JP2003304352A - Scanner apparatus, compound machine, and documentation management system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a scanner apparatus, a compound machine, and a documentation management system that eliminate risks where document attributes are erroneously added, when sending a plurality of scanner documents, prevent the scanner documents from being seen by third parties without notice, even if the scanner documents are stored into the compound machine, and have no risk of the disclosure of secrets without one's authorization. <P>SOLUTION: There are provided a scanner input section 100 for scanning document data; an information input section 101 for inputting document attribute information or document attribute information and security information; a storage section 102 for storing the scanner documents inputted at the scanner input section and the information, inputted at the information input section; and an output section 103 for relating the scanner documents and information stored into the storage section 102 for outputting. <P>COPYRIGHT: (C)2004,JPO

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a scanner device, a multifunction peripheral, and a document management system. More specifically, it is possible to perform document registration and document attribute registration at the same time, and to add security information at the same time when an electronic document is created. The present invention relates to a scanner device, a multifunction device, and a document management system.

[0002]

2. Description of the Related Art A scanner document input by a multi-function peripheral having a scanning section is added with document attribute information such as the document creation date, creator, administrator, etc. in order to surely and easily manage the document. It is preferable. In addition, it is preferable to add security information so that the scanner document cannot be used by a third party without permission.

Conventionally, a system as shown in FIG. 6 has been adopted as a unit for adding document attribute information and security information to a scanner document.

In the figure, reference numeral 50 is a multifunctional machine capable of scanner input, 51 is a server capable of inputting document attribute information and security information, and 52 is a computer capable of inputting document attribute information and security information. . The multi-function device 50, the server 51, and the computer 52 are connected by a LAN. Other computers 53 and 54 are also connected to the LAN.

Since the conventional multifunction peripheral does not have a section for inputting document attribute information and security information, only the scanner document input by the multifunction peripheral 50 is sent to the server 51 and the computer 5.
The document attribute information and the security information are input and added by the server 51 or the computer 52. A method of sending only a scanner document to an external computer 55 by e-mail and inputting and adding document attribute information and security information on the computer 55 has been considered. 51 or computer 52 to external computer 5
5 was delivered by e-mail or the like and was managed by a document management system or the like.

However, in the conventional unit for inputting and adding the document attribute information and the security information in the server 51 or the computer 52, when a plurality of scanner documents are transmitted to the server 51 or the computer 52, an incorrect document is sent. There was a risk of adding attributes. If only the scanner document is stored in the multi-function peripheral by the time the scanner document is transmitted to the server 51 or the computer 52, the stored scanner document can be viewed by a third party without permission, or the confidentiality is unintended. If the security information is added after being transmitted to the server 51 or the computer 52, there is a problem in terms of security.

[0007]

Therefore, according to the present invention, when a plurality of scanner documents are transmitted, there is no risk of accidentally adding document attributes, and even if the scanner documents are stored in the multi-function peripheral. , A scanner device and a multifunction device and a document management system that cannot be seen by a third party without permission and there is no possibility that a secret will be unintentionally disclosed.

[0008]

The above-mentioned problems can be solved by the following inventions.

(Claim 1) A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and the information input. A scanner device, comprising: a storage unit for storing information input by the unit, and an output unit for associating and outputting the scanner document stored in the storage unit and the information.

(Claim 2) A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and the information input. And a data table that associates the scanner document stored in the storage unit with the information, and an output unit that outputs the scanner document of the data table and the information. Characteristic scanner device.

(Claim 3) A data table comprises a scanner table for storing the scanner document, a document attribute information table for storing the document attribute information, and a security information table for storing the security information. 3. The scanner device according to claim 1, wherein the table, the document attribute information table, and the security information table are associated with each other.

(Claim 4) The scanner device according to claim 1, 2 or 3, wherein the document attribute information includes at least one of a keyword, a creation date, a creator, a manager and a document expiration date.

(Claim 5) Security information is inquired,
4. The method according to claim 1, 2, 3 or 4, which includes at least one of authority setting for changing or printing, a password for inquiring, changing or printing, and encryption specification of a document.
Alternatively, the scanner device according to item 4.

(Claim 6) A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and the information input. A multi-function peripheral comprising: a storage unit for storing information input by the unit, and an output unit for associating and outputting the scanner document and the information stored in the storage unit.

(Claim 7) A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and the information input. And a data table that associates the scanner document stored in the storage unit with the information, and an output unit that outputs the scanner document of the data table and the information. Characteristic multifunction machine.

(Claim 8) A data table comprises a scanner table for storing the scanner document, a document attribute information table for storing the document attribute information, and a security information table for storing the security information. 8. The multi-function peripheral according to claim 6, wherein the table, the document attribute information table, and the security information table are associated with each other.

(Claim 9) The multifunction peripheral according to claim 6, 7 or 8, wherein the document attribute information includes at least one of a keyword, a creation date, a creator, a manager and a document expiration date.

(Claim 10) Security information includes authority setting, inquiry, which can be inquired, changed or printed,
7. A password for changing or printing, and at least one of a document encryption designation and a document encryption designation.
The multifunction machine according to 7, 8 or 9.

