in the record of the term.

When each client accesses the term management DB 11, a registered list screen for displaying a list of term information whose status is registered can be browsed. FIG. 7 shows an example of the registered list screen. The terms being applied for are displayed in the order of the Japanese pronunciation (the Japanese syllabary) and related information such as English names are also displayed. However, since the area of the display device is limited, it is not possible to display all related information for each term. Therefore, when any one of the terms is selected from the list using an input device such as a mouse or a keyboard included in the client, a registered detailed screen for displaying the term information on the selected term in detail is displayed on the display device of the client. . FIG. 8 is an example of a registered detail screen output to the display device of the client. The configuration of the fields in the screen is the same as that in the application-in-progress detail screen shown in FIG. 6, but the status column is “registered”.

The status is registered, and the term information displayed on the registered list screen and the registered details screen is treated as being officially approved in the company.
The term is used as an in-house term in accordance with the content of term information managed in the term management DB 11.

3. "Updating term registration" Term information whose status is approved in the term management DB 11 may need to be changed over time, or because the term has sufficiently penetrated the company, the term information is no longer stored in the term management DB 11. There may be cases where it is not necessary to be managed. Therefore, the term management DB
It is necessary to review the term information whose status is approved in 11 as appropriate.

2. When the update term entered in the record in the term management DB 11 approaches in the step of “approval of term registration”, the update term management unit 16 issues a warning to the approver 42 that the update term is near. Specifically, the update time limit management unit 16 monitors the update time limit stored in the record of the term management DB 11, and if there is a record that has passed 10 days before the update time limit, the approver 42 Is term management D from client 22
When browsing the registered list screen of B11, the output unit 13 is controlled so as to be displayed in a different color from other terms. As a result, on the registered list screen, the approver 4 indicates that the renewal time limit is near.
2 is warned to update the term information. When the approver selects an alerting term using an input device such as a mouse or a keyboard of the client 22, the registered detailed screen of the selected term is displayed on the client 2.
2 is displayed on the display device.

The approver 42 looks at the registered detailed screen of the selected term, confirms the details of the term information, edits the screen if there is a problem with the contents, and rewrites the inputted term information. When there is no problem in the contents or when the screen is edited and the term information is rewritten, the update of the registration is completed by the approver 42 pressing the registration button in the screen, and the registered details screen is closed. If you rewrite the term information on the screen,
The term information stored in the term record in the term management DB 11 is also rewritten.

As described above, the registered details screen has a field for inputting an "update period", and the approver 42 can input an arbitrary date here. Initially, if you complete the registration update without entering it, the date one year after the completion of the update will be automatically entered. The input content of the update term is also stored in the term management DB 11 in the record of the term.

For term information that is not updated even after the renewal time limit has passed, the status management means 14 rewrites the status of the term information from "registered" to "re-applying" and stores it in a record. Term information whose status has changed during reapplication is displayed on the registered list screen for one month after the expiration of the update deadline. The update term management unit 16 monitors the update term stored in the record of the term management DB 11, and if there is a record whose update term has passed, the approver 42 transmits the term information from the client 22 to the term management DB 11. When browsing the registered list screen, the output unit 13 is controlled so as to display another term in a different color.
As a result, the approver 42 confirms that there is term information that has not been updated on the registered list screen even after the update time limit has passed.
Alert the user to update the term information. In addition, if there is a record whose update period has passed, the update period management unit 16 may control the output unit 13 to output an expired list screen for displaying a list of such term information. On the registered list screen or the expired list screen, when a term to be warned is selected by an input device such as a mouse or a keyboard provided in the client 22, a registered detailed screen of the selected term is displayed on the display device of the client 22. Is done.

The approver 42 looks at the registered detailed screen of the selected term, confirms the details of the term information, edits the screen if there is a problem with the contents, and rewrites the inputted term information. When there is no problem in the contents or when the screen is edited and the term information is rewritten, the update of the registration is completed by the approver 42 pressing the registration button in the screen, and the registered details screen is closed. If you rewrite the term information on the screen,
The term information stored in the term record in the term management DB 11 is also rewritten. When the update of the registration is completed, the status of the term information is rewritten from “re-application” to “registered” by the status management means 14 and stored in the record.