(Claim 11) A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and the information input. A scanner device having a storage unit for storing information input by the unit, a data table for associating the scanner document stored in the storage unit with the information, and a scanner document of the data table and an output unit for outputting the information And one or more user terminals and a database server are connected to each other via a net or a LAN, and the associated scanner document and document attribute information or document attribute information and security information are output from the output unit of the multifunction peripheral. A document management system characterized by delivering to a user terminal and / or a database server.

[0020]

BEST MODE FOR CARRYING OUT THE INVENTION Embodiments of the present invention will be described in detail below.

The scanner device of the present invention will be described with reference to FIGS.

FIG. 1 is a block diagram showing an example of a scanner device of the present invention. In FIG. 1, 1 is a scanner device, and the scanner device 1 includes a scanner input section 100 and
The information input unit 101, the storage unit 102, and the output unit 103 are provided.

The scanner input unit 100 is a device for scanning document data, and optically scans and scans a document (including characters, images, etc.) placed on a document table, and reads the document in a normal file format. File formats are TIFF, BMP, P
It may be DF or the like and is not particularly limited. The scanner function may be monochrome or color.

The information input section 101 inputs document attribute information, or inputs document attribute information and security information. As the input means, means for inputting from the operation panel is preferable. A touch panel is preferable as the operation panel. As an input means, a screen display (monitor)
And an input button. When inputting on the operation panel, it is also preferable to identify the user by a barcode. The barcode format does not matter. Further, a computer or the like directly connected to the scanner device (multifunction device) can be adopted as the input means.

The document attribute information preferably includes at least one of a file name, title, subtitle, keyword, creation date, creator, administrator or document expiration date.

It is preferable that the security information includes at least one of authority setting for inquiring, changing or printing, a password for inquiring, changing or printing, and encryption specification of a document.

FIG. 2 shows an example in which the document attribute information and the security information are displayed on the display unit 104. The book attribute information and the security information input by the information input unit 101 are displayed on the display unit 104 as shown in FIG. 2 so that they can be immediately input on the spot where the scan document is generated.
By doing so, the attribute and security information of the input scanner document can be input and checked at the same time, so incorrect attribute information may be added or the secret may be disclosed unintentionally. Will disappear.

In FIG. 2, the document attribute information is as follows:
A file name, title, subtitle, creator, and keyword are adopted, and a password or the like is adopted as security information.

The storage unit 102 is the scanner input unit 100.
This is a part for storing the scanner document input in step 1 and the information input in the information input part. The storage unit 102 uses an internal non-volatile memory, a volatile memory, or the like.
It may be an external recording medium such as a ROM (Compact Disc-Read Only Memory). As the storage unit 102, an internal non-volatile memory or an external recording medium such as a CD-ROM in which stored information is not lost even when the power is turned off is essential.

As shown in FIG. 3, in the scanner device according to the present invention, the storage unit 102 includes a database 11, and the database 11 associates the stored scanner document with the information, and the data table 10 shown in FIG. Is equipped with.

As shown in the figure, the data table 10 is a scanner table 10a for storing the scanner document and a document attribute information table 10b for storing the document attribute information.
And a security information table 10c for storing the security information. The scanner table 10a
The document attribute information table 10b and the security information table 10c are associated with each other as shown in the figure. Primary key 1 for each scanner document and record of information
0d is given as a serial number (for example, 1, 2, 3, 4, 5, 6).

In the illustrated example, the scanner table 10a indicates the box number in which the scanner document is stored.
The scanner document may be stored compressed.

Document attribute information is described in the document attribute information table 10b. In FIG. 3, a file name, a title, a subtitle, a creator, and a keyword are input as the document attribute information. When describing a plurality of document attribute information, the document attribute information table 10
It is preferable to prepare a sub-table of b.

The security information table 10c includes authority settings, inquiries, changes, and prints that can be printed.
Security information such as a password for changing or printing and encryption specification of a document is described. In FIG. 3, the password is input as the security information. When describing a plurality of security information, it is preferable to prepare a sub table.

The output unit 103 outputs the scanner document in the data table 10 and the information. In the present invention, the output location is a server or 1 or 2 connected via a network or LAN.
The above-mentioned user terminal (also simply referred to as a computer) and the like can be mentioned. The output of the output unit 103 delivers the associated scanner document and the information to an external computer, server, or the like.

As described above, according to the present invention, when a plurality of scanner documents are transmitted from the output unit 103 to the server or one or more user terminals, the document is written in the scanner document at the server or one or more user terminals. Since information such as attributes is not added, the risk of accidentally adding document attributes is eliminated. Even if the scanner document is stored in the multi-function peripheral, if security information is added to the scanner document, the third
It is never seen by anyone without permission, and there is no risk of unintentional disclosure of secrets.

In the above description, the scanner device (so-called pull type scanner) that stores the input information until the output request from the outside of the device is stored in the device is explained as an example. Differently, there is a push-type scanner that automatically sends a scanner document to the outside of the device after scanning. In the case of such a push type scanner, the scanner document and the information do not have to be stored in the storage unit 102 in a table format. In that case, a volatile memory can be used as the storage unit 102. Software for attaching the information to the scanner document directly intervenes and is output from the output unit 103 to be transmitted to a predetermined terminal or the like.