The term information whose status is "re-applying" is also displayed on the registered details screen with the "expiration date".
Is entered, and the approver can enter an arbitrary date here. Initially, if you complete the registration update without entering it, the date one year after the completion of the update will be automatically entered. The input content of the update term is also stored in the term management DB 11 in the record of the term.

The person who can execute the step of "update of term registration" is as follows. Similar to the step of “approval of term registration”, the term information is restricted by the authentication means 15 and rewriting and registration of term information are executed only when it is determined that the work of approval has been performed by an authorized person. Update "step is completed.

The term information for which one month has passed from the renewal deadline is regarded as no longer required to be managed in the term management DB 11. The status management means 14 monitors the update time limit stored in each record of the term management DB 11, and if one month has passed from the update time limit, changes the status of the term information from "re-application" to "deletion target". ”And store it in the record.

The deletion means 17 monitors the status stored in each record of the term management DB 11, and deletes the record whose status is "deletion target" from the term management DB 11.

As described above, the term information for which registration has been updated is further set with the next update time limit, and a warning to the approver when the update time limit is approaching, and a warning to the approver when the update time limit has passed. The term information is deleted when a predetermined period has elapsed from the warning and the update deadline. Then, the setting and updating of the update time limit are repeated.

As described above, when a certain term is registered in the term management DB 11, an approver having predetermined authority checks the contents of term information relating to the applicant's application.
Since it is edited and rewritten as necessary, and then registered as a formal in-house term, the accuracy of term information becomes higher. Further, since the approver is urged to update the term information based on the update term set at the time of registration, the term information can be prevented from becoming obsolete with time. Also,
For the registered term information, the setting of the update term and the updating of the term information are repeated, so that the accuracy of the term information registered in the term management DB 11 improves as time passes. In addition, since the record of the term information that does not need to be registered is deleted, the storage capacity of the database can be effectively used.

Second Embodiment Hereinafter, a second embodiment of the present invention will be described. The configuration on the hardware is the same as that shown in FIG. As shown in FIG. 9, the second embodiment is obtained by adding a similarity determination unit 18 to the function of the first embodiment. Similarity determination means 18
Is a newly registered term and a term management DB
This is for determining the similarity with the term stored in 11 and issuing a warning to the approver 42 when there is a term having a predetermined similarity. The similarity determination means 18 determines the similarity between the terms by comparing the kanji notation, the English name, and the pronunciation of each term, and using the same kanji notation, the same word in the yomikana, and the same English name (English notation). A term or a term that is not completely the same but has a similar pronunciation to some extent is defined as a term having a predetermined similarity.

When the applicant 41 newly applies for registration of a term (hereinafter, the term is referred to as a “new application term”), and a new record for storing the term information of the newly applied term is created in the term management DB 11. , The similarity determination means 18 acquires the term information in the record, and the term management DB 11
Is compared with the term information of each term stored in. If there is a term having a predetermined similarity, the approver 4
2 displays the new application term in-application details screen on the client 22
Output means 13 to display a warning to warn that a record of a term having a predetermined similarity already exists in the term management DB 11 when performing an approval operation by displaying the term in the term management DB 11.
Control. The warning display includes information for specifying which term stored in the term management DB 11 is a term having a predetermined similarity to the new application term.

In order to prevent duplicate registration of the same term in the term management DB, when an approver checks term information of a newly applied term, it is necessary to confirm whether the same term has already been registered (or applied). Is important. In addition, similar terms are used for different meanings in the company, and it is important to grasp the relevance of each term when each term is applied for registration. Therefore, by providing the similarity determination means 18 as in the present embodiment, the approver can easily arrive at the term information to be particularly referred to when checking the term information of the newly applied term. If multiple applicants apply for registration of the same term, one of them can be deleted to prevent duplicate registration. If multiple applicants apply for similar terms that have different meanings but are similar, edit them when checking the term information of the new application term, write notes in the remarks column, etc. It is possible to take measures to prevent misunderstanding of those who access the term management DB 11 and browse term information later.