Although the scanner device has been described above as an example, the same applies to the case of a multi-function machine, in which the multi-function machine is provided with other functions (for example, in the case of a copying machine, a copying function, etc.). Therefore, there is no difference in the main part of the present invention.

Next, an example of the document management system of the present invention will be described with reference to FIG.

In FIG. 4, the scanner device 1 includes a plurality of user terminals 15, 15, 15 and a database server 16.
LAN (Local Area Network) connection. The connection form may be a net connection, and the number of user terminals is not limited.

The scanner device 1 can use the above-described device, and the scanner document associated with the document attribute information or the document attribute information and the security information from the output section of the scanner device 1 is stored in the user terminal 15 or the database. It is delivered to the server 16.

The user terminal 15 is an ordinary computer main body, input device (keyboard, mouse, etc.), display, reading device for reading programs, memory (CD-
(Including ROM) and communication modem. The database server 16 includes a server computer body having a database, an input device (keyboard, mouse, etc.), a display, a reading device for reading a program executed by the server computer, and various memories (including CD-ROM). And including communication modem.

User terminal 15 and database server 16
The scanner document associated with the document attribute information or the document attribute information and the security information transmitted to is stored in the memory in the main body.

FIG. 5 shows an example of the case where an e-mail is transmitted as a transmission form. The scanner unit 1 outputs the document attribute information or the scanner document associated with the document attribute information and the security information to the external computer 17. it can.

[0045]

According to the present invention, when transmitting a plurality of scanner documents, the document attribute information can be added at the same time when the scanner is input, so that there is no fear of adding an incorrect document attribute, and the scanner can be added to the multifunction machine. It is possible to provide a scanner device, a multi-function peripheral, and a document management system in which even if a document is stored, it cannot be seen by a third party without permission, and there is no fear that a secret will be unintentionally disclosed.

[Brief description of drawings]

FIG. 1 is a block diagram showing an example of a scanner device of the present invention.

FIG. 2 is a diagram showing an example of a display screen.

FIG. 3 is a diagram showing a detailed example of a scanner table.

FIG. 4 is a diagram showing an example of a document management system of the present invention.

FIG. 5 is a diagram showing another example of the document management system of the present invention.

FIG. 6 is a diagram showing a conventional example.

[Explanation of symbols]

1: Scanner device 100: Scanner input section 101: Information input section 102: Storage unit 103: output unit 104: Display 11: Database 15: User terminal 16: Database server 17: External computer 50: Multifunction machine 51: Server 52, 53, 54: Computer

Claims (11)

[Claims] 1. A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and an input by the information input unit. A scanner device comprising: a storage unit for storing the stored information, and an output unit for associating and outputting the scanner document stored in the storage unit and the information. 2. A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and an input by the information input unit. And a data table for associating the scanner document stored in the storage unit with the information, and a scanner document of the data table and an output unit for outputting the information. Scanner device. 3. A data table comprises a scanner table for storing the scanner document, a document attribute information table for storing the document attribute information, and a security information table for storing the security information. The scanner table and the document 3. The scanner device according to claim 1, wherein an attribute information table and a security information table are associated with each other. 4. The scanner device according to claim 1, wherein the document attribute information includes at least one of a keyword, a creation date, a creator, an administrator, and a document expiration date. 5. The security information is at least one of authority setting for inquiring, changing or printing, a password for inquiring, changing or printing, and encryption specification of a document.
5. The scanner device according to claim 1, 2, 3, or 4, including one. 6. A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and an input by the information input unit. A multifunction peripheral, comprising: a storage unit for storing the stored information, and an output unit for associating and outputting the scanner document and the information stored in the storage unit. 7. A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and an input by the information input unit. And a data table for associating the scanner document stored in the storage unit with the information, and a scanner document of the data table and an output unit for outputting the information. Multifunction machine. 8. A data table comprises a scanner table for storing the scanner document, a document attribute information table for storing the document attribute information, and a security information table for storing the security information. The scanner table and the document 8. The multi-function peripheral according to claim 6, wherein the attribute information table and the security information table are associated with each other. 9. The multifunction peripheral according to claim 6, wherein the document attribute information includes at least one of a keyword, a creation date, a creator, an administrator, and a document expiration date. 10. The security information includes at least authority setting for inquiring, changing or printing, a password for inquiring, changing or printing, and encryption specification of a document.
10. The multi-function peripheral according to claim 6, 7, 8 or 9, comprising one. 11. A scanner input unit for scanning document data, an information input unit for inputting document attribute information or document attribute information and security information, a scanner document input by the scanner input unit, and an input by the information input unit. A storage unit for storing the stored information; a data table for associating the scanner document stored in the storage unit with the information; a scanner device having a scanner document of the data table and an output unit for outputting the information; Alternatively, two or more user terminals and a database server are connected to each other via a net or a LAN, and the scanner document and the document attribute information or the document attribute information and the security information associated with each other from the output unit of the multi-function peripheral are transferred to the user terminal. And / or a document management system characterized by delivering to a database server.