Third Embodiment Hereinafter, a third embodiment of the present invention will be described. The configuration on the hardware is the same as that shown in FIG. As shown in FIG. 10, in the third embodiment, in addition to the functions of the second embodiment, the server 1 has an e-mail transmitting means 19, and each client has an e-mail receiving means 201.

The status management means 14 includes the term management DB 1
1 is monitored, and a record of term information whose status is in application is found (that is, the term management DB 11
In the case where a new term information record is created), an e-mail for notifying the approver 42 that a new registration application has been made is created and transmitted to the client 22 used by the approver 42. It controls the mail sending means 19. The e-mail created and transmitted by the e-mail transmission unit 19 is received by the e-mail reception unit 201 of the client 22. Thereby, the approver 42
Is unnecessary to always access the term management DB 11 to check for a new registration application, and only needs to check the term management DB 11 when notified by e-mail.

The status management means 14 rewrites the term information status from "registered" to "re-applying", and when the record is stored in a record, the term information to be deleted exists after one month has passed. Is generated to notify the approver 42, and the e-mail transmitting means 19 is controlled so as to transmit it to the client 22 used by the approver 42. The e-mail created and transmitted by the e-mail transmission unit 19 is received by the e-mail reception unit 201 of the client 22. This eliminates the need for the approver 42 to always access the term management DB 11 and check whether term information whose update period has expired does not exist. In addition, before the record of term information is deleted, the approver 42 does not need to check the term information. You can know that the renewal deadline has passed. The deletion unit 17 deletes the record from the term management DB 11 if the term information is not updated within one month after the transmission of the email by the email transmission unit 19.

[0036]

According to the term management system of the present invention, when a certain term is registered in the term management DB 11, an approver having predetermined authority checks the contents of term information relating to the applicant's application, and if necessary, Since it is edited and rewritten, and then registered as a formal in-house term, the accuracy of term information becomes higher. Further, since the approver is urged to update the term information based on the update term set at the time of registration, the term information can be prevented from becoming obsolete with time. In addition, since the setting of the update term and the updating of the term information are repeated for the registered term information, the accuracy of term information registered in the term management DB 11 improves as time passes. In addition, since the record of the term information that does not need to be registered is deleted, the storage capacity of the database can be effectively used.

[0037]

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of the present embodiment.

FIG. 2 is a diagram illustrating the present embodiment from a functional viewpoint.

FIG. 3 is a diagram illustrating an example of a screen displayed on a client according to the embodiment.

FIG. 4 is a diagram illustrating a configuration of a term management database according to the present embodiment.

FIG. 5 is a diagram illustrating an example of a screen displayed on the client according to the embodiment.

FIG. 6 is a diagram illustrating an example of a screen displayed on the client according to the embodiment.

FIG. 7 is a diagram illustrating an example of a screen displayed on the client according to the embodiment.

FIG. 8 is a diagram illustrating an example of a screen displayed on the client according to the present embodiment.

FIG. 9 is a diagram illustrating a second embodiment from a functional viewpoint.

FIG. 10 is a diagram illustrating a third embodiment from a functional viewpoint.

[Explanation of symbols]

1 server 11 Term Management Database 12 Input means 13 Output means 14 Status management means 15 Authentication means 16 Renewal period management means 17 Deletion means

   ────────────────────────────────────────────────── ─── Continuation of front page    (72) Inventor Akira Tadokoro             1-5-1, Wakihama Kaigandori, Chuo-ku, Kobe-shi             Sysmex Corporation F term (reference) 5B075 ND20 NR02 NR20 PQ02 UU40

Claims (2)

[Claims] An input means for inputting term information,
A term management system comprising: a storage unit for storing term information input by an input unit; and an output unit for outputting term information stored in the storage unit, wherein the output unit outputs term information. A term management system for controlling an output means based on a predetermined update term. 2. An input means for inputting term information,
A term management system comprising storage means for storing term information input by an input means, and output means for outputting term information stored in the storage means, wherein the term information stored in the storage means is A deletion unit that deletes from the storage unit based on a predetermined update period,
Term management system.